CAMPUS INFORMATION TECHNOLOGY AND ACADEMIC COMPUTINGMonthly Staff meeting

November 10, 2011

Agenda• Happy Thanksgiving!• Strategic Agenda Update• WaveMail and Active Directory Migration• Web Site Update• Security Team Update• Major Projects• Facilities Status• Technology Connection Update• Holidays• Recognition• Questions

Strategic Agenda FY2012• Focus Areas

• Create the Technology Services Center• Integrate all public facing services and tools

• Integrate Health Science Center IT• Enhance communication

• Pace of change is accelerating

• Create administrative clarity• strategic plan• consistency and standardization

• Enhance support for research• continue strong focus on Primate Center• high performance computing support

• Enhance support for instruction

Strategy for FY12• 1) Develop a strategic agenda for the year

focused on 3-5 top level projects (July 2011)• 2) Develop a strategic plan for campus

information technology and academic computing (Fall 2011)

• 3) Develop a report of FY11 accomplishments and FY12 goals (Fall 2011)

• 4) Begin issuing a regular version of that report at periodic intervals (December 2011)

Email conversion• Just over 62%• Pushing a little harder now but still a challenge• About 1600 of the remaining 2400 are scheduled.

Active Directory Migration• In process• Uptown and Downtown are next• Evaluation impact on printing and developing

timeline

Web Site Update• Overview• Features exhibited• Features not-exhibited• Need for input

• Town Hall Page!

Photo Page• Going to put up a photo directory of our staff• Academic Advising:

• http://tulane.edu/advising/about/staff.cfm

• Newcomb College Institute• http://tulane.edu/newcomb/staff.cfm

• Campus Recreation:• http://www.reilycenter.com/campusrecstaff.asp

• Center for Public Service:• http://tulane.edu/cps/about/cps-staff.cfm

• Provost’s Office:• http://tulane.edu/provost/contact-us.cfm

New employee orientation• Working on a list of things new employees need

to know• Will do short videos of the answers• Probably do some short videos for the directory

of leadership and volunteers

SECURITY TEAM UPDATE

Encryption at Tulane• The Progress of Encryption• The Purpose of Encryption• Encryption Ahead

Encryption Progress• We've expanded to a total of 31 departments.• More than 300 total laptops are encrypted across

TUMC.• Support Process expanding.

Encryption Purpose• Mandated HIPAA Compliance for all PHI• Reduce the customer's liability.• Protect all sensitive Tulane information.

 Encryption Ahead

• Who is important enough for encryption?• The holiday season.• Questions:

• email encryption@tulane.edu• *Chris Wood, cwood1@tulane.edu• *Paul Sieberth, sieberth@tulane.edu

Major Projects• CRM Deployment (Derek)• Desktop Management/KASE (Randy)• Encryption (Paul)• LMS Review (Mike)• Primate Center Database (Bram)• Technology Services Center (Corliss/Derek)

The Space Shuffle1. Onsite team moves to 1334 Audubon & HTML

2. Most of Classroom & Media team moves to old SA offices

3. Repair Station moves to part of old Classroom &Media offices

4. Videoconferenceing moves to old Repair Station

5. Meeting on Monday to regroup and discuss next steps

TECHNOLOGY CONNECTION UPDATESteve Gordon

Holiday Schedules• If you can say

• Verify someone else on the team will cover for you (email, phone, meetings, etc.)

• Have no scheduled meetings or activities • Have no tasks due

• Or have rescheduled with customers/team members/supervisors

• Are sure that everything is covered for you work

• Then you’re clear to have some time off• Let me know if you’re out.

• VL-Name as a meeting request• Status = Free (don’t block my calendar!)

Discussion

Recognition• Thank you's• Good job's