10 Phrases in Information Governance

that You Need to Know

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1. Information Governance

Information governance enforces desirable behavior in the creation, use, archiving, and disposition of all corporate information.

Laws and regulations

Processes and lifecycle

practices

Roles and responsibi-

lities Technologies

Metrics and auditing

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2. Information Assets

All corporate content that holds value for the organization.

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3. Cloud

but there are also security and compliance concerns.

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4. Information Governance

as a Service

Whether governing information stored on premise, or within the cloud, information governance as a service provides all the unique and required services for information governance including the necessary infrastructure to support the information governance program.

Users Cloud

On - Premise

Shared Drives

Policies

Enforcement services

Classification

Secure access

Information Governance as a Service

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5. Active Policy Enforcement

A system for ensuring that the rules and procedures related to corporate information are systematically followed.

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6. BYOD

Bring Your Own Device, often abbreviated as BYOD, is the notion of using one’s personal device (smartphones, tablets, etc) to conduct business. While often preferred by end users, BYOD creates major security concerns for IT.

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7. Information Governance

Steering Committee

This is a group of people who come together to create and implement an information governance program for their organization. This often includes parties from various departments, including records management, legal, compliance, IT, and business unit leaders.

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8. Defensible Disposition

Also known as defensible deletion, this is the process by which organizations dispose of content that is no longer required, providing an audit trail that would be defensible in court. The information deleted is no longer necessary for the business to keep, and is not required by law or regulation to be maintained.

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9. Audit Trail

The formal log of policy definition and maintenance as well as the lifecycle actions performed on corporate information. The audit trail explains who did an action, when they did it, and why they did it. The audit trail is crucial for proving defensible disposition and measuring the success of an information governance program.

Why? What?

How?

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10. Information Governance

Program

The plan for the creation and on-going revision of corporate policies , the active enforcement of those policies, and the measurement and audit of the initiative. This is the strategy for how information governance is implemented across the organization.

Operations: Logistics, IT

Legal, Compliance,

Records Management

Board of Directors CEO, CFO

Information Governance

Program

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To See More Top Phrases RSD has published The Ultimate Information

Governance Dictionary and Vocabulary Guide. You can download it for free here:

http://www.rsd.com/en/ig-dictionary

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About RSD

Founded in 1973 in Geneva, with offices in North America: New York and Boston; in Europe: Geneva, Paris, London and Madrid; and in Asia-Pacific: Singapore and Sydney, RSD is the leading provider of information governance (IG) solutions for the enterprise. RSD products help companies reduce operating costs and risk exposure through robust information governance programs that span multiple jurisdictions and decades-long lifecycles. RSD solutions for information governance, output management, and document archiving and retrieval support millions of users worldwide. Our products and services are offered around the globe – both directly and through strategic business partners.

www.rsd.com

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