2015 edition >>>faculty & staff >>>faculty appointment & review...
TRANSCRIPT
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2015 edition
http://www.depts.ttu.edu/cvpa/facultystaff/TenureGuidelines.asp
www.vpa.ttu.edu
>>>Faculty & Staff >>>Faculty Appointment & Review>>>Tenure Guidelines
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DOSSIER FORMS
√ Provost’s copy is skeletal:
reports of votes
administrators’ letterscurriculum vitaeexternal letters basic information sectionannual reportsballot comments
http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp
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DOSSIER FORMS
√ Unit copy is comprehensive
√ College’s version adds in Appendix:
Appendices present any informationdeemed important to your case
unit procedures
http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp
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___ 30. TEN, APPENDIX: BALLOT COMMENTS (Section Title Page)___ 31. Typed, unsigned Ballot Comments, or Statement indicating that No Comments Were Provided
CVPAONE PDF on flash drive - ONE Hard Copy – ORIGINAL LETTERS IN FOLDER
___ 1‐31. Copy of Master Form, Parts 1‐31___ 32.ELEVEN, APPENDIX: UNIT GUIDELINES AND PROCEDURES (Section Title Page)___ 33.Copies of relevant unit and area guidelinesFor tenure and promotion
UNITELECTRONIC OR PRINT, AS STIPULATED BY UNITPROCEDURES
___ 1‐33.Copy of Master Form, Parts 1‐29, plusCopy of CVPA Materials, Parts 32‐33 (ballot comment section is blank)___ 34.TWELVE, APPENDIX:_specify_(Section Title Page)___ 35.Materials required for unit consideration; repeat as necessary; retain in School only
DOSSIER CONTENTS
___ 19.Items 3a‐3i (OP32.01, Attachment B, pg. 6‐7)___ 20. SIX, TEACHING EFFECTIVENESS (Section Title Page) ___ 21.Candidate Statement (one page)___ 22. 5th‐Year Summary of Peer Evaluation of Teaching (if applicable)___ 23.Student Ratings, Qualitative and Quantitative together, 1 pg. PER YEAR under consideration OR1 pg. each for all yrs’ Quantitative Summary & representative Qualitative comments___ 24.SEVEN, RESEARCH AND CREATIVE SCHOLARSHIP(Section Title Page)___ 25.Candidate Statement on Research (one page)___ 26.EIGHT, PROFESSIONAL SERVICE (Section TitlePage)___ 27.Candidate Statement on Professional Service (one page)Outreach___ 28.NINE, ANNUAL FACULTY REPORTS (Section TitlePage)___ 29.In chronological order: Annual Faculty Reports with Administrator Evaluations; PeerEvaluations/Guidance Committee Reports; Midterm Review Materials
PROVOST – PDF on flash drive - (MASTER FORM)
___ 1.Title Page (Section Title Page)___ 2.Table of Contents (Section Title Page)___ 3.Declaration of OP Version (OP32.01, Attachment B, pg. 3)___ 4. Tally Cover Sheet (OP32.01, Attachment B, pg. 3)___ 5.Ballot Statement Witnessed (Unit form)___ 6.ONE, DEAN'S LETTER (Section Title Page)___ 7.Blank page for dean's letter___ 8.Candidate Statement of Access to contents (Unit form)___ 9.TWO, UNIT RECOMMENDATION (Section Title Page)___ 10.Blank page for chair or director's letter___ 11. Fifth‐year review / guidance committee report (ifapplicable)___ 12. THREE, CURRICULUM VITAE (Section Title Page)___ 13.C.V. with ratings for research and creative scholarship___ 14. FOUR, EXTERNAL LETTERS (Section Title Page)___ 15.Biosketches of writers, all to fit on one to two pages (Unit administrator)___ 16.External letters of evaluation, re‐numbered to fit section(e.g. 4‐3, 4‐4. etc.)___ 17.FIVE, BASIC INFORMATION (Section Title Page)___ 18. Letter of Appointment (OP32.01, Attachment B, 3,pg. 6)
http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp
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TITLE PAGES & SECTIONS
Available on CVPA website, download
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TABLE OF CONTENTS
Available on CVPA website, download
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DOSSIER RESOURCES
Format Table
Section Title Pages
Checklists
http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp
http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/CandidateChecklist.doc
http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/CheckerChecklist.doc
http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/AdministratorChecklist.doc
http://www.depts.ttu.edu/cvpa/downloads/facultystaff/Major_Section_Title_Pages_2013.doc
Available on CVPA website, download
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BASIC INFORMATION SECTION
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BASIC INFORMATION SECTION CONTAINS:
• Letter of Appointment
• Teaching Load, last 4 semesters
• SUMMARIES of teaching evaluations
• External letters & biosketches
• Summary statements:teachingresearchservice
OP32.01, Attachment
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BASIC INFORMATION,TEACHING
• Statement (one page)
• Student Evaluations, Quantitative & Qualitative
• ONE PAGE / YEAR being considered OR One page Quantitative, One page Qualitative (covering all years)
• Peer Evaluations (5-yr summary if available)
• Unit Administrator takes responsibility (if task is delegated, director initials)
(edit section for length)
SUMMARY of teaching effectiveness
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EXTERNAL LETTERS
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LETTERS OF REFERENCE
• Include only “official” solicited letters
• At least 3 letters from “Peer Institutions”
• Writers should have no “substantive relationship” with candidate
• Biosketch is required for each letter writer
• Administrator is required to provide biosketches
• Administrator must explain any substantive relationships
• All biosketches together fit on one page preceding letters
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“PEER INSTITUTIONS”
In 2010, the Provost stipulated that at least three external letters of evaluation must originate from Peer Institutions. Candidates should recommend several potential evaluators whose institutional affiliations fulfill this criterion.
Peer Institutions have been defined as those appearing on the list of athletic conference affiliates available in the university’s strategic plan Making It Happen. Members of the American Association of Universities are also considered to be Peer Institutions.
Aspirational peers (e.g., Oxford University) can be included.
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“SUBSTANTIVE RELATIONSHIPS”
In 2010, these were defined as dissertation advisory chairs, former instructors of graduate coursework, close collaborators in research, etc.
External evaluators should be encouraged to disclose relationships with the candidate.
The unit administrator must justify any substantive relationships within the biosketch section.
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THE CURRICULUM VITAE
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THE C.V. IN THE DOSSIER
Curriculum vitae = life’s education
Show relative weight of responsibilitieschanges over timeconsistency of achievement
for mandatory decision:be comprehensive
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CURRICULUM VITAE, 1Provide all important information from
Annual Reports (but not Digital Measures printout)
• RESEARCH – administrator ranks by number
• SERVICE
• TEACHING Courses by semester (number & title)
Number of studentsService on graduate committeesActivities considered to be related to teaching
…during your career at Tech
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CURRICULUM VITAE, 2Basic Information section
duplicates
some
but
not
all• Specific categories vary by field Cross reference if necessary
Avoid duplication of information
• Can summarize pre-Tech activities
• Order within sections Reverse Chronological OrderProvide Dates of Activities
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COLLEGE REVIEW
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PRISTINE DOSSIERS…
…facilitate committee consideration
• Download and Use!!! Candidate ChecklistGive Format-Checker List to appropriate staffAfter faculty vote, give director the Unit Administrator Checklist
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COLLEGE REVIEW PROCESS
Unit Vote Unit Administrator’s letter Curriculum vitae External evaluators Annual reports & assessments
Committee know youCommittee knows your
DOSSIER
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COLLEGE REVIEW PROCESS: PAC
Four members (two each unit, not home unit) One observer from home unit Observer leaves prior to voting Subcommittees issue independent vote
Personnel Actions CommitteeT&P Subcommittees
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COLLEGE REVIEW PROCESS: SUBCOMMITTEE
Can invite visitors to question Must invite visitors,
if negative vote is expected
in mandatory-year cases
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REVIEW PROCESS TIMELINE
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REVIEW PROCESS TIMELINE
Meetings scheduled during summer
Unit actions early to mid-September
Dossiers arrive at college mid-October
Dossiers are checked for form
Dossiers are “officially accepted”
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REVIEW PROCESS TIMELINE
CVPA meetings late in October
CVPA chair reports recommendation to dean
Dean decides & writes letter
Dossiers to Provost, late November
Dean’s letter edited into Provost PDF
Provost PDF (copy) sent to you
You verify that only change is the letter
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REVIEW PROCESS TIMELINE
Provost’s review December-January
Recommendation to President
Recommendation to Board of Regents
Each decision is independent
Only BOR can grant tenure
BOR usually acts by March meeting
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bona fortuna!
www.vpa.ttu.edu
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