aauw’s new website

2007 AAUW

National Convention

AAUW’s New Website

Member Services Database:

Available Now!

AAUW's New Website2007 AAUW National Convention

2

Member Services DatabaseFeatures for all members

• Launched in November 2006

• Online access to– Your member record– Contact info for your fellow branch members– E-mail links for branch/state officers– Quick contribution form– Records of contributions


3

MSD: Streamlines Processing

• Reporting names of branch/state officers

• Updating member records– Individual can see/update their own record– Branch treasurer can update others’ records

• Getting data for mailing labels– Officers can download branch data– Presidents can download officer data


4

MSD:Simplifies financial reporting

• Branch treasurers will love this!

• Contribution forms– Click names, enter amounts, print report!

• Renewal dues– Click names, print report!

• Dues for new members – simpler!

• Money must still be US mailed as a check


5

MSD: Overall wins

• Data accuracy can be improved– Reviewed by those who “know” the data

• Reporting names, addresses, and contributions is simpler

• Easy access to needed data– Privacy is addressed through a simple but

sufficient registration process


6

MSD: Creating an account

• Screen 1


7


• Screen 2


8


• E-mail from [email protected]:


9


• Screen 3


10

MSD: Security Considerations

• To get access to the system, you need to– Know your member id– Know what’s in your file for

• Name, phone and zip code

– Access the e-mail on file for that member id

• You will select your own password– And a “secret question” answer


11

MSD: Updating your record

• The old form:


12

Record update/the old way

• You entered everything

• The form could be submitted by anyone


13


14

Record update/the new way

• Form is already filled in – just make changes!• You and branch treasurer may make changes


15

MSD: Documentaton


16

MSD: Help


17

MSD: Summary

• Provides member access to “live” data– We can now improve data accuracy– Move towards “one true source” for data

• Streamlines processing– Entering branch/state officers– Individual and branch/state contributions– Documentation for dues collection

2007 AAUW

National Convention

Before the demo

The folks who worked on this


19

Technology UsabilityAdvisory Group

• The new web site and the MSD involved members early in the process.

• TUAG, chaired by Betty Bayless, provided the member perspective

• Watch for a continuation of this process, unfortunately without Betty, in the next biennium


20

TUAG Members 05-07

• Betty Bayless, Director-at-large, Chair

• Terri Griffiths, Director-at-large

• Kimberly Edgar, NH

• Faye Henson, OK

• Louise McLeod, PA

• Nancy Shoemaker, NC

• Fong Cheng, AAUW Director of IT


21

Additional TUAG participants

• Web site testing– Linda Bors, Assn. Finance VP– Faye Dykstra, Foundation Director– Leslie Henderson, South Atlantic RD– Ann S. Terry, Assn. Executive VP/Secretary

• Staff– Ashley Carr, Director of Communications– Christy Jones, Director of Membership


22

Member Services Database

• Demonstrations

• Questions

• Comments

aauw’s new website

Documents

helpaauws new websitemsd

changesaauws new websitemsd

checkaauws new websitemsd

new members simpler

summaryprovides member

member perspectivewatch

member idyou

branch datapresidents