2 8 9 10 - ficpa

2 MEGA CPE Conference

2018Sponsorship Opportunities4

Contents2By the Numbers3

2018Exhibitor Opportunities5

Exhibitor Application/Contract82018Advertising Opportunities9Terms of Contract10

Booth Package and Floor Plan 7

Want to reach more than 500 accounting professionals? Join the FICPA for the 2018 Mega CPEConference at Disney’s Contemporary Resort in Orlando.

Mega’s exhibit hall gets you close to our attendees and offers an exciting networking environment.Extend your targeted impressions by becoming an exclusive sponsor of a keynote speaker or get intoattendee hands with your logo on the event brochure or Drawstring Sportspack.

More than half of Mega attendees are purchasing decision makers, which means you can get more ofwhat you came for: leads and sales. CPAs are here to shop – according to Mega event surveys,attendees have overwhelmingly requested MORE vendors.

June 14 - 15, 2018Disney’s Contemporary Resort

Mega R.O.I. Awaits

3

55%of show attendees are purchasing decision makers.

56%of CFOs reported optimism in the U.S. economy and

planned to invest in their companies to expand growth.**

Where do they come from?45% Public Accounting36% Industry6% Government11% Other Financial Professionals

Top challenges facing attendees• Client Acquisition and Retention • Succession Planning• Retaining/Finding Qualified Staff• Seasonality/Workload Compression*

Top areas for increased spending include technology 58% Technology 44% Existing Facilities 41% Data Security**

* The PCPS CPA Firm 2015 Top Issues Diagnostic Report. Rep. AICPA PCPS, n.d. Web.** TD Bank. CFOs Increasingly Optimistic about Economic Growth, Spending More onTechnology and Workforce: TD Bank Annual CFO Survey. Monitor Dailey, January/February 2016. Web.

Step up your selling potential with great traffic and qualified leads.

Register today to be an exhibitor with the Florida Instituteof CPAs!

Extend your reach at our biggest eventwith branded takeaways and more.


2018 Sponsorship Opportunities

Platinum Sponsor Package (Total Retail Value: $18,340)

• Sponsor Recognition at Choice of (depending on availability):• Mega CPE Conference Keynote Speaker (Thursday)• Introduction by Chair at Keynote

• Chairman’s Celebration and Leadership Event,Introduction by Chair at Event

• Additional Sponsor Recognitions:• CPE Classroom PowerPoint (FICPA Facts & Trivia Pre-Session Slides)• Mega CPE Conference Exhibitor Web Page• Electronic CPE Manual (Received by All CPE Attendees)

• Print Ad in Mega CPE Conference Brochure – Full-Page, Full-Color (Submission Deadline: April 2, 2018)

• 30% Discount Off Any A La Carte Sponsor Options (Based on Availability – See Page 6)

• One Carpeted Tabletop Exhibit Space on Thursday and Friday• Complimentary Lunch Tickets (2 Lunches x 2 Days)• Electricity Available (Additional Charges and Arrangements Apply)

• Attendee Mailing List for Sales Lead Follow Up (Upon Request, Post Conference)

• Two 5-minute pitches at sponsor showcase (limited available)

Gold Sponsor Package(Total Retail Value: $12,435)

• One Full-page, Full-color Ad in Mega CPE ConferenceShow Program

• Enhanced Tabletop Exhibitor Package “B” (See Page 5)


• Two 5-minute pitches at sponsor showcase (limited available)

• Company Listing in:• Mega CPE Conference Brochure• Mega CPE Conference Exhibitor Web Page• Electronic CPE Manual (Received by All CPE Attendees)


• Onsite Sponsor Wall Recognition (Signage)

Silver Sponsor Package(Total Retail Value: $7,920)

• Enhanced Tabletop Exhibitor Package “B” (See Page 5)

• 5-minute pitch at sponsor showcase (limited available)

• Print Ad in Mega CPE Conference Brochure – Half-Page, Full Color (Submission Deadline: April 2, 2018)


• Additional 10% Off Any A La Carte Sponsor Option (Total of $30, See Page 6)

$11,975 $8,900

$5,000

*FICPA’s choice of placement, ad must be used by Dec. 31, 2018. For Florida CPA Today ads,the advertiser may apply the value of a one-sixth page ad.

5

2018Exhibitor Opportunities

Enhanced Tabletop Exhibitor Package “B” (Total Retail Value: $4,878)

• Basic Tabletop Exhibitor Package Benefits Plus:• One-Sixth page, Full-Color Ad in Florida CPA Today Magazine (FCT) *• 20% Discount Off Any A La Carte Sponsor Options (Based on Availability – See Page 6)

$1,400

Enhanced Tabletop Exhibitor Package “A” (Total Retail Value: $4,520)

• Basic Tabletop Exhibitor Package Benefits Plus:• One Month Banner Ad on FICPA Website• 20% Discount Off Any A La Carte Sponsor Options (Based on Availability – See Page 6)

$1,200

Basic Tabletop Exhibitor Package (Total Retail Value: $3,470)

• Tabletop Exhibit Space on Thursday and Friday

• Complimentary Lunch Tickets (2 Lunches x 2 Days)

• Networking at Thursday Evening Reception


• Company Listing in: • Mega CPE Conference Brochure (12,000+ Distribution, Package Must be Purchased by March 25, 2018)• Mega CPE Conference Exhibitor Web Page• Electronic CPE Manual (Received by All CPE Attendees)• Electricity Available (Additional Charges and Arrangements Apply)

• A La Carte Upgrades Available, Based on Availability (See Page 6)

$975

Internet • Included Signage

• Additional Sponsor Recognitions:• CPE Classroom PowerPoint (FICPA Facts & Trivia Pre-Session Slides)• Mega CPE Conference Exhibitor Web Page• Electronic CPE Manual (Received by All CPE Attendees)

• One Carpeted Tabletop Exhibit Space on Thursday and Friday• Complimentary Lunch Tickets (2 Lunches x 2 Days)• Electricity Available (Additional Charges and Arrangements Apply)


$10,000

MEGA CPE Conference

2018A La Carte Options

Extend your reach at our Mega CPE Conference with branded

takeaways and more.

6

# Available Sponsor Description Sponsor Notes Price

Exclusive Hotel Keycard $5,000 Put your message directly in the hotel guests’ hands. Logo and message on hotel keycard

Exclusive! Chairman’s Hospitality Suite $2,500

Exclusive! Dessert in Exhibit Hall $2,500 Includes Signage

Exclusive! Notepads $2,500 Provided to every attendee at registrations Logo imprinted on notepads (vendor to provide, deadlines apply)

Exclusive! Complimentary Shoe Shines $1,600 Signage at Shoe Shine Stand

Exclusive! Mobile App Download $1,500 Promote a mobile app

Exclusive! Lunch – Thursday $1,200 Logo on Tent Card at Every Table

Exclusive! Lunch – Friday $1,200 Logo on Tent Card at Every Table

Exclusive! Pocket Schedule and Name Badge Lanyard $1,000 Logo on Conference Pocket Schedule and lanyard (Vendor Provides Lanyards; Deadlines Apply)

Exclusive! Breakfast – Thursday $1,000 Signage at Breakfast Buffet

Exclusive! Breakfast – Friday $1,000 Signage at Breakfast Buffet

4 Sponsors Vendor Reception – Thursday $600 Signage at Bar or Food Station

8 Sponsors Drawstring Sportspack $600 Logo Imprinted on Sportspack

6 Sponsors Show T-shirts (full sponsorship required) $500 Logo imprinted on all t-shirts

4 Sponsors Show Bag Stuffers *$500 Items subject to approval

1-4 Sponsors 5-Minute Pitch $500 Limited availability (lunches only)

Exclusive! Cell Phone Card Holder $500 Cell Phone Cardholders Must be Purchased by Your Company and Provided for Stuffing Prior to Event Deadline (TBD) (vendor provides card holder, deadlines apply)

7

Features continental breakfast, breaks, desserts and receptions served in the exhibition areas.

Conference Times

Exhibitor Set-Up Hours:Wednesday, June 13 . . . . . . 12:30 - 6 p.m.

Thursday, June 14 . . . . . . . . . 6:30 - 7 a.m.

Show Hours:Thursday, June 14 . . . 7:30 a.m. - 6:30 p.m.

*Vendor Reception. . . . . . . 4:30 - 6:30 p.m.

Friday, June 15 . . . . . . . . 7:30 a.m. - 2 p.m.

Exhibitor Move-Out Hours:Friday, June 15 . . . . . . . . . . . . . . . 2 - 5 p.m.

Mega CPE Conference Prospectus 2018.qxp_Layout 1 6/12/17 3:36 PM

12'- 8"

101 103

200 202

12'- 6"

201 203

300 302

12'- 6"

301 303

400 402

12'- 6"

401 403

500 502

12'- 8"

105 107 109

204 206 208 Food & Beverage

205 207 209

304 306 308

305 307 309

404 406 408

405 407 409

506 504 508

211

310

311

410

Food & Beverage

Entrance

Entrance

100 102 104

501 503 505

10’

10’

Lunch Area

June 14-15, 2018Disney Contemporary Resort - Fantastia Ballroom


Walt Disney World’s Contemporary Resort • Buena Vista June 14 – 15, 2018

ApplicantCompany Name: To be listed in promotional pieces

Address: City: State: ZIP:

Phone: ( ) Fax: ( )

Website:

Twitter Name: Facebook ID:

Linkedin ID: Instagram ID:

Please write a 20-word description of your company’s product(s) and/or service(s). Your application cannot be processed without a description. Please type or printlegibly. The FICPA reserves the right to edit your company’s description.

Method of PaymentPayment Policy: Payment in full must accompany this contract. Please see booth costsfor payment deadlines.q Check Enclosed: Make check payable to “FICPA” q Credit Card: q Visa q MasterCard q American Express q Discover

Card Verification Value Code (CVV): Exp. Date:

Cardholder Name:

Signature:

Credit Card Billing Address: (if different from above)

City, State ZIP: Your application will be reviewed by the FICPA. If accepted, a confirmation letter will be sent to you.

Amount DueSponsorships Level @ $

Exhibitor – Tabletops at Mega

Basic Tabletop Package @ $

Enhanced “A” Package @ $

Enhanced “B” Package @ $

A La Carte Options @ $

@ $

@ $

Amount Due $

Deposit $

Balance $

Sponsorships Platinum Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $11,975 Internet Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $10,000 Gold Sponsor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $8,900 Silver Sponsor Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,000

Exhibitor Tabletop Costs Early Bird Regular Price (Before May 1) (After May 1) Enhanced Tabletop Package “B” . . . . . . . . . . $1,400 $1,540 Enhanced Tabletop Package “A” . . . . . . . . . $1,200 $1,320 Basic Tabletop Package . . . . . . . . . . . . . . . . . . $975 $1,073

Payment in full must accompany this contract to receive the early discount.

Tabletop Preference1st: 2nd: 3rd: *All tabletops are assigned on a first-come, first-served basis pending payment.

A La Carte Options Hotel Keycard (Exclusive) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,000 Chairman’s Hospitality Suite (Exclusive) . . . . . . . . . . . . . . . . . . . . $2,500 Dessert (Exclusive) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,500 Notepads (Exclusive) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,500 Complementary Shoe Shines (Exclusive) . . . . . . . . . . . . . . . . . . . $1,600 Mobile App Download (Exclusive) . . . . . . . . . . . . . . . . . . . . . . . . . $1,500 Lunch – Thursday (Exclusive) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,200 Lunch – Friday (Exclusive) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,200 Pocket Schedule and Name Badge Lanyard (Exclusive) . . . . . . . . $1,000 Breakfast – Thursday (Exclusive) . . . . . . . . . . . . . . . . . . . . . . . . . . $1,000 Breakfast – Friday (Exclusive) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,000 Vendor Reception – Thursday (Four available) . . . . . . . . . . . . . . . . . $600 Drawstring Sportspack (Eight available) . . . . . . . . . . . . . . . . . . . . . . $600 Show T-Shirts (full sponsorship required) . . . . . . . . . . . . . . . . . . . . $500 Show Bag Stuffers (Four available) . . . . . . . . . . . . . . . . . . . . . . . **$500 5-Minute Pitch (Four available) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500 Cell Phone Card Holder (Exclusive) . . . . . . . . . . . . . . . . . . . . . . . . . $500

*Sponsor cost plus cost of pole wrap and rigging. **Plus items to include in the bag.

P.O. Box 5437, Tallahassee, FL 32314 • (800) 342-3197 • (850) 224-2727 • Fax (850) 222-8190 • www.ficpa.org(All show correspondence will be sent to the below address, and all printed references to the company will appear exactly as below unless otherwise indicated in writing.)

SignatureYour signature indicates that you understand and agree to the terms and conditions included. Tabletops and sponsorships will not be reserved without the company representative’s signature.

Company Representative’s Signature Date

Exhibitor Application/Contract

9

Walt Disney World’s Contemporary Resort Buena Vista

June 14 – 15, 2018

2018 Advertising Opportunities

Reserve your space now to show off in the

Mega CPE Conference program! The program,

given to all attendees and guests, contains

Continuing Professional Education schedules,

exhibitor listing (both by alphabet and booth

number), trade show floor plan and general

show information. Take advantage of this

opportunity, and put your brand in their hands!

Program Size: 5½” x 8½” (full page - outside dimensions)*List price for black and white ad.

Company Name:

Representative Name:

Address:

City/State/ZIP:

Phone: ( ) FAX #: ( )

Return this form to the FICPA by March 24, 2018, for the Mega CPE Conference program. Make checks payable to FICPA, ATTN: DrewMiller, P.O. Box 5437, Tallahassee, FL 32314-5437. You may direct any questions to Drew Miller at (850) 224-2727, Ext. 270.

q Ad size: Full-page @ $500 q Ad size: Half-page @ $295

Show Program Advertisement Order Form

Ad Size Dimensions Price*Full-page 4½ x 7½ $500Half-page 4½ x 3¾ $295

• Artwork must be submitted by April 14, 2018, for the Mega CPE Conference program to make the program printingdeadlines.

• Artwork must be at least 300 dpi and sent in PDF format. High resolution JPEG is also acceptable.• Email artwork to Drew Miller at [email protected].• Full payment must accompany the artwork and form below.

Method of Payment

q Check Enclosed: Make check payable to “FICPA” q Credit Card: q Visa q MasterCard q American Express q Discover

Card Number: Card Verification Value Code (CVV): (3 or 4 digit code): Exp. Date:

Cardholder Name: Signature:

Credit Card Billing Address: City: State: ZIP: (if different from above)

Your application will be reviewed by the FICPA. If accepted, a confirmation letter will be sent to you.


Terms of Contract

1. Each single booth at the Mega CPEConference will have a booth spacerental of $1,073 per booth. Boothspace rental will cost $975 for thosewho register and pay the balancebefore May 1, 2018, for the Mega CPEConference. Discount rates for multiplebooths are as outlined under “BoothCosts” on the application. Priority boothsare an additional $90 per booth (refer tothe floor plan).

2. Payment in the amount of 50 percentor full payment must accompany theapplication/contract. Booth space rentalfees are nonrefundable. The balancemust be paid by May 1, 2018, for theMega CPE Conference. Exhibitors will notbe allowed access to the exhibit hall untilall fees are paid in full.

3. Exhibitors are required to have anattendant at their exhibit at all timesduring show hours.

4. Move-in time for the Mega CPEConference is Wednesday, June 13,2018, from 12:30 a.m. - 6 p.m. andmove-out time is Friday, June 15, 2018,from 1 - 5 p.m.

5. This agreement includes a one-timelist of show attendees. Additional listsmay be purchased for a 10 percentdiscount from normal rates uponapproval.

6. This agreement is for exhibit spaceonly; course materials are not included.Exhibitors may attend the program onlyif they formally register as a participantby paying the registration fee in additionto the exhibit fee.

7. FICPA management reserves the rightto approve the character of any exhibit,any goods therein and the attendantadvertising and sales promotion and toprohibit anything which in its judgmentbecause of noise or other objectionablefeatures may detract from the show ingeneral.

8. All sound equipment must beregulated so it does not disturbneighboring exhibits. The FICPA reservesthe right to determine at what pointsound constitutes interference withothers and must be discontinued. Due toregulations by the music industryregarding music at public meetings,conventions and shows, exhibitors maynot play music during the trade show,either live or recorded.

9. Exhibitors will not be permitted toassign, sublet or share with others anypart of the space allotted to them.

10. FICPA management reserves theright to require any exhibitor to move hisexhibit to another location if it is in thebest interest of the show.

11. In accordance with Florida StatutesSection 212.18(3)(b)3, the FICPAauthorizes exhibitors to make retail salesof tangible personal property or servicesubject to sales tax. The exhibitor shallbe solely responsible for any local, stateor federal tax liability resulting from thiscontract or other tax implication arisingfrom activities while an exhibitor at theMega CPE Conference.

12. No exhibitor is to begin dismantlingprior to the close of the show. Anyexhibitor dismantling prior to the closeof the show will forfeit his company’sright to exhibit at future meetings of theFICPA.

13. Advertising materials cannot bedistributed outside of the exhibitor’sbooth.

14. Booths must be kept clean. The floorand display areas of the booth must beclear of debris. Exhibitors will be liablefor any extra clean-up costs incurred dueto displays, food machines and othermeans.

15. The use of promotions, premiums,lotteries or giveaway contests must beapproved by FICPA management. Suchapproval may be granted or withheldwith or without cause at the discretion ofFICPA management.

16. Hospitality suites can be opened onlyafter the closing of the exhibit hall.

17. Use of electrical current is confinedto lighting or the operation of suchequipment that is harmless, noiselessand does not release undesirable odors.

18. All contractors hired by the exhibitor,other than those official suppliers listedin the exhibitor’s kit, must submit proofof liability insurance to the FICPA and tothe service company. Outsidecontractors must have a badge to gainaccess to the exhibit hall. Outsidecontractors or their employees who arenot on the pre-registration badge listmust pick up their badges at theexhibitor check-in. A letter ofauthorization or other proof of affiliationwith the exhibitor’s company must beshown in order to receive a badge.

19. Objectionable practices by exhibitorsor official suppliers should be reportedimmediately and not after the show iscompleted.

20. No children under 16 years of agewill be allowed in the exhibit area at anytime.

21. It is agreed that the FICPA and thehost facilities shall not be liable for anydamage to, or destruction of, any exhibitfrom any cause or for the theft ordisappearance of any exhibit or anyproperty contained in or about the exhibitbooth area.

22. The exhibitor agrees to indemnifyand hold harmless the FICPA and thehost facilities or their employees or theirrepresentatives against any and allliabilities for damage, injury or loss to allpersons and any and all claims arisingout of acts or omissions of exhibitors,their employees or their representatives.

23. The FICPA will not be heldresponsible or liable for charges ordamages for any failure of performancedue to acts of nature, labor disputes,shortage of materials, governmentalauthority, or other circumstances beyondreasonable control of either party.

24. Insurance, if desired by theexhibitors, must be obtained at their ownexpense.

25. Exhibitors will not offereducational/training or other programswithin the show facility simultaneous toFICPA show-related programs.

26. The FICPA is not responsible formonitoring the proximity of competitors’booths. Please check our Web site atwww.ficpa.org for a list, to date, ofsecured booths.

Booth Construction27. All electrical work and electricalwiring must be approved and installed inaccordance with regulations establishedby the officials of the Fire Marshall’sOffice.

28. No construction will be allowed at thesides or above the booth, which mayobscure the view of any adjacent booths.

29. All materials used for decoratingmust be flameproof.

30. Construction and signs that areabove 8 feet in height are to be approvedby FICPA management.

31. All applicable city, county and statecodes and ordinances must be compliedwith, as well as those of the hostfacilities.

32. Nothing shall be posted on, tacked,nailed or otherwise affixed to columns,walls, floors or other parts of thebuildings, furniture or equipment.

33. In order to meet the 6 p.m. setupdeadline, FICPA management reservesthe right to order labor to set up anyexhibit for the Mega CPE Conference thatis not in the process of being erected by6 p.m. on Wednesday, June 13, 2018.The cost for this labor will be paid by theexhibitor.

Booth Assignment34. Booths will be assigned on Dec. 15,2017, to contracted exhibitors based onthe priority system. All other booths areassigned on a first-come, first-servedbasis pending payment.

ADA Requirements35. In accordance with ADArequirements, if you are disabledand require special services, pleasecontact our office at (800) 342-3197or (850) 224-2727.

Interpretation of Rules36. The interpretation of all rules andregulations is the responsibility of theFICPA Executive Committee or theirdesignated representative. All decisionsof said group or representatives are final.

Gain Access to CPAs — Professional Affiliate Membership

For more information, call the FICPA Member Service Center at (800) 342-3197 or (850) 224-2727.

Become Part of the FICPA

3 Network with CPAs in FICPA local chapters

3 Share knowledge through our online communities

3 Stay informed about industry updates with Florida CPA Today Magazine

3 Receive discounts on FICPA exhibit space at statewide events

3 Save money on FICPA mailing lists and targeted advertisements to develop your business

Accelerate Toward Success Through Exclusive Membership Benefits:

Become a Professional Affiliate Member today at

www.ficpa.org

Let Florida’s CPAs Know You Support and Serve the Accounting Profession!

2 8 9 10 - ficpa

Documents