1. Business Service Center A Team MeetingMay 14, 20121

2. https://eiswblsqa.admin.unt.edu/psc/lsqa01/EOnboarding MPLOYEE/HRMS/s/WEBLIB_GBGB_UTL.WEBLI B_FUNCTION.FieldFormula.IScript_AutoLogin? KEY=GBHR_EMPONB2 3. Purchasing Updates 3 4. 4 5. FY 12 Year End DeadlinesDates will be published mid May.Preliminary review is that there should bemore time for submission of both FY 12and 13 than in previous years. 5 6. PO Attachments Quotes Contracts Other Purchase related items No transmittal/routing slips needed6 7. Pcard Changes Reviews for all cardholders will be once every 2 years;high risk transaction items will be reviewed annually. Desk reviews will occur for all transactions. May use card for purchase of services that do notinclude terms and conditions and on local funds. Nostate funded purchases of services allowed. Memberships may be paid from local funds. Personal purchases still not allowed. Any and all willresult in a 30 days suspension of card and additionaltraining.7 8. Pcard Changes Continued Level One Sanction report issued for splittransactions, missing receipts, ads, entertainment/travelexpenses. Level Two Sanction 30 days suspension of card andrequired training issued for purchasing prohibited items(gift cards, gift certificates, hazardous chemicals), loss ofcard, 2nd occurrence of level one sanction. Level Three Sanction permanent closure of card for arepeat of a level two sanction.*Occurrences remain in effect for one year from date of issue.8 9. Buyer Teams/Department Liaisons Team Approach to departmental purchases Purchasing questions/needs answered through BuyerLiaison and/or Buyer Team Listing by departments will be forthcoming9 10. Payment ProcessingUpdates 10 11. Payment ProcessingPayment processing should be very seamless if all thecomponents necessary for the payment are in place.However, that is not always the case.11 12. Payment Processing in a Perfect WorldGoodsReceiving PO sent toreceived orPO createddocumentvendor servicescreateddelivered Invoice PaymentInvoice mailed byProcessedmatches PO vendor toBSC* *Invoices handled on a first in, first out basis12 13. Challenges to Payment ProcessingInvoices submitted bythe vendor directly to Invoices that arrive Partial Shipments with the department rather without a PO #full invoicingthan per the terms of the PO Shipments directly to One invoice split by Not using department departments more than one PO Pcard when applicableSpecial Handling requests 13 14. Workflow Queue 14 15. Great Example15 16. Making the Process WorkCommunication is the key must flow both waysVendor must send invoices directly to BSCMultiple deptids on requisition/PO this is a futureimprovement that we hope to bringStandardization of business practices 16 17. 2080 Transition Effective May 1, 2012Annualizing Hourly Rates Who does this impact?Employees who work a partial month due to hire, term or dock17 18. What does it mean? 2080 is an hourly rate based on 40 hoursworked per week for 52 weeks a year An employees hourly rate of pay will be thesame each month. Do not need to know number of work days ina month Dock rate is always the same Lump Sum Payments are easier to calculateand understand 18 19. How many working hours in a year?12 Month:100 % = 2080 (52 x 40) 75% = 1560 (52 x 40 x .75) 50% = 1040 (52 x 40 x .5)9 Month: 100% = 1560 (9/12 x 2080)19 20. How is it done? Divide the Base Annual Salary by 2080 = hourly rate of payExample: $32,000.00 / 2080 = $15.38 per hour$32,000.00 / 1560 = $ 20.51 per hour 20 21. Example of Current Method (Base Annual Salary $ 32,000.00)Current Rate of Pay Priorto May 2012April: 168 hours$15.87 per hourMay: 184 Hours $14.49 per hour2080 Annualized SalaryApril: $15.38 per hourMay: $15.38 per hour21 22. Every year, the creation of paper checksnation-wide uses more than 674 milliongallons of fuel and add 3.6 million tons of COto the environment. Imagine the collectivedifference we could all make by using DirectDeposit.22 23. Questions?Remember that we have answers on our website, BSCSolutionclick to get answers.23