what are administrative assistant duties

8/14/2019 What Are Administrative Assistant Duties

1/23

What are administrative assistant duties?

In: Job Interviews, Labor and Employment Law, Adult Singles[Edit categories]

Answer:

Administrative Assistant- er!orms administrative and o!!ice support activities !or multiple

supervisors" #uties may include !ielding telep$one calls, receiving and directing visitors, wordprocessing, !iling, and !a%ing" E%tensive so!tware s&ills are re'uired, as well as Internet researc$

abilities and strong communication s&ills" Sta!! in t$is category also may $ave t$e title o!

department assistant, coordinator, or associate"riorities

(elieve management o! administrative detail, all pro)ects

*oordinate wor& !low

+pdate and c$ase delegated tas&s to ensure progress to deadlines

a&e initiative in managers absence

.eep pro)ects on sc$edule

/aintain procedures manual to ensure consistent per!ormance o! routines

*ommunication

*ompose correspondence0reports !or own or managers signature

Arrange essential mail in priority action order !or boss

*$ec& deadlines on incoming re'uests and put preliminary wor& in play

rocess replies on own initiative or !rom bosses dictation or notes

(esearc$, dra!t or abstract reports

$one

1andle all in'uiries wit$in my capacity

Arrange 2callbac&s2 to protect bosss time

rovide bac&-up materials !or callbac&s

(oute calls elsew$ere as needed

#o p$one surveys0in'uiries as needed

Appointments0/eetings /aintain calendar3 ascertain w$ic$ events re'uire bosss presence

4i% commitments to ma%imi5e bosss time e!!iciency3 Allow decision0des& time

6$en boss c$airs meetings:

-repare agenda in advance

-Arrange meeting !acilities-Act as recording secretary3 prepare action minutes

*on!identiality

er!orm to earn bosss !ull con!idence
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2/23

Assure discreet $andling o! all business

7isitors

Screen to control interruptions

rovide bac&-up data as needed

Arrange amenities as needed

As arranged, 2rescue2 boss !rom laggards

Sc$edule visits away !rom bosss area to protect priority0private tas&s

ravel

Arrange travel t$roug$ internal or outside agents

Arrange travel cas$ in advance

repare itinerary, trip !ile and supplies

repare e%pense report tools !or boss

*omplete e%pense reports a!ter trip

#ata /anagement

Improve0tig$ten storage0retrieval systems

+pdate and manage inde%

(outines

+pdate secretarial0clerical des& manual

Set up 2tic&ler2 system

Set up 2e%ception reporting2 system to $andle routines wit$out supervision

(outinely re-order department supplies

+pdate mail0p$one directories

/a&e t$ese available to trainees

ro)ects

1andle administrative detail, all pro)ects See& greater role in pro)ects wit$in administrative and ot$er areas o! competence

See& training on pro)ects outside my range

Supervision

As re'uired, recruit, $ire, train and supervise part-time or !ull-time, paid, or

unpaid0volunteer secretarial or clerical sta!!

At t$e advanced levels, o!!ice administration is about /E18#S !or $andling wor&3 it re'uires


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a constant audit o! t$e way a company does t$ings, and willingness to roc& t$e boat !or greater

economy and e!!iciency in getting wor& done" 1ere are some typical tas&s:

Study and review company or department procedures

(ecommend management action to improve standard operating procedures" resent

comparisons on costs, ris&s, and bene!its

#evelop and test new procedures

a&e part in any administrative meetings to assure secretarial !ollow-t$roug$

a&e initiative on re'uests and in'uiries o! administrative nature, especially w$en bosses

specialty is not administrative

repare and control administrative budgets

Some Administrative Assistants per!orm only t$e duties listed above" 8t$ers per!orm t$em along

wit$ t$eir secretarial duties" Still ot$ers speciali5e in 4inance, /ar&eting, ersonnel, or

Engineering, !or e%ample, and t$eir title s$ould clearly e%press t$eir special area o!

concentration"$e more clearly your title in!orms callers and correspondents about w$at you actually #8 and

*A9 #8 !or your team, t$e better"


4/23

I am an ambitious, dynamic person, emphatic, communicative, result oriented and

above all I love to work in teams. I have a proven record of fulfilling or even

exceeding objectives and of coming up with creative ideas on the various projects I

worked on.

I have experience in executive search, head hunting, mass recruitment,international

recruitment, training, team building, HR consultancy in various fields like IT, !"#,Real $state, Retail, Investments, $lectronics and %ecurity. &lso, I have gained

knowledge from working both on national and international projects from the

"onstruction'(uilding !aterials, )il'#as and *harma'+ife %ciences Industries.

$xtremely dedicate in finding the right person for the position and also the best fit

position and company for the candidate, respecting every step in managing with

success each project.

+ive and love recruitment, making it a hobby lived with passion.

participation in projects in the public procurement procedures. &ctions in this field

identify key data procurement procedures existing at local. and the possibilities of

participation- formalities reuired to participate in public procurement procedures-

permanent monitoring of regulations and conditions to ualify for participation

procurement procedures- representation firm in dealing with subcontractors and

associated partners to participate at auction

/ acuisition of technical areas for installation of antennas and base stations.

keeping and tracking the performance of contractual relationship with the owners of

rented space

Reuesting of the necessary documents in the employment process and personnel

files-

HR Specialist

Manpower Romania

ublic *ompany3 ;,;;< employees3 /A93 Sta!!ing and (ecruiting industry

#ecember =; > resent ? year mont$s@ ucure0ti, (omBnia

!anagement of the employees that are work/based within our client companies by

Reuesting of the necessary documents in the employment process and personnel

files-

!anaging various formalities related to the hiring process / updating our database

1program used TrueHR2 with the information of the new employees, making

appointments for the medical visit and the occupational health and security

briefing, preparing addendums, termination decisions-
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5/23

"entrali3ation of the monthly timesheets and issuing of the meal tickets order

!anaging business trips costs 1payment reuests, account balance analysis2

!aking monthly visits in order to handover the meal tickets and the documents

reuested by the employees

Transmission of the payslips

"ontacting the partner bank in order to open and close business accounts

%ending invoices to customers

!anaged staff approximately 455 employees coming from Romanian and

international companies.

Junior HR Generalist

BCR Procesare/arc$ =;; > 9ovember =; ? year C mont$s@ ucure0ti, (omBnia

!anagement of the various formalities regarding to the hiring process / salary

offers, labor contracts, job descriptions, addendums and money loss guarantee

contracts-

Transmission of the new employee information to HR service providers1occupational health and safety2 and to other collaborators-

*rocessing of monthly employee attendance and management of the internal

employee attendance aplication-

Initiatives of activity improvement 1simplifying the internal flows, creating internal

documents, developing working flows for the employee attendance aplications2-

"ontact point between the leasing personnel providers and the payroll provider

"entrali3ation and preparation of various staffing reports, databases needed in

various ongoing projects, various presentations-

!onitoring of the HR (udget 1training, travel, leasing personnel providers,

occupational health and labour, insurances for employees2-

*roviding support for the smooth taking over of 675 employees originating from a

company transfer 1july 85652

*roviding support for the creation and implementation of internal procedures and

regulations for the companys9 HR area

)rgani3ing the selection and the reacruitment processes for the vacancies within

the company 1online annoucements, ": screening, holding interviews2-

!anagement of the training organi3ation activities 1distribution of participants in

groups, feed/back centrali3ations, preparation of the necessary documents2-

$nsuring internal communication of various events;processes;projects-

!onitoring and centrali3ing of forms and information regarding the employee

annual performance evaluation-"reation of $xcel reports and *ower *oint presentations regarding the company

staff, according to the received reuests-

!anaging the relation with the client, a multinational company who activate in

automotive field

Recruiting and selecting personnel-

*ayroll and administration of


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leasing2

/ elaboration of employees contracts and documents, addendums to contracts and

decisions according to internal changes

/ preparing employees separation notices and related documentation, and conduct

exit interviews to determine reasons behind separation.

/ member of the disciplinary committee and responsible for convening these

committees, as well as

preparing the necessary documents for disciplinary actions application according toRomanian labor law

/ keeping the personnel files, managing internal data base with the employees,

archiving personnel documents

/ managing the employees files- creating and maintaining various documents

reuested by employees and authorities

/ reporting various reports regarding the absenteeism, holidays, sick leaves, unpaid

holidays, salaries evolution etc

/ registering the labor contracts and the other changes in Revisal, keeping all the

legal and internal deadlines

/ collaborate with HR department staff in ensuring the effective high uality delivery

of the human resources service/ keeping records of personnel transactions such as hires , promotions , transfer ,

performance reviews, terminations

/ responding to inuiries regarding policies, procedures and programs

/ maintaining up to date and accurate employee>s database in &%I% system

/ centrali3ing and analy3ing monthly time sheets

/ checking the time sheets data accuracy

/ salaries calculation in &%I% system

/ maintaining the relation with the bank - verifying bank accounts

/ ordering meal tickets for the employees, centrali3ing information

/ salary payment tables ? final, send to the financial department for payment

Human Resources Specialist

CRH Romania/ay =;; > resent ?D years mont$s@ Jimbolia

*reparing all employment forms-In charge of preparing and maintaining accurate personnel files-

$nsuring proper record entries in the #eneral Register of $mployees 1R$:I%&+2-

*reparing the papers for lay/off activity-

"onceiving employment certificates-

)rgani3ing and conducting disciplary comitees-

&dministrating the clocking system -

"ompleting time sheets showing employees9 arrival and departure times1only for

administrative departments2-

Record employee information, such as exemptions, new hirings, and resignations,

in order to maintain and update payroll records-


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!aintaining the relationship with an external provider concerning final salary

calculation-

$laborating reports on employee turnover, absenteeism and overtime.

Human Resources Specialist

Real HypermarketApril =;;F > /ay =;; ?= years = mont$s@ imisoara

Responsible for advertising job openings, recruiting aplicants, perusing resumes

and conducting interviews-

*roviding training to new employees to ensure that they become familiar with HR

policies-

*reparing all employment forms-

In charge of preparing and maintaining accurate personnel files-

$nsuring proper record entries in the #eneral Register of $mployees 1R$:I%&+2-

*reparing the papers for lay/off activity-

"onceiving employment certificates-

)rgani3ing and conducting disciplary comitees-&dministrating the clocking system -

"ompleting time sheets showing employees9 arrival and departure times1only for

administrative departments2-

Record employee information, such as exemptions, new hirings, and resignations,

in order to maintain and update payroll records-

!aintaining the relationship with an external provider concerning final salary

calculation-

$laborating reports on employee turnover, absenteeism and overtime.

Human Resources Consultant

LUGERA

rivately 1eld3 G;;-;,;;; employees3 1uman (esources industry

August =;;H > January =;;F ?D years mont$s@ imisoara

$stablishing the proper methodology for recruitment 1through networking, data

base search, direct search or advertising2-

!aintaining the relation with clients and candidates during final interviews and

decision period-

*reparing the papers for hiring and lay/off activity-Recording and sending the documents and data to the headuarter for processing

the payrolls-

@elivering an induction training to new employees-

*ermanent communication with the (ucharest office-

$laborating job descriptions-

*roject !anagement.
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8/23

HR Administrator

Arabian Construction Co.

rivately 1eld3 ;,;;< employees3 *onstruction industry

8ctober =;;C > resent ?H years mont$@ #ubai

Handles full spectrum of HR administration

@irect staff payroll reuirements and ensure they are met on a regular andconsistent basis.

"ompletes a wide range of documents related to recruitment and termination and

prepares salary comparison reports.

@eal with the insurance agency for !edical insurance and travel insurance related

matters

*repares all needed documents for work permits, visit and residency visas as well

as cancellations

&rrange the documents reuired for visa renewal for the employees.

"oordinate with *R) for all visa related issues

&dminister HR/related documentation*articipates in the group meetings, inspection visits, investigations and clients visits

:erifies Invoice *ayment and checks cost allocation

*repares HR reports to the HR !anager

"ompensation, pensions and benefits administration and recordkeeping

@eal with labor relations matters and "oordinates for disciplinary actions when

needed

&ssist in the recruitment process

!onitor attendance of staff

Investigates and understand causes for staff absences

!onitor scheduled absences such as holidays or travel and coordinate actions to

ensure the staff absence has been adeuately covered off to ensure continuity ofservice

!aintaining employee files and the HR filing system

$mployee services and counseling

$xplain employment standards and legislation such as workers compensation,

labour standards and air *ractice, etc.

HR Executive

Pino Meroni Yacts !nteriors "#epa Unite$ Group%June =;; > #ecember =;;F ? year mont$s@ #ubai, +AE

Handles full spectrum of HR administration

ormulating, developing and implementing of HR policies, procedures and

guidelines

&dvise management and employees on uestions or problems relating to human

resource matters

*repare the staff leave record up/to/date

*ropose Auality )bjective for HR @epartment

!onitor and update employees personal file as well as records on increment,

overtime, allowance and incentive
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9/23

*rovide HR necessary information to the management when needed

"oordinate with #eneral !anager for manpower planning, forecasting and analysis

"onducting interviews for new candidates

!onitor &nnual *erformance &ppraisal exercises

&ssist in training plan

"oordinate for disciplinary actions when needed

!onitor attendance of staff.

ollowing up the hotel reservations for the guests.

Issue service certificate, clearance forms and salary transfer certificates*repare HR reports to the #roup HR @irector

Recruiting, searching for candidates for our vacancies.

&ny other related jobs

Sales and leasing Consultant

Bonyan Al &alee' Real Estate !n(estments ) #e(.LLcJuly =;;G > June =;; ?= years@ S$ar)a$, +AE

*resent purchase offers to sellers for consideration.Interview clients to determine what kinds of properties they are seeking.

*repare documents such as representation contracts, purchase agreements, closing

statements, deeds and leases.

"oordinate property closings, overseeing signing of documents and disbursement of

funds.

&ct as an intermediary in negotiations between buyers and sellers, generally

representing one or the other.

*romote sales of properties through advertisements, open houses, and participation

in multiple listing services.

"ompare a property with similar properties that have recently sold in order to

determine its competitive market price."oordinate appointments to show homes to prospective buyers.

#enerate lists of properties that are compatible with buyers9 needs and financial

resources

+easing

*roperties !anagement.

Dennawi Firas' Languages

Specialist analst process Flow

Bancpost

rivately 1eld3 ;;-G;;; employees3 an&ing industry

April =;;F > resent ?G years mont$s@ uc$arest, (omania

%pecialist analyst process flowB "ollection strategy, procedures ' outsourcing dept.

Help in developing strategies, procedures and flux for various types of loan- *rovide
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10/23

reports and update databases- @ealing with various ad hoc reuest ? internal

reports for checking the strategies evolution and also regarding customer

complaints towards collection matters- @ealing with customer complaints uickly

and efficiently- !aintaining good relations between sales and collection

departments- *rocessing documentations and accurate data- "hecking and

importing risk customers in provider systems- !aintaining good relationship with

the provider that we collaborate with- Implemented new analytics and metrics

based forecasting tool and making allowing real time fact case decision making-

@eveloped evaluations forms- good contributions in guidance materials for thecollectors- *reparing materials1test; evaluation2 for different customers risk grade

-*articipating in test programs that collectors were periodically challenged-

"hecking system issues or fraud systems- Corking with two products

simultaneously 1 both materials, collectors and targets2-Ceekly meeting with the

agents and with superiors- *rovide daily, weekly, monthly reports for superior in

order to discover the way we can help the collection activity and apply strategies

towards agents and also in our activity- @eveloping benchmarks in order to be

implemented in collection- @eveloped high the performance of the collectors, to

drive discipline growth in collection market- *reparing new procedures and flows for

%(( sector- *reparing the D*+ files in order for the clients to be executed-

@eveloping the %(( sector in network and collection- ind strategies to implementin order for department to be on profit- $valuate and report the stage where the

objectives are and inform the management about the situations appeared-

*resented financial statements and provided reporting interpretations

!ro"ect #anager

Linea #irecta Communications

rivately 1eld3 ;;-G;;; employees3 /ar&eting and Advertising industry

/arc$ =;;F > July =;;F ?G mont$s@ uc$arest, (omania

*reparing the reports /internal 1useful for the company2 and external 1for the

clients2-

E )pen in creating, developing and execution/ short or long term, financial

strategies customi3ed to meet clients need in profit driven- customer/ oriented

environment-

E ace all reuest in timeline critical environment-

E Initiated regular clients> mailings to ask feedback and maintain high customer

satisfaction.

Recommendation &lina !axi/colleague

!ro"ect #anager

*eleper+ormance

ublic *ompany3 ;,;;< employees3 4( ;;;;GF;3 8utsourcing08!!s$oring industry

July =;;G > /arc$ =;;F ?= years C mont$s@ uc$arest

E *roject "oordinator on )range *roject/ from 56.65.855F/56.54.855G/ customer

service/ inbound lines for prepay-
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11/23

E 56.65.855 8ctober =;;H ?H mont$s@ uc$arest, (omania

E To hand over the voucher dependent upon the faculty of every pensioner which

has been finished the Jniversity

E (ucharest and to serve for the old/age pension;retiring pension

Customer care

,#E2,PA9ovember =;;D > 4ebruary =;;H ?H mont$s@ uc$arest, (omania

E &ssurance daily reports and sending them to the companies that made the order

for meal tickets-


12/23

E %end the invoice to the bank and have the confirmation by phone-

E %end the meal tickets to the post and make sure that were delivered to all the

customers.

Recommendation !IRJD& ()+$&.

Denisa #i$aela Simiciuc's S+ills , Expertise6. "ommunicative- &ttention to details8. airness- &daptable

4. &mbitious- *roblem/solving

. Training

=. Team !anagement


13/23

E @iploma B!% )I"$, 855

E Italian/ advanced level

E $nglish/ advanced level

E rench/ medium level

Contact Denisa #i$aela 2or3 consulting offers job inuiries

expertise reuests

business deals

reference reuests

getting back in touch

(iew Denisa #i$aela Simiciuc4s 2ull pro2ile to555

%ee who you and Denisa #i$aela Simiciucknow in common #et introduced to Denisa #i$aela Simiciuc

"ontact Denisa #i$aela Simiciucdirectly

*ersonnel &dministration Responsibilities

/ !anaging the relation with a total of 855 temporary employees-

/ *reparing the employment papers 1individual labor contracts ; temporary work

contracts, job

descriptions, addenda, decisions, work certificates2-

/ *reparing client certificates for employees of the department, at the reuest of

customers and

temporary employees-

/ *reparing and validating the monthly timesheets received from customers and

sending them to

the payroll department-

/ "ontinuous updating the database regarding the information about the

employees-

/ (eing responsible with the meal tickets orders-

/ !aintaining effective communication within different projects "inema "ity,

Jnicredit

Tiriac (ank / "all "enter, Imas, erroli, Interbrands, Jrsus, "oca "ola-

/ )ffering support to temporary employees and customers-

/ *roviding reports and statistics about employees when customers reuest them-

/ !anaging all invoicing procedures for the personnel leasing services delivered

monthly to all


14/23

customers-

/ !anaging the relation with health clinics and health ' safety providers-

Recruitment activities

/ !anaging entry and intermediate level positions in different recruitment projects

1commerce,

finance, banking2-

/ (eing responsible in maintaining the relationship with the clients and offeringthem support and

status for an ongoing recruitment project-

/ @eveloping;Improving assessment and recruitment tools;tests-

/ %uccessfully managed recruitment projects from screening and selecting the

candidates till job

offer and signing the contract with the new employee-

)ther responsibilities

/ "oordinating the administrative activity of the branch-

/ "oordinating the internship programs in the branch-

/ %upervising the activities of the trainees offering support, creating a friendlyenvironment,

assigning daily tasks and giving feedback on their performance.

Economist

M*)* PR,PER*Y MA-AGEME-*

rivately 1eld3 G-=;; employees3 (eal Estate industry

April =;= > resent ? year mont$s@

Real Estate Coordinator 2or mini#A6 7 #ACR8 )etwor+

.C. Minima4 #iscount .R.L.

rivately 1eld3 G;-;;; employees3 (etail industry

#ecember =;; > /arc$ =;= ? year H mont$s@ uc$arest, (omania

+ease and service charge contracts management-ollowing rent and service charge payments for +andlords

Degotiating terms of new lease contracts for future mini!&K; !&"R) stores

*repare expense reports, approval forms, statistics and other reports -

Run special projects and initiatives for the $xpansion and Real $state !anager

!aintain the connection between $xpansion and Real $state @epartment and other

partners-

*roviding support in order to select new convenient locations needed to build;

arrange future mini!&K; !&"R) stores purchase all data and permits, reuest for

juridical, technical, logistical evaluation -

!arketing research-

$nsuring support for it/ )ut departments for store openings, establishment of
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15/23

store workstations, contracting suppliers, etc.-

@atabase management 1offers, lease contracts, locations evaluations2-

(usiness mail management-

Typing documents 1statements, letters, lease agreement commercial observations

files2-

Leeping evidence of department staff attendance at work -

Ceekly financial reports regarding department>s expenses-

)rgani3e meetings, prepare agenda, presentation and minutes for department

!anager)ther activities necessary for a good ongoing of $xpansion and Real $state

@epartment

!ropert #anagement Assistant

1acilitec Romania

ublic *ompany3 -G; employees3 *ommercial (eal Estate industry

/ay =;;C > September =;; ? year G mont$s@ uc$arest, (omania

$nsuring the interface between services;utilities providers and owners.

!anaging services;utilities contracts 1 duration of contracts,communication between

owners and suppliers 2.

!anaging services;utilities invoices.

@rawing up monthly payments tables of maintenance costs.

!onitoring the maintenance costs cash/in.

$laborate the correspondence documents with owners.

$laborate reports, minutes resulted from )wners &ssociation meetings.

Issueing monthly order for meal ticket.

Leeping evidence of staff attendance at work.

$dit and submit monthly 1between 6/= of the month for previous month2 to #eneral!anager and external accounting service the payroll list.

*repare and submit monthly 1between 6/= of the month for previous month2 to

#eneral !anager and external accounting service the staff movement.

Accountant

.C. 1lamin3o !nternational .A.July =;;F > January =;;C ? mont$s@ uc$arest, (omania

"hecking and supervision of the financial accounting of the activity points worklanco-

Registration of documents in accounting accounts 1clients, suppliers, deductions2-

Recording operation in economic and financial centers on detailed accounts of

responsibility-

:erification of the balances of all managed accounts.
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16/23

Secretar

.C. 1lamin3o !nternational .A.9ovember =;; > July =;;F ?C mont$s@ uc$arest, (omania

&nswer telephones and give information to callers, take messages, or transfer calls

to appropriate individuals.

&rrange conferences, meetings, for office personnel.

"ompose, type, and distribute meeting notes, routine correspondence, and reports.#reet visitors and callers, handle their inuiries, and direct them to the appropriate

persons according to their needs.

!aintain scheduling and event calendars.

!ake copies of correspondence and other printed material.

%et up and maintain paper and electronic filing systems for records,

correspondence, and other material.

"onduct searches to find needed information, using such sources as the Internet.

*repare and mail checks.

)perate office euipment such as fax machines, copiers, and phone systems.

Human Resources Assistant

BluePoeni4 olutions

ublic *ompany3 G;-;;; employees3 13 *omputer So!tware industry

=;;F > resent ?G years@ uc$arest, (omania

/&s a certified Human Resources )fficer I processed, verified, updated personnel

related documents-

/@rafted labor contracts and addenda-/"hecked and archived of medical certificates. @eclaration of the sick leave

employees to "&%!(-

/ill and manage the documents issued by the organi3ation-

/Leep the track of employees worked hours-

/Leep track of annual leave for each department, check time sheets with reuests

for vacation, medical certificates during each month-

/"ooperate with the accounting department to order and distribute the ticket meals

for employees-

/"alculate per diem for employees9 displacement and other transportation costs-

/*reparation of reimbursement forms for the employees that had traveled abroad

for business purposes-

/*articipation in recruitment and selection process of the organi3ation-

/"arrying out administrative activities-

/!aintain relations with various suppliers; partners-

/&ssisting the HR !anager with the daily tasks-

/Cork with the Health provider in order to set consultation for occupational health

and get medical service plans for new employees-

/!anage the correspondence and telephone messages-

/!anage organi3ational activities related to meetings with the foreign partners

1accommodation, transportation2.

/ &s a certified %pecialist in safety and health at work/ I developed own health and
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17/23

safety instructions, taking account of the specific work unit and Mob and

communicate these instructions to all employees-

/"heck if all workers have understand and apply the measures stipulated in the

prevention and protection plan, and their respective duties and responsibilities

established by )%H job.

*eac$er

Hi3 cool 5aint Pantelimon56 BucarestSeptember =;;G > August =;;F ?D years@ uc$arest, (omania

@evelop the teaching plans, for the classes assigned to me-

@evelop lesson plans for the high school classes-

@evelop and executed evaluation system to verify students9 comprehension-

!anaged the various personalities of students to maintain a disciplinary code as

well as a positive learning environment-

*articipate in the general teachers meetings to discuss student evolution and

develop strategies in order to meet students9 needs.

Increased the number of young people receiving information about Romanianliterature and culture-

&s *rofessor "lass !aster

&naly3ed the evolution of the teenagers and establishing criteria of evaluation-

$stablished and maintained relationships with parents in order to inform them about

their children9 evolution; behavior-

#uide teenagers to write articles for the highschool maga3ine.

Cristina &ulacu's Certi2ications

HR !rocess Analst German

Bombar$ier *ransportation

ublic *ompany3 ;,;;< employees3 #3 ransportation0ruc&ing0(ailroad industry

4ebruary =; > resent ?= years C mont$s@ Kermany 0 (omania

!ain responsibilities

N $valuating existing HR processes and developing revised;new processes to align

with all stakeholders reuirements 1as is ; to be2

N!odelling all new processes in !% :isio and developing adeuate procedure for

each process.N @ocumenting new processes, covering process maps, document;letter templates

' work instructions.

N +ead process analysis ensuring that statements are reflecting reality, complete,

consistent, concise, comprehensible, traceable, unambiguous, verifiable and that

they conform to standards

N @eveloping process controls and measures to ensure continual improvements are

identified and performance is evaluated.

N @eveloping document controls and storage approach to enable continuous

updates to processes.

N @eveloping process implementation approach;plan and communications. &ssist
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18/23

with process roll/out.

N *art of the team that is implementing a new #lobal %hared %ervices )rgani3ation

for (ombardier.

N@eliver trainings to the newly created HR %hared %ervices Team.

Human Resources Administrator 7 Jr5 Comp,&en Specialist

Citibank

ublic *ompany3 ;,;;< employees3 *3 4inancial Services industry

8ctober =;; > 4ebruary =; ?H years G mont$s@ *itiban& Europe L*, #ublin - (omania

ranc$

!ain responsibilities

N Jndertake and deliver administrative, payroll and "'( related duties without

supervision within general guidelines

N &ccountable for accuracy and consistency of employees> information, along

different application systems, including reconciliations and updates as needed

*ayroll and (enefits

N !anage all the flow related to payroll process according to law reuirements and

internal procedures

N "entrali3e information and prepare all needed documents for processing the

payroll, in accordance with company>s specific procedures 1bonuses, private use of

cars, medical leaves, vacations, overtime reports etc2

N +iaising with vendor company for external services on all aspects of employees>

administration and payroll

N !onthly upload of the employees> wages in their bank accounts

N *repare all payroll bimonthly situations

N *rovide on/demand employee assistanceN "ontact person for benefits suppliers 1medical, life insurance, meal tickets2-

ensure appropriate communications for the employees in regard of benefits> usage ;

modifications ; processes- coordinate employees> enrolment to different benefits

suppliers

N )rder monthly meal tickets considering employees> presence at work

N )perate personal and housing loans for employees- responsible for gathering and

keeping afferent documentations ; files

Headcount

N !onitor all employment changes affecting headcountN Reflect accordingly the headcount modifications in company9s internal

applications 1)racle2- keep up/to/date all changes and generate periodic statements

Reporting

N @raw up specific human resources reports for internal purposes 1ie headcount,

mortgages, vacations etc2 and also for external purposes 1employment and salary

reports for Dational (ank of Romania2

N %can cv>s and offer support in the recruitment process
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19/23

N !aintain personnel records updated

N Induction for vendors or 4rd parties> subcontractors

N *rocess and keep evidence of bills- monitor payments.

nterns$ip in Human Resources

*orna$o istems

rivately 1eld3 G-=;; employees3 In!ormation ec$nology and Services industry

July =;;G > September =;;G ?D mont$s@

N "ontact the candidates

N Jpdate and organi3e candidates> database

N %can ":s, search for elligible profiles on recruitment sites

N &ssistance to the Human Resources @irector

N *articipation in interviews

HR Coordinator

E$itura E(enimentul si Capital

ublic *ompany3 G-=;; employees3 9ewspapers industry

January =; > resent ?= years ; mont$s@ uc$arest

a2 %alaries calculation monthly salaries calculation using "harisma software-

monthly time/keeping- meal tickets track keeping

b2 $mployee administration employment contracts, additional acts, termination of

the employment contract decisions, different kind of employees certificates 1bank,

health, state2, completion of the $mployees $vidence Register

c2 Recruitment and selection process handling the recruitment and selection

process for the support departments 1%ales, )nline IT, !arketing, %ubscriptions2

d2 !onthly reports for the company !anagement

e2 !aintaining the relations with the +abour !edicine *olyclinic

1maintaining the data regarding the medical analyses, verifying the invoices2

f2 @ifferent events organi3ing 1"hristmas party2

ndependent Human Resources !ro2essional

.July =;;F > #ecember =;; ?= years mont$s@

HR nspector

Rin3ier

rivately 1eld3 G;;-;,;;; employees3 /edia roduction industry

July =;; > July =;;F ? year mont$@
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20/23

/ $mployee administration 1employment contracts, additional acts, termination of

the employment contract decisions, labour book operating, completion of the

$mployees $vidence Register, bank certificates, monthly time/keeping, job

descriptions preparing, monthly salaries data inputting into the salary soft in order

to prepare the calculation of the salaries, meal tickets track keeping

/ !aintaining the liaisons with the (ucharest Territorial +abour Inspectorate

/ @ifferent reports regarding the employee9s evolution

HR nspector

B!A 7 Business !ntelli3ence Alliance

rivately 1eld3 -G; employees3 1uman (esources industry

July =;; > July =;; ? year mont$@

/ $mployees administration 1employment contracts, additional acts, termination of


$mployees $vidence Register2 for various clients 1total no of employees around

=552

/ !aintaining the liaisons with the clients


HR nspector

martree Romania

rivately 1eld3 G-=;; employees3 1uman (esources industry

September =;;H > July =;; ? year mont$s@

/ $mployees administration 1employment contracts, additional acts, termination of


$mployees $vidence Register2 for various clients 1total no of employees 6.6552


/ &dministration of the relation between the client and the &!)! regarding the

agreement for graduate9s employment

Recruiter

Mi(an &ier

artners$ip3 G-=;; employees3 *onstruction industry

August =;;D > September =;;H ? year = mont$s@

Recruitment process interview planning, preliminary interview by phone, primary

":9s selection, maintaining the ":9s, handling the activity on the (estMobs site,

conceiving and elaborating the posts for the vacancies, publishing the posts

thorough an advertising company, ensuring the reali3ation of the interviews,

supervision of the candidates during the tests, interviewing the candidates with the

department9s manager

/ participation in the personal performance review of the employees
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/ participation to Mobairs

/ maintaining the relations with the +abour !edicine *olyclinic 1maintaining the data

regarding the medical analyses, verifying the invoices2

Lucian Calarasu's Languages

*alent Ac9uisition Specialist

8Pillar Global

rivately 1eld3 G;-;;; employees3 *omputer So!tware industry

July =;= > September =;D ? year D mont$s@ *lu) *ounty, (omania

E responsible with the recruitment process on different positions such as %oftware

$ngineers 1Mava, .D$T, *ython, *erl, *H*, !obile, Ruby, JI2, A& $ngineers, (usiness

&nalyst, @atabase @evelopers, %ystem &dministrators, $ngineering !anagers

E elaborate the recruitment strategy 1identify hidden talents, expend networkingand company>s pool candidates2

E elaborate different recruitment reports, keep candidates track and update our

internal database

E interact with hiring managers regarding all openings and candidate statuses

E improve the internal database using different $xcel formulas

E offer support in signing the financial offer and labour contract with the new

employee

E inform the auxiliary departments 1!anagement (oard, HR department, inancial

@epartment2 regarding the new employee

E sustain a part of the induction training of the new employees, presenting facilities,welcoming email, general *ower*oint presentation, introduction to colleagues

E improve the induction training by developing a *ower *oint presentation

E sustain stay interviews with the colleagues

HR Consultant

ales Consultin3

rivately 1eld3 -G; employees3 1uman (esources industry

/arc$ =; > July =;= ? year G mont$s@ *lu) *ounty, (omania

E follow and implement the steps of the recruitment process

/ posting job announcements

/ job presentation to the candidates

/ screening the ":/s

/ sustaining interviews

/ selection of the candidates

/ presentation of the short list to the client

/ evaluation of the candidates 1"*I interpretations, etc2
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E conduct Head Hunting campaigns

E elaborate the recruitment strategy

E permanently inform the client about the status of the process

E analy3e the market and offer consultancy about the market to the client

HR Assistant

Lu3era ) Makler


8ctober =;; > /arc$ =; ? mont$s@ *lu) *ounty, (omania

TR&IDID# R$%*)D%I(I+ITI$%

E sustain induction trainings with several groups, composed of 8=/5 pre/employees

1present company procedures and Internal "ode regulations, general payroll

information, theoretical training about the job responsibilities, present the

organi3ational culture and values, =% system2 for one of the company>s client 1a

global finish company speciali3ed in phone assembly2

E prepare the necessary material for the trainings sessions

E assess the new employees

E sign work contracts and explain the hiring process for the new employees

E prepare different kind of reports regarding the hiring process

E participate to the internship training process

+$&%ID# R$%*)D%I(I+ITI$%

E participate to the mass/recruiting process 1": screening, phone calls, present job

opportunities2E schedule the pre/employment medical checks and trainings

E personnel folder administration

E solve and execute administrative tasks

E archive the documents

E draw up contracts of employment and personnel file when hiring, addenda

E issue personnel documents such as work contract copies, work certificates, or

medical absences etc.

E constantly update the HR date base system

E Mob @escription updates

E prepare Health ' %afety notebooksE Headcount 1replace my colleague when needed2

E prepare the reports for Revisal

E collect and send information for the monthly payroll run

E follow/up the employee absenteeism and corrective actions

E keep the timesheet for more than 6F55 employees in !% $xcel

E calculate and order the meal tickets for more than 6F55 employees

E meal tickets management based on company rules

E calculate wages 1calculation of sick leave, absence2

E report to the management regarding the absenteeism rate

E check and introduce the medical certifications in the timesheet
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23/23

E check the bank accounts from the timesheet

E report to the payroll department

E solve employees> problems regarding the payroll process

*rainee :nterns$ip;

Lu3era ) Makler


July =;; > September =;; ?D mont$s@ *lu) *ounty, (omania

E front desk activities 1manage the phone calls, manage the employees problems,

Kerox the employees documents2

E participate to the mass/recruiting process 1more than =5 people per day, short

interviews, test evaluation2
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