ad hoc committee on student assignment · 2019. 5. 29. · san francisco unified school district 3...

Ad Hoc Committee on Student Assignment

March 18, 2019

SAN FRANCISCO UNIFIED SCHOOL DISTRICT

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Each year, the Board of Education’s Ad Hoc Committee on Student Assignment hosts a series of public working meetings with staff to monitor SFUSD’s student assignment policy.

This year’s focus: ● Resolution 189-25A1:

Developing a Community Based Student Assignment System for SFUSD Approved December 11, 2018

Context

www.sfusd.edu/adhoccommittee


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Tonight’s Agenda

1. Staff Presentation (45 mins)a. Round 1 Offers for 2019-20 SY b. Online Application Formc. Policy Development Process and Timeline

2. Public Comment (20 mins)

3. Board Discussion (55 mins)


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Current Team Members

Orla O’Keeffe Chief, Policy and Operations

Rosina Tong Executive Director, EPC

Teresa Shipp Director, EPC

Moonhawk Kim Supervisor of Analytics, RPA

Norma Ming Supervisor of Research & Evaluation, RPA

Karissa Yee Findley Director, School Portfolio Planning

Henry O’Connell Management Assistant, Policy and Operations

Tammi Wong Sr. Deputy General Counsel & Equity Specialist, Legal Department & Office of Equity


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Round 1 Assignment Offers for 2019-20 School Year


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www.sfusd.edu/March2019


● Just released a short video (available in multiple languages) on our webpage describing why we have our current student assignment system and how it works.

● Provided guidelines to schools to help them prepare to welcome and register students.

● Produced school-specific flyers sent to families who received offer letters to a school they did not request.

● Created interactive reports showing this year’s school application and offer data.

New Resources from EPC to Support Families

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https://youtu.be/-CQ-sZyFLz4


www.sfusd.edu/March2019

● This year, we created interactive reports to create greater transparency and accessibility for families

● Visit www.sfusd.edu/March2019 to access the reports and learn more about the March 2019 TK-12 requests and assignments

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This year, we received 14,487 applications for the

March Enrollment Cycle

Applications

Grade Applications Requests per Applicant

Transitional Kindergarten 552 (3.8% of total) 3.1

Kindergarten 4,561 (31.6% of total) 8.0

6th Grade 3,422 (23.7% of total) 2.9

9th Grade 4,753 (32.9% of total) 3.4

Total (TK-12) 14,487 4.8


School Offers10

Overall, 62% of applicants received their first choice, and 87% received one of

their choices.

Grade Top Choice Top 3 Choice Any Choice

Transitional Kindergarten

48% 72% 77%

Kindergarten 59% 72% 88%

6th Grade 73% 89% 93%

9th Grade 67% 90% 92%

Total (TK-12) 62% 79% 87%


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Online Application Form


Why are Online Applications a priority?

● Improve the family experience and equity of access to SFUSD schools

● Online applications will save thousands of hours of manual data entry

● Improve data quality through allowing parents to verify their information

● Improve visibility and communication with families throughout the application process

● Allow EPC to increase focus on supporting families

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Preparing our Systems for Online Applications

Online ApplicationsPilot Fall 2019

Consolidation of School Loop into Student Information SystemOne source of truth for family information and a central, equitable location for families to

log in and access student informationFall

‘17

Technical Enrollment ImprovementsScalable, sustainable, documented technical process for enrolling students

Sprin

g ‘18

Consolidation of Legacy Enrollment SystemOne source of truth for student data and one location to enroll

studentsFall

‘18

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Fall 2016

Spring 2017

Summer 2017

Fall 2017

Spring 2018

Summer 2018

Fall 2018

Spring 2019

Summer 2019

Fall 2019

Planned Launch

Consolidation of School Loop in Student Information System

Tech Enrollment Process Improvements

Consolidate Legacy Enrollment System into Student Information System

[In Progress] Online Applications

Launched

Launched

Launched

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Fall 2016

Spring 2017

Summer 2017

Fall 2017

Spring 2018

Summer 2018

Fall 2018

Spring 2019

Summer 2019

Fall 2019

Planned Launch

Consolidation of School Loop in Student Information System

Tech Enrollment Process Improvements

Consolidate Legacy Enrollment System into Student Information System

[In Progress] Online Applications

One equitable system for families to interact with schools

Scalable, sustainable, documented technical process

One source of truth for student data

Enrollment applications accessible online

Launched

Launched

Launched

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Our process will include:

● Discovery - Define and Plan● Technical setup● Internal Training● Organizational change

management● Revisiting EPC processes● Testing● Pilot

Steps to Launch Discovery 16

We are in discovery to:

1. Determine our pilot population

2. Refine internal processes to better serve and support families

3. Determine timeline and communication strategy


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Policy Development Process and Timeline


Resolution 189-25A1: Developing a Community Based Student Assignment System for SFUSD calls on staff to: ● Develop a student assignment policy

recommendation and implementation plan for the Board’s consideration

The scope of work called for by the Resolution does not include:● Implementing a new student assignment policy● Creating quality schools● Facilities capital planning

In Scope and Out of Scope of Resolution 189-25A1

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Student Assignment

policy & implementation

plan

Implement new

student assignment

policy

Facilities capital

planning

Creating quality schools


Current Workstreams

Study Families/Students’ Preferences● Retrospective (What have families/students chosen?)

○ When (which rounds) did families/students participate in the process?

○ Which schools did they rank and in what order?○ In which schools did they choose to (if any) enroll?

● Prospective (What might families/students choose?)○ What trade-offs might they make among distance, school

quality, programs, demographic composition, and other characteristics?

○ How might their choices change when they receive more information?

Student Assignment Case Studies● Deep dives into the Berkeley, Boston, San Diego, and Seattle

school assignment models. How do these districts balance school choice with proximity? What were the outcomes and lessons learned? (Stanford)

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Current Workstreams

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Demographic Analysis● Explore how using geographical building blocks with known

student and socioeconomic characteristics can help create attendance area boundaries that support the Board’s policy goals

● Model options for elementary attendance area boundaries to support the Board’s exploration of what a local/neighborhood student assignment model might look like

Transportation Analysis● Evaluate current and past General Education Transportation

services in relation to the Board’s policy goals for GE Transportation. (UC Berkeley)

Continuous Improvement● Improve how we communicate with parents (UC Berkeley)● PreK and TK to Kindergarten priority (EPC/EED)● Distribution of SpEd programs across the district (SpEd/SPP)● African American student recruitment plan (AAPAC/EPC)


Future Workstreams to Support Resolution 189-25A1

1. Recommend concrete, measurable definitions:a. Quality schoolsb. Equitable accessc. Diversityd. Integrated schoolse. Neighborhood schools

2. Prioritize the different goals and confirm the theory of action

3. Model and present different options indicating how well each model meets the Board’s goals for student assignment

4. Support extensive community outreach

5. Develop policy recommendation and implementation plan

6. Analyze transportation needs and plans

Scope of work outlined in Board Resolution 189-25A1

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Cross departmental staff working group (10-20% of time)● AAALi, C&I, EPC, LEAD, Legal, P&O, SPP, SpEd, Transportation, RPA, Superintendent’s Office● No additional budget required. However, student assignment will be a new scope of work for

many staff and may require multiple departments to put other work on hold

$0

Project Manager: annual salary and benefits (38%) for one full time person $160,000

Community engagement: stipends for parent groups, snacks, permits, translation, child care $40,000

Student assignment experts:: demographers, model boundaries/neighborhood zones, school choice and student assignment experts e.g., Urban Institute, The Century Foundation

$300,000

Research partners e.g., MIT’s School Effectiveness & Inequality Initiative and other universities $0

Transportation analysis: hope to reimagine current resources and explore partnerships $0

Total $500,000

Resources Required to Support Resolution 189-25A1


Proposed Team Structure 23

Board(adopt policy)

Superintendent

Steering Committee

Project Manager(coordination/facilitative leadership)

Sponsorship/Guidance

SPP Advisory Committee

Variety of Working Groups, for example….

Stakeholder Engagement

EEDTransportationFacilities & Boundaries

SpEd Quality Schools

Etc.


Major dependencies impacting timeline:

❖ Budget for project manager, community engagement, and student assignment experts will be secured by June 2019

❖ The amount of time needed for deep community engagement and the appropriate time frames (avoiding start of school, winter break, exam season, graduation season, and summer)➢ 3 months for initial discovery phase➢ 2 months for feedback on the policy➢ 2 months for input on boundaries

❖ The amount of time needed for Board deliberations➢ 1 month to confirm definitions, priorities, theory of action,

and which option to model➢ 2 months for First Reading, Committee Meeting, and

Second Reading➢ 1 month to confirm implementation plan with attendance

area boundaries and transportation options

Assumptions about the Timeline

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Proposed Timeline

SY18-19 SY19-20 SY20-21 SY21-22 SY22-23

Spring Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall Winter Spring Summer FallWinter

Start of School

Confirm boundaries and transportation plan

Decision: Definitions, PrioritiesTheory of Change, narrowing of options

Stakeholder engagement

Communicate new policy & impacts


Decision: Select option, adopt new policy

Enroll Students

SY23-24

Winter FallSummerSpring


Getting Started

Discover

Define

Develop

Deliver

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Meeting Scope + Sequence 26

September 16, 2019

RESEARCH: Predicting family participation in school choice; factors that determine which

schools parents choose

May 13, 2019

UPDATES: African American student recruitment; transportation; policy development process

March 18, 2019

UPDATES: Round 1 offers; online application; policy

development process and timeline

April 15, 2019

RESEARCH: Elementary attendance areas; CTIP1; case

studies of Boston, Berkeley, Seattle, and San Diego


Questions?

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ad hoc committee on student assignment · 2019. 5. 29. · san francisco unified school district 3...

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