1confidential – internal distribution peoplesoft finance 2013.2 app upgrade (psfinau9.2) ap...

1Confidential – Internal Distribution

PeopleSoft Finance 2013.2 App Upgrade(PSFINAU9.2)

AP Archiving - Fit/Gap Session11/5/2013


AgendaOverview of Archiving

PeopleSoft Data Archive Manager - Demo

Gather Requirements

Addition Considerations


Overview of Archiving

Transactions are moved to history tables in the production db. History tables mirror transactions tables

• VOUCHER = AP_ARC_VOUCH_H• DISTRIB_LINE = AP_ARC_DIST_L_H

Data Selection - move data into the history tables. • Query the selected data for information and copy data from the online

tables into the history tables. Data restore - there is a process to the data back from the history tables. This

rollback process is the optional second step. When you no longer need to reference the data from the history tables, you

can delete them completely from the system.• DAM will delete from history table• Need to build another process if you want to keep archive data in flat file

or another db.


PS_VOUCHER AP_ARC_VOUCH_H

Data Selection

PS_VOUCHER AP_ARC_VOUCH_H

Deletion


Within PS there are documents – Voucher, Payment, Journal Entry, Asset etc

A single document is comprised of many tables – for example Voucher data is stored in approximately 22 tables.

VOUCHER

VCHR_ACCTG_LINE

DISTRIB_LINE

VOUCHER_LINE

PYMNT_VCHR_XREF

VCHR_SALETX_CHG

Archive Object


• Define what needs to be archived.

• One or more records that you want to archive

• Defines corresponding history record

• Records defined in an archive object must be related by keys.

• History record is accessible by PS Query

Archive Object


Archive Template

Define how data could be archived. Definitions for :

archive objects archive queries,application engine


SELECT A.BUSINESS_UNIT , A.VOUCHER_ID FROM PS_VOUCHER A , PS_INSTALLATION K WHERE ((A.POST_STATUS_AP = 'P' AND NOT EXISTS ( SELECT 'X' FROM PS_PYMNT_VCHR_XREF F , PS_PYMNT_VCHR_WTHD G WHERE F.BUSINESS_UNIT = A.BUSINESS_UNIT AND ((F.VOUCHER_ID = A.VOUCHER_ID) OR (F.VOUCHER_ID = A.VOUCHER_ID_RELATED)) AND F.BUSINESS_UNIT = G.BUSINESS_UNIT AND F.VOUCHER_ID = G.VOUCHER_ID AND F.PYMNT_CNT = G.PYMNT_CNT AND ((F.POST_STATUS_WTHD = 'U' AND F.PYMNT_SELCT_STATUS <> 'C') OR (F.POST_STATUS_WTHD <> 'X' AND F.PYMNT_SELCT_STATUS = 'X'))) AND NOT EXISTS ( SELECT 'X' FROM PS_PYMNT_VCHR_XREF F2 WHERE F2.BUSINESS_UNIT = A.BUSINESS_UNIT AND ((F2.VOUCHER_ID = A.VOUCHER_ID) OR (F2.VOUCHER_ID = A.VOUCHER_ID_RELATED)) AND F2.PYMNT_SELCT_STATUS NOT IN ('C','P','X','S'))) OR (A.ENTRY_STATUS = 'X')) AND NOT EXISTS ( SELECT 'X' FROM PS_PYMNT_VCHR_XREF F3 , PS_PAYMENT_TBL E WHERE F3.BUSINESS_UNIT = A.BUSINESS_UNIT AND ((F3.VOUCHER_ID = A.VOUCHER_ID) OR (F3.VOUCHER_ID = A.VOUCHER_ID_RELATED)) AND F3.BANK_SETID = E.BANK_SETID AND F3.BANK_CD = E.BANK_CD AND F3.BANK_ACCT_KEY = E.BANK_ACCT_KEY AND F3.PYMNT_ID = E.PYMNT_ID) AND ((K.PO = 'N') OR (K.PO = 'Y' AND NOT EXISTS ( SELECT 'X' FROM PS_VOUCHER_LINE I , PS_PO_HDR J WHERE I.BUSINESS_UNIT = A.BUSINESS_UNIT AND I.VOUCHER_ID = A.VOUCHER_ID AND I.PO_ID <> ' ' AND A.ENTRY_STATUS <> 'X' AND I.BUSINESS_UNIT_PO = J.BUSINESS_UNIT AND I.PO_ID = J.PO_ID AND J.PO_STATUS NOT IN ('C','PX','X'))))

SELECT A.BUSINESS_UNIT, A.VOUCHER_ID, TO_CHAR(A.INVOICE_DT,'YYYY-MM-DD'), A.IN_PROCESS_FLG, A.MATCH_STATUS_VCHR, A.ENTRY_STATUS FROM PS_VOUCHER A, PS_AP_ARCH_VCH_VW M WHERE ( A.BUSINESS_UNIT = M.BUSINESS_UNIT AND A.VOUCHER_ID = M.VOUCHER_ID AND A.BUSINESS_UNIT = :1 AND A.INVOICE_DT < TO_DATE(:2,'YYYY-MM-DD') AND A.IN_PROCESS_FLG = 'N' AND ( A.ENTRY_STATUS = 'X' OR ( A.MATCH_STATUS_VCHR IN ('M','O','N','C') AND ( A.VOUCHER_ID_RELATED = ' ' OR EXISTS (SELECT 'X' FROM PS_VOUCHER B WHERE B.BUSINESS_UNIT = A.BUSINESS_UNIT AND B.VOUCHER_ID = A.VOUCHER_ID_RELATED AND B.IN_PROCESS_FLG = 'N' AND B.INVOICE_DT <= TO_DATE(:2,'YYYY-MM-DD') AND (( B.ENTRY_STATUS = 'D') OR ( B.MATCH_STATUS_VCHR IN ('C','M','N','O') AND B.POST_STATUS_AP = 'P')))) AND NOT EXISTS (SELECT 'X' FROM PS_VOUCHER L WHERE L.BUSINESS_UNIT = A.BUSINESS_UNIT AND L.VOUCHER_ID = A.VOUCHER_ID_RELATED AND ( L.IN_PROCESS_FLG = 'Y' OR L.INVOICE_DT > TO_DATE(:2,'YYYY-MM-DD') OR L.MATCH_STATUS_VCHR NOT IN ('C','M','N','O') OR L.POST_STATUS_AP <> 'P')) AND NOT EXISTS (SELECT 'X' FROM PS_VCHR_ACCTG_LINE C WHERE A.BUSINESS_UNIT = C.BUSINESS_UNIT AND (( A.VOUCHER_ID = C.VOUCHER_ID) OR ( A.VOUCHER_ID_RELATED = C.VOUCHER_ID)) AND (( C.JOURNAL_DATE > TO_DATE(:2,'YYYY-MM-DD')) OR ( C.GL_DISTRIB_STATUS NOT IN ('D','I')) OR ( C.VAT_ENTITY <> ''' ''' AND C.VAT_DISTRIB_STATUS = '''U''') OR ( C.ASSET_FLG = '''Y''' AND C.AM_DISTRIB_STATUS IN ('M','N')) OR ( C.PROJECT_ID <> ''' ''' AND C.PC_DISTRIB_STATUS NOT IN ('D','I')))))) )

View-AP_ARCH_VCH_VW:QRY-AP_ARCHIVE_VOUCHER_BU


Archive Data to History


Requirement: Example:

What documents can be archived from a business user standpoint?

Vouchers, Payments, Vendors etc

What “status” do the documents need to be in for archive selection ?

Posted, Unposted, Matched, Apporved etc

What is the time frame of the data that can be archived for the initial load?

All vouchers from BU HQR from beginning of time to 8/31/12. This would leave 2 years of vouchers on line in the transaction tables at 92 go live.

What are the accessibility reporting requirements on archived data?

Does the data need to be accessed with query or formal report ?

What is the frequency and time frame for future archives?

For example - every quarter archive off the oldest 3 months of voucher data. Or Every 6 months archive off the oldest 6 months of vouchers.?

How long does history need to be retained in history tables ?

No delivered utility to manage archive history tables.

Understand current state – Histogram of voucher counts by BU by FY

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