05.21.12 council agenda packet

CITY COUNCIL MEETING

CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER

2100 RIDGE AVENUE, EVANSTON 60201 COUNCIL CHAMBERS Monday, May 21, 2012

7:00 p.m.

ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements and Proclamations

Public Works Week – May 20-26, 2012 Recognition for Employees with 25 years or More of Service

(III) City Manager Presentations and Announcements Presentation by Constellation Energy Regarding Electricity Aggregation Implementation

(IV) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind.

(V) Special Orders of Business (VI) Adjournment

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City Council Agenda May 21, 2012 of 3

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SPECIAL ORDERS OF BUSINESS

(SP1) City Council Goal “Visual and Performing Arts”

Staff recommends the City Council receive an oral status report on the implementation of the City Council’s goal “Visual and Performing Arts.” For Discussion

(SP2) City Council Goal “Efficiency and Effectiveness of Services”

Staff recommends City Council review proposed Citywide Performance Measures and receive report on City Council Goal “Efficiency and Effectiveness of Services.” For Discussion

(SP3) Update Regarding FY2012 City Council Goals

Staff recommends the City Council receive an oral status report on the implementation of the City Council’s FY 2012 goals. For Discussion

(SP4) First Quarter Financial Report for FY2012

Staff recommends that City Council accept and place the First Quarter Financial Report for FY 2012 on file. For Action

(SP5) FY 2011 Capital Improvement Plan Year End Report

Staff recommends the City Council accept and place the Fiscal Year 2011 Capital Improvement Plan Year-End Report on file. For Action

(SP6) Resolution 44-R-12 Amending the FY2012 City of Evanston Budget

Staff recommends approval of Resolution 44-R-12 – Authorization to amend the FY 2012 Budget. The proposed amendment would increase the FY 2012 Budget Appropriation by $7,393,000, from $250,096,993 to $257,489,993. For Action

(SP7) Resolution 45-R-12 Approving the Amended FY 2012 Capital Improvement

Program Staff recommends approval of Resolution 45-R-12 amending the FY 2012 Capital Improvement Program (CIP). The proposed resolution would increase the FY 2012 CIP by $3,243,000 from $36,783,358 to $40,026,358. For Action

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City Council Agenda May 21, 2012 of 3

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MEETINGS SCHEDULED THROUGH MAY 2012

Upcoming Aldermanic Committee Meetings

Wednesday, May 23 6:00 PM Transportation/Parking Wednesday, May 23 7:00 PM Economic Development Thursday, May 24 5:30 PM Emergency Telephone Board Tuesday, May 29 5:45 PM A&PW, Township and City Council

Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.

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For City Council meeting of May 21, 2012 Item SP1 Council Goal: “Visual and Performing Arts” For Discussion

To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: City Council Goal – “Visual and Performing Arts” Date: May 18, 2012 Recommended Action: Staff recommends the City Council receive an oral status report on the implementation of the City Council’s goal “Visual and Performing Arts.” Summary: Staff will make a presentation on efforts going on community-wide in the area of visual and performing arts. Staff will also discuss a proposed plan to develop a citywide arts plan.

Memorandum

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For City Council meeting of May 21, 2012 Item SP2 Council Goal: “Efficiency and Effectiveness of Services” For Discussion

To: Honorable Mayor and Members of the City Council From: Godwin Chen, ICMA Fellow Subject: City Council Goal “Efficiency and Effectiveness of Services” Date: May 18, 2012 Recommended Action: Staff recommends City Council review proposed Citywide Performance Measures and receive report on City Council Goal “Efficiency and Effectiveness of Services.” Summary: In pursuing the City Council’s goal of improving the “Efficiency and Effectiveness of Services,” staff has compiled the attached list of Citywide Performance Measures (CPM). As part of this process, Departments were asked to identify performance measures for benchmarking City operations and service provision to the public. These performance measures aim to capture all major operational activities of the organization and yield meaningful and actionable information which can be utilized by the City Council, managerial staff, residents and other community stakeholders. Where possible, the Citywide Performance Measures were created utilizing the guidance of standardized measures established by the International City / County Managers Association (ICMA). However, the City of Evanston also provides services which are relatively unique in comparison with other communities. To address this issue, the performance measures developed by the Health and Utilities Departments utilized industry standards and federal and state reporting requirements. A staff team reviewed the proposed performance measures submitted by each Department and compiled the CPM list, which has been provided as an attachment to this report. As mentioned above, the overarching goal of the CPM process is to improve the “Efficiency and Effectiveness of Services” by consolidating all major Citywide performance measures into a single report. The implementation of the CPM Report will provide the City Council and public with a simplified tool for quickly and easily assessing the effectiveness of City service provision. With City Council approval, the CPM will be collected and compiled on a semi-annual basis, and reports will be provided during the mid-year and year-end City Council meetings. In addition, the CPM Report will be published on the City website to address the City’s ongoing transparency efforts.

Memorandum

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Attachments Citywide Performance Measures (CPM)

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CITY OF EVANSTON FY 2012 COMPREHENSIVE PERFORMANCE MEASURES

# Department Objective Performance Measure Calculation Guidance

1 City Manager's Office Sustainability - Reduce Energy Usage Total energy savings Citywide during a specific period of time calculated in terms of kWh and Therms.

2 City Manager's Office Sustainability Annual grant funding secured.Total value of grants and support received for sustainability projects calculated in terms of annual dollar value.

3 City Manager's Office Citizen Engagement Percentage of 311 requests completed within established service level agreement.

4 City Manager's Office Citizen Engagement Number of administrative services assumed by 311.

5 City Manager's Office Citizen Engagement Change in number of subscribers to City communication channels annually.

6 City Manager's Office Intergovernmental Affairs Federal, State and Regional dollars given/savings to City of Evanston projects in a given year (grants included).

7 City Manager's Office Event and Activities Number of citizen engagement events and/or activities.

8 Law Ordinance Prosecution Ordinance cases prosecuted during a specified period of time (animal, aggressive panhandling, curfew, disorderly conduct).

9 Law Traffic Prosecution Traffic prosecution cases during a specific period of time.

10 Law Ordinances and resolutions Ordinances and resolutions written and/or reviewed during a specific period of time.

11 Law Loss minimization/Risk Management Cases tried to verdict.Result of same, won at summary judgment or dismissal stage, or litigation that resulted in no adverse impact to the City.

12 Law Administrative adjudication Number of administrative adjudication cases tried per year (including appeals).

13 Administrative Services Purchasing Calendar days from requisition to purchase order (formal and informal bids).

Average number of days from requisition to purchase order during a specific period of time.

14 Administrative Services Human Resources Calendar days from requisition to hire/recruitment for internal and external hires.

Average number of days from requisition to hire/recruitment during a specific period of time.

15 Administrative Services Telephone System and Network Problem Resolution/Repair

Percentage of telephone system and network problems corrected within 48 hours during a specific period of time.

16 Administrative Services Finance / Accounting Total number of financial reporting documents published and/or certified during a specific period of time.

17 Administrative Services Parking Number of parking tickets issued and parking-related revenue generated during a specific period of time.

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18 Community & Economic Dev. Property Maintenance Compliance Total inspections performed per 1,000 population.

Total Property Maintenance Compliance Inspections per 1,000 of City population (Evanston population = 74,486 per 2010 Census)

19 Community & Economic Dev. Plan Reviews Average number of days to review Single Family & Accessory Structures and Commercial & Accessory Structures.

20 Community & Economic Dev. New Businesses No. of announced economic development projects with no. of new jobs and expected private investment.

This measure requires three numbers: No. of announced projects per year, No. of jobs projected with each announcement and it private investment (capital).

21 Community & Economic Dev. Affordable Housing Production/Rehab Number of housing units (owner and rental) improved per $100,000 of grant funding.

22 Community & Economic Dev. Zoning Reviews Average number of days to review Zoning Analysis Application.

23 Police Crime Rates Benchmark of crime level against that of other communities.

24 Police Calls for Service Number of police calls per 1,000 residential population compared with the percentage of dispatched police calls.

25 Police Peacekeeping and Domestic Quarrels Number of domestic quarrels, referrals to Victim Services and follow-on services provided.

26 Police Crimes Solved Percentage of UCR (Uniform Crime Reports) Part I Crimes Cleared.

Part I Crimes as defined by FBI's Uniform Crime Reports

27 Police Response Time Response time in minutes to Top Priority Calls. Locally defined "Top Priority Calls."

28 Police Seizure Data Benchmark of quantity of illicit drugs and firearms seized against that of other communities.

29 Police FTE to Population Sworn and civilian FTE's per 1,000.

30 Fire Response Time

Percentage of emergency fire calls with a response time of five minutes and under from dispatch to arrival on scene, compared with square miles served per fire Suppression Station, and compared with population density.

This measure requires four numbers: "Percent of calls with response time of five minutes or less," "Total square miles of the City," "Number of fire stations" and "Population served"

31 Fire Fire Incidents Fire Incidents confined to room of origin.

32 Fire Injuries Number of on the Job (OJI) related injuries per 100 membersthat resulted in time lost from duty in a 1 year period.

33 Fire Vehicle Accidents Job related vehicle crashes, deemed preventable, per 100 members in a 1 year period.

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34 Fire FTE to Population Sworn and civilian FTE's per 1,000 population.35 Fire EMS Response Time Emergency responses (in seconds). CAD Dispatch Time to Arrival on Scene

36 Fire Turnout Time for emergency and non-emergency alarms. Time from Dispatch to the time of Enroute to Scene.

37 Health Communicable Disease Epidemiological Investigations Number of investigations and complaints.

This measure requires total number of investigations, total number of lab reports, and total number of investigations initiated following lab reports

38 Health Educational Outreach Number of individuals reached by educational activities per 1,000 population.

39 Health Health Inspections Number of restaurant, temporary food and farmer's market inspections (cont'd in comment).

40 Health Dental Care Number of visits to dental clinic for preventative and restorative care.

41 Health Vital Records Number of birth and death certificates issued.42 Public Works Waste Diversion Total waste diversion rate.43 Public Works Road Rehabilitation Road Rehabilitation Expenditures per paved lane mile.

44 Public Works Timely Capital Improvements Percentage of capital improvement projects on time and under budget.

45 Public Works Resident Satisfaction Survey of residents impacted by all Public Works projects.

46 Public Works Time to complete maintenance and minor repairs

Percent of minor vehicle repairs completed within 2 days and percent of preventative maintenance completed within 30 days of due date.

47 Public Works Cost of maintenance and minor repairs Average maintenance and repair cost per vehicle.

48 Public Works Snow Removal Snow and ice control expenditures per capita compared with inches of snowfall.

This measure requires two numbers: "Snow and ice control expenditures per capita" and "inches of snowfall"

49 Public Works Timely waste and recycling collection Percent of residential and commercial waste and recycling picked up on schedule.

50 Public Works Residential Street Sweeping Street-sweeping expenditures per linear mile swept.

51 Parks, Rec. and Comm. Serv. Youth Employment Percentage of applicants for youth employment and vocational training opportunities who received such opportunities.

This measure requires two numbers: Percentage of applicants for youth employment and vocational training

52 Parks, Rec. and Comm. Serv. Facilities Management Total number and response time of completing in-house work orders.

53 Parks, Rec. and Comm. Serv. Forestry Response Total number and response time of completing Forestry Division requests.

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54 Parks, Rec. and Comm. Serv. Recreation User Activity Evaluate total program participation and recreation services by age and Ward.

55 Parks, Rec. and Comm. Serv. Youth Engagement Evaluate employee and employer satisfaction with youth employment programs.

56 Parks, Rec. and Comm. Serv. Park Attendance Attendance at PR&CS special events and park permits57 Parks, Rec. and Comm. Serv. Park User Experience User survey of facility conditions, safety and cleanliness.

58 Library Customer Satisfaction Percentage of citizens who rated library service as satisfactory.

59 Library Customer Service Percentage of library users who rated the helpfulness and the general attitude of library staff as satisfactory.

60 Library Collection Percentage of library users who rated the availability of library materials as satisfactory.

61 Library Circulation Number of items circulated per resident.

62 Library Purchasing Costs Number of dollars spent for materials acquisition per resident.

63 Utilities Reliable Distribution Number of customers experiencing disruption.

64 Utilities Water Complaints Number of customer complaints for water's technical quality.

65 Utilities Sewer Complaints Number of customer complaints for sewers' technical quality (seepage, backups, overflows, etc.).

66 Utilities Employee Health and Safety Benchmark days lost from work due to illness or injury again.

67 Utilities Regulatory Compliance Number of EPA regulatory violations.68 Utilities Water Main Failure Rate Number of known breaks/leaks per mile of water main.69 Utilities Water Sales Millions of gallons of water sold to outside communities.

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For City Council meeting of May 21, 2012 Item SP3 Presentation: FY2012 City Council Goals For Discussion

To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Update – FY 2012 City Council Goals Date: May 18, 2012 Recommended Action: Staff recommends the City Council receive an oral status report on the implementation of the City Council’s FY 2012 goals. Summary: This evening’s City Council meeting will discuss in detail the City Council’s goals pertaining to the arts and efficiency and effectiveness of services. Staff will provide an update on the status of the other City Council goals.

Memorandum

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7For the City Council Meeting of September 20, 2010 2nd Quarter Financial Report

For City Council meeting of May 21, 2012 Item SP4 First Quarter Financial Report for Fiscal Year 2012 For Acceptance and Placement on File

To: Honorable Mayor and Members of the City Council From: Marty Lyons, Assistant City Manager/Chief Financial Officer Louis Gergits, Finance Division Manager CC: Wally Bobkiewicz, City Manager Subject: First Quarter Financial Report for Fiscal Year 2012 Date: May 15, 2012 Recommended Action: Staff recommends that City Council accept and place the First Quarter Financial Report for FY 2012 on file. Summary: The City ended the first quarter of the 2012 fiscal year in stable financial condition. The City’s financial performance is the result of revenues remaining relatively consistent with budget targets and expenditures being held below budgeted levels. March represents the third month of the City of Evanston’s 2012 fiscal year. As a result, it is too early to draw any meaningful conclusions or projections relative to the City’s financial performance in FY12. In addition, the City shifted to a calendar fiscal year in FY 2012. As a result, the First Quarter Financial Report for 2012 will not necessarily be comparable to first quarter reports from prior years. Staff will continue to monitor City revenues and expenditures/expenses throughout FY12 and will provide regular updates to the City Council. Attached are summaries of the City’s funds for the first quarter of FY 2012. In reviewing these reports, please note the following:

• A majority of the revenues are recorded at the time they are actually received (permits, property taxes, fees, etc.), however, some revenues are recorded at the time of notification of the revenue being earned by the City (sales, income, telecommunications taxes, etc).

• State revenue sources are delayed by one to three months based on the revenue

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source in question.

• While some revenues are received on a monthly basis, other revenues are received less uniformly throughout the year. An example is property taxes, which are billed bi-annually and then distributed by the County as payments are received. This disbursal method contrasts with other revenue sources such as sales taxes, which are collected by the State and distributed on a monthly basis.

• Operating expenses, including payroll, are reported at the time they are incurred during the year. At year-end, the City often receives invoices after the close of the year, for services used or items purchased during the year. These expenses are recorded into the previous year for which they were incurred.

• Operating expenses are incurred on a uniform basis for items such as payroll, utilities, fuel, etc., and on an as needed basis for supplies, equipment and specific outsourced services.

General Fund Revenues: General Fund revenues through the March 31, 2012 were $22,880,530 or 27.7% of budget, or slightly above the 25% budget target. The first quarter performance of major General Fund revenue sources is summarized below:

• Through March 31, 2012 property tax revenue was $6,560,873 or 53.4% of budget.

• State income tax was recorded in the amount of $1,508,416 through March 31, 2012, achieving 25.8% of the budget target for this revenue item. State income tax is typically received in arrears by one or two months.

• Regular sales tax revenue in FY 2012 was $2,057,930 or 22.4% of budget. Home rule sales tax revenue in FY 2012 was $1,308,485 or 21.8% of budget.

• Real estate transfer tax through March 31, 2012 totaled $404,201 achieving 23.4% of the budget target for this item. This includes large property sales.

• Through March 31, 2012, licenses, permits, and fees were approximately 23.1% of budget. Permit revenue was $623,344 or 16.9% of budget. In comparison, license revenue is $742,908 or 20.4% of target budget.

General Fund Expenditures:

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Through March 31, 2012, General Fund expenditures were $18,283,456 or 22.1% of budget for FY 2012. It is important to note, for the General Fund, many expenditures / disbursements are not made evenly throughout the year. For example:

• Seasonal employee wages in Parks, Recreation and Community Services are typically charged during the summer months.

• Police Department assigns additional patrol details during the summer months. • While the previous winter was relatively mild, certain overtime wages in Public

Works for services such as snow/ice removal may occur during the months of November and December.

Due to the uneven disbursements of many General Fund expenditures, it will be difficult to project FY 2012 expenditure totals until additional monthly financial data is available. Staff will continue to monitor expenditures throughout the year and will provide regular reports to the City Council and public.

Enterprise Funds: Revenues and expenses for the Parking, Water, Sewer and Solid Waste Funds were all below the 25% budget target. Similar to the General Fund, many enterprise fund revenues and expenses / disbursements do not occur evenly throughout the fiscal year. In addition, Water and Sewer Fund revenues are typically lowest during the winter months. As a result, it is difficult to project whether the enterprise funds will perform close to budgeted levels at this time. Staff will continue to monitor and report on the performance of City enterprise fund revenues and expenditures throughout FY 2012. Legislative History: N/A Attachments March 31, 2012 Monthly Financial Report

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Revenues Budget Actual% of

Budget Budget Actual% of




Budget

Property Tax 12,296,386$ 6,560,873$ 53.4% -$ -$ -$ -$ -$ -$ -$ -$

Sales Tax 15,206,475 3,366,415 22.1% - - - - - - - -

State Income Tax 5,853,839 1,508,416 25.8% - - - - - - - -

Utility Tax 8,672,006 2,150,567 24.8% - - - - - - - -

Real Estate Transfer Tax 1,725,000 404,201 23.4% - - - - - - - -

Liquor Tax 2,070,063 574,164 27.7% - - - - - - - -

Other Taxes 5,860,547 1,219,739 20.8% - - - - - - - -

Licenses, Permits, Fees 8,652,861 1,997,507 23.1% - - - - - - - -

Charges for Services 7,853,023 1,770,977 22.6% 6,171,637 1,580,030 25.6% 12,905,000 3,088,341 23.9% 12,908,000 3,100,921 24.0% 3,624,033 718,490 19.8%

Intergovernmental Revenues 669,897 163,935 24.5% - - 262,500 262,500 100.0% - - 140,000 3,067 2.2%

Interfund Transfers 7,890,068 1,919,389 24.3% 3,876,726 969,182 25.0% - - - - 1,245,967 311,492 25.0%Other Non-Tax Revenue 5,950,622 1,244,347 20.9% 2,034,004 - 0.0% 5,600,557 106,302 1.9% 9,092,236 1,124 0.0% - -

Total Revenues 82,700,787$ 22,880,530$ 27.7% 12,082,367$ 2,549,212$ 21.1% 18,768,057$ 3,457,143$ 18.4% 22,000,236$ 3,102,045$ 14.1% 5,010,000$ 1,033,049$ 20.6%

Expenditures

Legislative 616,033$ 140,473$ 22.8% -$ -$ -$ -$ -$ -$ -$ -$

City Administration 1,856,258 330,801 17.8% - - - - - - - -

Law Department 999,107 218,092 21.8% - - - - - - - -

Administrative Services Department 8,643,197 1,914,149 22.1% - - - - - - - -

Community and Econ. Development 3,148,339 706,099 22.4% - - - - - - - -

Police Department 24,752,938 5,811,436 23.5% - - - - - - - -

Fire & Life Safety Services 13,314,621 3,144,785 23.6% - - - - - - - -

Health Department 2,413,969 519,304 21.5% - - - - - - - -

Public Works- Operating 9,559,460 2,205,774 23.1% 11,731,140 1,364,754 11.6% 12,664,258 2,983,280 23.6% 16,690,143 2,756,953 16.5% 5,187,861 725,232 14.0%

Public Works- Capital Outlay - - 0.0% 3,520,000 - 0.0% 7,999,500 645,302 8.1% 4,771,000 3,995 0.1% - - Parks, Recreation & Comm. Services 17,392,621 3,292,543 18.9% - - - - - - - -

Total Expenditures 82,696,543$ 18,283,456$ 22.1% 15,251,140$ 1,364,754$ 8.9% 20,663,758$ 3,628,582$ 17.6% 21,461,143$ 2,760,948$ 12.9% 5,187,861$ 725,232$ 14.0%

As of March 31, 2012

City of Evanston Report of Budget-to-Actual Revenues and Expenditures

Parking Fund Water Fund Solid Waste FundSewer FundGeneral Fund

(Target is 25% of FY 2012 Budget)

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FY 2011 FY 2011 FY 2012 FY 2012Budget Unaudited Budget YTD

Adopted Actual Adopted ActualTax - Property 16,516,200$ 16,009,204$ 12,296,386$ 6,560,873$Tax - State Use 677,877 852,743 1,091,215 243,000Tax - Sales Tax - Basic 7,300,000 7,403,517 9,209,455 2,057,930Tax - Sales Tax - Home Rule 4,552,968 4,749,481 5,997,020 1,308,485Tax - Auto Rental 29,155 34,004 36,445 9,761Tax - Athletic Contest 550,000 154,227 700,000 -Tax - State Income 4,635,565 4,855,460 5,853,839 1,508,416Tax - Fire Insurance 90,000 - - -Tax - Electric Utility 2,196,333 2,338,827 3,069,806 760,296Tax - Natural Gas Utility 1,385,130 848,770 1,583,000 351,137Tax - Natural Gas Use - Home Rule 709,044 528,650 869,000 244,134Tax - Cigarette 295,284 304,827 485,000 90,000Tax - Evanston Motor Fuel 550,378 481,751 761,587 154,682Tax - Liquor 1,623,754 1,804,356 2,070,063 574,164Tax - Parking 1,800,000 1,942,347 2,160,000 577,208Tax - Personal Property Replacement 441,166 372,894 626,300 145,088Tax - Real Estate Transfer 1,500,000 1,989,587 1,725,000 404,201Tax - Telecommunications 2,691,834 2,628,397 3,150,200 795,000License Fees - Vehicles 1,799,820 2,056,523 2,598,341 530,311License Fees - Other 814,720 901,090 1,045,382 212,597Permit Fees - Building 2,500,000 1,836,284 2,500,000 269,403Permit Fees - Other 1,086,400 1,142,758 1,184,788 353,941Other Fees 1,092,617 847,241 1,324,350 631,255Fines and Forfeiture Revenue 3,806,864 3,230,763 4,721,639 880,283Charges for Services Revenue 6,048,402 6,444,195 7,853,023 1,770,977Intergovernmental Revenue 802,239 891,639 669,897 163,935Other Revenue 1,575,183 1,966,283 1,216,983 362,762Interfund Transfers In (Other Funds) 6,790,549 6,557,462 7,890,068 1,919,389Interest Income 12,000 2,072 12,000 1,302

Total Revenue 73,873,482 73,175,352 82,700,787 22,880,530

Legislative 523,131 514,586 616,033 140,473City Administration 1,675,952 1,329,524 1,856,258 330,801Law Department 828,120 816,863 999,107 218,092Administrative Services Department 8,206,488 6,684,499 8,643,197 1,914,149Community and Economic Development 2,824,205 2,677,868 3,148,339 706,099Police Department 20,263,642 20,631,944 24,752,938 5,811,436Fire & Life Safety Services Department 11,192,783 11,120,092 13,314,621 3,144,785Health Department 2,135,313 1,989,997 2,413,969 519,304Public Works Department 6,862,268 6,576,242 9,559,460 2,205,774Library (Note 1) 3,708,359 3,650,508 - -Parks, Recreation & Community Services 15,653,221 15,407,209 17,392,621 3,292,543

Total Expenditures 73,873,482 71,399,332 82,696,543 18,283,456

Net Surplus (Deficit) -$ 1,776,020$ 4,244$ 4,597,074$

Beginning Unrestricted Fund Balance (Note 2) 20,008,876 15,284,896Change in Property Tax Receivables for Change in Fiscal Year (Note 3) (6,500,000)

Ending Unreserved/Undesignated Fund Balance 15,284,896$ 19,881,970$

Note 1: The Library is budgeted as a separate fund in FY 2012.Note 2: Unrestricted fund balance includes amounts designated for compensated absences and IMRF.

City of EvanstonGeneral Fund


Note 3: March and April 2011 property tax payments are credited to the prior year as a result of the conversion to a calendar fiscal year. 16 of 84


Adopted Actual Adopted ActualRevenue By SourceLibrary Fines & Fees -$ -$ 150,000$ 38,024$Library Material Replacement - - 12,500 2,890Copy Machine Charges - - 20,000 4,892Meeting Room Fees - - 10,000 1,110Non-resident Cards - - 2,460 492North Branch Rental Income - - 47,325 16,885State Per Capita Grant - - 75,900 76,385Personal Property Repl. Tax - - 50,200 -Video Rentals - - 28,000 9,606Allocation - Property Taxes - - 4,253,214 2,652,949Total Revenues - - 4,649,599 2,803,233

ExpendituresYouth Services - - 800,390 176,785Adult Services - - 1,579,231 332,061Circulation - - 589,769 140,304North Branch - - 203,336 44,562Technical Services - - 473,306 100,969Maintenance - - 491,375 93,602Administration - - 512,192 98,869Total Expenditures - - 4,649,599 987,152

Net Surplus (Deficit) - - - 1,816,081$

Beginning Fund Balance - -Ending Fund Balance -$ 1,816,081$

Note: The Library is budgeted as a separate fund in FY 2012. In prior fiscal years, the Library was a department in the General Fund.

City of EvanstonLibrary Fund (Note)


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Adopted Actual Adopted ActualGrant Proceeds 288,460$ 195,943$ 80,000$ 42,840$

Total Revenue 288,460 195,943 80,000 42,840

HPRP Administration 27,000 10,841 - -Program Activities 261,460 185,102 80,000 42,840

Total Expenditures 288,460 195,943 80,000 42,840

Net Surplus (Deficit) -$ -$ -$ -$

Beginning Unreserved Fund Balance - - Ending Unreserved Fund Balance -$ -$

City of EvanstonHomelessness Prevention & Rapid Re-Housing Program


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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Budget YTDBudget Actual Adopted Actual

Grant Proceeds 6,887,345$ 4,688,070$ 5,699,363$ 1,008,233$Program Income 1,500,000 - 1,750,000 -

Total Revenue 8,387,345 4,688,070 7,449,363 1,008,233

Development Activities 7,985,000 4,364,094 6,771,363 926,503Administration 124,345 164,902 338,749 53,513Transfer to Debt Service - - 3,616 904Transfer to Insurance - - 15,635 4,179Transfer to General Fund 278,000 156,813 320,000 30,825


Net Surplus (Deficit) -$ 2,261$ -$ (7,691)$

Beginning Unreserved Fund Balance - 2,261 Ending Unreserved Fund Balance 2,261$ (5,430)$

City of EvanstonNeighborhood Stabilization Fund


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FY 2011 FY 2011 FY 2012 FY 2012Adopted Unaudited Adopted YTDBudget Actual Budget Actual

State Allotment 1,900,000$ 1,876,906$ 1,900,000$ 464,191$Investment Earnings 2,000 615 2,000 210 Miscellaneous Income - - - -

Total Revenue 1,902,000 1,877,521 1,902,000 464,401

Sheridan Rd./ Isabella St. Project(JT with Wilmette) - - - Street Resurfacing (2009) - - - Street Resurfacing (2010) - - - Street Resurfacing (2011) 1,200,000 980,941 1,400,000 726 Transfer to General Fund - Staff Engineering 110,606 110,606 132,727 33,182 Transfer to General Fund - Street Maintenance 586,886 586,886 704,263 176,066

Total Expenditures 1,897,492 1,678,433 2,236,990 209,974

Net Surplus (Deficit) 4,508$ 199,088$ (334,990)$ 254,428$

Beginning Unreserved Fund Balance 682,090 881,178 Ending Unreserved Fund Balance 881,178$ 1,135,606$

City of EvanstonMotor Fuel Fund


20 of 84


Landline Surcharge Revenue 525,000$ 479,969$ 617,400$ 160,678$ Wireless Surcharge Revenue 340,000 370,891 416,160 90,000 Interest Income 750 296 1,000 174 Miscellaneous Revenue - - - -

Total Revenue 865,750 851,156 1,034,560 250,852

Operating Expense 778,737 688,503 847,415 139,230 Transfer to General Fund 125,868 125,868 125,950 31,487 Transfer to Insurance Fund 95,095 23,717 Transfer to Debt Service Fund 10,385 2,596 Capital Replacement 229,353 121,649 188,000 -

Total Expenditures 1,133,958 936,020 1,266,845 197,030

Net Surplus (Deficit) (268,208)$ (84,864)$ (232,285)$ 53,822$

Beginning Unreserved Fund Balance 1,394,832 1,309,968 Ending Unreserved Fund Balance 1,309,968$ 1,363,790$

City of EvanstonE911 Fund


21 of 84


Property Tax Revenue 378,000$ 377,392$ 398,000$ 207,234$Investment Income - 31 - 4

Total Revenues 378,000 377,423 398,000 207,238

Professional Fees (Evmark) 378,000 388,000 398,000 99,500


Net Surplus (Deficit) -$ (10,577)$ -$ 107,738$

Beginning Unreserved Fund Balance 112,325 101,748 Ending Unreserved Fund Balance 101,748$ 209,486$

City of EvanstonSpecial Service Area #4 Fund


22 of 84


Intergovernmental/Entitlement 2,095,180$ 1,478,686$ 1,490,500$ $ 408,484 Funds Reallocated from Prior Years 25,000 65,693 - Program Income 20,000 15,302 140,000 1,841 Miscellaneous - - - -

Total Revenues 2,140,180 1,493,988 1,696,193 410,325

CDBG Administration/Planning 308,367 229,186 232,382 44,197 Development Activities 1,016,894 744,787 432,000 26,139 Capital Projects - - 255,000 - Transfers to General Fund 772,000 646,267 776,811 193,044


Net Surplus (Deficit) 42,919$ (126,252)$ -$ 146,945$


City of EvanstonCDBG Fund


23 of 84


Intergovernmental Revenue -$ 158,988$ -$ 12,023$ Program Income 9,000 4,800 9,000 52,650 Interest Income - 268 - 35

Total Revenues 9,000 164,056 9,000 64,708

Program Expenses 20,000 194,225 20,000 22,617 Transfer to CDBG - - - - Development Activities - - - -




City of EvanstonCDBG Loan Fund


24 of 84


Hotel Tax 1,350,000$ 1,201,088$ 1,600,000$ 210,000$ Amusement Tax 300,000 214,156 300,000 46,483 Howard-Ridge Loan Repayment - - 48,500 - Investment Income 8,000 179 8,000 105

Total Revenues 1,658,000 1,415,423 1,956,500 256,588

Economic Development Activities 1,640,247 1,479,759 1,802,825 247,066 Capital Projects - - 50,000 - Tax Rebate Agreement - - - - Transfer to Debt Service - - 12,752 3,188 Transfer to Insurance - - 75,334 18,833 Transfers to General Fund 377,256 377,256 452,707 113,177


Net Surplus (Deficit) (359,503)$ (441,592)$ (437,118)$ (125,676)$


City of EvanstonEconomic Development Fund


25 of 84


Taxes 20,000$ 20,000$ 20,000$ -$ Transfers From Other Funds - - - - Interest Income - - - -

Total Revenues 20,000 20,000 20,000 -

Program Expenses 50,000 - 50,000 - Transfers to Other Funds - - - -

Total Expenditures 50,000 - 50,000 -

Net Surplus (Deficit) (30,000)$ 20,000$ (30,000)$ -$


City of EvanstonNeighborhood Improvement Fund


26 of 84


Intergovernmental /Entitlement 560,000$ 57,860$ 500,000$ 139,978$ Program Income 10,000 22,820 10,000 6,846Total Revenues 570,000 80,680 510,000 146,824

Home Administration/Planning 56,000 4,789 - - CHDO Operating 28,000 - - - Development Activities 429,600 40,422 604,000 43,953Transfers to General Fund 56,400 40,650 59,958 12,195Total Expenditures 570,000 85,861 663,958 56,148

Net Surplus (Deficit) -$ (5,181)$ (153,958)$ 90,676$


City of EvanstonHome Fund


27 of 84


Demolition Taxes 8,330 10,000 - - Developer Contributions - 2,000 125,000 - Rehab Repayments 20,000 7,500 - 2,083 Interest Income 1,000$ 166$ 125$ 138$ Miscellaneous - - - -

Total Revenues 29,330 19,666 125,125 2,221

Housing - Land 41,650 - - - Housing - Buildings - - - - Down Payment Assistance 166,600 27,165 166,600 6,250 Transfers to General Fund 19,992 19,992 23,990 5,998 Miscellaneous 39,984 - 40,000 -


Net Surplus (Deficit) (238,896)$ (27,491)$ (105,465)$ (10,027)$


City of EvanstonAffordable Housing Fund


28 of 84


Net Property Tax Increment 4,800,000$ 5,168,428$ 5,073,000$ 2,697,573$ Interest Income 25,000 6,709 25,000 3,525

Total Revenue 4,825,000 5,175,137 5,098,000 2,701,098

Series 1997 Principal(refunded by 1999 & 2008D) 325,000 325,000 405,000 -

Series 1997 Interest(refunded by 1999 and 2008D) 128,200 118,200 100,650 -

Contributions to Other Agencies - - 800,000 - Economic Development Projects 500,000 30,000 Capital Improvements 773,715 113,213 1,936,000 - Contractual Services 125,000 - 35,000 - Transfer to Parking Fund (Sherman) 3,419,636 3,419,636 3,876,726 969,182 Transfer to General Fund 325,000 325,000 325,000 81,250


Net Surplus (Deficit) (271,551)$ 874,088$ (2,880,376)$ 1,620,666$


City of EvanstonWashington National TIF Fund


29 of 84


Net Property Taxes 428,756$ 426,899$ 428,756$ 229,590$ Interest Income 100 37 - 5

Total Revenue 428,856 426,936 428,756 229,595

Series 2002C Bonds Principal 340,000 - 325,000 325,000

Series 2002C Bonds Interest 88,756 53,853 98,232 53,853

General Management Support - - - -


Net Surplus (Deficit) 100$ 373,083$ 5,524$ (149,258)$


City of EvanstonSpecial Service Area #5


30 of 84


Net Property Tax Increment 1,300,000$ 1,212,637$ 1,073,000$ 644,221$ Interest Income 5,000 1,825 5,000 3,073

Total Revenue 1,305,000 1,214,462 1,078,000 647,294

1994 & 1996 Bonds Principal (refunded by 1999 and 2008D bonds) 570,000 570,000 605,000 - 1994 & 1996 Bonds Interest (refunded by 1999 and 2008D bonds) 141,804 141,057 109,603 - Other Expenses 460,000 1,200 - -Operating Transfer to General Fund 141,600 141,600 141,600 35,400

Total Expenditures 1,313,404 853,857 856,203 35,400

Net Surplus (Deficit) (8,404)$ 360,605$ 221,797$ 611,894$

Beginning Unreserved Fund Balance 5,211,765 5,572,370Ending Unreserved Fund Balance 5,572,370$ 6,184,264$

City of EvanstonSW II TIF (Howard Hartrey)


31 of 84


Net Property Tax Increment 656,000$ 451,421$ 470,000$ 255,091$ Interest Income 500 31 500 5

Total Revenue 656,500 451,452 470,500 255,096

Economic Development Activities 700,000 700,000 - - Capital Improvement Projects - - 580,000 - Operating Transfer to General Fund 24,100 24,100 28,920 7,230




City of EvanstonSouthwest TIF


32 of 84


Net Property Tax- Current 10,806,574$ 10,405,238$ 11,863,898$ 5,645,520$ Bond Proceeds/Premium/ Discounts - 2,143,285 - -Transfer from Other Funds - IMRF 871,528 727,560 755,846 188,962Interest Income 1,000 1,626 1,500 252Transfer from Special Assessment Fund 317,660 285,894 317,660 79,415Total Revenue 11,996,762 13,563,603 12,938,904 5,914,149

Series 2002 C- Principal - - 660,000 675,000Series 2002 C- Interest 117,400 63,547 96,044 63,546Series 2003 B- Principal - 2,780,000 - -Series 2003 B- Interest 46,623 59,832 - -Series 2004- Principal 735,000 815,000 760,000 -Series 2004- Interest 533,250 558,450 506,250 -Series 2004 B- Principal 1,210,000 1,535,000 1,630,000 -Series 2004 B- Interest 145,494 253,200 195,640 -Series 2005- Principal 525,000 545,000 730,000 -Series 2005- Interest 721,500 740,800 700,500 -Series 2006- Principal 75,000 125,000 80,000 -Series 2006- Interest 454,620 467,220 451,582 -Series 2006 B Bonds- Principal 302,063 302,063 35,000 -Series 2006 B Bonds- Interest - - 604,126 302,063Series 2007 - Principal 1,115,000 1,150,000 1,150,000 -Series 2007 - Interest 626,520 663,239 598,958 -Series 2008A - Principal 195,000 195,000 195,000 -Series 2008A - Interest 138,162 138,162 132,313 -Series 2008C - Principal 343,800 361,800 351,440 -Series 2008C - Interest 398,044 418,884 387,730 -Series 2008D - Principal 520,000 520,000 425,000 -Series 2008D - Interest 47,874 47,874 93,554 -Series 2010 A - Principal DSF 240,000 240,000 300,000 -Series 2010 A - Interest DSF 190,138 190,137 185,337 -Series 2010 B - Principal DSF 695,000 580,533 613,946 -Series 2010 B - Interest DSF 176,528 147,453 141,648 -Series 2011 A - Principal DSF - - 1,081,678 -Series 2011 A - Interest DSF - - 630,961 -Series 2004- Principal SAF 80,000 - 85,000 -Series 2004- Interest SAF 25,200 - 19,600 -Series 2005- Principal SAF 20,000 - 20,000 -Series 2005- Interest SAF 19,300 - 18,500 -Series 2006- Principal SAF 50,000 - 50,000 -Series 2006- Interest SAF 12,600 - 10,576 -Series 2007 - Principal SAF 35,000 - 35,000 -Series 2007 - Interest SAF 36,720 - 35,320 -Series 2008C - Principal SAF 18,000 - 18,400 -Series 2008C - Interest SAF 20,840 - 20,300 -General Management and Support 5,000 - 5,000 -Bond Issuance Costs 75,000 86,535 60,000 -Fiscal Agent Fees 8,000 10,152 8,000 -Total Expenditures 9,957,676 12,994,881 13,122,403 1,040,609

Net Surplus (Deficit) 2,039,086$ 568,722$ (183,499)$ 4,873,540$

Beginning Unreserved Fund Balance (325,466) 243,256Ending Unreserved Fund Balance 243,256$ 5,116,796$

City of EvanstonDebt Service Fund


33 of 84


Net Property Taxes 689,000$ 659,271$ 862,000$ 328,654$ Interest Income 400 100 400 39Miscellaneous - 17,618 - -

Total Revenue 689,400 676,989 862,400 328,693

General Management Support - 25,412 - -Economic Dev. Projects 300,000 -Capital Improvements 430,000 3,502Developer Agreement Payments 668,836 -Repayments to Econ. Dev. Fund 48,500 -Transfers to General Fund 120,400 120,400 120,400 30,100

Total Expenditures 120,400 145,812 1,567,736 33,602

Net Surplus (Deficit) 569,000$ 531,177$ (705,336)$ 295,091$

Beginning Unreserved Fund Balance 751,950 1,283,127Ending Unreserved Fund Balance 1,283,127$ 1,578,218$

City of EvanstonHoward Ridge TIF


34 of 84


Net Property Taxes 580,000$ 491,966$ 605,000$ 254,462$ Bond Proceeds - - 2,270,000 -Interest Income 1,000 2,285 1,000 200

Total Revenue 581,000 494,251 2,876,000 254,662

General Management Support - - - -Economic Development Projects - - 1,200,000 -Other Charges - - 490,000 9,125Transfers to General Fund 50,000 50,000 60,000 15,000Capital Projects 490,000 63,875 2,270,000 -

Total Expenditures 540,000 113,875 4,020,000 24,125

Net Surplus (Deficit) 41,000$ 380,376$ (1,144,000)$ 230,537$


City of EvanstonWest Evanston TIF


35 of 84


Bond Proceeds 5,078,500$ 5,177,539$ 6,280,213$ -$Grants 4,231,473 213,333 3,048,000 173,109Private Contributions 575,000 - 1,301,200 -Miscellaneous 149,000 73,547 - -Interest Income - 17,546 - 3,598

Total Revenue 10,033,973 5,481,965 10,629,413 176,707

Administration 95,680 102,964 - 7,355Capital Outlay (includes prior year rollovers) 13,014,138 7,559,955 12,242,358 382,542

Interfund Transfers Out 300,000 300,000 475,000 118,750


Net Surplus (Deficit) (3,375,845)$ (2,480,954)$ (2,087,945)$ (331,940)$


City of EvanstonCapital Improvement Fund


36 of 84


Special Assessments Collected 550,000$ 231,589$ 300,000$ 77,451$

Bond Proceeds - - -Investment Income 25,000 7,687 10,000 1,440

Total Revenue 575,000 239,276 310,000 78,891

Transfer to Debt Service Fund 317,659 285,894 317,660 79,415Capital Outlay 1,575,000 740,120 1,155,000 -


Net Surplus (Deficit) (1,317,659)$ (786,738)$ (1,162,660)$ (524)$


City of EvanstonSpecial Assessment Fund


37 of 84


Parking Lots & Meters Operations 2,349,060$ 2,405,392$ 2,870,000$ 724,354$ Church Street Garage Operations 583,333 540,431 767,092 136,527Maple Avenue Garage Operations 1,138,711 899,397 1,151,800 320,012Sherman Avenue Garage Operations 1,331,134 1,162,451 1,356,275 395,372Washington National TIF Interfund Transfers-In 2,820,455 3,419,636 3,876,726 969,182Interest Income 34,900 7,432 15,070 3,665Miscellaneous Revenue - - 11,400 100Reserve for Future Repairs (Contra Depreciation) 2,044,000 - 2,034,004 -

Total Revenue 10,301,593 8,434,739 12,082,367 2,549,212

7005 - Parking System Administration 743,677 517,187 655,747 183,9547015 - Parking Lots and Meters 799,498 737,568 1,584,510 186,7107025 - Church Street Self Park 674,084 353,469 608,255 135,2257030 - Church Street Debt Payments 133,030 169,336 173,126 -7036 - Sherman Avenue Garage 5,324,706 4,254,606 5,772,432 318,2547037 - Maple Avenue Garage 1,680,189 732,703 1,736,960 286,641Transfer to Insurance Fund - - 503,877 79,912Transfer to General Fund - - 644,242 161,060Transfer to Fleet - - 21,991 5,498Transfer to Equipment Replacement - - 30,000 7,5007039 - Parking Debt - 22,950 - -7050- Interfund Transfers Out 803,242 803,241 - -Capital Outlay - - 120,000 -Capital Improvements 3,242,598 - 3,400,000 -


Net Surplus (Deficit) (3,099,431)$ 843,679$ (3,168,773)$ 1,184,458$

Further Operating Expense Breakdown:7015 Parking Meter Activities 762,846 737,568 1,547,858 186,7107015 Parking Meter Depreciation 36,652 - 36,652 -

SUBTOTAL 799,498 737,568 1,584,510 186,710

7025- Church Garage Activities 494,156 353,469 428,327 135,2257025- Church Garage Depreciation 179,928 - 179,928 -

SUBTOTAL 674,084 353,469 608,255 135,225

7036 Sherman Garage Activities 1,199,756 1,004,606 1,194,182 318,2547036 Debt Service Payments 3,250,300 3,250,000 3,703,600 -7036 Reserve (Depreciation) 874,650 - 874,650 -

SUBTOTAL 5,324,706 4,254,606 5,772,432 318,254

7037 Maple Garage Activities 1,013,991 732,703 1,070,762 286,6417037 Debt Service Payments - - - -7037 Reserve (Depreciation) 666,198 - 666,198 -

SUBTOTAL 1,680,189 732,703 1,736,960 286,641


City of EvanstonParking Fund


38 of 84


Evanston 4,647,499$ 4,674,981$ 5,600,000$ 1,361,563$Skokie 2,286,500 2,508,333 2,800,000 667,128Northwest Commission 3,570,300 3,710,581 4,414,000 1,059,650Cross Connection Control Fees 80,000 91,000 -Investment Earnings 9,996 6,569 2,500 2,630Debt Proceeds 3,340,000 4,019,889 4,800,000 -Debt Proceeds (zero interest) - - - -Fees and Merchandise Sales 35,000 42,261 35,000 30,232Fees and Outside Work 66,640 189,164 80,000 66,651Grants 350,000 116,121 262,500 262,500Insurance Reimbursements - - 420,000 -Phosphate Sales 49,980 43,655 60,000 6,789Property Sales and Rentals 193,388 157,329 203,057 -Misc Revenue - 573,132 - -Total Revenue 14,629,303 16,042,015 18,768,057 3,457,143

General Support 681,872 571,077 832,838 169,386Pumping 2,270,869 1,922,009 2,368,467 409,308Filtration 2,138,628 1,965,689 2,563,022 465,773Distribution 1,260,167 972,405 1,464,106 215,715Meter Maintenance 320,115 262,028 313,840 85,438Other Operating Expenses 219,791 133,341 285,530 81,790Debt Service 82,542 166,386 944,157 599,672Debt Service - IEPA Loan 3382 - - 67,506 -Capital Outlay 115,500 56,883 162,500 11,846Capital Improvements 7,670,000 5,146,698 7,837,000 633,456Depreciation - - - -Interfund Transfers Out - General Fund 2,737,748 2,737,748 3,356,300 839,075Interfund Transfers Out - Insurance Fund 390,410 390,410 468,492 117,123Total Expense 17,887,642 14,324,674 20,663,758 3,628,582

Net Surplus (Deficit) (3,258,339)$ 1,717,341$ (1,895,701)$ (171,439)$


City of EvanstonWater Fund


39 of 84


Operations 10,931,000$ 11,217,554$ 12,908,000$ 3,100,921$ Debt Proceeds 8,687,475 8,797,105 5,000,000 -Debt Proceeds - 2012 IEPA Loan - - 4,000,000 -Investment Earnings 3,332 2,094 1,000 1,124Miscellaneous 89,586 131,312 91,236 -Total Revenue 19,711,393 20,148,065 22,000,236 3,102,045

Sewer Operations 1,673,727 1,552,272 1,869,650 339,377Other Operating Expenses 21,000 21,000 48,100 2,100Interfund Transfers Out - General Fund 446,657 446,658 142,200 35,550Interfund Transfers Out - Insurance Fund - - 269,988 67,497Capital Outlay 12,000 10,830 18,000 3,995Capital Improvement Account 687,475 523,619 4,753,000 -Depreciation - - - -Debt Service 14,215,356 13,737,377 14,242,990 2,312,429Debt Service - ERI - - 117,215 -Total Expenses 17,056,215 16,291,756 21,461,143 2,760,948

Net Surplus (Deficit) 2,655,178$ 3,856,309$ 539,093$ 341,098$

Beginning Unreserved Fund Balance (889,063) 2,967,246Ending Unreserved Fund Balance 2,967,246$ 3,308,344$

City of EvanstonSewer Fund


40 of 84


Property Tax Transfer from General Fund -$ -$ 1,245,967$ 311,492$ Solid Waste Franchise Fees 141,610 148,773 175,000 -SWANCC Recycling Incentive 124,950 283,870 140,000 3,067Recycling Service Charge 1,826,269 1,875,044 2,954,033 689,864Sanitation Service Charge Penalty 16,660 34,887 30,000 6,591Special Pickup Fees 100,000 57,815 100,000 9,053State Recycling Grant 45,000 139,774 - -Trash Cart Sales 15,000 39,058 15,000 4,324Yard Waste Fees 680,000 241,790 350,000 8,658Total Revenue 2,949,489 2,821,011 5,010,000 1,033,049

Refuse Collection & Disposal 1,975,110 2,839,845 3,077,218 467,860Residential Recycling Collection 960,841 694,831 1,360,393 257,372Yard Waste Collection 1,031,334 678,395 750,250 -Total Expense 3,967,285 4,213,071 5,187,861 725,232

Net Surplus (Deficit) (1,017,796)$ (1,392,060)$ (177,861)$ 307,817

Beginning Unreserved Fund Balance - (1,392,060)Ending Unreserved Fund Balance (1,392,060)$ (1,084,243)

City of EvanstonSolid Waste


41 of 84


General Fund 2,877,885$ 2,877,887$ 2,457,356$ 614,339$Library Fund - - 2,381 595Parking Fund 24,740 24,740 21,992 5,498Water Fund 162,518 162,518 122,751 30,688Sewer Fund 254,482 254,482 177,729 44,432Solid Waste Fund 396,000 396,000 298,071 74,518Sale of Surplus Property 350,000 85,109 75,000 43,533Damage to City Property 24,798 - 24,789 -Miscellaneous Revenue - 302,718 20,000 11,540Interest Income 4,165 272 4,165 160

Total Revenues 4,094,588 4,103,726 3,204,234 825,303

General Support 236,857 207,442 284,571 50,685Major Maintenance 2,934,771 2,683,338 3,211,873 554,216Transfer to Equipment Repl. Fund - - 2,222,069 555,517Capital Outlay 1,933,320 1,030,272 - -


Net Surplus (Deficit) (1,010,360)$ 182,674$ (2,514,279)$ (335,115)$


City of EvanstonFleet Fund


42 of 84


General Fund -$ -$ 1,242,590$ 310,648$Library Fund - - 1,700 425Parking Fund - - 30,000 7,500Water Fund - - 72,275 -Sewer Fund - - 127,650 -Solid Waste Fund - - 177,131 44,283Sale of Surplus Property - - 210,217 -Transfer from Fleet Fund - - 2,222,069 555,517

Total Revenues - - 4,083,632 918,373

Capital Outlay - - 2,400,000 -Capital Leases - - 50,000 -

Total Expenditures - - 2,450,000 -

Net Surplus (Deficit) -$ -$ 1,633,632$ 918,373$

Beginning Unreserved Fund Balance - -Ending Unreserved Fund Balance -$ 918,373$

City of EvanstonEquipment Replacement Fund


43 of 84


General Admin Contribution- General 105,624 98,582$ 121,207$ 30,302$General Admin Contribution- E911 775 775 930 233General Admin Contribution- CDBG 775 775 930 233General Admin Contribution- E.D. 775 775 930 233General Admin Contribution- Parking 14,193 14,193 17,032 4,258General Admin Contribution- Water Fund 20,793 20,793 24,962 6,241General Admin Contribution- Sewer Fund 11,992 11,992 14,385 3,596Liability/Property Contribution- General 792,266 739,448 909,150 227,288Liability/Property Contribution- E911 5,810 5,810 6,972 1,743Liability/Property Contribution- CDBG 5,810 5,810 6,972 1,743Liability/Property Contribution- E.D. 5,810 5,810 6,972 1,743Liability/Property Contribution- Parking 106,442 106,442 127,731 31,933Liability/Property Contribution- Water Fund 155,945 155,945 187,209 46,802Liability/Property Contribution- Sewer Fund 89,942 89,942 107,887 26,972Workers' Comp Contribution- General 1,084,816 1,013,938 1,244,860 311,215Workers' Comp Contribution- Library Fund - - 5,898 1,475Workers' Comp Contribution- E911 7,955 7,955 9,546 2,387Workers' Comp Contribution- CDBG 7,955 7,955 9,546 2,387Workers' Comp Contribution- E.D. 7,955 7,955 9,546 2,387Workers' Comp Contribution- Parking 145,738 145,738 174,886 43,721Workers' Comp Contribution- Water Fund 213,516 213,516 256,322 64,081Workers' Comp Contribution- Sewer Fund 123,146 123,146 147,716 36,929Subrogation Proceeds 83,300 77,876 83,300 21,119Investment Income 41,650 313 41,650 180

Workers Comp & Liability - Subtotal 3,032,983 2,855,484 3,516,536 869,201

Health Insurance Chargebacks- General 8,124,110 7,961,902 7,602,935 1,900,734Health Insurance Chargebacks - Library - - 308,920 77,230Health Insurance Chargebacks - NSP2 5,463 5,463 15,635 3,909Health Insurance Chargebacks- E911 74,836 74,836 77,647 19,412Health Insurance Chargebacks- CDBG 19,137 19,137 10,780 2,695Health Insurance Chargebacks- E.D. Fund 36,576 36,575 57,886 14,471Health Insurance Chargebacks- Parking 89,573 89,573 184,229 46,057Health Insurance Chargebacks- Water 523,267 537,497 561,211 140,303Health Insurance Chargebacks- Sewer 142,501 142,501 140,199 35,050Health Insurance Chargebacks - Solid Waste 145,937 145,944 158,577 39,644Health Insurance Chargebacks- Fleet 184,760 184,761 196,271 49,068Retiree Health Insurance Contributions 1,695,988 1,415,378 1,903,503 399,697Employee Health Insurance Contributions 1,200,000 1,145,551 1,209,056 48,665One Time IPBC Distribution - - 200,000 -

Health & Life insurance - Subtotal 12,242,148 11,759,118 12,626,849 2,776,935

Total Revenues 15,275,131 14,614,602 16,143,385 3,646,136

City of EvanstonInsurance Fund


44 of 84


City of EvanstonInsurance Fund


General Administration & Support 251,843 250,248 354,104 78,783Liability/Property Insurance Premiums 391,510 372,834 470,000 412,433Liability Legal Fees 175,000 494,715 350,000 45,332Liability Settlement Payments 300,000 250,290 400,000 4,840Workers' Comp Insurance Premiums 120,000 81,437 114,400 101,700Workers' Comp Legal Fees 71,000 56,692 60,000 20,820Workers' Comp Medical Payments 900,000 781,652 850,000 165,626Workers' Comp Settlement Payments 833,000 652,848 700,000 248,596Workers' Comp TPA Pymts (non specific) 108,750 113,375 145,000 24,167Workers' Comp TTD Pymts (non sworn) 249,000 85,822 140,000 6,209

Workers' Comp & Liability - Subtotal 3,400,103 3,139,913 3,583,504 1,108,506

General Administration & Support - - 98,878 6,598Health Insurance Premiums 11,138,960 10,673,050 13,005,609 3,235,401Health Insurance Opt Out Payments 64,974 58,080 78,000 11,375

Health & Life Insurance - Subtotal 11,203,934 10,731,130 13,182,487 3,253,374


Net Surplus (Deficit) 671,094$ 743,559$ (622,605)$ (715,744)$

Beginning Unreserved Fund Balance (4,937,497) (4,193,938)Ending Unreserved Fund Balance (4,193,938)$ (4,909,682)$

45 of 84


Property Taxes 6,913,759$ 5,932,983$ 6,119,393$ 3,218,932$ Personal Property Repl Tax 235,000 158,694 282,000 53,444 Interest on Investment 625,000 672,222 600,000 1,042 Participant Contributions 750,000 742,223 900,000 212,154 Unrealized Gain - (111,673) - 134Total Revenue 8,523,759 7,394,449 7,901,393 3,485,706

Administrative Expenses 170,000 223,144 154,000 24,023Legal Fees - - 50,000 -Retiree Pensions 3,500,000 3,794,696 4,700,000 1,178,749Widows' Pensions 750,000 866,915 1,070,000 275,307Disability Pensions 720,000 885,842 1,060,000 312,736QUILDRO 18,000 61,399 75,000 19,659Reserve for Future Payments - - - -Total Expenditures 5,158,000 5,831,996 7,109,000 1,810,474

Net Surplus (Deficit) 3,365,759$ 1,562,453$ 792,393$ 1,675,232$

Beg Net Assets held in Trust 54,358,822 55,921,275 55,921,275End Net Assets held in Trust 55,921,275$ 56,713,668$ 57,596,507$

City of EvanstonFire Pension Fund


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Property Taxes 8,561,091$ 7,279,970$ 8,196,751$ 3,945,788$ Personal Property Repl Tax 270,833 185,055 325,000 61,747 Interest Income 1,420,000 1,611,444 1,600,000 176 Participant Contributions 1,153,600 1,149,735 1,385,000 311,482 Miscellaneous 8,088 - 50 Unrealized Gain / (Loss) - 10,947 - (31,172)Total Revenue 11,405,524 10,245,239 11,506,751 4,288,071

Administrative Expenses 155,000 193,035 186,000 27,266Retiree Pensions 5,750,000 5,802,426 7,250,000 1,785,905Widow Pensions 512,500 675,909 818,000 214,941Disability Pensions 437,500 571,045 625,000 162,414Separation Refunds - 128,188 - -QUILDRO 12,000 11,889 12,000 3,567Reserve for Future Payments - - - -Total Expenditures 6,867,000 7,382,492 8,891,000 2,194,093

Net Surplus (Deficit) 4,538,524$ 2,862,747$ 2,615,751$ 2,093,978$

Beg Net Assets held in Trust 72,465,514 75,328,261 75,328,261 End Net Assets held in Trust 75,328,261$ 77,944,012$ 77,422,239$

City of EvanstonPolice Pension FundAs of March 31, 2012

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January February March April May June July August September October November December

FY 2012 Unreserved Fund Balance 14,685,117$ 16,337,797$ 19,881,970$

FY 2011 Unreserved Fund Balance 15,876,431$ 13,696,626$ 15,222,768$

FY 2012 Cash Balance 8,894,526$ 8,902,327$ 13,603,167$

FY 2011 Cash Balance 10,098,061$ 10,059,185$ 8,500,193$

$-

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

City of Evanston General FundComparison of Fund and Cash Balances

Fiscal Year 2012 vs Fiscal Year 2011

FY 2012 Unreserved Fund Balance

FY 2011 Unreserved Fund Balance

FY 2012 Cash Balance

FY 2011 Cash Balance

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For City Council meeting of May 21, 2012 Item SP5 Fiscal Year 2011 Capital Improvement Plan – Year-End Report For Acceptance and Placement on File

To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Louis Gergits, Finance Division Manager Brandon Dieter, Senior Management Analyst Subject: FY 2011 Capital Improvement Plan – Year-End Report Date: May 15, 2012 Recommended Action: Staff recommends the City Council accept and place the Fiscal Year 2011 Capital Improvement Plan Year-End Report on file. Funding Source: N/A Summary: The approved FY 2011 budget for capital projects was $32,437,959. Through December 31, 2011, a total of $18,492,522 or 57% of budget was expended on capital projects. A summary of FY 2011 capital expenditures by fund is provided in the table below:

Fund2011 CIP Budget

2011 Year-End CIP Expenses

Percent Spent

MFT Fund Funding 1,200,000$ 680,941$ 56.7%E911 Fund Funding 229,353$ 242,206$ 105.6%CDBG Fund Funding 480,000$ 377,382$ 78.6%Economic Development Funding 80,000$ -$ 0.0%Washington National TIF Fund Funding 773,715$ -$ 0.0%Southwest TIF Fund Funding 700,000$ 700,000$ 100.0%West Evanston TIF Fund Funding 490,000$ 63,875$ 13.0%CIP Fund Funding 13,409,818$ 5,667,688$ 42.3%SA Fund Funding 1,575,000$ 1,057,780$ 67.2%Parking Fund Funding 3,242,598$ 2,297,720$ 70.9%Water Fund Funding 7,670,000$ 5,373,943$ 70.1%Sewer Fund Funding 687,475$ 523,619$ 76.2%Fleet Fund Funding 1,900,000$ 1,507,398$ 79.3%TOTAL 32,437,959$ 18,492,552$ 57.0%

Memorandum

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As part of the FY 2012 Budget process, staff recommended the carryover of funds for 2011 capital projects into Fiscal Year 2012. As a result, approximately $6.8M of funding for capital projects was carried over and has been re-budgeted as part of the FY 2012 Capital Improvement Program. As the table above indicates, the FY 2011 budget for capital projects in the CIP Fund was $13.4M. As of December 31, 2011, approximately $5.7M was spent on capital projects in the CIP Fund. Capital expenses in the CIP Fund were significantly below budget due to approximately $4M of anticipated grants for CIP Fund capital projects which were not awarded to the City. As a result, associated expenditures for grant-funded projects in the CIP Fund were not incurred in FY 2011. The complete FY 2011 Capital Improvement Plan Year-End Report has been provided as an attachment to this memorandum. Included in the attached report are the expenses for individual 2011 capital projects through December 31, 2011. The status of individual capital projects as of December 31, 2011 has also been included in the attached report. Legislative History: The City Council approved the amended FY 2011 Capital Improvement Plan in the amount of $32,437,959 on July 25, 2011. ------------------------------------------------------------------------------------- Attachments: FY 2011 Capital Improvement Plan Year End Report

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City of EvanstonCapital Improvement Plan - Year-End ReportSorted by Fund & Funding SourceFiscal Year 2011

Unspent Funding Carry Fund Approved 12/31/2011 Project FY12 Carryover

Description Department Source Over Responsible FY11 YTD Expenses Budget Request Project Status

FUND SUMMARY

MFT Fund Funding N/A N/A 1,200,000 680,941 519,059 - E911 Fund Funding N/A N/A 229,353 242,206 (12,853) - CDBG Fund Funding N/A N/A 480,000 377,382 102,618 - Economic Development Funding N/A N/A 80,000 - 80,000 50,000 TIF Funds Funding N/A N/A 1,963,715 763,875 1,199,840 81,000 CIP Fund - General Obligation (GO) Debt N/A N/A 5,078,500 2,504,366 2,574,134 1,396,787 CIP Fund - Fund Reserves N/A N/A 3,375,845 2,244,746 1,497,389 1,316,158 CIP Fund - Grants N/A N/A 4,196,473 875,103 3,321,370 1,474,000 CIP Fund - Loan N/A N/A 149,000 42,023 106,977 - CIP Fund - IDNR Grant Funding N/A N/A 35,000 1,450 33,550 - CIP Fund - Private Donations N/A N/A 575,000 - 575,000 575,000 SA Fund Funding N/A N/A 1,575,000 1,057,780 517,220 - Parking Fund Funding N/A N/A 3,242,598 2,297,720 944,878 740,000 Water Fund Funding N/A N/A 7,320,000 4,893,289 2,426,711 852,000 Water Fund - Grants N/A N/A 350,000 330,844 19,156 350,000 Water Fund - Insurance N/A N/A - 149,810 - - Sewer Fund Funding N/A N/A 687,475 523,619 163,856 - Fleet Fund Funding N/A N/A 1,900,000 1,507,398 392,602 -

TOTAL 32,437,959 18,492,552 14,461,507 6,834,945

EXPENDITURE DETAILStreet Resurfacing - MFT Public Works MFT Revenues MFT 1,200,000 680,941 519,059 - Completed SUBTOTAL 1,200,000 680,941 519,059 -

AS400 Redundancy Police E911 Revenue E911 45,000 69,145 (24,145) - CompletedUPS (Uninterruptible Power Supply) Replacement Police E911 Revenue E911 35,000 35,000 - - CompletedRadio System Narrowbanding Police E911 Revenue E911 20,000 20,000 - - CompletedComputer / Radio Replacement Police E911 Revenue E911 40,000 40,000 - - Completed911 Center Flooring (New Funding - FY11) PRCS E911 Revenue E911 3,968 3,968 - - Completed911 Center flooring (Carryover) PRCS E911 Revenue Yes E911 8,570 7,140 1,430 - CompletedPhone room A/C unit replacement PRCS E911 Revenue Yes E911 1,882 1,400 482 - CompletedPolice 911 Center HVAC Replacement PRCS E911 Revenue Yes E911 74,933 65,553 9,380 - CompletedSUBTOTAL 229,353 242,206 (12,853) -

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Description Department Source Over Responsible FY11 YTD Expenses Budget Request Project Status474849505152

535455565758

59

60616263

64

65666768697071727374

ADA Ramps Public Works Grant CDBG CDBG 50,000 45,000 5,000 - CompletedAlley Paving Public Works Grant CDBG CDBG 150,000 8,501 141,499 - CompletedBlock Curb & Sidewalk Replacement Public Works Grant CDBG CDBG 100,000 159,048 (59,048) - CompletedBrummel Richmond Park Renovations PRCS Grant CDBG Yes CDBG 50,000 50,000 - - Completed

Fleetwood-Jourdain Center Arts & Crafts Room Renovations PRCS Grant CDBG CDBG 30,000 - 30,000 - Completed

SNAP Lighting Public Works Grant CDBG CDBG 50,000 39,941 10,059 - CompletedTwiggs Park Renovations PRCS Grant CDBG CDBG 50,000 74,892 (24,892) - CompletedSUBTOTAL 480,000 377,382 102,618 -

1817 Church Rehabilitation CED Econ. Develop. ED 30,000 - 30,000 - Property sale contemplated so project was not performed.

Grandmother Park PRCS Econ. Develop. ED 50,000 - 50,000 50,000 Project on hold pending receipt of private donations.

SUBTOTAL 80,000 - 80,000 50,000

Sherman Avenue Public Art PRCS TIF Increment Yes Wash TIF 85,000 - 85,000 81,000

Public Art Selection Committee has selected a

project and will be making a recommendation to the

Human Services Committee in April.

2011 Comprehensive Parking Garage Repair Project PRCS TIF Increment Wash TIF 473,715 - 473,715 - All work is complete but final payments to consultant and

contractor pending.Neighborhood Traffic Calming and Ped/Bike Accom Public Works TIF Increment Wash TIF 10,000 - 10,000 - Downtown Brick Replacement Program Public Works TIF Increment Wash TIF 205,000 - 205,000 - CompletedSUBTOTAL 773,715 - 773,715 81,000

TIF Assistance for Ward Manufacturing Community Dev. TIF Increment Southwest TIF 700,000 700,000 - - CompletedSUBTOTAL 700,000 700,000 - -

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86878889

9091

929394

95

96

97

98

West Evanston Planning Community Dev. TIF Increment Yes West Evanston TIF 200,000 - 200,000 - DeferredDemo costs Community Dev. TIF Increment Yes West Evanston TIF 60,000 - 60,000 - DeferredMisc capital project costs Community Dev. TIF Increment Yes West Evanston TIF 230,000 63,875 166,125 - In processSUBTOTAL 490,000 63,875 426,125 -

Contingency Admin Serv 2011 GO Debt CIP 350,000 - 350,000 - N/AAccela Software Purchase IT 2011 GO Debt CIP 245,000 243,764 1,236 - CompletedLibrary Entrance Door Renovation PRCS 2011 GO Debt CIP 10,000 10,000 - - CompletedEcology Center HVAC Improvements PRCS 2011 GO Debt CIP 15,000 10,294 4,706 - CompletedBrummel Richmond Park Renovations PRCS 2011 GO Debt CIP 20,000 - 20,000 - Completed

Crown Center Improvements - Minor Projects PRCS 2011 GO Debt CIP 20,000 4,500 15,500 6,000

Studio rink painting complete. Reflective ceiling materials

ordered with install expected in mid-February. Rink

refrigeration equipment received with installation

expected in February.

James Park Pavement Repairs PRCS 2011 GO Debt CIP 20,000 57,211 (37,211) - CompletedCrown Center Electrical Panel Replacements PRCS 2011 GO Debt CIP 30,000 7,890 22,110 - CompletedJames Park Irrigation System Improvements PRCS 2011 GO Debt CIP 80,000 80,000 - - Completed

Service Center Fleet Service Make-Up Air Unit PRCS 2011 GO Debt CIP 85,000 86,458 (1,458) - All work is complete but final

payment to contractor is pending.

Service Center BAS Replacement PRCS 2011 GO Debt CIP 100,000 97,000 3,000 - Completed

Ecology Center Greenhouse PRCS 2011 GO Debt CIP 125,000 - 125,000 125,000 Project is on hold pending direction from the CMO.

Library Chiller Replacement PRCS 2011 GO Debt CIP 275,000 256,092 18,908 - CompletedEmerson/Green Bay Pedestrian Safety Improvement Public Works 2011 GO Debt CIP 100,000 10,289 89,711 - Completed

Chicago Ave. Signals CMAQ Construction/CBBEL (CE & Const.) Public Works 2011 GO Debt CIP 260,000 - 260,000 75,000

Complete - IDOT final reimbursement invoice yet to

be received

Sheridan/Isabella (JTW/ Wilmette) Public Works 2011 GO Debt CIP 270,000 - 270,000 270,000 Completed - Awaiting Bill from IDOT

Sheridan Rd Resurface-Burnham to Chicago (CE, Const.)-IDOT Public Works 2011 GO Debt CIP 400,000 274,516 125,484 150,000 Completed

Traffic Signal Upgrades - Sheridan Road - (DE, CE & Const.) Public Works 2011 GO Debt CIP 476,000 - 476,000 411,000 Deferred to 2012

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99100

101

102

103

104105106107108109110111112113114

115116

City Works - Sign Inventory Public Works 2011 GO Debt CIP 100,000 46,594 53,406 55,000 Project expected to be

completed by end of Spring 2012

Chicago Avenue Streetscape - Reimbursement to IDOT Public Works 2011 GO Debt CIP 250,000 - 250,000 250,000 Deferred to 2012

Fire Station 1 Mechanical Upgrade PRCS 2011 GO Debt CIP 20,000 627 19,373 5,000

Project is currently being designed. Construction

funding has been provided in 2012 CIP.

Fire #2 Boiler/Chimney & Apparatus Floor Heating Replacement PRCS 2011 GO Debt CIP 20,000 - 20,000 -

Project is currently being designed. Construction

funding has been provided in 2012 CIP.

Service Center Renovations - Locker Room Renovation Public Works 2011 GO Debt CIP 37,500 29,436 8,064 7,500 Project is under construction. Construction funding provided

in 2012 CIP.

Civic Center Renovation PRCS 2011 GO Debt CIP 450,000 264,768 185,232 42,287

All work is complete except Fire Pump replacement which is currently under construction and scheduled for completion

in April.Service Center Parking Deck Repairs Public Works 2011 GO Debt CIP 50,000 27,160 22,840 - In processCIP Street Resurfacing - Watermain Projects I Public Works 2011 GO Debt CIP 1,270,000 997,767 272,233 - CompletedSUBTOTAL 5,078,500 2,504,366 2,574,134 1,396,787

Services to General Fund Admin Serv 2010 GO Debt CIP 300,000 300,000 - - CompletedWest Evanston Planning Community Dev. 2010 GO Debt Yes CIP 50,000 - 50,000 - In processPolice Investigations Furniture Replacement Police 2010 GO Debt Yes CIP - 201 - - Evanston Digital Camera System Police 2010 GO Debt Yes CIP - 136,625 - - 311 Center - CIP Expenses PRCS 2011 GO Debt Yes CIP 28,000 6,730 21,270 - Completed

Animal Shelter Renovation PRCS 2010 GO Debt Yes CIP 98,102 - 98,102 98,102

Project was delayed due to City's consideration to develop property. Project now delayed

due to scope coordination issues with new sports

complex group who plan to develop the Recycling Center.

Brummel Richmond Park Renovations PRCS 2010 GO Debt Yes CIP 278,259 213,767 64,492 - Completed

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119120

121122

123

124125126127128129130131

132133134135136137138139140141142143144145146147

Civic Center Roof PRCS 2010 GO Debt Yes CIP 105,392 108,412 (3,020) - CompletedCrown Center Improvements PRCS 2010 GO Debt Yes CIP 19,467 19,995 (528) - Completed

Crown Center Partnership Study PRCS 2010 GO Debt Yes CIP 141,445 67,329 74,116 73,070 Proposals were received on 2/23/12

Crown Tennis Courts & Lighting PRCS 20?? GO Debt Yes CIP 53,346 - 53,346 - Completed

Lakefront Master Plan Implementation PRCS 2010 GO Debt Yes CIP 700,000 2,909 697,091 621,238 All work is complete but IDOT invoicing and final payments to consultant are pending.

Library Chiller Replacement PRCS 2010 GO Debt Yes CIP 6,600 6,600 - - Completed

Police Firing Range PRCS 2010 GO Debt Yes CIP 422,220 249,976 172,244 - All work is complete but final payments to consultant and

contractor are pending.

Twiggs Park Renovations PRCS 2010 GO Debt Yes CIP 218,748 - 218,748 218,748 All work is complete but final payments to IDOT pending

Evanston Art Center Flat Roof Repair PRCS 2010 GO Debt Yes CIP - 19,960 - - EECBG - Interior Lights PRCS 2010 GO Debt Yes CIP - 6,310 - - Fleetwood Jourdain Auto Door Operation Repair PRCS 2010 GO Debt Yes CIP - 4,734 - - Uninterruptable Power Supply Replacement PRCS 2010 GO Debt Yes CIP - 316 - - Roof Repair - Fire Stations 1 & 2 PRCS 2010 GO Debt Yes CIP - 6,691 - - Foster Park PRCS 2010 GO Debt Yes CIP - 400 - - 1817 Church Street PRCS 2010 GO Debt Yes CIP - 2,450 - -

Bridge Rehab Program Public Works 2010 GO Debt Yes CIP 90,000 133,771 (43,771) - Phase II Engineering has not started

Chicago Ave Signals CMAQ Constrct/CBBEL (CE & Const) Public Works 2010 GO Debt Yes CIP 40,000 - 40,000 - CompletedCity Works Upgrade for PW Field Personnel Public Works 2010 GO Debt Yes CIP 37,746 36,441 1,305 - CompletedCTA Yellow Line Infill Station Study Public Works 2010 GO Debt Yes CIP 55,000 240,631 (185,631) 55,000 Final report being preparedDowntown Brick Repair Public Works 2010 GO Debt Yes CIP 50,000 284,718 (234,718) - CompletedLake Street LAPP - IDOT Payment Public Works 2010 GO Debt Yes CIP 471,520 55,285 416,235 250,000 CompletedTraffic Signal Upgrades Sheridan Road Public Works 2010 GO Debt Yes CIP 210,000 151,892 58,108 - Awaiting final invoiceEECBG - Street Light Upgrade Public Works 2010 GO Debt Yes CIP - 188,603 - - SUBTOTAL 3,375,845 2,244,746 1,497,389 1,316,158

Lakefront Master Plan Implementation PRCS Grant Yes CIP 877,473 - 877,473 - CompletedBridge Rehab Program (IDOT Reimbursement) Public Works Grant CIP 200,000 - 200,000 - Deferred Chicago Ave. Streetscape Public Works Grant CIP 800,000 - 800,000 800,000 Deferred to 2012CTA Yellow Line Infill Station Study Public Works Grant Yes CIP 220,000 - 220,000 - DeferredEmergency Repair Program - Emerson & Isabella Public Works Grant CIP 1,025,000 875,103 149,897 - Completed

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148149150151152153154155156157158159160

161162163164165166167168169170171172173174175176177

Sheridan Road - Burnham Place to Chicago Avenue (IDOT Reimb) Public Works Grant CIP 400,000 - 400,000 - In process

Traffic Signal Upgrades - Sheridan / Chicago Public Works Grant Yes CIP 674,000 - 674,000 674,000 Deferred to 2012SUBTOTAL 4,196,473 875,103 3,321,370 1,474,000

Infrastructure- servers network and systems IT Loan Yes CIP 149,000 42,023 106,977 - CompletedSUBTOTAL 149,000 42,023 106,977 -

Grandmother Park PRCS IDNR Grant CIP 35,000 1,450 33,550 - Grant not awardedSUBTOTAL 35,000 1,450 33,550 -

Animal Shelter Renovation PRCS Private Donation Yes CIP 450,000 - 450,000 450,000

Project was delayed due to City's consideration to develop property. Project now delayed

due to scope coordination issues with new sports

complex group who plan to develop the Recycling Center.

Grandmother Park PRCS Private Donation CIP 125,000 - 125,000 125,000 Donations not received yet.SUBTOTAL 575,000 - 575,000 575,000

50/50 Sidewalk Public Works SA Reserves Special Assessment 200,000 72,406 127,594 - CompletedAlley Maintenance Public Works SA Reserves Special Assessment 125,000 - 125,000 - CompletedAlley Paving City Share Public Works SA Reserves Special Assessment 350,000 351,290 (1,290) - CompletedAlley Paving City Share - CDBG Match Public Works SA Reserves Special Assessment 150,000 111,149 38,851 - CompletedAlley Paving Private Share Public Works SA Reserves Special Assessment 250,000 200,000 50,000 - CompletedBlock Curb & Sidewalk Replacement Public Works SA Reserves Special Assessment 200,000 - 200,000 - CompletedStreetlight Upgrade Program-luminaire Replacement Public Works SA Reserves Special Assessment 100,000 100,000 - - In processStreetlight Upgrade Program-Power Center Replacement Public Works SA Reserves Special Assessment 100,000 148,631 (48,631) - In processStriping, Lighting and Signal Maintenance Public Works SA Reserves Special Assessment 100,000 74,304 25,696 - In processSUBTOTAL 1,575,000 1,057,780 517,220 -

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178179180181182183184185

186187188189190

191

192

193194195196197

198199200201

202203204205

206

2011 Comprehensive Parking Garage Repair Project PRCS Parking Parking 2,406,598 2,206,340 200,258 - All work is complete but final payments to consultant and

contractor pending.Parking Lot 60 Membrane Installation PRCS Parking Parking 96,000 91,380 4,620 - CompletedService Center Parking Deck Repairs Public Works Parking Parking 50,000 - 50,000 50,000 In processParking Lot 4 Improvements Public Works Parking Parking 540,000 - 540,000 540,000 Deferred to 2012Maple Garage Store Front Improvement Public Works Parking Parking 150,000 - 150,000 150,000 Deferred to 2012SUBTOTAL 3,242,598 2,297,720 944,878 740,000

Tuckpointing Utilities 2011 Water Bonds Yes Water 220,000 - 220,000 - Project was deferred to pay for switchgear replacement costs

not covered by insurance

Security Improvements Utilities 2011 Water Bonds Water 50,000 17,054 32,946 - CompletedZebra Mussel System Repair Utilities 2011 Water Bonds Water 150,000 - 150,000 90,000 CompletedWater Main Installation Utilities 2011 Water Bonds Water 2,890,000 2,162,633 727,367 - CompletedAsbestos Removal Utilities 2011 Water Bonds Water 50,000 37,949 12,051 - Completed

Filter and Filter Roof Rehab Utilities Water Yes Water 2,900,000 2,243,879 656,121 - Anticipated completion date is 6/30/12

Scada System Improvements Utilities Water Yes Water 950,000 341,774 608,226 640,000 Anticipated completion date is 12/31/12

Switchgear Repair Utilities Water Water - 90,000 (90,000) 12,000 6/30/12 anticipated completion date

High Lift Window Replacement Utilities Water Water 110,000 - 110,000 110,000 Deferred to 2012SUBTOTAL 7,320,000 4,893,289 2,426,711 852,000

Scada System Improvements Utilities Water Grant Yes Water 350,000 330,844 19,156 350,000 Anticipated completion date is 12/31/12

SUBTOTAL 350,000 330,844 19,156 350,000

Switchgear Repair Utilities Water - Insurance No Water - 149,810 - - 6/30/12 anticipated completion date

SUBTOTAL - 149,810 - -

Emergency Sewer Work Utilities 2011 Sewer Bonds Sewer 62,475 - 62,475 - There were no emergency sewer repairs in FY2011

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207

208209210211212213214

215

216217

Sewer Lining Utilities 2012 Sewer Bonds Sewer 250,000 250,000 - - Completed

Sewer Repairs on Street Improvements Utilities 2011 Sewer Bonds Sewer 375,000 273,619 101,381 - Completed

SUBTOTAL 687,475 523,619 163,856 -

Fleet Capital Replacements Public Works / Fleet Fleet Revenues Fleet 1,900,000 1,507,398 392,602 - CompletedSUBTOTAL 1,900,000 1,507,398 392,602 -

TOTAL EXPENDITURES 32,437,959 18,492,552 14,461,507 6,834,945

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For City Council meeting of May 21, 2012 Item SP6 Resolution 44-R-12: Amending the FY 2012 Budget For Action

To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: Resolution 44-R-12 Amending the FY 2012 Budget Date: May 10, 2012 Recommended Action: Staff recommends approval of Resolution 44-R-12 – Authorization to amend the FY 2012 Budget. The proposed amendment would increase the FY 2012 Budget Appropriation by $7,393,000, from $250,096,993 to $257,489,993. Funding Source: The funding adjustments associated with the proposed FY 2012 Budget Amendment are summarized in the table below:

Fund AmountGeneral Fund (Reserves) $ 1,750,000 Southwest II (Howard-Hartrey) TIF Fund (Reserves) 2,800,000 Howard-Ridge TIF Fund (G.O. Bonds) 470,000 Capital Improvement Fund (Transfer from General Fund) 1,273,000 Equipment Replacement Fund (Reserves & Transfers) 1,100,000 Total Appropriation Amendment Requested: $ 7,393,000

Summary: Staff recommends approval of Resolution 44-R-12 – Authorization to amend the FY 2012 Budget. The proposed amendment would increase the FY 2012 Budget Appropriation by $7,393,000, from $250,096,993 to $257,489,993. An explanation of the proposed FY 2012 Budget Amendment is provided below:

• General Fund – The proposed FY 2012 Budget Amendment would increase General Fund expenditures by $1,750,000. The General Fund transfer is proposed for $1,250,000 to the Capital Improvement Fund (CIF) and the remaining $500,000 to the Equipment Replacement Fund.

Memorandum

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• Southwest II (Howard-Hartrey) TIF Fund – The proposed FY 2012 Budget Amendment would increase the Southwest II (Howard-Hartrey) TIF Fund expenditures by $2,800,000. $1.3M of this amendment provides for the surplus distribution from Howard-Hartrey to all taxing bodies. The surplus distribution resolution will be provided to the City Council at the May 29, 2012 meeting. In addition, as part of public infrastructure improvements for the Howard-Hartrey TIF Fund (Southwest II TIF), the following projects, totaling $1.5M are proposed:

o Installation of sidewalk and pedestrian lighting along access drive parallel to Hartrey from Howard Street North to Target - $350,000

o Installation of a new bus shelter at Howard Street and Access Drive (Hartrey) including bump out - $250,000

o Streetscape improvement along Hartrey from Howard Street to the Dead end on east side of wall including the gateway into James park - $550,000

o Howard Street and Jewel Osco Driveway reconfiguration, bump out and bus shelter - $350,000

• Howard-Ridge TIF Fund – The proposed FY 2012 Budget Amendment would

increase the Howard-Ridge TIF Fund expenditures by $470,000 for capital projects. The adopted FY 2012 CIP included $430,000 for economic development projects in the Howard-Ridge TIF. The proposed amendment would replace this item with the project “CIP Improvements on City Owned Buildings” in the amount of $900,000.

• Capital Improvement Fund – On March 19, 2012, the City Council approved additional modifications to the 2012 Street Resurfacing and Street Light Power Center projects. These modifications totaled $1.25M and will be funded through a transfer from the General Fund to the Capital Improvements Fund. A summary of the projects included in this modification is provided below:

FundingDescription Source Fund Amount

Asbury Avenue (Central to Chancellor) General Fund Transfer CIP 60,000$ Bennett Avenue (Simpson to Payne) General Fund Transfer CIP 71,000$ Brummel Street (Ridge to Elmwood) General Fund Transfer CIP 70,000$ Dewey Avenue (Kirk to Oakton) General Fund Transfer CIP 82,000$ Elmwood Avenue (Lee to Crain) General Fund Transfer CIP 193,000$ Hartrey Avenue (Lincoln to Central) General Fund Transfer CIP 120,000$ Isabella Street (Highland to Central) General Fund Transfer CIP 70,000$ Jenks Street (Eastwood - Dead End East) General Fund Transfer CIP 30,000$ Milburn Street (Ridge to Orrington, Dead End) General Fund Transfer CIP 180,000$ Pitner Avenue (Lee to Greenleaf) General Fund Transfer CIP 124,000$ Street Light Power Center Reserves General Fund Transfer CIP 250,000$ TOTAL 1,250,000$

In addition to the modifications listed above, staff proposes two new projects for inclusion in the amended FY 2012 CIP. The first item is the Noyes Roof project

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totaling $120,000 to be funded by Capital Improvement Fund grants. The second item is the installation of seven public streetlights in the right-of-way parallel to the new AMLI development. The total proposed budget for this item is $40,000, which will be added to the Chicago Avenue Streetscape Project. Finally, several Capital Improvement Fund project budget adjustments are proposed to reflect favorable bid pricing, project revisions and additional funding sources. A complete list of the proposed Capital Improvement Fund modifications has been provided as an attachment to this report.

• Equipment Replacement Fund – The proposed FY 2012 Budget Amendment would increase expenditures for the Equipment Replacement Fund by $1,100,000 for additional vehicle purchases. This item will be partially funded by the surplus transfer of $500,000 from the General Fund and from Equipment Replacement Fund reserves.

No new revenues are proposed or needed to fund this amendment. Legislative History: N/A ------------------------------------------------------------------------------------- Attachments: Resolution 44-R-12 – Budget Amendment General Fund Budget Summary Howard-Hartrey (Southwest II) TIF Fund Summary Howard-Ridge TIF Fund Summary Capital Improvement Fund Summary Equipment Replacement Fund Summary Proposed FY 2012 Capital Improvement Plan Amendment

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05/14/2012

44-R-12

A RESOLUTION

Authorizing the City of Evanston City Manager to Increase the Total Fiscal Year 2012 Appropriation

$7,393,000.00, to a New Total of $257,489,993.00

WHEREAS, a total appropriation amendment for seven million,

three hundred ninety-three thousand dollars ($7,393,000.00) is required due to

the following items:

a) General Fund $ 1,750,000.00b) Southwest II (Howard-Hartrey) TIF Fund 2,800,000.00c) d) e)

Howard-Ridge TIF Fund Capital Improvement Fund Equipment Replacement Fund

470,000.00 1,273,000.001,100,000.00

Total Appropriation Amendment Requested: $ 7,393,000.00

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL

OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:

SECTION 1: That the foregoing recitals are hereby found as fact

and made a part hereof.

SECTION 2: That the Council authorize the Fiscal Year 2012

appropriation be increased from two hundred and fifty million, ninety-six

thousand, nine-hundred and ninety-three dollars ($250,096,993.00) to two

hundred fifty-seven million, four hundred and eighty-nine thousand, nine-hundred

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44-R-12

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and ninety-three dollars ($257,489,993.00), as summarized in the document

attached hereto and incorporated herein as Exhibit A.

SECTION 3: That approval of this resolution shall authorize the

City Manager to expend and/or encumber up to two hundred fifty-seven million,

four hundred and eighty-nine thousand, nine-hundred and ninety-three dollars

($257,489,993.00) for Fiscal Year 2012 for all Funds.

SECTION 4: That this Resolution shall be in full force and effect

from and after the date of its passage and approval in the manner

provided by law.

_______________________________ Elizabeth B. Tisdahl, Mayor

Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012

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44-R-12

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City of Evanston- Fiscal Year 2012 - Amended Budget Summary

Fund Name Fund #2012 Amended

Budget

General 100 84,446,543$ Homelessness Prev. & Rapid Re-Housing Program 190 80,000 Neighborhood Stabilization Program 195 7,449,363 Motor Fuel 200 2,236,990 Emergency Telephone 205 1,266,845 Special Service Area # 4 210 398,000 CDBG 215 1,696,193 CDBG Loan 220 20,000 Economic Development 225 2,393,618 Neighborhood Improvement 235 50,000 HOME 240 663,958 Affordable Housing Fund 250 230,590 Library Fund 260 4,649,599 Washington National TIF 300 7,978,376 Special Service Area # 5 305 423,232 Southwest II TIF (Howard-Hartrey) 310 3,656,203 Southwest TIF 315 608,920 Debt Service (G.O. Bonds) 320 13,122,403 Howard-Ridge TIF 330 2,037,736 West Evanston TIF 335 4,020,000 Capital Improvement 415 13,990,358 Special Assessment 420 1,472,660 Parking 505 15,251,140 Water 510 20,663,758 Sewer 515 21,461,143 Solid Waste 520 5,187,861 Fleet 600 5,718,513 Equipment Replacement 601 3,550,000 Insurance 605 16,765,991 Fire Pension 700 7,109,000 Police Pension 705 8,891,000

Total All Funds 257,489,993$

City of EvanstonBudget Summary of All Funds

Fiscal Year 2012

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Proposed 2010-2011 2011 2011 Budget-to-Budget 2012 Budget 2012 Budget 2012 Budget

Actual Budget* Estimate* Increase (Decrease) Proposed Adjustments Amendment

Operating Revenue Property Tax 16,159,345$ 16,516,200$ 16,546,460$ $ 33,400 16,549,600$ (4,253,214)$ 12,296,386$ Other Taxes 37,870,903 31,028,488 30,938,488 8,255,979 39,284,467 103,463$ 39,387,930 Licenses/Permits/Fees 8,667,275 7,293,557 7,465,902 1,304,454 8,598,011 54,850$ 8,652,861 Fines and Forfeitures 4,002,700 3,806,864 3,340,670 372,280 4,179,144 542,495$ 4,721,639 Charges for Services 9,702,647 6,048,402 6,348,672 934,449 6,982,851 870,172$ 7,853,023 Intergovernmental Revenue 1,152,632 802,239 748,239 (106,442) 695,797 (25,900)$ 669,897 Other Revenue 3,236,875 1,478,601 1,620,434 (777,618) 700,983 516,000$ 1,216,983 Interest Income 11,454 12,000 12,000 - 12,000 -$ 12,000 Transfers In (Other Funds) 7,608,746 6,790,549 6,774,060 1,099,519 7,890,068 -$ 7,890,068 Library Revenues 113,102 96,582 112,850 23,703 120,285 (120,285)$ -

Total Revenue 88,525,679 73,873,482 73,907,775 11,139,724 85,013,206 (2,312,419) 82,700,787

Operating Expense Legislative 589,865 523,131 563,323 104,033 627,164 (11,131) 616,033 City Administration 1,921,782 1,675,952 1,321,106 145,930 1,821,882 34,376 1,856,258 Law Department 960,007 828,120 760,793 177,152 1,005,272 (6,165) 999,107 Administrative Services 9,266,548 8,206,488 7,994,305 593,419 8,799,907 (156,710) 8,643,197 Community & Economic Development 3,904,597 2,824,205 2,696,632 580,759 3,404,964 (256,625) 3,148,339 Police Department 22,439,417 20,263,642 20,151,111 4,930,931 25,194,573 (441,635) 24,752,938 Fire & Life Safety Services 12,819,555 11,192,783 11,226,020 2,329,904 13,522,687 (208,066) 13,314,621 Health Department 2,079,737 2,135,313 2,040,321 213,191 2,348,504 65,465 2,413,969 Public Works Department 12,618,306 6,862,268 6,726,621 1,689,616 8,551,884 1,007,576 9,559,460 Public Library 4,214,554 3,708,359 3,662,448 801,240 4,509,599 (4,509,599) - Parks/Recreation and Comm. Services 16,157,573 15,653,221 15,822,574 1,996,343 17,649,564 (256,943) 17,392,621

Total Expenditures 86,971,941 73,873,482 72,965,254 13,562,518 87,436,000 (4,739,457) 82,696,543 -

Net Surplus (Deficit) 1,553,738$ -$ 942,521$ (2,422,794)$ (2,422,794)$ 2,427,038$ 4,244$

Beginning Fund Balance 14,581,963 15,524,484 15,524,484 Transfer to Capital Improvement Fund (Proposed) (1,250,000) Transfer to Equipment Replacement Fund (Proposed) (500,000) Ending Fund Balance 15,524,484 13,101,690 13,778,728

City of EvanstonGeneral Fund Summary (Fund #100)

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Howard-Hartrey TIF (Southwest II) Debt Service Fund Summary (Fund #310)

Financial Summary

2011 2011 20122010-11 Adopted Estimated AdoptedActual Budget Actual Budget

Revenue By SourceNet Property Tax Increment 883,463 1,300,000 1,073,000 1,073,000 Interest Income 1,549 5,000 5,000 5,000 Total Revenue 885,012 1,305,000 1,078,000 1,078,000

Expenditures1994 & 1996 Bonds (refunded by 1999 and then 2008D bonds) Principal 535,000 570,000 570,000 605,000

1994 & 1996 Bonds (refunded by 1999 and then 2008 D bonds) Interest 170,483 141,804 141,804 109,603

Other Expenses 785 460,000 - - Capital Projects - - - 1,500,000 Surplus Distribution to General Fund - - - 1,300,000 Operating Transfer to General Fund 141,600 141,600 141,600 141,600 Total Expenditures 847,868 1,313,404 853,404 3,656,203

Net Surplus (Deficit) 37,144 (8,404) 224,596 (2,578,203)

Beginning Fund Balance 5,174,621 5,211,765 5,436,361 Ending Fund Balance 5,211,765 5,436,361 2,858,158

Description of Major Activities

City of Evanston

The City Council adopted the Southwest II Tax Increment Finance (TIF) District – also called the Howard-Hartrey TIF – on April 27, 1992. The TIF District consists of a 23-acre site located at 2201 West HowardStreet in the southwest corner of the City. The development consists of a shopping center with severallarge stores. The total project cost is estimated to be $39,266,932, of which the City provided $7,390,000 in land acquisition and public improvement costs.

This Fund is responsible for the payment of principal and interest on any outstanding debt serviceassociated with this TIF. The debt service payment schedule extends through FY2014.

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Financial Summary


Revenue By SourceNet Property Taxes 248,025 689,000 666,700 862,000 Interest Income 239 400 400 400 Miscellaneous 1,126 - - - Total Revenue 249,390 689,400 667,100 862,400

ExpendituresGeneral Management Support 495,246 - - - Economic Development Projects - - - 300,000 Capital Improvements - - - 900,000 Developer Agreement Payments - - - 668,836 Repayment to Ec Dev Fund - - - 48,500 Property Acquisitions - - - Transfer Out- General Fund 120,396 120,400 120,400 120,400 Total Expenditures 615,642 120,400 120,400 2,037,736

Net Surplus (Deficit) (366,252) 569,000 546,700 (1,175,336)

Beginning Fund Balance 1,118,202 751,950 1,298,650 Ending Fund Balance 751,950 1,298,650 123,314


Projects anticipated for 2012 include:

1. Improvements to City-owned commercial building(s) to allow for active re-use of street-level spaces.2. The possibility of initial reimbursement of TIF increment to the owners of 415 Howard Street, per the Redevelopment Agreement.

City of EvanstonHoward-Ridge TIF (Fund #330)

The City Council adopted the Howard-Ridge Tax Increment Financing (TIF) District on January 26,2004. The TIF District is generally bounded on the north by various parcels that front Howard Streetand Chicago Avenue, on the east by the City of Evanston's boundaries and the Chicago TransitAuthority (CTA) Red Line, on the south by City boundaries and on the west by Ridge Avenue. The TIFDistrict contains mixed residential uses, retail/commercial properties and institutional uses.

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Financial Summary


Revenue By SourceBond Proceeds 6,572,922 5,078,500 5,177,539 3,900,000 Grants 1,957,587 4,231,473 3,800,000 3,168,000 Private Contributions - 575,000 - 1,301,200 General Fund Allocation - - - 1,250,000 Miscellaneous - 149,000 149,000 - Interest Income 49,068 - - - Total Revenue 8,579,577$ 10,033,973$ 9,126,539$ 9,619,200$

ExpendituresAdministration - 95,680 102,964 - Capital Outlay 7,816,007 13,014,138 7,788,631 13,515,358 Interfund Transfers Out 300,000 300,000 300,000 475,000 Total Expenditures 8,116,007$ 13,409,818$ 8,088,631$ 13,990,358$

Net Surplus (Deficit) 463,570$ (3,375,845)$ 1,037,908$ (4,371,158)$

Beginning Fund Balance 5,441,774 5,905,344 6,943,252 Ending Fund Balance 5,905,344 6,943,252 2,572,094


City of EvanstonCapital Improvement Fund (Fund #415)

This Fund accounts for all capital outlay expenditures not included in another Fund as outlined in the detailed Capital Improvement Plan.

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Financial Summary


RevenuesGeneral Fund - - - 1,742,590 Library Fund - - - 1,700 Parking Fund - - - 30,000 Water Fund - - - 72,275 Sewer Fund - - - 127,650 Solid Waste Fund - - - 177,131 Sale of Surplus Property - - - 210,217 Damage to City Property - - - - Miscellaneous Revenue - - - Intergovernmental Grants - - - Transfer from Fleet Fund 2,222,069 Transfers for Capital Improvements - - - Interest Income - - - - Total Revenues - - - 4,583,632

Expenditures7780 - Capital Outlay - - - 3,500,000 7780 - Capital Leases 50,000 7780 - Depreciation - - - - Total Expenditures - - - 3,550,000

Net Surplus (Deficit) - - - 1,033,632

Beginning Fund Balance - - - Ending Fund Balance - - 1,033,632


City Of EvanstonEquipment Replacement Fund Summary (Fund #601)

This fund accounts for all vehicle purchases not included in another fund as outlined in the Equipment Replacement Plan. The Equipment Replacement Fund was created as part of the FY 2012 Budget. Equipment Replacement funds were previously part of the Fleet Services Fund.

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City of EvanstonCapital Improvement Plan as Amended on 5/21/12Sorted by Fund & Funding SourceFiscal Year 2012

Project Funding Fund Fund # Carryover Adopted Amended Description Head Department Source Responsible Responsible Y/N FY12 FY 12

REVENUES (by Funding Source)

MFT Fund Funding N/A N/A N/A N/A N/A 1,400,000 1,400,000 CDBG Fund Funding N/A N/A N/A N/A N/A 255,000 255,000 Economic Development Funds Funding N/A N/A N/A N/A N/A 50,000 50,000 Washington National TIF Fund Funding N/A N/A N/A N/A N/A 1,936,000 1,936,000 Howard-Hartrey TIF Fund Funding N/A N/A N/A N/A N/A - 1,500,000 Southwest TIF Fund Funding N/A N/A N/A N/A N/A 580,000 580,000 Howard-Ridge TIF Fund Funding N/A N/A N/A N/A N/A 430,000 900,000 West Evanston TIF Fund Funding N/A N/A N/A N/A N/A 2,270,000 2,270,000 CIP Fund - General Obligation (GO) Debt N/A N/A N/A N/A N/A 5,180,213 5,043,213 CIP Fund - Fund Reserves N/A N/A N/A N/A N/A 3,187,945 4,477,945 CIP Fund - Grants N/A N/A N/A N/A N/A 2,073,000 2,193,000 CIP Fund - IDNR Grant Funding N/A N/A N/A N/A N/A 975,000 975,000 CIP Fund - Private Donations N/A N/A N/A N/A N/A 1,301,200 1,301,200 SA Fund Funding N/A N/A N/A N/A N/A 1,155,000 1,155,000 Parking Fund Funding N/A N/A N/A N/A N/A 3,400,000 3,400,000 Water Fund Funding N/A N/A N/A N/A N/A 7,067,000 7,067,000 Water Fund Grants Funding N/A N/A N/A N/A N/A 350,000 350,000 Water Fund Insurance Funding N/A N/A N/A N/A N/A 420,000 420,000 Sewer Fund Funding N/A N/A N/A N/A N/A 753,000 753,000 Sewer Fund IEPA Funding N/A N/A N/A N/A N/A 4,000,000 4,000,000

TOTAL REVENUE 36,783,358 40,026,358

EXPENDITURESStreet Resurfacing - MFT Robinson Public Works MFT MFT 200 No 1,400,000 1,400,000 SUBTOTAL 1,400,000 1,400,000

Fireman's Park Renovations Gaynor PRCS Grant CDBG CDBG 215 No 35,000 35,000 Alley Paving Robinson Public Works Grant CDBG CDBG 215 Yes 190,000 190,000 SNAP Lighting Robinson Public Works Grant CDBG CDBG 215 No 30,000 30,000 SUBTOTAL 255,000 255,000

Grandmother Park Gaynor PRCS Economic Dev. Economic Dev. 225 Yes 50,000 50,000 SUBTOTAL 50,000 50,000

Comprehensive Sign Package Griffin CED TIF Increment Washington TIF 300 No 125,000 125,000 Sherman Avenue Public Art Gaynor PRCS TIF Increment Washington TIF 300 Yes 81,000 81,000 Church Street Brick Sidewalk Replacement - Benson to Chicago (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 460,000 460,000 Church Street Resurfacing - Benson to Chicago (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 360,000 360,000 Davis Street Brick Sidewalk Replacement - Chicago to Orrington (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 230,000 -

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Viaduct Improvements on Davis Robinson Public Works TIF Increment Washington TIF 300 No 500,000 - Economic Development Projects Robinson Public Works TIF Increment Washington TIF 300 No - 230,000 Orrington Avenue (Davis to Church) Robinson Public Works TIF Increment Washington TIF 300 No - 440,000 Pedestrian Lighting Robinson Public Works TIF Increment Washington TIF 300 No - 60,000 Davis Street Sewer (If No IEPA Loan) Stoneback Utilities TIF Increment Washington TIF No 180,000 180,000 SUBTOTAL 1,936,000 1,936,000

Access Drive Sidewalk & Pedestrian Lighting Installation Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 350,000 New Bus Shelter at Howard Street Including Bump Out Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 250,000 Hartrey Streetscape Improvement from Howard to Dead End Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 550,000 Howard Street & Jewel Osco Driveway Reconfiguration Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 350,000 SUBTOTAL - 1,500,000

Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner) Stoneback Utilities TIF Increment Southwest TIF 315 No 580,000 580,000 SUBTOTAL 580,000 580,000

CIP Improvements to City Owned Buildings Robinson Public Works TIF Increment Howard-Ridge TIF 330 No 430,000 900,000 SUBTOTAL 430,000 900,000

West Evanston Planning Griffin CED TIF Increment West Evanston TIF 335 No 200,000 200,000 Comprehensive Sign Package Griffin CED TIF Increment West Evanston TIF 335 No 125,000 125,000 Emerson Square Infrastructure Griffin CED TIF Increment West Evanston TIF 335 No 1,000,000 1,000,000 Church / Dodge Intersection Brick Sidewalk Replacement Robinson Public Works TIF Increment West Evanston TIF 335 No 200,000 200,000 Dodge Ave - Lake Street Intersection Street Scape Robinson Public Works TIF Increment West Evanston TIF No 300,000 300,000 Church Street Rehab - Dodge to Ashland Robinson Public Works TIF Increment West Evanston TIF 335 No 360,000 360,000 Dempster Traffic Signal CMAQ Improvements Robinson Public Works TIF Increment West Evanston TIF 335 No 10,000 10,000 Greenleaf Street Water Main Replacement - Grey to Dodge Robinson Public Works TIF Increment West Evanston TIF 335 No 75,000 75,000 SUBTOTAL 2,270,000 2,270,000

Service Center Parking Deck Structural and Waterproofing Repairs Gaynor PRCS GO Debt Capital Improvement Fund 415 No 700,000 700,000 Lakefront - Lagoon Area Improvements Gaynor PRCS GO Debt Capital Improvement Fund 415 No 50,000 50,000 Fire Station #2 Boiler/Chimney & Apparatus Floor Heating Rplc Gaynor PRCS GO Debt Capital Improvement Fund 415 No 210,000 210,000 Police Fire Roof Replacement Gaynor PRCS GO Debt Capital Improvement Fund 415 No 400,000 400,000 Fire Station #1 Mechanical Upgrade Gaynor PRCS GO Debt Capital Improvement Fund 415 No 150,000 150,000 Civic Center Renovations Gaynor PRCS GO Debt Capital Improvement Fund 415 No 487,713 487,713 Civic Center Parking Lot Lighting Improvements Gaynor PRCS GO Debt Capital Improvement Fund 415 No 350,000 320,000 Police / Fire HQ Ejector Pump Replacement Gaynor PRCS GO Debt Capital Improvement Fund 415 No - 30,000 Davis Street Brick Sidewalk Replacement - Hinman to Orrington Robinson Public Works GO Debt Capital Improvement Fund 415 No 230,000 - CIP Street Resurfacing - Watermain Projects I Robinson Public Works GO Debt Capital Improvement Fund 415 No 900,000 470,000 Central Street Sidewalk Robinson Public Works GO Debt Capital Improvement Fund 415 No - 250,000 Church St Protected Bike Path (Ashland to Ridge/Chicago to Sheridan) Robinson Public Works GO Debt Capital Improvement Fund 415 No - 130,000 Elmwood Avenue (Oakton to South Blvd) Robinson Public Works GO Debt Capital Improvement Fund 415 No - 64,000 Oak Avenue (Dempster to Dead End South) Robinson Public Works GO Debt Capital Improvement Fund 415 No - 79,000

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Bridge Street Bridge (HBP) Robinson Public Works GO Debt Capital Improvement Fund 415 No 50,000 50,000 Chicago Avenue Streetscape Robinson Public Works GO Debt Capital Improvement Fund 415 Yes 100,000 100,000 Church Street Brick Sidewalk Replacement - Ridge to Chicago Robinson Public Works GO Debt Capital Improvement Fund 415 No 240,000 240,000 Church Street Rehab - Ridge to Chicago Robinson Public Works GO Debt Capital Improvement Fund 415 No 160,000 160,000 Citywide Pavement Evaluation Robinson Public Works GO Debt Capital Improvement Fund 415 No 200,000 200,000 New Salt Dome Robinson Public Works GO Debt Capital Improvement Fund 415 No 460,000 460,000 Service Center Locker Room Renovations Robinson Public Works GO Debt Capital Improvement Fund 415 No 392,500 392,500 City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public Works GO Debt Capital Improvement Fund 415 Yes 100,000 100,000 SUBTOTAL 5,180,213 5,043,213

Services to General Fund Lyons Admin Serv CIP Fund Reserves Capital Improvement Fund 414 No 475,000 475,000 Fire Station #1 Mechanical Upgrade Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 5,000 5,000 Crown Center Minor Projects Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 6,000 6,000 Animal Shelter Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 98,102 98,102 Ecology Center Greenhouse Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 125,000 125,000 Crown Center Partnership Study Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 73,070 73,070 Twiggs Park Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 218,748 218,748 Civic Center Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 42,287 42,287 Lakefront - Master Plan Implementation - IDOT Reimbursement Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 621,238 621,238 Service Center Locker Room Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 7,500 7,500 CTA Yellow Line Infill Station Feasibility Study Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 55,000 55,000 City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 55,000 55,000 Chicago Avenue Streetscape Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 250,000 290,000 Asbury Avenue (Central to Chancellor) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 60,000 Bennett Avenue (Simpson to Payne) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 71,000 Brummel Street (Ridge to Elmwood) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 70,000 Dewey Avenue (Kirk to Oakton) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 82,000 Elmwood Avenue (Lee to Crain) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 193,000 Hartrey Avenue (Lincoln to Central) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 120,000 Isabella Street (Highland to Central) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 70,000 Jenks Street (Eastwood - Dead End East) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 30,000 Milburn Street (Ridge to Orrington, Dead End) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 180,000 Pitner Avenue (Lee to Greenleaf) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 124,000 Street Light Power Center Reserves Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 250,000 Chicago Ave Signal CMAQ Construction - Reimburse to IDOT Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 75,000 75,000 Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 270,000 270,000 Sheridan Road Resurfacing - Burnham to Chicago (IDOT Reimb) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 150,000 150,000 Lake Street LAPP Project Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 250,000 250,000 Traffic Signal Upgrades - Sheridan Road Chicago to Central Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 411,000 411,000

3,187,945 4,477,945

Noyes Roof Project Gaynor PRCS Grant Capital Improvement Fund 415 No - 120,000 Bridge Rehab Program - Lincoln Street (HBP) Robinson Public Works Grant Capital Improvement Fund 415 No 240,000 240,000 Bridge Street Bridge (HBP) Robinson Public Works Grant Capital Improvement Fund 415 No 200,000 200,000 Chicago Avenue Streetscape Robinson Public Works Grant Capital Improvement Fund 415 Yes 800,000 800,000 Dempster Traffic Signal CMAQ Improvements Robinson Public Works Grant Capital Improvement Fund 415 No 24,000 24,000

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Traffic Signal Upgrades - Sheridan Road (Carryover) Robinson Public Works Grant Capital Improvement Fund 415 Yes 674,000 674,000 Traffic Signal Upgrades - Sheridan Road (New Money) Robinson Public Works Grant Capital Improvement Fund 415 No 135,000 135,000 SUBTOTAL 2,073,000 2,193,000

Ecology Center Greenhouse Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 375,000 375,000 Ladd Arboretum Bike Path Renovations Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 200,000 200,000 Lakefront - Lagoon Area Improvements Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 400,000 400,000 SUBTOTAL 975,000 975,000

Animal Shelter Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 Yes 450,000 450,000 Currey Park Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 No 200,000 200,000 Grey Park Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 No 26,200 26,200 Grandmother Park Gaynor PRCS Private Donation Capital Improvement Fund 415 Yes 125,000 125,000 Lakefront - Lagoon Area Improvements Gaynor PRCS Private Donation Capital Improvement Fund 415 No 500,000 500,000 SUBTOTAL 1,301,200 1,301,200

Alley Maintenance Robinson Public Works SA Reserves Special Assessment 420 No 125,000 125,000 Alley Paving City Share Robinson Public Works SA Reserves Special Assessment 420 No 670,000 670,000 Alley Paving Private Share Robinson Public Works SA Reserves Special Assessment 420 No 360,000 360,000 SUBTOTAL 1,155,000 1,155,000

Citywide Parking Meter Upgrades Lyons Admin Serv Parking Parking 505 No 1,400,000 1,400,000 Resurfacing of City Owned Surface Lots Lyons Admin Serv Parking Parking 505 No 210,000 210,000 Comprehensive Signage Program Lyons Admin Serv Parking Parking 505 No 250,000 250,000 Parking Garages - Capital Maintenance Gaynor PRCS Parking Parking 505 No 800,000 800,000 Service Center Parking Deck Repairs Robinson Public Works Parking Parking 505 Yes 50,000 50,000 Maple Garage Store Front Improvement Robinson Public Works Parking Parking 505 Yes 150,000 150,000 Parking Lot 4 Improvements Robinson Public Works Parking Parking 505 Yes 540,000 540,000 SUBTOTAL 3,400,000 3,400,000

Filter and Filter Roof Rehab Stoneback Utilities Water Revenues Water 510 No 995,000 995,000 Security Improvements Stoneback Utilities Water Revenues Water 510 No 50,000 50,000 Zebra Mussel System Repair Stoneback Utilities Water Revenues Water 510 Yes 90,000 90,000 SCADA System Improvements Stoneback Utilities Water Revenues Water 510 Yes 1,340,000 1,340,000 Water Main Installation Stoneback Utilities Water Revenues Water 510 No 3,100,000 3,100,000 Asbestos Removal Stoneback Utilities Water Revenues Water 510 No 50,000 50,000 Standpipe Painting Stoneback Utilities Water Revenues Water 510 No 1,120,000 1,120,000 Master Meter Replacement Stoneback Utilities Water Revenues Water 510 No 50,000 50,000 Roof Replacements Stoneback Utilities Water Revenues Water 510 No 150,000 150,000 Switchgear Repair Stoneback Utilities Water Revenues Water 510 Yes 12,000 12,000 High Lift Window Replacement Stoneback Utilities Water Revenues Water 510 Yes 110,000 110,000 SUBTOTAL 7,067,000 7,067,000

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Water Utility SCADA System Upgrades Stoneback Utilities Water Grants Water 510 Yes 350,000 350,000 SUBTOTAL 350,000 350,000

Switchgear Repair Stoneback Utilities Water - Insurance Water 510 No 420,000 420,000 SUBTOTAL 420,000 420,000

Emergency Sewer Work Stoneback Utilities Sewer Revenues Sewer 515 No 75,000 75,000 Sewer Lining Stoneback Utilities Sewer Revenues Sewer 515 No 250,000 250,000 Sewer Repairs on Street Improvements Stoneback Utilities Sewer Revenues Sewer 515 No 428,000 428,000 SUBTOTAL 753,000 753,000

Large Diameter Sewer Rehabilitation - Phase 1 Stoneback Utilities IEPA Loan Sewer 515 No 4,000,000 4,000,000 SUBTOTAL 4,000,000 4,000,000

TOTAL EXPENDITURES 36,783,358 40,026,358

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of 3

For City Council meeting of May 21, 2012 Item SP7 Resolution 45-R-12: Amending FY 2012 Capital Improvement Program For Action

To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: Resolution 45-R-12 Approving the Amended FY 2012 Capital

Improvement Program Date: May 15, 2012 Recommended Action: Staff recommends approval of Resolution 45-R-12 amending the FY 2012 Capital Improvement Program (CIP). The proposed resolution would increase the FY 2012 CIP by $3,243,000 from $36,783,358 to $40,026,358. Funding Source: Funding will be provided by the respective fund listed below. A complete list of capital projects proposed as part of the 2012 CIP amendment has been provided as an attachment to this report.

Fund FY 2012 Adopted

FY 2012 Amended Change

Washington National TIF Fund 1,936,000 1,936,000 - Howard-Hartrey TIF - 1,500,000 1,500,000 Howard-Ridge TIF 430,000 900,000 470,000 Capital Improvement Fund 12,717,358 13,990,358 1,273,000 TOTAL 13,147,358 14,890,358 3,243,000

Summary: On November 28, 2011, the City Council approved the FY 2012 Capital Improvement Program (CIP), totaling $36,783,358. Staff proposes amending the FY 2012 Capital Improvement Plan to reflect favorable bid pricing, project revisions and additional funding sources which have occurred since the CIP was adopted. A summary of the major CIP revisions included in the proposed resolution is provided below:

• Washington National TIF Fund – On February 27, 2012, the City Council approved modifications to the FY 2012 Street Resurfacing and Brick Sidewalk Replacement projects. As part of this item, the budgeted amounts of $230,000 for the Davis Street Sidewalk (Hinman to Orrington) and $500,000 for the

Memorandum

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Viaduct Improvements on Davis Street were deferred until 2013. The Orrington Avenue (Davis to Church) project, totaling $440,000, was approved as a replacement for the deferred projects. Additionally, the proposed FY 2012 CIP amendment includes the addition of $60,000 for the Pedestrian Lighting project. The remaining $230,000 budgeted for capital projects in the Washington National TIF Fund are proposed for economic development projects.

• Howard-Hartrey TIF Fund – As part of public infrastructure improvements for the

Howard-Hartrey TIF Fund (Southwest II TIF), the following projects, totaling $1.5M are proposed:

o Installation of sidewalk and pedestrian lighting along access drive parallel to Hartrey from Howard Street North to Target - $350,000

o Installation of a new bus shelter at Howard Street and Access Drive (Hartrey) including bump out - $250,000

o Streetscape improvement along Hartrey from Howard Street to the Dead end on east side of wall including the gateway into James park - $550,000

o Howard Street and Jewel Osco Driveway reconfiguration, bump out and bus shelter - $350,000

• Howard-Ridge TIF Fund – As part of the FY 2012 CIP amendment, staff

proposes revising the capital projects to be completed with funding from the Howard-Ridge TIF. The adopted FY 2012 CIP included $430,000 for economic development projects in the Howard-Ridge TIF. The proposed amendment would replace this item with the project “CIP Improvements on City Owned Buildings” in the amount of $900,000.

• Capital Improvement Fund – On March 19, 2012, the City Council approved

additional modifications to the 2012 Street Resurfacing and Street Light Power Center projects. These modifications totaled $1.25M and will be funded through a transfer from the General Fund to the Capital Improvements Fund. A summary of the projects included in this modification is provided below:

FundingDescription Source Fund Amount

Asbury Avenue (Central to Chancellor) General Fund Transfer CIP 60,000$ Bennett Avenue (Simpson to Payne) General Fund Transfer CIP 71,000$ Brummel Street (Ridge to Elmwood) General Fund Transfer CIP 70,000$ Dewey Avenue (Kirk to Oakton) General Fund Transfer CIP 82,000$ Elmwood Avenue (Lee to Crain) General Fund Transfer CIP 193,000$ Hartrey Avenue (Lincoln to Central) General Fund Transfer CIP 120,000$ Isabella Street (Highland to Central) General Fund Transfer CIP 70,000$ Jenks Street (Eastwood - Dead End East) General Fund Transfer CIP 30,000$ Milburn Street (Ridge to Orrington, Dead End) General Fund Transfer CIP 180,000$ Pitner Avenue (Lee to Greenleaf) General Fund Transfer CIP 124,000$ Street Light Power Center Reserves General Fund Transfer CIP 250,000$ TOTAL 1,250,000$

In addition to the modifications listed above, staff proposes two additional projects for inclusion in the amended FY 2012 CIP. The first item is the Noyes

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Roof project totaling $120,000 to be funded by Capital Improvement Fund grants. The second item is the installation of seven public streetlights in the right-of-way parallel to the new AMLI development. The total proposed budget for this item is $40,000, which will be added to the Chicago Avenue Streetscape Project. Finally, several Capital Improvement Fund project budget adjustments are proposed to reflect favorable bid pricing, project revisions and additional funding sources. A complete list of the proposed Capital Improvement Fund modifications has been provided as an attachment to this report.

Legislative History: On November 28, 2011, the City Council approved the FY 2012 Capital Improvements Program (CIP), totaling $36,783,358. The proposed resolution would increase the FY 2012 CIP by $3,243,000 from $36,783,358 to $40,026,358. ------------------------------------------------------------------------------------- Attachments: Resolution 45-R-12 – Amended Capital Improvements Program FY 2012 Adopted CIP / FY 2012 Amended CIP Comparison

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05/15/2012

45-R-12

A RESOLUTION

Amending the 2012 Fiscal Year Capital Improvements Program

WHEREAS, the City Manager has submitted the Amended Fiscal

Year (“FY”) 2012 Capital Improvements Program; and

WHEREAS, the City Council has reviewed the FY2012 project list

of the Amended FY2012 Capital Improvements Program in the amount of forty

million, twenty-six thousand, three hundred and fifty-eight dollars ($40,026,358);

and

WHEREAS, the Summary of the Amended FY2012 Capital

Improvements Plan is attached and incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL

OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:

SECTION 1: That the foregoing recitals are hereby found as

fact and incorporated herein by reference.

SECTION 2: That the City of Evanston’s FY2012 Capital

Improvements Program is hereby adopted, and the City Manager is directed to

implement the Amended FY2012 Capital Improvements Program in the amount

of forty million, twenty-six thousand, three hundred and fifty-eight dollars

($40,026,358).

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45-R-12

~2~

SECTION 3: That this Resolution shall be in full force and effect

from and after the date of its passage and approval in the manner

provided by law.

_______________________________ Elizabeth B. Tisdahl, Mayor

Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2012

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* Proposed Amendments have been Shaded Below


REVENUES (by Funding Source)

MFT Fund Funding N/A N/A N/A N/A N/A 1,400,000 1,400,000 CDBG Fund Funding N/A N/A N/A N/A N/A 255,000 255,000 Economic Development Funds Funding N/A N/A N/A N/A N/A 50,000 50,000 Washington National TIF Fund Funding N/A N/A N/A N/A N/A 1,936,000 1,936,000 Howard-Hartrey TIF Fund Funding N/A N/A N/A N/A N/A - 1,500,000 Southwest TIF Fund Funding N/A N/A N/A N/A N/A 580,000 580,000 Howard-Ridge TIF Fund Funding N/A N/A N/A N/A N/A 430,000 900,000 West Evanston TIF Fund Funding N/A N/A N/A N/A N/A 2,270,000 2,270,000 CIP Fund - General Obligation (GO) Debt N/A N/A N/A N/A N/A 5,180,213 5,043,213 CIP Fund - Fund Reserves N/A N/A N/A N/A N/A 3,187,945 4,477,945 CIP Fund - Grants N/A N/A N/A N/A N/A 2,073,000 2,193,000 CIP Fund - IDNR Grant Funding N/A N/A N/A N/A N/A 975,000 975,000 CIP Fund - Private Donations N/A N/A N/A N/A N/A 1,301,200 1,301,200 SA Fund Funding N/A N/A N/A N/A N/A 1,155,000 1,155,000 Parking Fund Funding N/A N/A N/A N/A N/A 3,400,000 3,400,000 Water Fund Funding N/A N/A N/A N/A N/A 7,067,000 7,067,000 Water Fund Grants Funding N/A N/A N/A N/A N/A 350,000 350,000 Water Fund Insurance Funding N/A N/A N/A N/A N/A 420,000 420,000 Sewer Fund Funding N/A N/A N/A N/A N/A 753,000 753,000 Sewer Fund IEPA Funding N/A N/A N/A N/A N/A 4,000,000 4,000,000

TOTAL REVENUE 36,783,358 40,026,358

EXPENDITURESStreet Resurfacing - MFT Robinson Public Works MFT MFT 200 No 1,400,000 1,400,000 SUBTOTAL 1,400,000 1,400,000

Fireman's Park Renovations Gaynor PRCS Grant CDBG CDBG 215 No 35,000 35,000 Alley Paving Robinson Public Works Grant CDBG CDBG 215 Yes 190,000 190,000 SNAP Lighting Robinson Public Works Grant CDBG CDBG 215 No 30,000 30,000 SUBTOTAL 255,000 255,000

Grandmother Park Gaynor PRCS Economic Dev. Economic Dev. 225 Yes 50,000 50,000 SUBTOTAL 50,000 50,000

Comprehensive Sign Package Griffin CED TIF Increment Washington TIF 300 No 125,000 125,000 Sherman Avenue Public Art Gaynor PRCS TIF Increment Washington TIF 300 Yes 81,000 81,000 Church Street Brick Sidewalk Replacement - Benson to Chicago (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 460,000 460,000 Church Street Resurfacing - Benson to Chicago (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 360,000 360,000 Davis Street Brick Sidewalk Replacement - Chicago to Orrington (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 230,000 -

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Viaduct Improvements on Davis Robinson Public Works TIF Increment Washington TIF 300 No 500,000 - Economic Development Projects Robinson Public Works TIF Increment Washington TIF 300 No - 230,000 Orrington Avenue (Davis to Church) Robinson Public Works TIF Increment Washington TIF 300 No - 440,000 Pedestrian Lighting Robinson Public Works TIF Increment Washington TIF 300 No - 60,000 Davis Street Sewer (If No IEPA Loan) Stoneback Utilities TIF Increment Washington TIF No 180,000 180,000 SUBTOTAL 1,936,000 1,936,000

Access Drive Sidewalk & Pedestrian Lighting Installation Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 350,000 New Bus Shelter at Howard Street Including Bump Out Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 250,000 Hartrey Streetscape Improvement from Howard to Dead End Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 550,000 Howard Street & Jewel Osco Driveway Reconfiguration Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No - 350,000 SUBTOTAL - 1,500,000

Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner) Stoneback Utilities TIF Increment Southwest TIF 315 No 580,000 580,000 SUBTOTAL 580,000 580,000

CIP Improvements to City Owned Buildings Griffin CED TIF Increment Howard-Ridge TIF 330 No 430,000 900,000 SUBTOTAL 430,000 900,000

West Evanston Planning Griffin CED TIF Increment West Evanston TIF 335 No 200,000 200,000 Comprehensive Sign Package Griffin CED TIF Increment West Evanston TIF 335 No 125,000 125,000 Emerson Square Infrastructure Griffin CED TIF Increment West Evanston TIF 335 No 1,000,000 1,000,000 Church / Dodge Intersection Brick Sidewalk Replacement Robinson Public Works TIF Increment West Evanston TIF 335 No 200,000 200,000 Dodge Ave - Lake Street Intersection Street Scape Robinson Public Works TIF Increment West Evanston TIF No 300,000 300,000 Church Street Rehab - Dodge to Ashland Robinson Public Works TIF Increment West Evanston TIF 335 No 360,000 360,000 Dempster Traffic Signal CMAQ Improvements Robinson Public Works TIF Increment West Evanston TIF 335 No 10,000 10,000 Greenleaf Street Water Main Replacement - Grey to Dodge Robinson Public Works TIF Increment West Evanston TIF 335 No 75,000 75,000 SUBTOTAL 2,270,000 2,270,000

Service Center Parking Deck Structural and Waterproofing Repairs Gaynor PRCS GO Debt Capital Improvement Fund 415 No 700,000 700,000 Lakefront - Lagoon Area Improvements Gaynor PRCS GO Debt Capital Improvement Fund 415 No 50,000 50,000 Fire Station #2 Boiler/Chimney & Apparatus Floor Heating Rplc Gaynor PRCS GO Debt Capital Improvement Fund 415 No 210,000 210,000 Police Fire Roof Replacement Gaynor PRCS GO Debt Capital Improvement Fund 415 No 400,000 400,000 Fire Station #1 Mechanical Upgrade Gaynor PRCS GO Debt Capital Improvement Fund 415 No 150,000 150,000 Service Center Locker Room Renovations Gaynor PRCS GO Debt Capital Improvement Fund 415 No 392,500 392,500 Civic Center Renovations Gaynor PRCS GO Debt Capital Improvement Fund 415 No 487,713 487,713 Civic Center Parking Lot Lighting Improvements Gaynor PRCS GO Debt Capital Improvement Fund 415 No 350,000 320,000 Police / Fire HQ Ejector Pump Replacement Gaynor PRCS GO Debt Capital Improvement Fund 415 No - 30,000 Davis Street Brick Sidewalk Replacement - Hinman to Orrington Robinson Public Works GO Debt Capital Improvement Fund 415 No 230,000 - CIP Street Resurfacing - Watermain Projects I Robinson Public Works GO Debt Capital Improvement Fund 415 No 900,000 470,000 Central Street Sidewalk Robinson Public Works GO Debt Capital Improvement Fund 415 No - 250,000 Church St Protected Bike Path (Ashland to Ridge/Chicago to Sheridan) Robinson Public Works GO Debt Capital Improvement Fund 415 No - 130,000 Elmwood Avenue (Oakton to South Blvd) Robinson Public Works GO Debt Capital Improvement Fund 415 No - 64,000

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Oak Avenue (Dempster to Dead End South) Robinson Public Works GO Debt Capital Improvement Fund 415 No - 79,000 Bridge Street Bridge (HBP) Robinson Public Works GO Debt Capital Improvement Fund 415 No 50,000 50,000 Chicago Avenue Streetscape Robinson Public Works GO Debt Capital Improvement Fund 415 Yes 100,000 100,000 Church Street Brick Sidewalk Replacement - Ridge to Chicago Robinson Public Works GO Debt Capital Improvement Fund 415 No 240,000 240,000 Church Street Rehab - Ridge to Chicago Robinson Public Works GO Debt Capital Improvement Fund 415 No 160,000 160,000 Citywide Pavement Evaluation Robinson Public Works GO Debt Capital Improvement Fund 415 No 200,000 200,000 New Salt Dome Robinson Public Works GO Debt Capital Improvement Fund 415 No 460,000 460,000 City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public Works GO Debt Capital Improvement Fund 415 Yes 100,000 100,000 SUBTOTAL 5,180,213 5,043,213

Services to General Fund Lyons Admin Serv CIP Fund Reserves Capital Improvement Fund 414 No 475,000 475,000 Fire Station #1 Mechanical Upgrade Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 5,000 5,000 Crown Center Minor Projects Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 6,000 6,000 Animal Shelter Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 98,102 98,102 Ecology Center Greenhouse Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 125,000 125,000 Crown Center Partnership Study Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 73,070 73,070 Twiggs Park Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 218,748 218,748 Civic Center Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 42,287 42,287 Lakefront - Master Plan Implementation - IDOT Reimbursement Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 621,238 621,238 Service Center Locker Room Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 7,500 7,500 CTA Yellow Line Infill Station Feasibility Study Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 55,000 55,000 City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 55,000 55,000 Chicago Avenue Streetscape Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 250,000 290,000 Asbury Avenue (Central to Chancellor) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 60,000 Bennett Avenue (Simpson to Payne) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 71,000 Brummel Street (Ridge to Elmwood) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 70,000 Dewey Avenue (Kirk to Oakton) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 82,000 Elmwood Avenue (Lee to Crain) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 193,000 Hartrey Avenue (Lincoln to Central) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 120,000 Isabella Street (Highland to Central) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 70,000 Jenks Street (Eastwood - Dead End East) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 30,000 Milburn Street (Ridge to Orrington, Dead End) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 180,000 Pitner Avenue (Lee to Greenleaf) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 124,000 Street Light Power Center Reserves Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes - 250,000 Chicago Ave Signal CMAQ Construction - Reimburse to IDOT Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 75,000 75,000 Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 270,000 270,000 Sheridan Road Resurfacing - Burnham to Chicago (IDOT Reimb) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 150,000 150,000 Lake Street LAPP Project Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 250,000 250,000 Traffic Signal Upgrades - Sheridan Road Chicago to Central Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 411,000 411,000

3,187,945 4,477,945

Noyes Roof Project Gaynor PRCS Grant Capital Improvement Fund 415 No - 120,000 Bridge Rehab Program - Lincoln Street (HBP) Robinson Public Works Grant Capital Improvement Fund 415 No 240,000 240,000 Bridge Street Bridge (HBP) Robinson Public Works Grant Capital Improvement Fund 415 No 200,000 200,000 Chicago Avenue Streetscape Robinson Public Works Grant Capital Improvement Fund 415 Yes 800,000 800,000 Dempster Traffic Signal CMAQ Improvements Robinson Public Works Grant Capital Improvement Fund 415 No 24,000 24,000

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Traffic Signal Upgrades - Sheridan Road (Carryover) Robinson Public Works Grant Capital Improvement Fund 415 Yes 674,000 674,000 Traffic Signal Upgrades - Sheridan Road (New Money) Robinson Public Works Grant Capital Improvement Fund 415 No 135,000 135,000 SUBTOTAL 2,073,000 2,193,000

Ecology Center Greenhouse Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 375,000 375,000 Ladd Arboretum Bike Path Renovations Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 200,000 200,000 Lakefront - Lagoon Area Improvements Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 400,000 400,000 SUBTOTAL 975,000 975,000

Animal Shelter Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 Yes 450,000 450,000 Currey Park Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 No 200,000 200,000 Grey Park Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 No 26,200 26,200 Grandmother Park Gaynor PRCS Private Donation Capital Improvement Fund 415 Yes 125,000 125,000 Lakefront - Lagoon Area Improvements Gaynor PRCS Private Donation Capital Improvement Fund 415 No 500,000 500,000 SUBTOTAL 1,301,200 1,301,200

Alley Maintenance Robinson Public Works SA Reserves Special Assessment 420 No 125,000 125,000 Alley Paving City Share Robinson Public Works SA Reserves Special Assessment 420 No 670,000 670,000 Alley Paving Private Share Robinson Public Works SA Reserves Special Assessment 420 No 360,000 360,000 SUBTOTAL 1,155,000 1,155,000

Maple Garage Store Front Improvement Griffin CED Parking Parking 505 Yes 150,000 150,000 Citywide Parking Meter Upgrades Lyons Admin Serv Parking Parking 505 No 1,400,000 1,400,000 Resurfacing of City Owned Surface Lots Lyons Admin Serv Parking Parking 505 No 210,000 210,000 Comprehensive Signage Program Lyons Admin Serv Parking Parking 505 No 250,000 250,000 Parking Garages - Capital Maintenance Gaynor PRCS Parking Parking 505 No 800,000 800,000 Service Center Parking Deck Repairs Robinson Public Works Parking Parking 505 Yes 50,000 50,000 Parking Lot 4 Improvements Robinson Public Works Parking Parking 505 Yes 540,000 540,000 SUBTOTAL 3,400,000 3,400,000

Filter and Filter Roof Rehab Stoneback Utilities Water Revenues Water 510 No 995,000 995,000 Security Improvements Stoneback Utilities Water Revenues Water 510 No 50,000 50,000 Zebra Mussel System Repair Stoneback Utilities Water Revenues Water 510 Yes 90,000 90,000 SCADA System Improvements Stoneback Utilities Water Revenues Water 510 Yes 1,340,000 1,340,000 Water Main Installation Stoneback Utilities Water Revenues Water 510 No 3,100,000 3,100,000 Asbestos Removal Stoneback Utilities Water Revenues Water 510 No 50,000 50,000 Standpipe Painting Stoneback Utilities Water Revenues Water 510 No 1,120,000 1,120,000 Master Meter Replacement Stoneback Utilities Water Revenues Water 510 No 50,000 50,000 Roof Replacements Stoneback Utilities Water Revenues Water 510 No 150,000 150,000 Switchgear Repair Stoneback Utilities Water Revenues Water 510 Yes 12,000 12,000 High Lift Window Replacement Stoneback Utilities Water Revenues Water 510 Yes 110,000 110,000 SUBTOTAL 7,067,000 7,067,000

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Water Utility SCADA System Upgrades Stoneback Utilities Water Grants Water 510 Yes 350,000 350,000 SUBTOTAL 350,000 350,000

Switchgear Repair Stoneback Utilities Water - Insurance Water 510 No 420,000 420,000 SUBTOTAL 420,000 420,000

Emergency Sewer Work Stoneback Utilities Sewer Revenues Sewer 515 No 75,000 75,000 Sewer Lining Stoneback Utilities Sewer Revenues Sewer 515 No 250,000 250,000 Sewer Repairs on Street Improvements Stoneback Utilities Sewer Revenues Sewer 515 No 428,000 428,000 SUBTOTAL 753,000 753,000

Large Diameter Sewer Rehabilitation - Phase 1 Stoneback Utilities IEPA Loan Sewer 515 No 4,000,000 4,000,000 SUBTOTAL 4,000,000 4,000,000

TOTAL EXPENDITURES 36,783,358 40,026,358

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05.21.12 council agenda packet

Government & Nonprofit

city council agenda

city council review

city council information

evanston city council

council chambers

city councils fy

city councils goal visual

city manager subject