2016 Technology Procurement Outreach EventJuly 18,2016

M/WBE Office

Procurement and Contracts Division

Technology Management Department

Agenda

Introductions

M/WBE Program

Procurement Overview

Solicitations

eSupplier

Supplier Diversity

IT Projects

Questions and Answers2

M/WBE Program

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HISTORY

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The M/WBE Program was established in 1983 to

increase the opportunity for minority and women

owned businesses to participate in City Procurement

Chapter 57 Article II & III

18% MBE Participation

6% WBE Participation

OUR COMMITMENT

The M/WBE Office is committed to constantly refining our

processes and procedures that will enable minority and

women-owned businesses to participate on city contracts at a

level that represents their availability in the industry.

The City of Orlando views the development of minority and

women-owned business enterprises as an important part of the

continuing development of the community. Therefore, it is a

continuing goal of the City to actively pursue minority and

women-owned business enterprises to take part in contracting

activities.5

M/WBE PROGRAM SERVICES

M/WBE Certification

M/WBE Internet Directory

Mediation and Conciliation Services

Contract Compliance Investigations

Referral Service for Technical/Financial Assistance

Advocacy

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M/WBE Certification

Initial Certification - 1 year

Re-Certification - 2 years

Certification Workshop

• 2nd Monday of every Month

• Disney Entrepreneur Center at Fashion Square

Mall

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Advantages of Certification

Listed in M/WBE Directory

• Cityoforlando.net/mwbe/certified-mwbe-

directory/

Increased visibility

Gives advantage of being selected as a

subcontractor/sub consultant on the City’s projects

in support of the City of Orlando’s goals

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M/WBE Tips

Use certification as a marketing tool

Get to know Prime Contractors

Attend Pre-Bid Meetings

Send out letters of introductions to Prime Contractors

Get to know the Purchasing Agents/Project Managers

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M/WBE Tips

Be persistent

Network:

• Local Chamber of Commerce

• Small Business Development Centers

• Business Organizations

• Procurement Technical Assistant Centers (PTAC)

Verify contact information as listed in M/WBE Directory

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OUR M/WBE DEPARTMENT TEAM THANKS YOU!!!

MBE Official:

Kevin Walsh (407) 246-2623

Certification:

Gina Bernard (407)246-2809

Construction:

Byron Raysor (407)246-2896

Professional Services:

Chisha Lewis (407)246-3296

Goods and Services:

Dawn Chin Shue (407)246-2408

Procurement and Contracts Division

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Procurement Function

All goods, services, construction and

professional services

Centralized Procurement - Support

all using agencies within the City

Decentralized ordering

Open, transparent process

Impartial, fair and equitable

treatment

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What Does the City Purchase?

General Contractor services

Technology

Building Maintenance –plumbing, painting, HVAC

Janitorial

Grounds maintenance

Many more

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Procurement Stats

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2,667 Purchase Orders

778 Term Contracts

$178 million Purchasing Spend

Procurement Methods

City Stores (internal purchase)

If <$1,000 - Procurement Card, Invoice

Purchase Order

Term Contract

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Solicitations

What is a solicitation?

Open, competitive process

Sealed Bid - preferred method

Requirements / How to respond / Pre-bid meeting

M/WBE and VBE

Suppliers notified - eSupplier

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Solicitation Types

Request for Quotes (RFQ)

Invitation for Bids (IFB)

Request for Proposals (RFP)

Request for Qualifications (RFQu)

Request for Information (RFI)

Invitation to Negotiate (ITN)

Reverse Auction

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How To Find Solicitations

eSupplier:

supplier registration and notification website

Newspaper

Procurement Bulletin Board

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eSupplier

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vendorlink.cityoforlando.net

Register with eSupplier

Company and commodity information

Keep information up-to-date

Documents are on eSupplier

Email notifications and search

During the solicitation process, only contact the

Procurement and Contracts Division

Supplier responsible for ensuring all solicitation

information obtained prior to and after the

scheduled opening date.

Obtaining SolicitationInformation

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eSupplierRegistration Service

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Active Term Contracts

cms.cityoforlando.net

Click Ctrl+F to search

Sort columns

Help tab for additional information

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Active Term Contracts

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Register on eSupplier

Review solicitation documents in detail

Attend pre-bid meetings

Ask questions

Provide exceptional service

If M/WBE firm, get certified by the City

Get to know the Purchasing Agents and Project

Managers

Quick Tips

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Supplier Diversity

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Supplier Diversity - VBE

Veteran Business Enterprise Preference – Chapter 7

Effective January 1, 2014

Certified by State of Florida Department of

Management Services

Principal place of business in Orange, Lake, Seminole

or Osceola counties

Bids and Quotes: preference scale

Other solicitations: 2% of the scoring points

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eSupplier:vendorlink.cityoforlando.net

Term Contracts:

cms.cityoforlando.net

MBE/WBE Certification:cityoforlando.net/mwbe

Resources

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Procurement and Contracts Division

City Hall, 4th Floor

400 S. Orange Ave.

Orlando, FL 32801

(407) 246-2291

Fax: (407) 246-2869

Minority & Women Business Enterprise

City Hall, 5th Floor

400 S. Orange Ave.

Orlando, FL 32801

(407) 246-2623

Fax: (407) 246-2878

Contact Info

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Technology Management Department

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The mission of Information Technology

Department is to plan and provide secure,

efficient, reliable and innovative solutions

to City departments, as well as citizens,

business partners and outside agencies.

IT Mission

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IT Functions

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Strategy and Architecture

Security and Compliance

Business Relations

Vendor and Contract Management

Operation

Project Update

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In progress

• Economic Development Information System

• Analytics and Predictive Analysis

• Police Records system upgrade

• Cashiering system

• IRIS refresh

• Open Data portal

• Infrastructure refresh/re-design

• Security and compliance related project

• System and Application upgrades/replacement

• New OPH move

• City Hall remodeling

• Mobile applications

• Access Control

Project Update

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Coming

• Joint Police and Fire CAD

• Email and Collaboration

• FPR Departmental System

• Public Works Departmental System

• Police Mobile Device Replacement

• Orlando Police Body cameras

• Legacy systems data migration

• System and application upgrade/replacement

• Enterprise Document management system

• IT tooling

Opportunities

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What are the current opportunities?

What to do?

What do I need?

Who should I contact?

What not to do?

Provide feedback.

Questions and Answers

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