5-25-10 council packet
TRANSCRIPT
AGENDAMAY 25 2010 6 30 P M
1 CALL MEETING TO ORDER
2 ROLL CALL
3 PLEDGE OF ALLEGIANCE
4 PUBLIC HEARING IMPROVEMENT PROJECTS
4 1 Open hearingA C P 1 08 Reconstruction of6th Avenue West from 8th Street South to 3rd Street South
1 Communication from Dan Gustafson appealing assessmentth th th
B C P 1 09 Reconstruction of6 Avenue West from 13 Street South to 8 Street South
42 Close hearing4 3 Adopt Resolution approving assessments
5 PUBLIC FORUM Limited to 5 minutes per Council protocol
6 CONSENT AGENDA Note Motion will be toapprove the Consent Agenda as listed
The following items will be enacted by one motion unless aCouncillor or Citizen of the City ofVirginiarequests that the item be considered separately
6 1 Approval correction of minutes ofRegular Meeting held May 11 2010
62 Adoption of Finance Resolution No 10 011 Schedule of Bills
6 3 Approve Transient MerchantSolicitor License for Gerald Breyer db a Generous Jerry s Fireworks Inc
64 Adopt Resolution authorizing aCity Absentee Ballot Board
7 APPEARANCES Limited to 10 minutes
8 UNFINISHED BUSINESS8 1 Motion to approve transfer ofproperty to Habitat for Humanity First reading Resolution to be
adopted at June 8th meeting82 Adoption ofan Ordinance Amending Chapter 3 of the City Code ofthe City of Virginia Entitled Water
Conservation and Water Emergency Plan
9 DISCUSSION ITEMS
9 1
10 COMMITTEE REPORTS
10 1 Finance Committee as a Committee of the Whole May 18 2010
A Change Order No 4 Miners Memorial Arena Interior Upgrades Ifapproved adoptResolution
B Quote to fence PolicePublic Works Garage parking lot If approved adopt Resolution
C Proposal for inspection and load rating services for bridges owned by City of VirginiaD Street Dance June 19 2010
E Travel request Tim Koivunen Police Department Practical Homicide Investigation Seminar
June 7 9 2010 Bloomington MN
F Wireless internet services
G Donation to golf outing 20th Anniversary of Virginia Foundation
102 Personnel Committee as a Committee of Whole May 18 2010
A Agreement and Letter ofUnderstanding with Law Enforcement Labor Services Local 195 Ifapproved adopt Resolution1 Communication from Dana Waldron Police Chief
11 COMMISSION LIAISONDEP ARTMENT HEAD REPORTS
12 ADJOURN TO TUESDAY JUNE 8 2010 AT 6 30 P M COUNCIL CHAMBERS
CITY OF VIRGINIA
NOTICE OF ASSESSMENT HEARING
NOTICE is hereby given that the City Councilwill meet at 6 30 P M on TuesdayMay 25 2010 to pass uponthe proposed assessments for the following street
improvementprojects
C P I OS Reconstruction of6th Avenue West from Sth Street South
to3rd
Street South
C P 1 09 Reconstruction of 6th Avenue West from 13th Street Southto 8th Street South
At any time prior to certification ofthe assessment to the County Auditor you may paythe entire assessment to the City ofVirginia No interest will be c ged if the entire
assessment is paid by September 1 2010 You may at any time thereafter pay to the
City ofVirginia the entire amount ofthe assessment remaining unpaid with interestaccrued toDecember 31 ofthe year in which suchpayment is made Such payment must
be made before November 15 or interest will be charged through December 31 ofthe
succeeding year Ifthe assessment is not paid within the required time period it shall beassessed in ten 10 equal annual installments with interest The City Council will set therate ofinterest a the assessment hearillg
Written or oral objections will be considered at the hearing All appeals as to the amount
of an assessment must be signed Written objections must be filed with the City Clerk
prior to the hearing or must be presented to the presiding officer at the hearing The
proposed assessment roll is on file for public inspection at the City Clerk s Office
Lois Roskoski
City Clerk
Display Ad
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4 A
May 13 2010
City ofVirginiaCity Clerk327 South First Street
Virginia Mn 55792218 748 7500
Ms RoskoskiIm writing to appeal the projected assessment of 1705 60 parcel code
090 0030 07070 for the reconstruction of6th Ave West from 8th St S to 3rd St S C P 1
08 Here is the reasonfug behind my appeal Arnette and I had to endure a summer of
unreasonable noise levels seismic vibration flying debris and dust during this project I
still can tbelieve the City ofVirginiaallowed Bougalis Construction to set up acrushingplant just feet from our home I have never seen that allowed adjacent toa residence in
the past and believe I will never see that allowed again Please find the enclosed photo of
the rubble pile that the City allowed tobe crushed in our back yardPlease forward this letter ofappeal and copy ofthe photo to the City Council
members for their consideration Ifyouor the Council have any questions please feel free
to give us a call
Sincere
Daniel J Gustafson521 S 8th St
Virginia MN 55792
218 741 0714
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COUNCIL CHAMBERS 4 3Resolution No
City of Virginia Minnesota May 25 2010
Resolution adopting assessments for cP I OS Reconstruction of 6th Avenue West from Sth Street South
to 3rd Street South and cP 1 09 Reconstruction of 6th Avenue West from 13th Street South to Sth Street
South
Resolved by the City Council ofthe City of Virginia that
WHEREAS pursuant to proper notice duly given as required by law the City Council has
met heard and passed upon all objections to the proposed assessments for the improvement projects
cP I OS Reconstruction of 6th Avenue West from Sth Street South to 3rd Street South
cP 1 09 Reconstruction of 6th Avenue West from 13th Street South to Sth Street South
NOW THEREFORE BE IT RESOLYED BY THE CITY COUNCIL OF VIRGINIA
MINNESOTA
1 Such proposed assessment a copy of which is attached hereto and made a part thereof is herebyaccepted and shall constitute the special assessment against the lands named therein and eachtract of land therein included is hereby found to be benefited by the proposed improvement in theamount ofthe assessment levied against it
2 Such assessment shall be payable in equal annual installments extending over a period of ten
years the first ofthe installments to be payable on or before the firstMonday in January 2011
and shall bear interest at the rate offive percent per annum from the date of the adoption of this
assessment resolution To the first installment shall be added interest on the entire assessment
from the date ofthis resolution until December 31 2010 To each subsequent installment when
due shall be added interest for one year on all unpaid installments
3 The ownerof any property so assessed may atany time prior to certification of the assessment to
the County Auditor pay the whole assessment on such property with interest accrued to the date
of payment to the City of Virginia except that no interest shall be charged if the entire assessment
is paid prior to September 1 2010 and may at any time thereafter pay to the City ofVirginia the
entire amount ofthe assessment remaining unpaid with interest accrued to December 31 ofthe
year in which such payment is made Such payment must be made before November 15 or interest
will be charged through December 31 ofthe next succeeding year
4 The City Clerk shall forthwith transmit a certified duplicate ofthese assessments to the CountyAuditor to be extended on the property tax lists of the county Such assessments shall be collected
and paid over in the same manner as other municipal taxes
Moved by Councillor supported by Councillor that the above resolution be adopted
Ayes
Nays
COUNCIL CHAMBERS 6 1
Resolution No
City ofVirginia Minnesota May 25 2010
Resolution authorizing a City Absentee Ballot Board
Resolved by the City Council ofthe City ofVirginia that
WHEREAS the City ofVirginia is permitted by Minnesota Statute 203B 13 Subd 1 to
form an Absentee Ballot Board to begin the process of examining the returned absentee ballot envelopes30 days prior to an election and
WHEREAS the Absentee Ballot Board will bring uniformity in the process of accepting or
rejecting absentee ballots that are returned to the City ofVirginia and
WHEREAS the Absentee Ballot Board will also provide the voter with a replacementabsentee ballot for any spoiled absentee ballot that is received at least five days before an election and
WHEREAS the Absentee Ballot Board would consist of a sufficient number of election
judges as provided in Sections 204B 19 to 204B22 and will be paid the same hourly wage as an election
judge and
WHEREAS the Absentee Ballot Board will eliminate the need for election judges to
perform this technical and time consuming task on Election Day and allow the accepted absentee ballots
to be incorporated into the vote counts more quickly and efficiently on Election Day and
NOW THEREFORE BE IT RESOLVED THAT the City of Virginia City Council herebyauthorizes the City Clerk to implement a City Absentee Ballot Board for all elections
Moved by Councillor supported by Councillor that the above resolution be adopted
Ayes
Nays
COUNCIL CHAMBERS 9 I
Resolution No
City ofVirginia Minnesota June 8 2010
Resolution approving sale ofproperty toHabitat for Humanity
Resolved by the City Council ofthe City ofVirginia that
WHEREAS Habitat for Humanity is desirous ofpurchasing Lot 20 Block 45 Original Plat
of Virginia parcel No 090 0010 11850 and Lot 21 Block 45 Original Plat of Virginia parcel No 090
0010 11860 and
WHEREAS the City of Virginia has obtained funding to cover the demolition ofthe existing
dwellings on the properties and agreed to demolition the buildings prior to transfer of the properties to
Habitat for Humanity and
WHERAS the demolition has been completed on the properties and
WHEREAS the City Council is desirous of transferring the properties in an as is
condition as a Quit Claim Deed
NOW THEREFORE BE IT RESOLVED that the Mayor and City Clerk are authorized to
execute the appropriate documents to transfer the above mentioned property to Habitat for Humanitywith the City of Virginia paying all costs to record the property transfer
Moved by Councillor supported by Councillor that the above resolution be adopted
Ayes
Nays
2
ORDINANCE
An Ordinance Amending CHAPTER 3 ofthe City Code ofthe City of Virginia Entitled
Water Conservation and Water Emergency Plan
The City Council of the City ofVirginia does ordain as follows
Section 1
That pursuant to the provisions ofChapter 3 ofthe City Code Chapter 3 shall be
amended to read as follows
SECTION 3 31 WATER CONSERVATION AND WATER EMERGENCYSTAGES
Subd 1 DEFINITIONS
For the purposes ofthis article the following terms phrases words and their derivations
shall have the meaning given herein When not inconsistent with the context words used
in the present tense include the future words in the plural number included the singularnumber and words in the singular number include the plural number The word shall
is always mandatory and not merely directory
1 Commission means the board ofPublic Utilities providing water to
the residents residing with the City limits of Virginia
2 City is the City of Virginia
3 City Council is the council ofthe City ofVirginia
4 Mayor is the mayor ofthe City of Virginia
5 Person is any person firm partnership association corporationcompany or organization of any kind
6 Water is water supplied by the water works ofthe City ofVirginiaeither directly or indirectly by the Commission through other entity
Subd 2 EFFECTIVE UPON DECLARATION OF EMERGENCY BY
THE MAYOR
Whenever upon determination by the Mayor of the City ofVirginia in consultation with
such officials as he she deems appropriate the mayor of the City determines that awater
service emergency exists in the City ofVirginia and that such emergency requires that
certain uses of water not essential to the health welfare and safety ofthe citizens ofthe
city be restricted and the mayor issues and publishes a declaration ofsuch findings in a
newspaper of general circulation within the city for a period of three 3 consecutive
days the provisions of this article shall become immediately effective and applicable to
all persons living within the city and its police jurisdictions
Subd 3 PROHIBITED USES
The use and withdrawal ofwater by any person shall berestricted to the following uses
upon the declaration ofthe Mayor ofawater emergency as set forth in Sec 3 31 Subd 2
A WATER RESTRICTIONS
1 STAGE 1 WATERALERT
The Water Alert Stage will be implemented when water shortages are predicted as
reported by the local water authority Public notices and press releases will be
provided to notify citizens and businesses of Virginia of the water shortagesituation The public will be given the notice that the Virginia Water
Conservation and Water Emergency Stages have been initiated and that the
following voluntary conservation measures which apply to both residential and
commercial properties be enacted
a The watering ofestablished lawns and landscaping should be limited to
the hours of4 00 p m and 10 00 am on each allowable watering dayAddresses ending in an even number should water established lawns
and landscaping on Tuesdays and Saturdays Addresses ending in odd
number should water on Wednesdays and Sundays
b New lawns and landscaping are exempt from the day of the week
restrictions for the first thirty 30 days of installation However such
watering shall be limited to the minimum necessary Watering should
be conducted between the hours of 4 00 p m and 10 00 am
Documentation to verify the date of planting shall be made available
upon request Hand watering using hoses with shut off valves or
nozzles is not restricted but should be limited to the minimum amount
necessary
c Watering for the purpose of applying insecticides fungicides and
herbicides where such watering is required by the manufacturer or byfederal state or local law shall not be restricted by days ofthe week
However such watering shall be limited to the minimum necessary
Documentation to verify the date of application shall be made available
upon request
d The washing of personal motor vehicles or equipment shall be
permitted by means ofa bucker and sponge and ahose with a shut
offnozzle Commercial carwashes may continue normal operation
e Hosing down of porches sidewalks driveways and other hard
surfaces except of health and safety reasons should be suspendedunless performed by a commercial pressure washer
f Golf courses should water the first nine holes Monday and Thursdaysand the bottom nine holes should be watered on Tuesdays and Fridays
g Newly constructed or existing public and private swimming poolswhich include outdoor hot tubs spas and Jacuzzis may be filled once
upon completion One time draining and subsequent re filling of
swimming pools is allowed only for repairs if conditions threaten the
integrity of the pool andor its supporting infrastructure
h Commercial nurseries and gardens are exempt from day of the week
watering but shall restrict water use to the minimum
2 STAGE 2 WATER WARNING
The Water Warning Stage shall be implemented when severe weather shortageconditions are reported by the local water authority and the voluntaryconservation measures described in Stage 1 Water Alert have not sufficientlyreduced system demands At this stage the Stage 2 Water Warning will be
implemented with a declaration by the Mayor
a The watering of established lawns and landscaping is limited to the
hours of 4 00 p m and 10 00 am on the allowable watering dayAddresses ending in an even number should water established lawns
and landscaping on Tuesdays and Saturdays Addresses ending in
odd number should water on Wednesdays and Sundays
b New lawns and landscaping are exempt from the day of the week
restrictions for the first thirty 30 days of installation Watering shall
be limited to the minimum necessary and can be conducted between
the hours of 4 00 p m and 10 00 am After the first thirty 30 days
watering is restricted to two days per week on the evenodd address
days and times listed in No 1 above
c The washing of personal motor vehicles or equipment shall be
suspended
d The use of fire hydrants for any purpose except fire fighting or
flushing sewers for health protection shall be suspended
e The watering of any portion of Golf Courses except for tees and
greens shall be suspended The watering of tees and greens is
allowed on Mondays Wednesdays and Fridays between the hours of
1 am and 5 am Hand misting is permitted on the other days ofthe
weekf Commercial nurseries and gardens shall restrict water use to the
minimum amount necessary to maintain plants
g Newly constructed or existing public and private swimming poolswhich include outdoor hot tubs spas and Jacuzzis may be filled once
upon completion Dne time draining and subsequent re filling of
swimming pools is allowed onlyfor repairs if conditions threaten the
integrity ofthe pool andlor its supporting infrastructure
h Watering from private lakes streams wells or ponds must postvisible signs if deviating from the schedule set forth above
3 STAGE 3 WATER EMERGENCY
The Water Emergency Stage will be implemented when extreme droughtconditions exist The Mayor shall have the authority to declare a Water
Emergency when public health safety and sanitary standards are at risk This
Water Emergency Stage shall ban all non essential outdoor water usage
The use and withdrawal ofwater by any person fot the following purposes shall
be prohibited unless expressly permitted by the Ordinance
a Outdoor Watering The watering or irrigation oflawns and
landscaping shall only be allowed on weekends Addresses ending in
an evennumber shall water on Saturdays between 6 00 am and
10 00 am and addresses in ending in an odd number shall water on
Sundays between 6 00 am and 10 00 am Commercial nurseries
shall restrict watering to the minimum amount necessary tomaintain
plants
b Washing Mobile Equipment The washing ofalJtomobiles trucks
trailers trailer houses railroad cards or any other type ofmobile
equipment is prohibited
c Cleaning Outdoor Surfaces The washing of sidewalks driveways
gas stations aprons porches and other outdoor surfaces is prohibited
d Cleaning Buildings Equipment and Machinery The washing of
the outside ofdwellings and commercial buildings and the cleaningof equipment and machinery is prohibited
e Ornamental Fountains The operation ofany ornamental fountains
or other structures making similar use ofwater is prohibited
f Golf Courses and AtWetic Fields Except for the hand watering of
greens on golfcourses the watering ofgolf courses and athletic
fields is prohibited
g Commercial Car Washes All carwashing shall be suspended
The Mayor or Public Utilities manager shall have the authority to permitreasonable use of water to maintain public health safety and sanitary standards
However this reasonable use shall not include any of the restrictions in this
section
4 STAGE 4 WATER SYSTEMFAILURE
The City ofVirginia strongly endorses and recommends that the various water
systems serving the City of Gilbert Eveleth and Mountain Iron work out
reciprocal emergency water use agreements and install adequate connections to
allow the transfer of water from one system to another in times of drought or
other disaster causing shortages
This stage could result from drought intensity or other unrelated causes for the
potable water supply system failure In this stage asignificant or total failure of a
water distribution system will have disastrous effect on the City At this jUncturenotification of the Federal and State agencies for assistance would be requiredEmergency Operations Center EOC would be opened for the duration of the
event Priority will be placed on public safety and public health
Subd 4 WATER USAGE RATES DURING DECLARED WATER
CONSERVATION ANDWATER EMERGENCY STAGES
During a declared Virginia Water Conservation and Water Emergency Stages as set forth
in Sec 3 31 Subd 2 the current Water Conservation Water Usage Rates as set by the
Department of Public Utilities shall apply The provisions of this article shall become
immediately ffective upon such declaration by the Mayor
Subd 5 ENFORCEMENT
Upon implementation of the provisions of this article as provided in Section 331 anyviolation of Sec 331 Subd 3 above shall result in a fine of twenty five and NollOOthsDollars 25 00 for the first violation One Hundred and NolOOths Dollars 100 00 for
the second violation Five Hundred and No lOOths Dollars 500 00 for the third
violation and any violation beyond a third violation will result in the Water Utilitydisconnecting service at the street until the resident agrees to comply with the restrictions
A separate 100 00 fee will be assessed to reconnect service
Section 2
This ordinance becomes effective upon its passage and publication according to
law
Moved byordinance be adopted
supported by that the
The Mayor declared the Ordinance adopted
Adopted
Steve Peterson Mayor
AttestLois Roskoski
City Clerk
10FINANCE COMMITTEE AS A COMMITTEE OF THE WHOLE
Tuesday May 18 2010 9 00 A M
Council Chambers City Hall
Present
Absent
Councillors Littlewolf Ralston Baribeau Sipola Russo Mayor Peterson 6
Councillor Cuffe 1
Also Present Ed Alto Public Works Team Coordinator John Bachman ParkRecreation Director
Jody Phenning DSGW Eric Fallstrom Benchmark Engineering Darrell Knapper Fire
Chief John Tourville City Operations Director Tom Butorac City Attorney Lois
Roskoski City Clerk Sherry Erickson FinanceHuman Resources Director Dana
Waldron Police Chief Jim Johnson SEH Engineering Gary Tridgell Foster Jacobson
Johnson Electrical Paul Steinman Springsted
A
Gary Tridgell of Foster Jacobs Johnson Inc Professional Engineers reviewed ChangeOrder No 4 to increase the contract with Max Gray Construction by the amount of 6 061 00 for the
Miners Memorial Arena interior upgrades Mr Tridgell stated an issue arose when the electrical panelcover was removed and it was determined that the circuit breakers were two pole and not athree pole
type which is required for three phase power Mr Tridgell explained the issue was not determined
prior to the bidding process as an electrician is required to remove the panel cover The project will
require the power to be shutdown which may have to be done after regular hours at double the labor
rate Mr Tridgell stated the estimate from Lanyk Electric seemed fair and covers the worse case
scenario The Councillors expressed concern on the cost overruns for the project and felt the electrical
work could be done during regular hours to reduce costs
Jody Phenning DSGW stated they are through the demolition portion of the project and any
hidden issues should have been identified at this pointMoved by Sipola and supported to adopt a Resolution approving Change Order No 4 to
increase the contract with Max Gray Construction by the amount of 6 061 for the Miners
MemorialArena project and to encourage the electrical work to be done during the regular
hours to avoid increased labor rates Motion carried
Lead Engineer Hennis stated the City has previously worked out an agreement with William
Schoonover and Ellwood Young Jr to purchase property to be used as City right of way In exchange
the City agreed to waive the assessments for the 6th Avenue Reconstruction Project Notices of a
special assessment were inadvertently sent to the two property owners but have been corrected and the
assessments have been reduced to zero
8
Police Chief Waldron requested permission to pave and fence the parking lot for the
PolicelPublic Works Garage that is located on 18th Street North tokeep the area secure Police Chief
Waldron recommended accepting the quote from Mesabi Bituminous in the amount of 17 900 00 for
blacktopping and the quote from Keller Fence Company in the amount of 5 750 00 for fencing
Lead Engineer Hennis stated the Public Works Department will lose approximately 66 feet oftheir
property for the Menards project and the forfeiture vehicles will be relocated to the garage on 18th
Street North Discussion washeld on the Public Works Department grading and placing Class 5 on the
parking lot rather than blacktopping the parking lot at this time
Moved by Sipola and supported to adopt a Resolution accepting the quote from Keller
Fence Company in the amount of 5 750 00 for fencing the PoliceIPublic Works Garage
parking lot and to authorize the Public Works Department to grade the parking lot and install a
Class 5 surface Motion carried
1
Lead Engineer Hennis stated the Minnesota Department of Transportation has requested that
the biannual safety inspections and load ratings be completed for the bridges owned by the City of
Virginia Lead Engineer Hennis reviewed the proposal from Benchmark Engineering in the total
amount of 3 900 00 for inspection and load rating services for the bridges located on 6th Avenue
West and 9th Street North
A Moved by Ralston and supported to accept the proposal from Benchmark Engineering in
the amount of 3 900 00 for inspection and load rating services for the two bridges owned by the
City of Virginia Motion carried
City Operations Director Tourville stated United Taconite provided notice to the City of
Virginia on May 5th that they will be moving forward with mining the land under Highway 53 in seven
years and the need to realign the highway Councillor Littlewolf recommending addressing the
concerns on the impact of the recent blasts by United Taconite
lJ Moved by Russo and supported to approve a street dance to be held from 7 00 P M until
11 30 P M on Saturday June 19 2010 in the 100 200 300 and 400 blocks of Chestnut Street
Motion carried
Fire ChiefKnapper stated the Fire Department will station on duty staff and an ambulance at
Olcott Park when possible during the Land ofthe Loon Festival
t Moved by Russo and supported to approve the travel request for Tim Koivunen Police
Department to attend the Practical Homicide Investigation Seminar to be held June 7 9 2010
in Bloomington Minnesota Motion carried
Finance Director Erickson reviewed the budget report as of April 30 2010 and stated the State
ofMinnesota will withhold an additional 250 000 from the local government aid from the City of
Virginia for the year 2010 Finance Director Erickson also stated Blue CrossBlue Shield notified the
City to expect increases in the health insurance for 2011 due to the health care reform that allows
dependents up to age 26 to remain on the parents insurance plan Finance Director Erickson stated
she continues to recoup funding from grants from pastprojectsFinance Director Erickson stated she will schedule a date for McGladrey Pullen to present
the 2009 draft City audit to the City Council
City Operations Director Tourville stated the Finance Committee will begin to review the 2011
budget in August
City Operations Director stated the feasibility study should provide information on funding that
may be available for the Washington Manor Finance Director Erickson will provide the information
on the study to the HRA Finance Department
Finance Director Erickson provided the Investment Report for the period ending April 30
2010 City Operations Director Tourville stated he will meet with the Mayor and Finance Director to
determine a short term strategy on the investments that have been called due
Councillor Baribeau stated he has received concerns on people parking in front of the postoffice for long periods oftime Councillor Baribeau will talk to the Postmaster and Engineering
Department about placing signage by the Post Office to limitparking to 30 minutes
2
F
II
Britt See Benes Administrative AssistanceINetwork Technician stated she has beenworkingwith various providers to obtain quotes to upgrade the City s internet service Mediacom had providedfree service to the City through March of2010 Ms Benes recommended accepting the proposal from
Superior Broadband for wireless internet service at a cost of 295 00 per month with a 60 day trial
period and two year contract following the trial periodMoved by Littlewolf and supported to authorize the Network Technician to contractwith
Superior Broadband for wireless internet services ata cost of 295 00 per month Motion
carried
ParklRecreation Bachman requested permission to donate aseason golf pass for the golfoutingto be held on June 10 2010 for the twentieth anniversary ofthe Virginia Foundation
Moved by Baribeau and supported to approve the donation of a season golf pass to the
Virginia Foundation for their 20th anniversary golf outing to be held on June 10 2010 Motion
carried
Meeting adjourned at 10 25 A M
3
10 I ACOUNCIL CHAMBERS
Resolution No
City ofVirginia Minnesota May 25 2010
Resolution approving Change Order No 4 to increase the contract of Max Gray Construction for
C P 7 09 Miner s Rehabilitation Project
Resolved by the City Council of the City ofVirginia that
WHEREAS DSGW Architects Inc has submitted Change Order No 4 to
increase the contract of Max Gray Construction for cP 7 09 Miner s Rehabilitation Projectand
WHEREAS said Change Order is required for the necessary changes required for
the circuit breakers in the total amount of 6 06100 as follows
NOW THEREFORE BE IT RESOLVED that the Mayor and City Clerk are
authorized to execute Change Order No 4 to increase the contract with Max Gray Construction
by the total amount of 6 06100 for cP 7 09 Miner s Rehabilitation Project
Moved by Councillor supported by Councillor that the above resolution be adopted
Ayes
Nays
ID ICOUNCIL CHAMBERS
Resolution No
City of Virginia Minnesota May 25 2010
Resolution accepting tbe quote from Keller Fence Company to fence the parking lot of the
PoliceIPublic Works Garage located on 18th Street North
Resolved by the City Council ofthe City of Virginia that
WHEREAS the Police Chief obtained a quote from Keller Fence Company in the
amount of 5 750 00 to furnish and install a fence around the parking lot of the PoliceIPublic
Works Garage which is located on 18th Street North and
WHEREAS the funds for this project will come from the overfunded Police
Pension Fund
NOW THEREFORE BE IT RESOLVED that the Mayor and City Clerk are
authorized to enter into an agreement with Keller Fence Company for the fencing of the
PoliceIPublic Works Garage parking lot
Moved by Councillor supported by Councillor that the above resolution be adopted
Ayes
Nays
PERSONNEL COMMITTEE AS A COMMITTEE OF THE WHOLE
Tuesday May 18 2010
Council Chambers City Hall
ID 2
PresentAbsent
Councillors Littlewolf Ralston Baribeau Sipola Russo Mayor Peterson 6
Councillor Cuffe 1
Also Present John Tourville City Operations Director Lois Roskoski City Clerk Dana Waldron
Police Chief Sherry Erickson FinanceHuman Resources Director Paul Steinman
Springsted Inc
Councillor Russo stated a tentative agreement has been reached with LELS Local 195 Police
Union and summarized the agreement as follows
One year contract period January 1 2010 through December 31 2010
Medical Benefits Agreed to payment ofVEBA deductibles on aquarterly basis
Personal Days Use ofvacation andor comp time can be taken with personal leave to
complete afull day off
Sick Leave Number of days for which an employee receives bonus paywill not be subtracted
from sick leave accumulation which is capped at 30 daysUniforms Increased to 600 per yearShifts Letter of Understanding will cover 12 hour shifts
Wages Agreed to a total wage freeze for 2010
A
Councillor Russo reviewed aLetter ofUnderstanding that provides for 12 hour shifts which
will be in effect for as long as it is acceptable to the Police Chiefand City Council The Letter of
Understanding can be terminated by either party with a60 day notice The shift language will not
change in the contract Officers will work four consecutive days then be scheduled off for four daysShifts can be changed with the approval of the Police Chief
Councillor Russo recommended approval ofthe tentative agreement with LELS Local 195 and
the Letter ofUnderstanding covering the 12 hour shifts
Police ChiefWaldron stated he was not in favor ofthe 12 hour shifts and felt the contract
should be approved prior to moving ahead with the Letter of Understanding Police Chief Waldron
stated he was only able to attend one negotiation session as the negotiations wereheld when he was
unable to attend the sessions He also submitted several suggestions regarding the 12 hour shifts but
none of his suggestions wereused Police Chief Waldron felt there was language that should be
cleared up to avoid future grievances and believes there will be ahigher cost with the 12 hour shifts
FinanceHuman Resources Director Erickson stated the present grievance the Police Chief was
referring to was from the Firefighters Union and is currently null and void
Councillor Russo stated the 12 hour shifts will be eliminated if costs increase
Police Chief Waldron stated there were issues with the float time and control of employeeswhen the 12 hour shifts were tried previously Discussion was held on documenting issues if there are
problems or abuse with the 12 hour shifts
Mayor Peterson stated he would support the 12 hour shifts if the Police Chief is willing to
abide by them and if the Council will support the Police Chiefif there are issues
Police Chief Waldron stated he just received an e mail from the Police Union President saying
thereis an issue with the tentative contract
Moved by Littlewolf and supported to adopt a Resolution approving the agreement with
LELS Local 195 for the year 2010 and to approve the Letter of Understanding covering the 12
hour shifts Motion carried
Meeting adjourned at 11 15 A M
COUNCIL CHAMBERS D 1AResolution No
City ofVirginia Minnesota May 25 2010
Resolution approving contract with Law Enforcement Local Services Local 195 for the periodJanuary 1 2010 through December 31 2010 and Letter ofUnderstanding covering a 12 hour shift
schedule
Resolved by the City Council ofthe City of Virginia that
WHEREAS the contractwith the Law Enforcement Labor Services LELS Local 195
expired on December 31 2009 and
WHEREAS LELS representatives and City administration have reached an agreementand
WHEREAS a Letter of Understanding has been developed to cover a 12 hour shift schedule
for LELS Local 195 effective June 1 2010 and
WHEREAS if either party is unsatisfied with the schedule the Letter of Understanding can
be terminated with a 60 day notice and employees would return to the 2009 shift schedule
NOW THEREFORE BE IT RESOLVED that the City Council ofthe City of Virginia
approves the contract with the Law Enforcement Labor Services Local Union 195 for the period January
1 2010 through December 31 2010 and the Letter ofUnderstanding covering the 12 hour shift schedule
BE IT FURTHERRESOLVED that the Mayor and City Operations Director are
authorized to execute the Contract and Letter of Understanding with the Law Enforcement Labor
Services Local 195
Moved by Councillor supported by Councillor that the above resolution be adopted
Ayes
Nays
1 z A I
City of Virginia Office of Chief of PoliceDana Waldron Chief of Police
327 First Street South
Virginia MN 55792
Phone 218 7487510
Fax 218 7493586
May 21 2010
Virginia City Council
327 First St S
Virginia MN 55792
I find aneed to reiterate my opposition to the MOU and the tentative agreement with LELS
Local 195 that is on the agenda for the City Council meeting for May 25th
After the personnel committee meeting ofMay 18 I received acopy of the tentative contract
Contrary towhat I heard at the committee meeting that LELS had agreed to apay freeze the
tentative agreements is a conditional freeze contingent that no other bargaining units get a raise
Ifany other bargaining unit other than MAPE gets and increase thenLELS receives that same
raise Why would the city ever agree to that When asimilar clause was in the MAPE
agreement awhile back the negotiator told LES hewanted he give them more of araise but he
wanted to do it in such away so that MAPE would not receive it So much for openness and
transparency
Since the Finance Committee meeting on May 18 a lot of thought has been given as to why the
council would support the tentative agreement and the process that was used toobtain it I can
thinkof only one good reason and that is medical insurance We all know the city is in violation
ofseveral contracts bynot funding the full 100 ofthe deductible up to 1200 00 for single
coverage and 2400 00 for family at the beginning ofthe year I understand this is acash flow
problem To approve the LELS tentative contractjust to allow for quarterly payments to
employees VEBA account is justplain wrong in my opinion Certainly because some council
members also receive this benefit Ican thelp but ask myself if we are doing what is best for the
city or what is best for city council members Now that the contract is open this is the time to
negotiate something different with VEBA so the City can save some money
It is ironic that the finance committee met before the personal committee and I heard a lot about
steps that need to be taken to address the issues with the budget but when the opportunity is there
nothing seems to happen The council is only addressing a cash flow problem not a budget
problem with the tentative agreement with LELS In fact I maintain the tentative contract is
adding to the budget issue
Also after leaving the personnel committee meeting I started to look at changing the schedule I
will not be able to make the transition from 8 hour to 12 hour shifts in the time frame allotted in
the agreement I need more time with all ofthe factors involved When you have to consider the
proper amount of hours for 15 officers in a24 day rotation versus some other rotation and then
convert them from 8 hour to 12 hours with vacations alreadypicked it creates achallenge I
need at least until August 1 tomake the changes
A city council member approached me later since the twocommittee meetings and told menot to
take the matterpersonally I cannot help but think I am being treated differently than other
employees by the council In fact this has been bothering me for some time and when an officer
came to me and asked about atten ing some training I evaluated it and thought it looked like
good training but is more than I would like to spend especially after another officer had justattended similar type training and for alot less money I decided I would forward it to the
council and let them make the decision Wow what adifference from the scrutiny when my
name wason the travel request to when someone else s name is on it In fact there were no
questions and the only comment I heardwas that it looks like good training
I want to continue to have aprofessional relationship with the council but with everything that is
being done behind my back and excluding me it makes it very difficult I certainly am trying to
get over the bitterness I have toward events that are taking place but it is difficult Ifam not
doing aproperjob in managing the personnel and scheduling ofthe police department I certainlywelcome any council member to come and take care ofthose so I can spend my time on other
issue that need attention but do not have ahigh enoughpriority that they are being dealt with
Just for your information lastnight May 20 2010 two officers called in sick for the same shift
midnight shift If theywere working a 12 hour shift this would be much more difficult and
costly to work through That is just one ofthe many issues I have to deal with upon going to a 12
hour shift
Thank you for your time and consideration Should you have any questions please do not hesitate
to contact me
Respectfully
WDana WaldronChiefofPolice