2013 nabj sponsor guide- orlando

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The for andFebruary 1,

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NationalAssociationofBlackJournalists

38thAnnualConvention&CareerFair

July31–August4,2013

Orlando,Florida



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ABOUT NABJ

NABJ is an organization of journalists, students and media-r elated professionals that provides quality

Programs and services to and advocates on behalf of black journalists worldwide.

Founded by 44 men and women on December 12, 1975, in Washington, D.C., NABJ is the lar gest

o organization of journalists of color in the nation.

Many of NABJ’s 3,000+ members also belong to one of the dozens of professional and student chaptersThat black journalists nationwide.

NABJ is committed to the f ollowing:

• Strengthening ties among black journalists;

• Sensitizing all media to the importance of fairness in the workplace for black journalists;

• Expanding job opportunities and recruiting activities for veteran, young and aspiring black journalists,

while providing continued professional development and tr aining;

• Increasing the number of black journalists in management positions and encouraging black journalists

to become entr epr eneurs;

• Fostering an exemplary group of professionals that honors excellence and outstanding achievements

by black journalists, and outstanding achievement in the media industry as a whole, particularly when

it comes to providing balanced coverage of the black community and society at lar ge;

• Working with high schools and colleges to identify and encourage black students to become

journalists, and to diversify faculties and r elated curriculum; and

• Providing informational and training services to the general public.

NABJ holds an annual convention and career fair each summer with dozens of plenary sessions and

workshops for professional development. The careers fair draws hundreds of recruiters and is among

the best means of finding a job in the industry. The annual Salute to Excellence awards and special

recognition honors (Lifetime Achievement, Journalist of the Year, Community Service, etc.) are bestowed

at each convention.

Each year NABJ awards thousands of dollars in scholarships and internships to college and high school

students nationwide, as well as fellowships for seasoned pr of essionals.

The NABJ Media Institute provides professional development and technical training for black journalists

at venues across the country.

NABJ is headquartered on the campus of the University of Maryland-College Park in Knight Hall, The

Philip Merrill College of Journalism.



In 2013, The National Association of

Black Journalists will gather in New

Orleans for the 38th Annual Convention

and Career Expo. Thousands of journalists, media executives, public

relations professionals, and students are

expected to attend to network,

participate in professional development

sessions and celebr ate excellence in

journalism.

The National Association of Black Journalists will host an array of special events during

the convention. Sponsor opportunities are available by reaching out to Executive Assistant, Natalia Prakash, at [email protected], or 301-405-0248.

CONTENTS

Sponsor Benefit Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Sponsor Opportunities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Convention Fundamentals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Professional Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Student Media Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Special Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Arts, Entertainment & Sports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Healthy NABJ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

NABJ Media Institute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Advertising Opportunities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Exhibitor Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

2013 NABJ Convention &

Career Fair

July 31- August 4, 2013

Gaylord Palms Resort &

Convention Center

Orlando, FL



NABJ AND CAREER

ORLANDO, FL JULY 31

SPONS

OR

BENEFIT

As a non-profit professional and educational organization, the National Association of Black Journalists (NABJ) greatly appr eciate

corporate and foundation support for its goals, programs and activities. Acceptance by NABJ of any financial or in-kind contributio

from sponsors or funders does not constitute an endorsement of their policies, products or services. There should be no expectatioon the part of sponsors or funders for any special treatment in news cover age.

Convention elements that need financial support are described on pages 5-10. The benefits outlined below apply to those conventio

elements.

PLATINUM LEVEL ($200,000+) – Companies sponsoring at the Platinum Level receive the following benefits:

• Ten complimentary convention registrations, including tickets to:

• Salute to Excellence Gala (Reserved Table)

• President’s Reception

• Two free exhibit booths and prime placement within the Career Fair/Exhibit

area

• Includes two complimentary exhibit booth personnel registrations

• One complimentary full-page color ad in the online convention program book

• One complimentary full-page color ad in each edition of the NABJ Monitor

(official convention newspaper)

• Advertising space on NABJconvention.org website for each day of convention

• Thirty second commercial airtime on each newscast of NABJ-TV

• Two e-blasts to the entire NABJ membership (pre-approved and sent by

NABJ)

• Display of corporate banner or other signage at appropriate sponsored event

(limitations may apply)

• Approved insert in convention briefcase (limitations may apply)

• Verbal acknowledgement at sponsored event

• Acknowledgement in online convention program book and NABJ website

DIAMOND LEVEL ($125,000-$199,999) – Companies sponsoring at the Diamond Level receive the following benefits:

• Five complimentary convention registrations, including tickets to:

• Salute to Excellence Gala (Reserved Seating) • President’s Reception

• One free exhibit booth and prime placement within the Career Fair/Exhibit

area

• Includes one complimentary exhibit booth personnel registration

• One complimentary full-page black & white ad in the online convention

program book

• One complimentary half-page black and white ad in two editions of the NABJ

Monitor (official convention newspaper)

• Advertising space on NABJconvention.org website for each day of convention

• Thirty second commercial airtime on NABJ-TV for each newscast • Two e-blasts to the entire NABJ membership (pre-approved and disseminated

by NABJ)






GOLD LEVEL ($75,000-$124,999) – Companies sponsoring at the Gold Level receive the following benefits:

• Three complimentary convention registrations, including tickets to:

• Salute to Excellence Gala (Reserved Seating)


• 50% discount on any size ad in the online convention program book

• One complimentary quarter page ad in one edition of the NABJ Monitor (official convention newspaper)

• Two e-blasts to the entire NABJ membership (pre-approved and disseminated

by NABJ)






SILVER LEVEL ($50,000-$74,999) – Companies sponsoring at the Silver Level receive the following benefits:

• Two complimentary convention registrations , including tickets to:

• Salute to Excellence Gala (Reserved Seating)








BRONZE LEVEL ($15,000-$44,999) – Companies sponsoring at the Bronze Level receive the following benefits:

• Two complimentary convention registrations (special events not included)

• 15% discount on any size ad in the online convention program book • Display of corporate banner or other signage at appropriate sponsored event




PATRON LEVEL ($5,001-$14,999) – Companies sponsoring at the Patron Level receive the following benefits:

• One complimentary convention registration (special events not included)





• Acknowledgement in online convention program book

FRIEND LEVEL ($5,000 or less) – Companies sponsoring at the Friend Level receive the following benefits:

• 5% discount on any size ad in the online convention program book • Acknowledgement in online convention program book



NABJ AND CAREER

ORLANDO, FL JULY 31

CONVENTION FUNDAMENTALS The following sponsorship opportunities are available at the 38th NABJ Annual Convention and Career Fair in Orlando. If you

have questions or need additional information, please visit our website at www.nabj.org or contact Natalia Prakash,

Executive Assistant at [email protected] or 301-405-0248.

TITLE SPONSOR

A customized benefits package

will be developed for the titleconvention sponsor .

Sponsorship: $500,000

MOBILE APP

All convention events ar e

searchable by session title,

speaker , location and exhibithall booth, and users are able

to cr eate their own conventionschedule. The sponsor’s logo

will be prominently displayed

on the mobile platf orm. Sponsorship: $50,000

BRIEFCASE This highly sought-after

convention product is used year-round by attendees. The

convention briefcase offers an excellent opportunity f or sustained visibility. Your company’s name and logo will be

prominently displayed along with the NABJ logo.


WORKSHOP SIGNS

Your company’s logo will be displayed on each sign, r eadily

visible to attendees as they arrive at each workshop sessionthroughout the convention center .


ONLINE PROGRAM GUIDE Convention attendees, and those inter ested in the convention,

frequently use this key reference tool. The convention pr ogr am

book lists each day’s events and offers a complete r oster of speakers, panels and special events.


NAME BADGES & LANYARDS NABJ convention policy requires all attendees to wear a name

badge and lanyard to be admitted to any convention activity.

Your company’s name is printed on the lanyard as well as on thebottom front portion of the badge holder .


PROGRAM POCKET GUIDE This compact, convenient reference of daily convention activities

is the perfect complement to the online convention pr ogr ambook and the convention mobile app.


NABJ PRESS ROOM Journalists conduct major interviews with high-pr ofile

newsmakers, speakers, guests and entertainers that attendthe convention in this space. Your company’s signage will be

prominently displayed in the press r oom.

Sponsorship: $15,000 CAREER FAIR BREAKFAST MIXERS

Host a continental br eakf ast in the exhibit hall prior for attendees

prior to the scheduled concurrent morning sessions, attendees

can network with colleagues, exhibitors, recruiters and sponsors.

Sponsors are responsible for providing food and beverage.

Sponsorship: $5,000 each

CAREER FAIR EXHIBIT HALL BREAKS

Attendees will network with colleagues, speak with exhibitors

and sponsors, and relax while enjoying refreshing treats between

sessions. Your company’s banner will be prominently displayedand highly visible to all attendees. Sponsors are responsible f or providing food and beverages in additon to fees below.

• Thursday, June 21 – afternoon attendees can indulge in tr eatsof warm or cool snacks.

• Friday, June 22 – afternoon attendees can help themselves to avariety of snacks.

• Satur day, June 23 – morning attendees can enjoy a r elaxingearly morning coffee br eak.

Sponsorship: $5,000

BRIEFCASE INSERT

Reach the attendees as soon as they pickup their r egistr ation

materials by providing an insert for the convention brief case.

Company logo items such as pens, note pads, etc., are alsowelcomed.

Sponsorship: $2,000 each GENERAL CONVENTION SUPPORT

Your contribution toward general support of conventionprograms is greatly appr eciated. General support will help

underwrite the production of materials as well as various on-site

costs.

Sponsorship: All sponsor levels.



NABJ AND CAREER

ORLANDO, FL JULY 31

SPONSO

R

PROFESSIONAL DEVELOPMENT NABJ Learning Labs

NABJ Learning Labor atories are produced by the NABJ Media

Institute and will be held on Wednesday, June 30th, prior to

the opening reception. These intense, skills-based sessions runeither half day or full day and provide in-depth prof essional

development training from leading experts on a specific topic.

Sponsorship includes continental breakfast, signage, workshop

development, speakers and benefits for Bronze Level sponsors(page 4).


Learning Lab topics may include, among others:

• Multimedia Tr aining • Newsroom Management

• Entrepr eneurship

• Media Ownership

• Audio Storytelling

• Design

• Social Media

• Health/Medical Reporting

• Energy and Environmental Issues

• Public Relations

Professional Development Breakf asts

On Thursday, August 1, and Friday, August 2, attendees begin

their day at breakfast, engaged in stimulating dialogue on

cutting- edge topics with experts in a wide-range of fields.

Sponsorship includes br eakf ast (menu selected by NABJ), inputon session topics and speakers, introduction of the NABJ

member serving as moder ator , and benefits for Bronze Level

sponsors (page 4).


Topics include, among others:

• Finance • Childr en

• Health and medicine

• Sports • Energy and the Envir onment

• Technology

• Public Relations

•

Professional Development “Lunch & Learn” Sessions

On Thursday, August 1, and Friday, August 2, and Saturday,

August 4, attendees inter act with experts on a wide range of

topics. Sponsorship includes lunch (menu selected by NABJ),input on session topics

and speakers, introduction of the NABJ member serving asmoder ator , and benefits for Bronze Level sponsors (page

4).


Plenary Sessions

These high-profile sessions feature a keynote speaker or a panel

discussion with newsmakers on hot topics in the media industryand/or the African American community. The plenary sessions

are extremely popular . No other programming is scheduled

during the plenary session time slot. Sponsorship benefitsinclude the opportunity to make brief opening remarks and the

Silver Level benefits outlined on page 4 of this guide.


Workshop Sessions

Workshops are the core of NABJ convention prof essional

development programming. These sessions make up the bulk

of the convention and equip NABJ members with the skills and

tools they need to remain in the vanguard of the prof ession.


The Executive Suite: Professional Development for Managers (By Invitatio

This exclusive series of workshops, led by news executives, helps

aspiring middle managers gain a better sense of what it takes to

be an executive editor , a publisher , a news director or a gener al

manager . Attendees gain a better understanding of the skills,

relationships and performance results it takes to land those jobs

and keep them. From managing people to making the most of other resources, the Executive Suite teaches concrete steps tomove up the career ladder .



NABJ AND CAREER

ORLANDO, FL JULY 31

STUDENT MULTIMEDIA PROJECTS The Student Multimedia Projects provide an extr aor dinary

opportunity for appr oximately 50 college journalism students toreceive invaluable, real-world newsroom experience by working

closely with 25 seasoned NABJ members that volunteer their time to serve as mentors. The students and their mentors

produce daily coverage of events at NABJ’s annual convention,as well as newsworthy events in the convention’s host city –

Orlando. Students are selected from a national pool of candidates to research, report, write, edit, and shoot for the

national convention’s official news outlets listed below:.

NABJ-TV

Students majoring in br oadcast journalism to pr oduce

daily newscasts which air on a closed circuit channel in the

convention headquarter hotel. Sponsor benefits include 30-second ad spots and credits on each broadcast, along withbenefits for Silver Level sponsors (page 4).


NABJ Monitor

This student-produced 8 – 12 page daily newspaper is available

to all convention attendees. Students cover the convention and

events in the host city. Sponsor benefits include a full-page,

color ad in each edition of the newspaper and benefits for Gold

Level sponsors (page 4).


NABJ Online

Students maintain the convention website with contentincluding audio and video from NABJ-TV and stories from The

Monitor . Sponsor benefits include a banner ad on the website

and benefits for Silver Level sponsors (page 4).


NABJ J-Space Lounge

J-Space is the “go to” area for students during the convention

network and socialize with each other . During the day, J-Space

serves as a meeting place, and at night it features events and

entertainment appealing to the next generation of journalists.

Refreshments and entertainment will be pr ovided.


NABJ High School Journalism Workshop

The NABJ High School Journalism Workshop is an opportunity

for local high school students in Orlando to participate in a

hands-on journalism workshop to develop their reporting skills

and have their work will be showcased at the annual convention

and career f air . . Sponsorship: $30,000

General Student Media Support

Your contribution toward general support of student media

projects will be greatly appr eciated. General support will help

underwrite the costs of travel for our students, equipment, andmyriad on-site costs.

Sponsorship: All sponsor levels.



NABJ AND CAREER

ORLANDO, FL JULY 31

SPONS

OR

SPECIAL EVENTS

Salute to Excellence Awards Gala

The annual Salute to Excellence Awards Gala is an NABJ sig-nature event that highlights work by media organizations and

professionals involved in print, broadcast, and digital journalism.More than 50 award winners are selected, and this annual gala

also recognizes NABJ’s Journalist of the Year , Emerging Jour -nalist and Lifetime Achievement honor ees.

Sponsor: $100,000

Primary Co-Sponsor: $50,000

Welcome Reception

This reception kicks off the convention, and leaves an indelible

impression on attendees. Primary co-sponsorship includes the

opportunity to make brief opening remarks and benefits f or Bronze Level sponsors (page 4).

Primary Co-Sponsors: $40,000

Co-Sponsors: $20,000

NABJ Gospel Brunch

An NABJ tradition, the Gospel Brunch is one of the convention

highlights. Attendees flock to this uplifting experience to f east

on a brunch buffet and enjoy inspirational entertainment fr omleading recording artists. Past brunches have featured Don- nie McClurkin, Cece Winans, Richard Smallwood, Karen Clark

Sheard, Vanessa Bell Armstrong and Tramaine Hawkins.

Sponsor: $75,000

Primary Co-Sponsor: $25,000

W.E.B. DuBois Lectur e

This popular lecture series features distinguished political

figures, educators and thought-leaders hosting a dialogue withconvention attendees. Sponsorship benefits include the op-portunity to make brief opening remarks and and benefits f or

Bronze Level sponsors (page 4).


Media Receptions

Sponsorship includes reception space, recognition on the official

convention schedule of events, company signage and benefitsfor Patron Level sponsors (page 4).

Sponsorship: $5,000

(Plus, sponsor is responsible for providing food and beverages,

audio visual equipment and decor ations).

Sports Pioneer Awards Cer emony

The NABJ Sports Task Force recognizes pioneering African-

American sports figures with ties to the convention host city.Past honorees include Tony Dungy, Joe Fr azier , Don King, Dave

Winfield, Bill Russell, and Dominique Wilkins. Sponsor: $70,000 Co-sponsorships: $20,000

Co-sponsorships: $10,000

President’s Reception

Join NABJ President Gregory Lee, the NABJ Board of Dir ectors,

prominent journalists from around the world, NABJ sponsors

and special guests at this exclusive, by-invitation-only, event.Primary co-sponsorship benefits include the opportunity to

make brief opening remarks and benefits for Silver Level spon-sors (page 4)..

Sponsor : $50,000

Co-sponsors: $10,000

Day of Service The first annual Day of Service will launch at the 2012 conven-tion. NABJ members will participate in, and provide media

coverage f or , community service events to benefit Orlando

r esidents.


Award Inscriptions

Celebr ate and honor black journalists for their excellence by

sponsoring the production of over 75 awards. The Salute to

Excellence National Media Awards and Special Honors Awardsare presented each year to recognize the outstanding work of

journalists and media prof essionals.


CELEBRATE WITH NABJ NABJ Sports Task Force Jam

The annual, premiere party with a purpose – support the

scholarship fund and come see why EVERYONE talks about the

serious fun had with star athletes, entertainers and NABJ’s own

celebrities. You never know who may show up.

Primary co-sponsorship: $20,000

Co-sponsorships: $10,000 Co-sponsorships: $5,000

NABJ Orlando Chapter Jam

Orlando is the party capital of the nation. Let the NABJ

Orlando Chapter show you why.

Primary co-sponsorship: $20,000


2014 NABJ CONVENTION Kickoff

Let’s get ready for Boston! Come and celebr ate with NABJ with gr eat food, music and company,

Sponsor: $35,000




NABJ AND CAREER

ORLANDO, FL JULY 31

ARTS, ENTERTAINMENT & SPORTS NABJ Authors Showcase & Bookstor e

Authors from across the country participate in discussions and

interact with convention attendees “up-close and personal”dur ing book signings. NABJ’s Authors Showcase highlights the

best and brightest in the African American literary community.



NABJ Golf Tournament

This fun-filled networking event accommodates players of all

skill levels while raising money for the NABJ Scholarship Pr o-

gram. Convention registrants form teams to compete for prizes

given for the longest drive; and the worst scor e.

Primary Co-sponsors: $10,000

Co-sponsors: $5,000

5K Fun Walk/Run

NABJ members participate in an invigorating 5K Walk/ Run on

Saturday morning as part of the Healthy NABJ initiative.


NABJ After Dark

The “NABJ After Dark” brand, inaugur ated at the 2010 San

Diego convention, represents a variety of fun-filled social events

offered in an intimate setting after a long day of convention

activities. The events feature live jazz, poetry, games, andinf ormal author talks. Light snacks and a cash bar are available

at each event.

Sponsorship: $15,000 each night

NABJ Family Day

Plan on spending your Saturday with the f amily, sampling a

selection of activities in Orlando. NABJ families can cometogether to enjoy the area’s family-oriented attr actions.

Co-sponsors: $5,000

Film Festival

Preview your soon-to-be released movies for journalists and

attendees. Actors, directors and writers often participate in thequestion and answer sessions that promote the film and cr eate

news stories. Sponsor is responsible for venue f ees, if applicable,

and AV expenses. Major Motion Pictur e

Run time a minimum of 90 minutes. Question and answer

session immediately follows scr eening.

Sponsorship: $8,500

Public Br oadcast Service



Sponsorship: $5,000

Documentary



Sponsorship: $3,000

NOTE: Only a select number of films are scheduled.

Please submit early for consider ation.



NABJ AND CAREER

ORLANDO, FL JULY 31

SPONS

OR

HEALTHY NABJ “Healthy NABJ,” launched in 2009, has evolved into a key component of NABJ’s annual convention. The “Healthy NABJ”programming track at the annual NABJ convention provides information to help NABJ members make wise health choices f or

themselves while improving the quality of critical information they disseminate to their broader audiences in a nation strugglingwith a plethora of health issues. The Healthy NABJ booths in the exhibit hall provide an opportunity for journalists to interact with,

and receive information from, health leaders in the pubic and private sectors. Health screenings are also offered in several booths.

Sponsorship Opportunities for Healthy NABJ:

• Healthy NABJ Professional Development Breakfasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35,000

• Healthy NABJ Pavilion Naming Rights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $25,000

• Healthy NABJ Lounge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $20,000

• Healthy NABJ Workshop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $15,000

• Healthy NABJ Snack Station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $5,000

(Sponsors are responsible for providing f ood/snacks)

• Healthy NABJ Pavilion Booths . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $900-$2,000

The NABJ Media Institute offers quality webinars and hands on professional development sessions, entrepreneurial guidance andtechnical training for journalists, public relations professionals, and students at national and regional conferences held thr oughoutthe country. Many of the events that examine cutting-edge topics impacting African American communities are also open to thepublic.

The Media Institute also teaches, compiles, disseminates and chronicles information about African Americans in the field of

journalism, and acts as a clearinghouse for information to entities inter ested in the media and establishing a connection with black

journalists and public relation prof essionals.

Primary Co-sponsors: $50,000 (per event)

Co-sponsors: $15,000 (per event)



NABJ AND CAREER

ORLANDO, FL JULY 31

WHO SHOULD ADVERTISE? • Recruiters – support your diversity recruiting efforts and diversify your news coverage.

• Media organizations – expose journalists to your car eer , training and fellowship opportunities, and students to your scholarshipand internship opportunities.

• Journalism schools and media institutes – promote your faculty openings, fellowships, training opportunities and scholarships. • Subject experts – advertise availability for media interviews and expert commentary.

• Authors – promote the sales of your new book.

• Publishers – tell experienced writers how you can f acilitate their authoring experience.

• Computer & technology products and services – tell journalists how you can make them better at their jobs in an industry that is

increasingly reliant on technology.

• Consumer product and service companies – Reach affluent consumers.

WHO VISITS NABJ.ORG? • Average over 87,000 page views per month

• Over 1 million page views per year

• Average over 23,000 unique visitors per month

• Over 50% of our Web visitors come from New York, California, Georgia, Texas, Illinois, Virginia, Florida, and District of Columbia

WHY ADVERTISE? Advertising with NABJ is an excellent way to reach journalists, students and media r elated professionals. These are the people who

help shape the way America thinks. They are highly educated, well-read and well-traveled. They are affluent, thinkers, leaders— withinfluence not only through the news you see every day, but also in our communities.

• Platinum & Diamond Sponsors—1 complimentary full-page ad

• Gold Sponsor – 50% discount

• Silver Sponsor – 25% discount

• Bronze Sponsor – 15% discount

• Patron – 10% discount

• Friend – 5% discount

Please send the ads via email to the NABJ national office at:

[email protected]

National Association of Black Journalists Attn: NABJ Marketing Department

1100 Knight Hall, Suite 3100 • College Park, MD 20742

Tel: (301) 405-0248 • Fax: (301) 314-1714

ADVERTISE ON NABJ EBLAST Sponsor or advertise in NABJ eBLAST messages regarding professional development opportunities, award announcements

and general member information. Contact NABJ for r ates, material due dates and specifications. email: [email protected] or call

(301) 405-0248.

ADVERTISE IN NABJ’S CONVENTION PROGRAMS Advertising with NABJ through convention program books and materials is an excellent way to reach journalists, students and other

media r elated professionals. Ad discounts are also available to sponsors of our annual convention and career f airs.

Note: NABJ cannot assume responsibility for ads not conforming to specified requirements and reserves the right to make

adjustments to ads. All ads become the property of NABJ.



NABJ AND CAREER

ORLANDO, FL JULY 31

2009 | | |

Salute toExcellenceAwards

PercyQoboza Foreign

Emerging Journalist ofthe ea

Student Journalistof theYear

ProfessionalChapter of the Yea

munityServiceAward

ward

ells Award

heYear Finalists

NABJ JOURNAL

NABJ Hall of Fame Inductees | Com t

Award | Best Practices Award | Legacy A

| Lifetime Achievement Award | Ida B. W

Educator of the Year | Student Chapter of t

r Finalists ... and more!

The NABJ Journal, a quarterly magazine, is a gr eat

way to advertise to our members.The NABJ Journal continues to be a valuable industry resource and member benefit

with almost 4,000 subscribers and a readership over 10,000.

The Journal:

• Provides news and information about NABJ activities,

its members, its affiliate chapters and other journalism

organizations with similar goals

• Explores industry-r elated issues, trends and lifestyles as

they affect African- Americans

• Examines the media’s triumphs and deficiencies,

spotlighting outstanding achievements of journalists so that

others may learn and emulate

2012- 2013 AD DEADLINES The following are deadlines to submit your advertising order anad copy/art:

Issue Space Reserve Artwork Due

Fall September 1 September 8

Winter December 1 December 8

Spring February 1 February 8

Summer /

Convention

June 1

June 8

The NABJ Journal, a quarterly magazine, is a gr eat way to

advertise to our members. The NABJ Journal continues to bea valuable industry resource and member benefit with almost

3,000 subscribers and a readership of over 10,000 .

For more information, contact: NABJ Marketing Dept

1100 Knight Hall, Suite 3100 • College Park, MD 20742

Tel: (301) 405-0248 • Fax: (301) 314-1714 • [email protected]



NABJ AND CAREER

ORLANDO, FL JULY 31

NABJ JOURNAL DISPLAY ADVERTISEMENTS

Position char ges:

Cover 4: +25%

Cover 3: +15%

Cover 2: +20%

Center Spread: +10%

non-bleed 7.5”x10”

bleed 8.75”x11.25”

(keep live area in

7.5”x10”)

non-bleed 7.5”x5”

Page Size Frequency B/W 2-Color 4-Color

Full Page

8”x10.5”

1x

2x

3x

4x

$1,500

$1,200

$1,125

$1,050

$2,000

$1,600

$1,500

$1,400

$2,500

$2,000

$1,875

$1,750

1/2 Page

8”x5”

1x

2x

3x

4x

$930

$744

$697

$651

$1,500

$1,200

$1,125

$1,050

$2,050

$1,640

$1,537

$1,435

AD FORMAT Please send your ad, sized to the exact dimensions provided in any of the following f ormats:

TIF — Resolution must be 300 dpi. Color mode must be CMYK. Flatten all images. Include crop marks.

PDF — Resolution must be 300 dpi. Color mode must be CMYK. Embed all fonts. Include crop marks.

For full-page ads: Be sure to add 1/8” around for bleeds. Keep live area in 7.50”w x 10”h.

Submit your ad via email. Please send color proof when possible.

NABJ cannot assume responsibility for ads NOT conforming to specific mechanical requirements, and reserves the right to make adjusto ads (on an as-needed basis). ALL ads become the property of NABJ.

PAYMENT POLIC Y NABJ will invoice you after your advertisement’s publication, including a tear sheet with the invoice.

Late payment is subject to a 5 percent surcharge. Ads are to be paid with check, American Express, MasterCar d, or Visa.

NABJ

1100 Knight Hall, Suite 3100

College Park, MD 20742

Tel: (301) 405-0248 • Fax: (301) 314-1714 [email protected] g



NABJ AND CAREER

ORLANDO, FL JULY 31

NABJ.ORG Advertise on NABJ’s website

Description 1 Month* 3 Months 6 Months 1 Year

LEADERBO ARD

728x90

• Top placement of NABJ navigation

• Appears on NABJ home page and run of website

• Active link to your company’s website

$850 $2,300 $4,080 $7,140

TOP BANNER

468x60

• Next to NABJ logo at top of site

• Appears on NABJ homepage and run of website


$700 $1,890 $3,360 $5,880

SKYSCRAPER 1

120

x

600

• Right side of NABJ site

• Appears on NABJ homepage and run of website


$650 $1755 $3120 $5460

SKYSCRAPER 2

120x90




$500 $1,350 $2,400 $4,200

SKYSCRAPER 3

120x60




$350 $945 $1,680 $2,940

*Advertising specific to NABJConvention.org will only appear the week of the convention.



2013 NABJ Convention and Career FairGaylord Palms Resort & Convention Center

6000 West Osceola Parkway ♦ Kissimmee, Florida 34746July31–August4,2013

Exhibit Contract

1.COMPANYINFORMATION

(Please print clearly)

Company Name: _____________________________________________________________________________________________

Work Address: _______________________________________________________________________________________________

City: _________________________________________________________ State: _______________Zip: ______________________

Company Telephone: __________________________________________________________________________________________

Company Facsimile: ___________________________________________________________________________________________

Company Website: ___________________________________________________________________________________________

2.PRIMARYEXHIBITCONTACT

Name: ______________________________________________________________________________________________________

(Person who will receive correspondence about the Career Fair)

Address: ____________________________________________________________________________________________________

(If different than above)

City: ________________________________________________________ State: _______________ Zip: _______________________

Direct Telephone: _____________________________________________________________________________________________

Direct Facsimile: ______________________________________________________________________________________________

Direct Email: _________________________________________________________________________________________________

3.EXHIBITSPACEFEES

*NEW* Early-bird

(by March 15, 2013)

Booth Fees

(by June 15, 2013)

RECRUITER BOOTH FEES

RECRUITER: Defined as a company that is seeking to provide employment opportunities to convention

attendees during the Career Fair.

Print Media with circulation of:

100,000 and over $2400 $2700

Under 100,000 $2100 $2400

Television stations by market size:



NABJ AND CAREER

ORLANDO, FL JULY 31

1100KnightHall,Suite3100•CollegePark,Maryland20742

TollFree:866.479.NABJ•T:301.405.0248•F:301.314.1714or866.425.6632

WWW.NABJ.ORG

1 to 75 $2400 $2700

76 to 214 $2100 $2400

Media Agencies $2400 $2700

Radio Stations $2100 $2400

Journalism Schools $900 $1100

Nonprofit Media/Organizations/Associations $900 $1100

EXHIBITOR BOOTH FEES

EXHIBITOR: Defined as a company that is displaying or disseminating information and/or product during

the Career Fair.

Exhibitors (per 10’ x 10” booth unit) $2400 $2700

ADDITIONAL FEES

Island booths $450 $500

Corner booths - Spaces of 200 sq. ft. and over $200 $250

4.SPACEBENEFITS

One table, two chairs, booth sign, and one waste basket. One complimentary convention registration for each 10’ x 10’ booth. Fees for each additional booth personnel are listed on the Exhibit Booth Personnel Registration Form.

Additional booth personnel have access to booth ONLY. Recruiter/Exhibitor registration includes premium convention bag, convention pocket guide, and access to convention

workshops.5.SPACEREQUIREMENTS

Number of booths needed: _______________________ (Minimum booth size: One unit = 10’ X 10’ or 100 square feet)

Booth number preferences are: 1st

_________________________ 2nd

________________________ 3rd

________________________

6.PAYMENTMETHOD-PayabletoNABJ

Total Number of booths desired: __________________________ (one booth = 10 x 10 square feet)

Total Fees: __________________________________________ (include $500 for island or $250 for corner booth fees, if space

purchased is 200 sq. ft. and over)

___________________________________________________________________________________________________________

PAYMENT OPTION: MC VISA AMEX CHECK MONEY ORDER



NABJ AND CAREER

ORLANDO, FL JULY 31


T:301.405.0248•F:301.314.1714

Total Enclosed: _________________ (including $3.00 administrative fee

Full balance due with submission of all contracts

Credit Card # _________________________________________________________________ Exp. Date: ____________________

Cardholder’s Name (as it appears on the card): _____________________________________________________________________

CVV#: ________________________ Signature: ______________________________________________________________

Billing Address: ______________________________________________________________________________________________

___________________________________________________________________________________________________________

I have read and understand the rules and regulations which govern the NABJ Convention and Career Fair that are a part of this contract and agree to abide by said rules and regulations. I have read and fully understand the cancellation penalty clause that is a part

of the rules and regulations referenced.

Signature/Date: ______________________________________________________________________________________________

Make a copy of all three pages of the Exhibit Space Contract for your records. Complete a convention registration form for all registrants. The company data collected from the Exhibit Space Contract will be printed in the 2013 Convention Program Book. It is the

responsibility of the exhibiting company to notify the NABJ exhibit manager in writing of any changes that impact the accuracy

of this information. No changes will be accepted after May 1, 2013. Mail or fax original contract and convention registration forms with payment to:

NABJ Exhibit Manager

1100 Knight Hall

Suite 3100


Fax: (301) 314-1714 (Credit card payments only)

Return Check Fee is $75. Questions should be directed to Veronique Dodson at (301) 405-0554 or email [email protected].



NABJ AND CAREER

ORLANDO, FL JULY 31


TollFree:866.479.NABJ•T:301.405.0248•F:301.314.1714or866.425.6632

7.RULESANDREGULATIONS

1.) PAYMENT. Contract will not be processed or space assigned without the required payment.

2.) CANCELLATION OF CONTRACT. Exhibitors may cancel their exhibit space, by sending a written notice of cancellation

by June 15, 2013. Additionally, NABJ will charge a $200 cancellation fee, even if the canceled space is subsequently resold.

Complimentary registration passes will be invalid.

3.) COMPLIANCE WITH REGULATIONS. If an exhibitor fails to abide by the regulations of the convention as set forth, then

the contract between NABJ and the exhibitor will be terminated. The exposition regulations constitute a portion of the contract

between NABJ and the exhibitor. Therefore, any failure on the part of the exhibitor to comply with the regulations represents a

default on, and termination of the contract. Should the contract be terminated in this manner, the exhibitor shall forfeit the

amount paid for space rental, regardless of whether or not NABJ enters into a further lease of the space involved.

Interpretation and application of the regulations are within the sole discretion of NABJ and decisions of NABJ are final.

4.) MAINTENANCE OF EXHIBITOR SENIORITY. Participation in the 2013 show is considered to be exclusive of any other

NABJ related events and therefore will not affect seniority status for other events.

5.) ELIGIBLE EXHIBITS. NABJ reserves the right to determine eligibility of any company or product to participate in the

exposition. NABJ can refuse rental of exhibit space to any company whose display of goods or services is not, in the opinion

of NABJ, compatible with the educational charter and objectives of the exposition or is otherwise inappropriate.

6.) ALLOCATION OF SPACE. Whenever possible, space assignments will be made by NABJ in keeping with the preference

specified by the exhibitor. NABJ, however, reserves the right to make the final determination of all space assignments in the

best interest of the exposition.

7.) SUBLETTING OF EXHIBIT SPACE. Exhibitors may not assign, sublet or share their exhibit space with another business

or firm unless approval has been obtained in writing from NABJ. Exhibitors must show goods manufactured or dealt in by them

in the regular course of business. Should an article of a non-exhibiting firm be required for operation or demonstration in an

exhibitor’s display, identification of such article shall be limited to the usual and regular nameplates, imprint or trademark

under which same is sold in the general course of business.

8.) LIABILITY. NABJ, its members, the representatives and employees thereof will not be responsible for any injury, loss or

damage that may occur to the exhibitor, exhibitor’s employees, agents, contractors or property from any cause whatsoever, or

which may be sustained by any person who may be on the premises leased to the exhibitor or watching, observing or

participating in any demonstration or exhibit of the exhibitor, unless such injury, loss or damage is caused by the sole gross

negligence or willful misconduct of NABJ. Exhibitor and exhibitor’s contractors and its insurers will not subrogate against NABJ

for theft of, loss of or damage to exhibitor’s or exhibitor’s contractors’ property while in transit to, within, and in transit from the

confines of the hall.

The exhibitor and exhibitor’s contractors shall defend, indemnify and hold NABJ, its officers, members, agents and employees,

harmless against any and all claims, lawsuits, judgments, costs, and expenses (including attorney’s fees) for injury (including

death), property damage or other harm for which recovery of damage is sought that may arise out of or be occasioned by

exhibitor’s performance of the contract, breach of any of the terms or provisions of the contract, or by any other act or

omission of exhibitor, its officers, agents, employees, or subcontractors, in the performance of this contract; except that the

indemnity provided for in this paragraph shall not apply to any liability resulting from the sole gross negligence of NABJ, itsofficers, members, agents or employees.

9.) INSURANCE. The exhibitor and exhibitor’s contractors shall, at their sole cost and expense, procure and maintain through

the term of this contract the following insurance:

a. Commercial General Liability Insurance against claims for bodily injury or death, property damage as well as personal and

advertising injury occurring in or upon or resulting from the premises leased. Such insurance shall include contractual liability

and products liability coverage, with combined single limits of liability of not less than combined total of $1,000,000 per

occurrence.

b. Workers Compensation insurance as required by statutory law and Employers Liability with limits not less than:

Bodily injury by accident - $100,000 each accident

Bodily injury by disease - $100,000 each employee

Bodily injury by disease - $500,000 policy limit

c. Commercial Auto Liability Insurance-limits of liability not less than $1,000,000 combined single limit.

Coverage for all required lines must be placed through a licensed carrier authorized to conduct business in the State in which

the convention is being held. All carriers providing coverage must have an A.M. Best Rating of not less than A-, VII.

Exhibitor shall obtain and furnish to NABJ upon request a certificate of insurance evidencing the required coverage to NABJ

and its agents, employees, assigns and successors as additional insureds to such coverage to be stated as primary without

contribution from any other source. If the exhibitor uses a non-official contractor, it too must comply with the above coverage

provisions. All property of the exhibitor and the exhibitor’s contractors is understood to remain under its custody and control in

transit to, within, and in transit from the confines of the hall.

10.) DISABILITY PROVISIONS. Exhibitor shall have sole responsibility for ensuring that their exhibit is in full compliance with

the Americans with Disabilities Act and any regulations implemented by that Act.

11.) DAMAGE TO PROPERTY. The exhibitor is liable for any damage caused to building floors, walls or columns, or to

standard booth equipment, or to another exhibitor’s property or the Gaylord Palms Resort & Convention Center.

12.) LABOR. Exhibitors are required to observe all contracts in effect between service contractors and labor organizations.

13.) CONFLICTING EVENTS DURING SHOW HOURS. The exhibitors agrees not to extend invitations, call meetings,

hospitality events or otherwise encourage the absence of industry professionals from the exhibit hall and meeting rooms

during the hours of all education and show activities. All requests for meeting rooms, hotel suites and special function rooms

must be approved by NABJ. If an exhibitor cancels exhibit space, the opportunity to use any approved meeting rooms, hotel

suites or special function rooms will be invalid.

14.) INSTALLATION. The start time for installation of exhibits is 9:00 AM, Wednesday, July 31, 2013. No exhibits should

arrive at the exhibit location earlier than this date. Exhibit displays must be fully set up and ready by 5:00 PM on Wednesday,

July 31, 2013. After that time, any unattended booths will be set up at the discretion of NABJ and all expenses will be charged

to the exhibitor. In the best interest of the exposition, NABJ reserves the right to re-assign any un-set exhibit space after 5:00

PM on Wednesday, July 31, 2013.

15.) EXPOSITION GUIDELINES. The guidelines have been adopted to ensure that each exhibitor can effectively use the

assigned space without infringing on the rights of neighboring exhibits. No exhibits will be permitted which interfere with the

use of other exhibits or impede access to them or impede the free use of the aisle. Booth personnel, including demonstrators,

hostesses and models, are required to confine their activities within the exhibitor’s booth space. Apart from the specific displa

space for which an exhibiting company has contracted with NABJ, no part of the exhibit location and its grounds or public

property may be used by any organization other than NABJ for display purposes.

a. Sound. Sound systems will be permitted if tuned to a conversational level and if not objectionable to neighboring exhibitors.

b. Lighting. NABJ reserves the right to restrict the use of glaring lights or objectionable light effects. The use of flashing

electric signs or lights is not permitted.

c. Attire. Representatives should be conservatively attired to maintain the professional and business-like climate of the show.

16.) ADMITTANCE DURING NON-SHOW HOURS. Booth personnel will not be permitted to enter the exhibit floor earlier than

8:00 AM on a scheduled show day, except on opening day, July 31, 2013, where they can access the exhibit floor at 7:00 AM

and other personnel will not be permitted to remain on the exhibit floor after closing hour each evening, with the exception of

Saturday, August 3, 2013. Exhibitors that require additional time must obtain permission in writing from show management

prior to the show day.

17.) DISMANTLING. Exhibitor’s displays must not be dismantled or packed in preparation for removal prior to the official

closing time of 12:00 noon, Saturday, August 3, 2013. Every exhibit must be fully staffed and operational during the entire

show. The deadline for the dismantling and removal of displays will be 12:59 PM, Saturday, August 3, 2013. At this time, all

exhibit displays or materials left in the booths without instructions will be packed and shipped at the discretion of NABJ and all

charges will be applied to the exhibitor.

18.) BADGES. Official show badges will be required for entry into the exhibit hall at all times. Badges are not transferable and

those worn by other than the person to whom the badge is issued will be confiscated. Business cards are not to be used in

badge holders. Exhibitors will be granted an allotment of one (1) full convention registration per contracted exhibit space.

Registration needed in excess of this allotment must be purchased at the published rate.

19.) FEDERAL COPYRIGHT RESTRICTIONS. Exhibitor agrees to assume full responsibility with the federal copyright

restrictions applicable to exhibitors, including but not limited to, any music performance agreement between NABJ and

exhibitors for meeting, conventions, trade show and expositions. Exhibitor further represents and warrants that it shall obtain

any additional license or grant of authority required of exhibitors under the copyright laws and be prepared to present NABJ,

with a copy of such license or grant no less the (30) days prior to the start of the exposition.

20.) ORDINANCES AND REGULATIONS. Each exhibitor is charged with knowledge of all ordinances, regulations, and fire

laws pertaining to health, fire prevention and public safety while participating in this exposition. Compliance with such laws is

mandatory for all exhibitors and the sole responsibility is that of the exhibitor.

21.) EQUIPMENT POSITION WITHIN BOOTH. To ensure the safety of all show participants, all machinery and equipment

shall be positioned so that no portion is closer than 12 inches from the aisle.

22.) RELOCATION OF EXHIBITS. NABJ reserves the right to alter the location of exhibit spaces, at its sole discretion, in the

best interest of the exposition.

23.) PHOTOGRAPHY AND SKETCHING. Cameras may be carried in the exhibit area, but under no circumstances may

photographs be taken without expressed authority of the exhibitor concerned in each case. Sketching or drawing machinery o

products on display is prohibited.

24.) EXPO DEADLINES. Exhibitor agrees to adhere to all published deadlines related to the production and promotion of theNABJ Career Fair and Exhibits.

25.) FAILURE TO HOLD SHOW. Should the exposition be cancelled, postponed or abandoned, the limit of claim for damages

and/or compensation by the exhibitor shall forfeit the amount already paid for the space for the specific event. Should the

exposition be curtailed or abandoned in part, the limit of claim for damages and/or compensation by the exhibitor shall be that

return of the prorated amount the exhibitor already paid for space for the canceled portion of this specific event. However,

exhibitors will not be reimbursed if the exposition is canceled, postponed, curtailed or abandoned due to an act of war, act or

threatened act of terrorism, insurrection or radioactive contamination.

.



NABJ AND CAREER

ORLANDO, FL JULY 31


T:301.405.0248•F:301.314.1714

WWW N A B J O R G

QUESTIONS:

Maurice Foster

Executive Dir ector

Tel: (301) 405-0248

www.nabj.org

NABJ Sponsors

1100 Knight Hall, Suite 3100


Tel: (301) 405-0248

Fax: (301) 314-1714

www.nabj.or g

As a non-profit professional and educational organization, the National Association of Black Journalists (NABJ) gr eatlyappr eciates corporate support for its goals, programs and activities. Acceptance by NABJ of any financial or in-kindcontributions from corporate sponsors does not constitute an endorsement of their policies, products or services. Ther e

should be no expectations on the part of sponsors for special treatment in news cover age.

2013 nabj sponsor guide- orlando

Documents