addressing the most common pm pains with microsoft project online and office 365
TRANSCRIPT
Guillaume Garcin & Baz Khinda | January 28th 2015
AgendaProject Management Trends
Daily PM Pains
Project Benefits & Customer Feedback
Live Demo
Future Roadmap
2
58%of companies
do not have
an innovation
strategy
— Capgemini
17%higher 5-year
CAGR for
highly aligned
companies
— Booz & Co.
68%of orgs do not
align projects
to corporate or
strategic goals
— PwC
57%of projects fail
due to
breakdown in
communications
— BULL
13%higher 5-year
CAGR for
innovative
companies
— Booz & Co.
17%Increase in
projects
completed on
budget with
effective comms
— PwC
CAGR = Compound Annual Growth Rate
2/3of CIOs from top-
performing organizations
see collaboration as key
to driving innovation— McKinsey, 2012
60%of employees work in
multiple locations
during the work week
— Forrester, 2011
21%loss in productivity due
to collaboration
challenges
— IDC, 2012
37%increase in project collaboration
through enterprise social networks
i.e. SharePoint, Yammer, Lync
— Inside Communication, 2012
Innovation, Collaboration and Productivity
Daily PM Pains
Strategic
Alignment
Project
Visibility
Inconsistent
Approaches
Resource
Management
63% 60%
48% 37%
123
The Centre for Business Practices
'Project Management: the State of the Industry‘ | Survey Findings
The evolution of Project
What a difference a decade makes
Desktop
application for
individual project
managers
Collaborative
team work
through Project
Central
Consolidated
solution for project
and portfolio
management Consistency with
Office and
integration with
SharePoint
Cloud solution for
project and portfolio
management
Project Benefits
Demand Management
EPTs
Portfolio Analysis
Reporting
Intuitive Solution
EPTs
Centralised
Ease Reporting
Intuitive Solution
Visibility of Tasks
Improve Communication
Real-time Visibility
Committed vs Proposed
Recognised Microsoft architecture
Secure Systems
Team
MembersResource
Managers
Project
Managers
Senior
ManagementIT
Benefits available in Project Online and Project Server 2013
Components of the Microsoft PPM
Benefits available in Project Online and Project Server 2013
A user added every 20 seconds Used in over 10,000 organizations Leader in various analyst reports
Over 20 million users of Project…
Customer feedback
“We wanted everything centralised, we were storing documents separately which lacked
visibility.”
“Ensuring that systems are streamlinedand that the right tools are used to achieve goals and meet deliverables is paramount in an organisation of this size and scope. What we needed was a ‘one stop shop’ for all our project needs.”
“At the time we were managing a multi-million pound portfolio of projects and so it makes sense for want to reduce the risk as much as possible.”
Matt Warren, PMO Manager
Michelle Lynch, PMO Analyst
Allied Bakeries
http://www.wellingtone.co.uk/case-studies/allied-bakeries/
Customer feedback
“We needed to ensure all the projects within IT were completely aligned with the Transformational Change proprieties to ensure deliveryof both programmes of work.”
“Project Server really makes people adopt the right working practices.”
Paul Elden, IT Programme and Service Delivery Manager
Coventry and Warwickshire Partnership Trust -NHS
“We had developed a 5-year IT Strategy with multiple cross organisational work streams which was part of the reason we wanted to use Project Server.”
http://www.wellingtone.co.uk/case-studies/nhs/
Live Demo
Resource Management
Reporting
CreatingProjects
PrioritisingProjects
Office 365 and Collaboration
Project
Our Vision
Project
Project
Project
Launch the Work
Management App
Project
my tasks
PRIVATE GROUP
TODAY
Send out slide and update notes
Contoso Design Dec 8 ◒
Develop design for script outline
Contoso DesignDec 10
◒
Follow up: Weekly Update Mail
Bright DreamsDec 10
◒
NEXT WEEK
V1 design concepts
Northwind TradersDec 15
◒
Review charts for all the slides
and set up review
Contoso Design
Dec 15
○
Update hours
Recurring tasks
Dec 18
○
PROJECT ONLINE TASKS
Review charts for all the slides
Tailspin ToysDec 11
○
Send out slide and update notes
Bright DreamsDec 12
◒
Feedback for script outline
Contoso DesignDec 18
○
V2 design concepts
Northwind Traders
Dec 18
○
Project Online
Task Panel provides a single list of all Katy’s tasks:
Private, Work Management and Project Online
Summarized view of
all projects
Project
Contoso Design Tasks
Send out slide update notes
Kat LarssonDec 8 ◒
Develop design for script
outline
Contoso Design
Dec 10
◒
Update report for sales
Cody MoresbyDec 10 ◒
Follow up: Weekly Update Mail
Iris BaxterDec 11 ○
Follow up: acquisition orders
Allie Mack Dec 11 ◒
Invoice Clients
Irwin Hume Dec 12 ○
Update billing status for clients
Cody Moresby Dec 12 ○
Review charts for all the slides
and set up review
Kat Larsson
Dec 15 ○
COMPLETED
Confirm offsite reservation
Iris BaxterDec 8 ●
Update FY15 projections
Allie MackDec 9 ●
Add a task…
Project Dashboard provides view of project specific
timeline, tasks and task status
Dashboard Task List Task Board Completed Tasks Timeline
Contoso Design Public - 10 members CONVERSATIONS DOCUMENTS
Office 365 Projects
C
Project
Send out slide update notes
Kat Larsson
Dec 8
Late ◒
Develop design for script outline
Kat Larsson
Dec 10
In Progress ◒
Update report for sales
Cody Moresby
Dec 10
In Progress ◒
Follow up: Weekly Update Mail
Iris Baxter
Dec 11
Not Started ○
Follow up: Acquisition orders
Allie Mack
Dec 11
In Progress ◒
Invoice Clients
Irwin Hume
Dec 12
Not Started ○
Update billing status for clients
Cody Moresby
Dec 12
Not Started○
Review charts for all the slides and set up review
Kat Larsson
Dec 15
Not Started○
HIDE COMPLETED
Confirm offsite reservation
Iris Baxter
Dec 8
Complete ●
Update FY15 projections
Allie Mack
Dec 9
Complete●
Develop design for script outline
DETAILS CONVERSATIONS FILES
Progress
In Progress 🔽
Assigned to
Kat Larsson 🔽
Start Date
Dec 8 🔽
Due Date
Dec 10 🔽
Notes
Make sure to include assign tasks to
each team member
Created by Robin Counts
Add a task…
Dashboard Task List Task Board Completed Tasks Timeline
Contoso Design Public - 10 members CONVERSATIONS DOCUMENTS
□
Office 365 Projects
C
GROUP BY
No Grouping
Assigned to
Progress
Due date
FILTER
My Tasks
Late Tasks
Task List view provides an engaging environment
to Create, Assign, Filter, Review & Sort Tasks.
Project
Send out slide update notes
Kat Larsson
Dec 8
Late◒
Develop design for script outline
Kat Larsson
Dec 10
In Progress ◒
Update report for sales
Cody Moresby
Dec 10
In Progress ◒
Follow up: Weekly Update Mail
Iris Baxter
Dec 11
Not Started ○
Follow up: Acquisition orders
Allie Mack
Dec 11
In Progress ◒
Invoice Clients
Irwin Hume
Dec 12
Not Started ○
Update billing status for clients
Cody Moresby
Dec 12
Not Started○
Review charts for all the slides and set up review
Kat Larsson
Dec 15
Not Started○
HIDE COMPLETED
Confirm offsite reservation
Iris Baxter
Dec 8
Complete ●
Update FY15 projections
Allie Mack
Dec 9
Complete●
Add a task…
Dashboard Task List Task Board Completed Tasks Timeline
Contoso Design Public - 10 members CONVERSATIONS DOCUMENTS
Develop design for script outline
DETAILS CONVERSATIONS FILES
Office 365 Projects
□
Team members can have social
conversations at a task level
Contoso DesignIris Baxter
Looking forward to reviewing!
11:44a 1
Contoso DesignKat Larsson
Great. I will put something together
Tues Dec 9 1
Contoso DesignIris Baxter
Look at this document for icons
Tues Dec 9 1
C
Project
Send out slide update notes
Kat Larsson
Dec 8
Late◒
Develop design for script outline
Kat Larsson
Dec 10
In Progress ◒
Update report for sales
Cody Moresby
Dec 10
In Progress ◒
Follow up: Weekly Update Mail
Iris Baxter
Dec 11
Not Started ○
Follow up: Acquisition orders
Allie Mack
Dec 11
In Progress ◒
Invoice Clients
Irwin Hume
Dec 12
Not Started ○
Update billing status for clients
Cody Moresby
Dec 12
Not Started○
Review charts for all the slides and set up review
Kat Larsson
Dec 15
Not Started○
HIDE COMPLETED
Confirm offsite reservation
Iris Baxter
Dec 8
Complete ●
Update FY15 projections
Allie Mack
Dec 9
Complete●
Add a task…
Dashboard Task List Task Board Completed Tasks Timeline
Contoso Design Public - 10 members CONVERSATIONS DOCUMENTS
Develop design for script outline
DETAILS CONVERSATIONS FILES
Contoso Design Script
add file…
Office 365 Projects
□
Team members can associate
documents to tasks
C
Project
Dashboard Task List Task Board Completed Tasks Timeline
Contoso Design Public - 10 members CONVERSATIONS DOCUMENTS
Backlog Not Started In Progress Completed
new task
Send out slide update notes
Due Date: Dec 29
Set up internal review
meeting
Due Date: Dec 30
Send invoice report
Due Date: Jan 5
V1 wireframe design
Due Date: Jan 7
Follow up: Weekly Update
Due Date: Dec 11
Invoice Clients
Due Date; Dec 12
Update billing status for
clients
Due Date: Dec 12
Review charts for all the
slides and set up review
Due Date: Dec 15
Develop design for script
outline
Due Date: Dec 10
Update report for sales
Due Date: Dec 10
Follow up: Acquisition
orders
Due Date: Dec 11
Confirm offsite reservation
Due Date: Dec 8
Update FY15 projections
Due Date: Dec 9
Office 365 Projects
Move tasks between buckets
with simple touch gestures
□C
Task Progress
Assignee
Taskboard shows tasks that are Unassigned,
Not started, In-progress and Complete
Project
Contoso Design Overview QR 3 Planning
QR 3 Milestones
Performance Test Results
Best Ads 2013
Learning Plan 2014
Bright Dreams Design
Overview
Who can see this?
Manage Tags
Set a deadline
Add follow-up tasks to Work
Management while in Delve
Project
Contoso Design My Tasks Kat Larson🔽
Public - 10 members
Work Management App will be available
across multiple browsers and devices
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the
part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
Contact Details
Baz Khinda BA(Hons), MBS, PRINCE2 Practitioner, MCTS,
Microsoft P-Seller (P-SSP)
M: 07507 659619
W: http://www.wellingtone.co.uk
Guillaume GarcinProduct Marketing Manager Project & Visio (UK)
M: 07581267241
W: http://products.office.com/en-gb/project
Interested in Learning More?
http://www.wellingtone.co.uk/apm-trial