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JOB DETAIL

Job Opening ID96129

Working TitleAdministrative Assistant Intermediate

Job Title

Administrative Assistant Inter

Work LocationAnn Arbor CampusAnn Arbor, MI

Full/Part Time

Full-Time

Regular/TemporaryRegular

FLSA StatusNonexempt

Organizational Group

School Nursing

DepartmentSchool of Nursing

Posting Begin/End Date5/19/2014 – 6/02/2014

Career InterestAdministration

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Administrative Assistant Intermediate

How to Apply

A cover letter, attached as the first page of your

resume, describing how your experience meets the job requirements of this posting, is required for

consideration of this position.

Please visit www.nursing.umich.edu/ for more information about the School.

Responsibilities*

The University of Michigan, School of Nursing (UMSN) Office of Student, Academic and Multicultural Services

(OSAMS) is looking for an Administrative Assistant

Intermediate who will provide a variety of administrative duties in support of the day-to-day

operations of the School.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

Provide administrative support for tasks related to

clinical placements, compliance, and course scheduling while serving as liaison with faculty and staff.

Support communications with sites/preceptors (60%)

*Send syllabus and letter to follow-up after contract has been signed.

*Data entry of preceptor information into database system.

*Complete individual compliance packets for all

master's students (send form letter).*Submit ACE (state-wide system) requests for

placements (data entry of placement requests).*Ensure clinical site evaluations are completed and

documented.*Send thank you notes and Continuing Education Unit (CEU credits) verification

information to preceptors.

*Verify NP credentials are accurate in database, update as needed.

Compliance (20%)*Track compliance requirements for all students in all programs.

*Communicate compliance deadlines to new and current students.*Answer questions from students regarding compliance requirements.

*Serve as main point of contact for compliance requirement vendor.

Student placements (20%)

*Maintain accurate working documents as placements are secured.*Ensure preceptor information is in the database and matched with students (proofread

and data entry of updated information).*Work closely with other academic staff to ensure clinical placements are accurately

reflected in schedule. *Ensure appropriate stakeholders have accurate information about clinical placements.

*Facilitate Level 2 access and other required access and/or training for students and

faculty based on clinical placements.

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Page 1 of 2Job Opening: Administrative Assistant Intermediate | Careers at the U

5/24/2014http://umjobs.org/job_detail/96129/administrative_assistant_intermediate

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The above statements are intended to describe the general nature and level of work to be performed and are not an exhaustive list of all associated responsibilities.

Required Qualifications*

NECESSARY QUALIFICATIONSEducation and Experience:

*Bachelor's degree is preferred. *Five (5) or more years? experience in a busy, fast-paced, customer service oriented

environment is required; experience in an academic environment in higher education is

preferred.

Attributes:*Demonstrated Microsoft Office software intermediate or advanced competency.

*Demonstrated organizational skills and the ability to multi-task and anticipate needs. *Demonstrated interpersonal skills and the ability to build successful relationships with

a wide variety of people at all levels (faculty, staff, students, etc.).

*A flexible, can-do attitude and a willingness to work successfully in a team environment.

*Superior oral and written communication skills, demonstrated knowledge of proper grammar and punctuation usage.

*Proven ability to perform highly responsible, sensitive, and confidential administrative duties using independent judgment and professionalism.

*Demonstrated initiative and the ability to establish priorities, show initiative in day-to-

day activities, and solve problems appropriately. *Knowledge of complex administrative/office procedures.

*Familiarity with M-Pathways Procurement systems and CTools systems preferred. *Working knowledge of applicable University policies and procedures is preferred.

Work Schedule

Shift/Hours/Days: Monday-Friday, 8:00 am - 5:00 pm. Some evenings and/or weekends may occasionally be required.

Additional Information

SUPERVISION RECEIVEDSupervision is received from the Director of the Office of Student Academic &

Multicultural Services (OSAMS).

Background Screening

The University of Michigan conducts background checks on all job candidates upon

acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair

Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be

removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Page 2 of 2Job Opening: Administrative Assistant Intermediate | Careers at the U

5/24/2014http://umjobs.org/job_detail/96129/administrative_assistant_intermediate