3 Geremonty Drive—Salem, NH 03079 Phone: 603-898-7709 Ext. 10

Email: info@salembgc.org

Front Desk (Payment/Registration) Hours

M-F: 7:00AM-6:00PM (as of 9/2/2020)

*Due to COVID-19, we are strongly encouraging virtual

registration/payments. Paperwork can be scanned/

emailed to info@salembgc.org—corresponding payments

can made by calling 603-898-7709 x10 using your credit/

debit information. You can elect to have monthly pay-

ments automatically withdrawn from your banking institu-

tion after initial registration.

Contact

Front Desk (General Information):

Ext. 10, info@salembgc.org

Program Director, Izzy Ruiz:

Ext. 13, iruiz@salembgc.org

Chief Operating Officer, Larissa O’Rourke:

Ext. 22, lorourke@salembgc.org

Chief Executive Officer, Marco Abreu:

Ext. 12, mabreu@salembgc.org

Program Overview:

• Children will take part in a variety of age-

appropriate activities throughout the course

of programming, including, but not limited to:

those focused on social recreation, fitness,

arts & crafts, education, and leadership/

character development.

• Assumption of the Risk and Waiver of Liability

Relating to COVID-19 required.

The program will operate in accordance with DHHS/

CDC recommendations. To minimize the risk of ex-

posure to COVID-19:

• Group sizes will be significantly limited.

• Cohorts will remain as consistent as possible

throughout the entirety of programming.

• Participants in gr. 1+ will be required to wear

masks/face coverings.

• Health screenings (no-contact temperature

check, risk of exposure assessment, etc.) will

be performed upon each participant’s arrival to

Club.

Hours of Operation

Drop-in attendance will not be permitted until further notice. If you would

like your child to participate in any of the activities listed below, you must

register them in advance. Registration for the month to come ends one

week prior to the previous month's end.

Early Bird $200/month: 6:30am – 8:15am (participants must arrive at Club by 7:30am)

After School Transportation/Care $150/month: (Gr. 1–5): 3:00pm – 7:00pm

After School Programming $100/month: (Gr. 6–8): 2:10pm – 7:00pm

Select Holiday, School Vacation, & Teacher In-

Service Days:

Early Bird Participants: 6:30am – 6:00pm

Club Preschool Students: 7:00am – 6:00pm

After School Programming Participants Gr. 1-8: 7:30am –

6:00pm

Early Release Days: After School Participants Gr.1–5 1:30pm – 7:00pm

After School Participants Gr. 6–8 12:30pm – 7:00pm

Extended Day Preschool 3:00pm – 6:00pm (operates as

usual, no transportation provided)

Delayed Openings Early Bird Participants Only: 6:30am →

School Cancellations When the Salem, NH school district cancels school, the

Club will be closed.

* All hours of operation are subject to change at the Club’s

discretion.

2020-2021

Before & After School Care/Transportation

Reference Guide

2

Pricing & Associated Policies

• Participants must be a valid 2020-2021 Club mem-ber (enrollment form required): $50 annually if

child will be entering gr. 1 + in the 2020-2021

school year, no membership fee for those entering

preschool/kindergarten)

• Monthly rates will remain the same regardless of how frequently or infrequently a child utilizes

the service.

• Balances are due in full upon registration.

Contact the Front Desk for all account ques-

tions/concerns.

• Business hours will be 7:00AM-6:00PM M-F. Registrations/paperwork will not be accepted

outside of that time frame. Virtual registration

is strongly encouraged! Paperwork can be

scanned and emailed to us at in-

fo@salembgc.org – registrations will not be fi-

nalized until all paperwork is received and the

accompanying payment is made (can be called

in to the Club’s Front Desk at 603-898-7709 x10

using your debit or credit card information)

during the hours listed above. As always, finan-

cial assistance is available.

• The first month’s payment is required upon reg-

istration.

• Each monthly payment must be made by the

15th of the month prior to service (payment for

October’s service will be due on September

15th, etc.).

• Program space is limited, and registrations are

accepted on a first come, first served basis.

• Two weeks’ written notice (please email in-

fo@salembgc.org) is required upon program

cancellation. Otherwise, you will continue to be

billed and held responsible for occupying a

spot on the roster.

Parental Responsibility

• Members are expected to be picked up promptly at the end of each day or when sick, within one

hour of notification, to keep child enrolled. If

these policies are not consistently followed, child/

children may lose program eligibility.

• If you are going to be late picking your child up you must notify the Club via telephone ASAP (a

late charge may be incurred).

• Parents MUST notify the Club within 24 hours of discovering that any contagious diseases are pre-

sent within their household.

• If you need to contact the Club during the day, please call 603-898-7709 x10—members will not

have access to a telephone. Club staff is happy to

relay messages as necessary.

• In the event of an emergency or delay in pro-gramming, please be conscious of our limited tel-

ephone access and trust that we will contact you if

your child is being immediately impacted by an

event.

• If anyone in your household is identified to have been in close contact (6 feet) of a person pre-

sumed to have COVID-19 (either suspected based

on symptoms or confirmed with testing), you must

keep your child home until 14 days have passed

since the last contact with the person in question.

Member Responsibility

• Members participating in the program are ex-pected to follow Club policies surrounding be-

havior, hygiene, health practices, social distanc-

ing, and any recommendations outlined by the

CDC. Members must be able to participate in pro-

grams at their designated workspace and follow

instructions of Club staff in order to ensure their

safety.

• Members who show disregard for Club policies or exhibit intentional disruptive behavior may be

asked to leave the program.

Dinner & Snacks (afternoon/evening programming only)

• Members are encouraged to bring their own healthy snacks and drinks to the Club each day. THIS IS A NUT-

FREE PROGRAM

• Please be sure to inform us of any food allergies your child has and update his/her membership paper-

work accordingly.

• Refrigerators/microwaves will not be made available. We suggest using an insulated bag with an ice

pack. Please label bags to prevent confusion.

• Food deliveries are prohibited. You may not order food for your child to be delivered to the Club—food

may only be dropped off by a parent/guardian/authorized adult in the event of a forgotten lunch box.

• Snack/dinner will be offered in a limited capacity (subject to change based upon the availability of re-

sources).

3

What to Bring

In addition to bringing snacks and drinks/a refillable water bottle each day, children should also come

to the Club with a change of clothes, sunblock (if desired), and appropriate footwear (dependent upon

weather conditions). *We recommend that members do not wear sandals, flip flops, or Crocs as these

garments have a tendency to rip or break, leaving a member with nothing to wear on their feet for the

remainder of the day.

General Rules & Regulations

• Loud, abusive, or aggressive language/behavior will not be tolerated. Staff reserve the

right to send members home at any time once a

violation of these rules occurs.

• No smoking is permitted on Club grounds.

• The consumption of food and drinks is only to

occur in designated areas of the Club.

• Chewing gum is prohibited.

• Arrival to/departure from the building must

be made in accordance with protocols—

please see Pickup/Dropoff section.

• No glass bottles are permitted in the building at

any time.

• No items that may cause bodily harm or injury

to others are allowed on the premises.

• There is no running allowed in the building

(aside from in the gymnasium).

• Comfort items (stuffed animals, blankets,

toys, etc.) are not allowed inside of the Club

at this time.

• Recreational equipment is provided—please

leave personal sporting goods at home unless

otherwise instructed.

• Electronics/cell phones (aside from those used

for virtual learning), and excessive amounts of

money should not be brought into the facility.

• The Boys & Girls Club is not responsible for

any items which are lost, broken, or stolen

on Club grounds or while taking part in any

Club activities. All allowed personal items

should be clearly marked with your child’s

name to avoid confusion.

Dress Code

• Pants/bottoms are to be worn at the waist (not below the hips) and must completely cover un-

dergarments.

• Halter, midriff, and bikini tops, excessively short shorts, etc. and/or any “see through”

clothing are prohibited.

• Clothing may not make reference to drugs, alcohol, tobacco products, sexual content, vio-

lence, injury, death or contain vulgar or offen-

sive messages.

Discipline

Disciplinary actions may include but are not limited

to:

• Loss of activity privileges

• Community Service

• Verbal/Written Warnings

• Program Suspension or Removal/Membership Termination

Regarding physical violence and bodily harm—

parents may be called and asked to come in for a

meeting with Club staff if deemed necessary. All

disciplinary decisions involving such matters are at

the discretion of Club management. Automatic sus-

pension or even program removal will occur if an

incident is repeated after a prior suspension for a

like incident occurs.

The following are grounds for immediate

suspension:

• Physical Aggression (in any form)

• Theft

• Bullying

• Calling 911 (pranking)

• Possession of pepper spray, firecrackers, alco-hol, drugs* or weapons*

*If drugs or weapons are found to be in the pos-

session of a member, the parent/guardian &

appropriate authorities will be notified and the

child must be picked up from the premises im-

mediately.

• Fighting or bullying of any sort will not be

tolerated.

Program Removal

Children who exhibit constant or severe prohibited

behaviors/disregard to policies and/or are abusive

to others (including staff members) in any way

(verbally or physically) will be removed from the

program at the discretion of Club staff.

4

To help ensure the safety of not only your own child

but all of the children in our care as well, your

compliance in reinforcing our dropoff/pickup

policies is vital.

Dropoff (Early Bird, before school transporta-

tion/care)

• Dropoff begins at 6:30AM (no sooner) and will

take place outside of the Club’s main entrance.

• Parents/guardians will remain in vehicle/traffic

pattern (see diagram below) until they are first

in line, have placed the vehicle in “park”, and

are motioned by a staff member to send/escort

child(ren) to breezeway for the screening pro-

cess —parents/guardians/authorized adults are

not to physically enter the breezeway and are

strongly encouraged to wear a mask if exiting

the vehicle.

• Once child is permitted entry, parent/guardian

will return to vehicle and exit the grounds.

Pickup (After School Transportation/Care)

• The Club will close promptly at 7:00PM (6:00PM

for Extended Day Preschool programming),

please plan for pickup accordingly.

• Children (through gr. 5) will be escorted to ve-

hicle upon parent/guardian/authorized per-

son’s arrival to the Club’s front entrance—

parents/guardians/authorized adults may wait

outside of the vehicle but should not approach

the breezeway and are encouraged to wear a

mask if exiting the vehicle.

• Children (through gr. 5) will only be released

to parent/guardian/authorized person upon

verification of identity – please bring proper

photo identification.

• In the event that someone who is not on your

child’s pickup list will need to retrieve him/her

from the Club, you must provide the Front

Desk with email correspondence

(info@salembgc.org) or verbal consent from a

verified telephone number indicating such.

If you are not greeted by a staff member within a

minute or two of your arrival, please either honk

your vehicle’s horn or call us at 603-898-7709 x10

to notify us of your presence.

COVID-19 Protocol

• Staff will wear PPE equipment and enforce

social distancing and continuous handwash-

ing to the best of our ability.

• Sanitization/cleaning of all hard/frequently

touched surfaces will occur on a consistent

basis throughout the entirety of the day.

• Group/member-specific program materials will

be provided whenever possible.

• Everyone (staff and members) will be screened

(temperature read, asked questions to assess

chance of exposure, etc.) upon arrival/re-entry

– staff may exercise discretion in granting/

denying entry.

• Access will be denied to anyone whose temper-

ature reads 99.5◦ or above.

• Access will be denied to anyone who exhibits

or expresses having a cough, runny nose, sore

throat, or any other signs of sickness or respira-

tory illness (difficulty breathing, breathing nois-

ily, etc.).

• Staff will monitor these conditions with the chil-

dren throughout the day.

• If anyone is turned away during the health

check, they must be symptom-free for 3 days

after the fever, cough, sore throat or other

symptom has subsided without the assistance of

medication before returning—a physician’s

clearance may be required before re-entry can

occur.

• In the event of a COVID-19 diagnosis, proof of a

negative test result will be required for re-

entry.

These processes were implemented with

the safety of our members, families, and

staff in mind. We thank you in advance for

your understanding and cooperation.

5

Safety Drills & Inclement Weather

Fire and other safety drills are held periodically,

with or without notice.

In the event of inclement weather, the children will

be remain indoors.

In the case of natural disasters/severe weather con-

ditions, the children will be taken to the safest loca-

tions within the building. Battery-operated radios

are available for staff to keep abreast of such situa-

tions. Emergency phone numbers are readily

available.

Emergencies & Infectious Disease

Parents will be immediately notified in the event of

a Club-wide emergency, and will be notified via

email of any infectious disease brought to our at-

tention.

Staff Qualifications

Club employees have criminal background/record

checks on file and are both CPR and First-Aid certi-

fied and have been trained on current CDC/DHHS

guidelines pertaining to COVID-19.

The Mission

The mission of the Boys & Girls Club of

Greater Salem is to inspire and enable all young

people, especially those who need us most, to

reach their full potential as productive, caring, re-

sponsible citizens.

In addition to having a policy of non-discrimination, the

Girls Club of Greater Salem strives to include all

including those with special needs, and will attempt to make

any and all reasonable accommodations. We

parents of children with special needs to communicate with

staff about said needs. We will make every effort

to have our staff trained to work more with each

child’s particular needs. We are committed to serving

children. contact Izzy Ruiz at x13 or

iruiz@salembgc.org to discuss this matter in detail.

If a child has a one-to-one aide at school, the Boys & Girls

Club of Greater Salem may determine if a one-to-one aide is

necessary for your child to participate in Club program-

ming. This determination will be based strictly on behavioral

and/or safety concerns. Unfortunately, the Club is unable to

provide one-to-one aides All aides must pass a criminal

background check— $35 fee will be incurred.

Medication

• A medication administration authorization must be on file for each member who will need to

take medication while in our care before their

first day of attendance. Medication will not be

accepted during drop-off or pickup time to en-

sure that proper protocols are followed.

• Medication must be in its original container, inclusive of pharmacy prescription. We will not

accept or distribute medication that is given in

shot-form (with the exception of epi-pens). Epi-

pens must be in original box with prescription

label and accompanied by an administration

authorization and allergy plan.

• Written parental authorization is required for all over-the-counter medication, and must be ac-

companied by a physician’s authorization if

child's age falls outside of that listed on medica-

tion packaging.

General Health

Children MUST Be Kept /Will Be Sent Home If

They:

• Have a fever of 99.5° or above

• Have been vomiting, have diarrhea, or are ex-hibiting ANY symptoms of illness.

• Have an illness such as strep throat, bronchitis, or the flu. (they have to be on an antibiotic for at

least 24 hours and must get a physician’s con-

sent before they may return).

• Have a communicable condition such as, but not limited to: head lice, pink eye, chicken pox,

or a contagious rash. If we see evidence of

these present on your child, he or she will be

sent home immediately. A doctor’s note will be

needed stating that the child is not contagious

in order for him/her to return.

• Parents will be notified if a child becomes ill and will be expected to arrange immediate pick up of

their child by an authorized person. If your child

undergoes a minor injury, you will receive an ac-

cident report at sign-out. Any severe injuries will

be reported immediately to the parent.

Allergies

• Parents must notify the staff of all allergies in-cluding those to food, topical ointments,

sunscreen, or latex (this must also be indicated

on the program registration and membership

registration forms).

6

Pickup/Dropoff Traffic Pattern

Upon arrival to the Club, please proceed to the area indicated by the dot (green

if viewing in color) on the left-hand side of the image. If traffic has reached the

flag pole by the time you arrive, please follow the path indicated by the line (red

if viewing in color—PLEASE DO NOT BLOCK THE INTERSECTION).

Parents of Gr. 6-8 should park in the main lot (closest to Greystone Farm, to the

left of the diagram) and call the Front Desk at 603-898-7709 x10 from a phone

number listed on your Club account to have your children sent outside. You may

also call/text your child to notify them of your arrival.