administrative services iii mr. fisher seaford high school

Administrative Services III

Mr. FisherSeaford High School

Your Name Password:

Your Address

Your Parent’s Name Their Work Phone #

Your Phone #

Skip a line

Things you like to do…

Skip a line

Your GOAL this year…

Your GOAL after graduation…

Skip a line OR on the back

In your life, what is special…

WHAT A STUDENT SHOULD KNOW ABOUT MR FISHER:

• WHAT FISHER THINKS ABOUT… DO RIGHT & INFO SHEET

• CLASS CONDUCT RULES / PROCEDURES CONTRACT… SIGNED

• ASSESSMENT / RUBRIC OUTLINE

WHAT A STUDENT SHOULD KNOW ABOUT INSTRUCTION:

• WARM-UPS / NOTES… ie: VOCABULARY

• DAILY ACTIVITIES… HARD COPIES* / SAVE / FLASH DRIVE

• TEST & PROJECTS

• ELECTRONIC PORTFOLIO… P-DRIVE / FLASH DRIVE* NOTE: HARD COPIES WILL BE RETURNED IF THEY DO NOT MEET THE RUBRIC FOR MASTERY

PORTFOLIO ASSESSMENT & GENERAL RUBRIC MR. FISHER’S BUSINESS EDUCATION CLASS

SCORING 5 ( 100% ) 4 ( 90% ) 3 ( 80% ) 2 ( 70% ) 1 ( 60% ) 0

OV

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Each item is well organized. All work is complete and correct based on task directions. The item shows expert knowledge of the required skills.

Each item is organized. All work is complete with a few minor errors based on task directions. The item shows knowledge of the required skills.

Most items are organized. Most work is complete with several minor errors based on task directions. The item shows knowledge of required skills.

Some items are organized. Work is incomplete with several errors based on task directions. Limited evidence of required skills.

Most items are disjointed. Work is incomplete with many errors based on task directions. Little evidence of required skills.

Task not completed or turned in as required. No evidence of required skills.

TEX

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INFO

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The text is well written with proper grammar. All information is accurate and completely documented.

The text is adequately written with proper grammar. The information is mostly accurate and documented.

Most text is adequately written with minor grammatical errors. Some information is accurate and some documented.

Text is limited with major grammatical errors. Information is missing and not documented.

Text is not accurate with many errors in grammar. Most Information is missing and not documented.


GR

APH

ICS

Graphics used enhance and support text & information. Style varies and placement is appealing and attractive.

Most graphics used enhance and support text & information. Most style and placement is appealing.

Most graphics are appropriate and most support text & information. Limited in style or placement.

Some graphics are appropriate with minor support of text & information. Minor or no style and placement.

Some graphics have relevance with minor or no support of text & information. Not enough are used to complete the task.


THINGS TO DO:THINGS TO DO:NOW!

• PORTABLE STORAGE:– AKA: Flash Drives, Jump Drives, etc– Insert Drive Device in USB Port– Start your computer, Log-in– Click Start, select & click Computer– From Computer, Double-Right click

the Drive icon– From the menu, Right click and

select Open Files– Click File(s) of choice– When finished, SAVE & close File(s) – It is recommended that you save

your files in the Compatible Mode, 97-2003 format

– It is also recommended to SAVE ALL class work in your P-Drive in your class file in order to be assigned a rubric grade and for your portfolio as evidence of best work.

• CREATE A FOLDER:– Click Start, select and click My

Computer– From My computer, Select your P-

Drive/Pipeline, Right click and select Open

– Click on File… from the dropdown menu, select New…then click FOLDER

– A folder should appear in the documents file called “New…”

– Right click the icon…– From the dropdown menu, select

Rename…then click– Name the folder: Fisher – Use this to save ALL files:

assignments, notes, test, projects, and any research information/data.

Standard Essential Question Enduring Understanding

#1 & #2 How does organization structure affect the success of a business?

Successful businesses will manage computer systems & software required to operate efficiently & effectively

Skill Review

• Open a Word Document.

• Place your Name in a Header-left side.

• Place a Page # in a Footer-right side.

• Place your fingers on the Home Row keys and key in 1 row for a warm-up.




Microsoft Office 2007 & the Internet

Opening, Saving, and Closing Office Documents

Office HelpQuitting an Office ApplicationAccessing the InternetKeyboard techniques by touch

Keyboard Techniques by Touch

• REVIEW YOUR KEYBOARDING SKILLS:

1. OPEN A WORD DOCUMENT2. USE THE DRILLS WORKSHEETS – A to Z,

1 LINE ONLY FOR EACH LETTER.3. COMPLETE & PRINT THE ALPHABETIC

SENTENCES AND SPEED SENTENCES… USE HEADER FOR YOUR NAME

4. PRINT FOR A GRADE & SAVE AS DRILLS.

Using the Internet

Evaluating Information

Research: Evaluating Web Sites

• Explain at least 4 methods to evaluate a web site.

• Why are bookmarks useful?

• Give 3 examples of useful research categories or information found on the Internet.


#1 & #2 Why work? Communication influences others.

How to evaluate:1. Purpose: Know the intention of the web site. Is it an informational, news,

business, advocacy, or personal web site?

2. URL: Know the URL or web address origin. URLs with .edu domain name indicate the site is connected to an educational institution, .gov is connected to a government agency, .com is associated with a commercial or business host, and .org is a nonprofit organization.

3. Authority: Know the person or group responsible for the site. Who developed or sponsored the site, wrote the material, and what are their qualifications and goals.

4. Accuracy: Know the information is reliable and sources can be verified.

5. Objectivity: Know if the site mixes fact with opinion, if the material is bias, and if advertisement is clear and different from the site features.

6. Timely: Know when the site was updated, and if this is done on a regular basis.

7. Content: Know what topics are covered, and the depth of coverage. Is the topic presented with all sides of an issue, and can it be compared to other sources?

• (Note: Developed from “Guidelines for the Classroom”, Glencoe iCheck Series, 2007)

Bookmarks – Your Favorites

• A bookmark sends the browser automatically to a page that you specify. Using the Favorites menu allows you to bookmark Web pages for use in the future without wasting time repeating a search.

Research Categories1. Reference Sources: encyclopedias, dictionaries, atlases,

reference books, journals, and newspaper articles.

2. Statistics: government web sites are a source for all types of data.

3. Topical Information: web sites organized around a particular topic or issue.

4. Organizations: organization’s web sites contain a variety of information.

5. News: Traditional media sources sponsor sites that provide news updates, in-depth coverage, and analysis.

• (Note: Developed from “Guidelines for the Classroom”, Glencoe iCheck Series, 2007)

Internet Help – Evaluate Web sites• Cornell University Olin & Uris Libraries: Five Criteria for Evaluating Web Pages –

Succinct guidelines for assessing a Web sitehttp://www.library.cornell.edu/olinuris/ref/webcrit.html

• Discovery School 's Kathy Schrock's Guide for Educators – includes survey to help in the evaluation of Web siteshttp://school.discoveryeducation.com/schrockguide/evalhigh.html

• Evaluating a Website at 2Learn.ca – contains information regarding Web site evaluation and examples of how to cite Web siteshttp://www.2learn.ca/evaluating/evaluating.html

• New Mexico State University Library: The Good, the Bad, & the Ugly – article explaining evaluation criteria and showing examples of good and bad Web siteshttp://lib.nmsu.edu/instruction/eval.html

• OSLIS Oregon School Library Information System – offers research tips and information on citing sources for secondary studentshttp://www.oslis.org/secondary/

• University of Southern Maine Libraries – one-page checklist for evaluating Web site contenthttp://library.usm.maine.edu/research/researchguides/webevaluating.html

http://www.library.cornell.edu/olinuris/ref/webcrit.html

http://school.discoveryeducation.com/schrockguide/evalhigh.html

http://www.2learn.ca/evaluating/evaluating.html

http://lib.nmsu.edu/instruction/eval.html

http://www.oslis.org/secondary/

http://library.usm.maine.edu/research/researchguides/webevaluating.html

THINGS TO DO:THINGS TO DO:

• Develop Topic Bookmarks for the following:

• NOW, select a web site evaluation method & determine the usefulness of the information provided for each.

• Save as Site Evaluation… Print for a grade.

NOW!Standard Essential Question Enduring Understanding



Business Policies & Procedures Human Resources Management

Safety Regulations & Compliance Business Laws & Consumer Rights

Business Software Products Workplace Diversity/Compliance

Data Management Systems Workplace Internal Conflicts

Systems Maintenance/Control Workplace Loyalty

Problem Solving Strategies Internal Accounting Controls

Communication Skills & Procedures Following Written & Oral Directions

*Create a list of Web sites that would be useful for researching these topics.


• Develop Topic Bookmarks for the following:

• NOW, find a current event (print it) that relates to 1 of the topics & Summarize (3 paragraphs) it’s connection.

• Save as current event 1… Print for a grade.




Business Policies & Procedures Human Resources Management

Safety Regulations & Compliance Business Laws & Consumer Rights

Business Software Products Workplace Diversity/Compliance

Data Management Systems Workplace Internal Conflicts

Systems Maintenance/Control Workplace Loyalty

Problem Solving Strategies Internal Accounting Controls

Communication Skills & Procedures Following Written & Oral Directions

*Create a list of Web sites that would be useful for researching these topics.

Office Environment

• Describe the types of business structures

• Compare & Contrast the categories using a table/chart… go online to find resources to accomplish this task


Apply management theories & functions to achieve organizational goals

How does organization structure affect the success of a business?


Office EnvironmentStandard Essential Question Enduring Understanding




THINGS TO DO:THINGS TO DO:NOW!





Office Environment

• Describe the relationship of the office to the overall organization

• Describe typical goals & structures of business• Identify the types of office competencies

workers need• Explain employer expectations & factors

related to developing office competencies






• READ the 3 Articles:– Which Business Structure is Best for You– 5 Factors for Choosing the Right Business Structures– Secrets of Business Success

• Use the 2 graphic organizers as guides.• Compare & Contrast Business Structures.• NOW, Summarize (3 paragraphs) it’s connection

with the topic Business Policies & Procedures.• Save as Business Structures… Print for a grade.




Office Environment

• Describe the relationship of the office to the overall organization

• Describe typical goals & structures of business• Identify the types of office competencies

workers need• Explain employer expectations & factors

related to developing office competencies





Business Structures

• What are the Types of Ownership?

• What are the factors that make each type different?




Business Structures

• Types of Ownership:– Sole proprietorship– Partnership– Corporations

• The Different Factors:– Tax treatment– Liability– Administrative Cost

THINGS TO DO:THINGS TO DO:COMPUTER LAB

• Business Structures– Go online to find 4 factors for each of the

types of organizations.– Make a chart or list for each type.– List the site(s) you used for the

information.– Save as Business Types… Print for a grade

NOW!

SOLE PROPRIETORSHIPS

PARTNERSHIPS

Limited Partnership and Partnership with limited liability

General Partnership

Joint Venture

CORPORATIONS

Subchapter S Corporations

Limited Liability Company

General C Corporations

Business Structures

• What is the definition of a Sole Proprietorship?

• What are the advantages and disadvantages of a sole proprietorship?




The key factors that differentiate structures are summarized in the chart below

Sole Proprietorship • Simple Definition: A form of business that makes no legal distinction

between the individual owner and the business itself. • Advantages

– Administrative setup and maintenance costs are low – Relatively few regulatory requirements – Owner is only taxed once on his or her personal income tax return

• Disadvantages– Owner is personally liable for the actions of the company – Can be difficult to raise capital for the business

• Other comments– Typically the sole proprietorship is set up as the owner’s name

(e.g. Bob Smith). The owner can choose to operate his or her business under a different name (e.g. Smith’s Lawn Care) but then must file a doing business as form with the appropriate government body.

– It is possible to self-insure yourself against the personal liability assumed by this structure.


• Business Structures– Go online to find an article for each of the types

of organizations.– Summarize (3 paragarphs) the major points…

compare and contrast.– List the site(s) you used for the information.– Save as Business Summary… Print for a grade

NOW!

Business Structures

• What is the definition of a Partnership?• What are the advantages and disadvantages

of a partnership?

• What are the definitions of the types of Corporation?

• What are the advantages and disadvantages of a corporation?




General Partnership • Simple Definition: Similar to a sole proprietorship but with multiple

owners (a sole proprietorship cannot have more than one owner). A partnership is not a separate legal entity from its owners.

• Advantages– Administrative setup and maintenance costs are low – Relatively few regulatory requirements – Owner is only taxed once on his or her personal income tax return

• Disadvantages– Owner is personally liable for the actions of the company – Each partner is responsible for the business dealings of other partners. This is

very important to understand. If Partner A enters into a very bad deal under the name of the partnership, then all other Partners are responsible for making good under that contract. Consequently, selecting your partners is of crucial importance.

• Other comments: The partnership agreement is the rule book of the partners. This can be drafted with the help of a qualified lawyer to help the partnership deal with such issues as: – Initial investment of partners – Distribution of profits and losses – Each partner’s responsibilities – New partner entrance into partnership – Old partner exit from partnership

C-Corporation• Simple Definition: A legal form of doing business that creates a separate

legal entity from the individual owners. This legal entity can act and do business on its own just as a person would do (i.e. borrow money, enter into lawsuits and contracts, etc.).

• Advantages– Shareholders are not personally liable – Ownership is easily exchanged between individuals – Company does not cease to exist with the death of owners – Easy structure for which to raise capital

• Disadvantages– Owners are taxed twice – High administrative costs to setup and run – More regulatory requirements than other structures

• Other commentsIt is important to remember that a C-corporation is considered a separate legal entity from its owners. This is the source of its relative advantages and disadvantages, especially regarding taxes and liability.

S-Corporation• Simple Definition: A type of corporate legal form that is

taxed like a sole proprietorship. Its formation is subject to certain legal criteria such as a maximum number of shareholders.

• Advantages– Owners are only taxed one time. – Shareholders are not personally liable

• Disadvantages– Higher administrative costs to setup and run than partnerships and

sole proprietorships. – More regulations than partnerships and sole proprietorships.– Certain limitations on who can be an owner (U.S. citizens, etc.)

• Other comments– S-corporations are limited to a certain number of shareholders (75),

whereas a C-corporation can have unlimited shareholders.

Limited Liability Company (LLC)• Simple Definition: A hybrid legal form of business that is taxed like a sole proprietorship

with the same liability protection of the corporate structure. • Advantages

– Owners are only taxed one time. Shareholders are not personally liable • Disadvantages

– Higher administrative costs to setup and run than partnerships and sole proprietorships – More regulations than partnerships and sole proprietorships – Limited life of entity (usually limited to 30 years) – LLC laws are not uniform and therefore doing business in multiple states as an LLC can be

complex• Other comments

– The L.L.C. is an extremely popular structure. Since there are many similarities between LLCs and S-corporations, the list below shows some of the differences:

• LLC relative advantages over S-corporations: • No restrictions on the number of owners (S-corps limited to 75 owners) • Can have non-U.S. citizens as members (S-corps cannot) • More flexibility in distributing income (S-corps percentage of ownership determines the amount of

pass-through income)• LLC relative disadvantages over S-corporations: • Need at least two people to form an LLC (S-corps only need one person) • Limited life (S-corps are perpetual) • LLC members need other members' approval to sell their interest (S-corps owners need no such

approval) • LLC may have to pay more self-employment taxes than S-corps due to IRS regulations forcing active

LLC members to pay self-employment taxes on both salary and distributions from the company, as opposed to S-corps members who do not have to pay taxes on distributions.


• THE THEORY OF THE LEISURE CLASS:– READ the article… yes, READ. – Poor vs. Rich: closing the leisure gap?– Write a BUSINESS REPORT MEMO (minimum 3

paragraphs) & use the major points1. Introduction: What is the main idea of the article?2. Body of Info: What key points support the article?3. Conclusion: What do you recommend?

– Save as Leisure… Print for a grade

NOW!

Business Structures

• What is the definition of a Partnership?• What are the advantages and disadvantages

of a partnership?

• What are the definitions of the types of Corporation?

• What are the advantages and disadvantages of a corporation?




Business Entity Types Compared In Key Characteristics

CharacteristicsSole Proprietorship

CCorporation

SCorporation

Limited Liability Company

Formation No state filing required. State filing required. State filing required. State filing required.

Duration of Existence Dissolved if entity ceases doing business or upon death of the

sole proprietor.

Perpetual Perpetual Dependent on the requirements imposed by the state of formation.

Liability Sole proprietor has unlimited liability.

Shareholders are typically not responsible for the debts of the

corporation.

Shareholders are typically not personally liable for the debts of

the corporation.

Members are not typically liable for the debts of the LLC.

Operational Requirements Relatively few legal requirements. Board of directors, annual meetings and annual reporting

required.

Board of directors, annual meetings and annual reporting

required.

Some formal requirements but less formal than corporations.

Management Sole proprietor has full control of management and operations.

Managed by the directors, who are elected by the shareholders.

Managed by the directors, who are elected by the shareholders.

Members have an operating agreement that outlines

management.

Taxation Not a taxable entity. Sole proprietor pays all taxes.

Taxed at the entity level. If dividends are distributed to

shareholders, dividends are also taxed at the individual level.

No tax at the entity level. Income/loss is passed through to

the shareholders.

If properly structured there is no tax at the entity level. Income/loss is passed through to members.

Pass Through Income/Loss Yes No Yes Yes

Double Taxation No Yes, if income is distributed to shareholders in the form of

dividends.

No No

Cost of Creation None State filing fee required. State filing fee required. State filing fee required.

Raising Capital Often difficult unless individual contributes funds.

Shares of stock are sold to raise capital.

Shares of stock are sold to raise capital.

Possible to sell interests, though subject to operating agreement

restrictions.

Transferability of Interest No Shares of stock are easily transferred.

Yes, but must observe IRS regulations on who can own

stock.

Possibly, depending on restrictions outlined in the

operating agreement.

Office Environment

• What are non-business types of organizations

• What are the basic goals of business & non-business organizations

• Create an outline that describes the key office activities found in business & non-business organizations.





Office Environment• There are 2 basic non-business types of

organizations:–Non-Profit Entities: Receive funds from various

sources: donations, memberships, government, etc–Governmental Units: Local, State, National agencies

• Typical goals of business & organizations:–Business: to make a profit - monetary gain; advantage–Non-Profit goals focus on type of services provided–Governmental Units provide services desired & needed

• Refer to Handout: KEY OFFICE ACTIVITIES


TRY THESE…• Provide an example of not-for-profit and governmental

units organization… explain their purpose/goals, the organizational structure, and financial facts available (go online)

• Compare & contrast the overall goal of businesses with non-profit entities & government units (make a table to show similarities/differences).


#1 How does organization structure affect the success of a business?


Business Structures

• What are the organizational structures of business?

• What is an organizational hierarchy?

• Why are organizational structures important?




Business Structures• The organizational structures of business determines

the flow of activity, the delineation of responsibility and levels of authority.

• An organizational hierarchy is the layer of management from the front line to the top of the organization.

• Organizational structures are important as follows: determines who is “boss”; who does what jobs; who handles what problems, determines a line of authority & responsibility.

Business Structures

• Structures & Designs: organizational type based on model categories:– A pyramid hierarchy departmentalizes the flow of

business activity– An enneagon or nonagon is a nine-sided polygon

representing the flow of business activity in an open structure

– A rectangular design represents an inter-related flow of business.

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• Business Structures– Go online to find articles/examples for organizational

structure designs or theories.– Create a PowerPoint that presents various organizational

structure designs or theories.•Try: http://www.prenhall.com/scarbzim/html/audits/audit3.html OR•Key in “organizational structure examples” & select a site.

– Provide an explanation for each... Minimum 2 and CITE the SITE

– Save as Business Designs… Print for a grade

NOW!


• Project: Preparing Marketing & Administrative Documents– READ the information and directions in order to complete each JOB– Complete and Print ALL JOBS when finished… create a cover sheet to hand in project

• Objectives: Job 1-1 to 1-7 – Create and format letters, envelopes, and labels– Produce documents from rough-draft copy– Produce documents with hanging indents and automatic numbering– Work with tables, including inserting formulas– Use desktop publishing skills to design documents– Input and format reports– Insert a file into a document– Print documents, envelopes, and labels

• Rubric: class rubric will apply, must complete all jobs with a 4 or 5… incomplete jobs will count as a percent of the total 14% per job


#1 How does a business implement, apply and maintain various systems?


Business Structures

• What empirical evidence is available to determine the strength and condition of a business?

• What are the types of Financial Statements used in business?


Apply management theories & functions to achieve organization goals



Business Structures/Financial Statements

• Empirical (practical) evidence determining the strength and condition of a business is available by using financial statements.

• The type of Financial Statements are:–Balance Sheet–Income Statement–Sales Forecast


• From the sales figures provided (handout) create a spreadsheet & charts to analyze sales… calculate total sales, US sales, International sales, % increase over 2003 for US & International sales… predict 2010 sales.

• From the financial information provided (handout), create an income statement.

• From the financial information provided (handout), create a balance sheet.






• Project: Preparing Marketing & Administrative Documents– READ the information and directions in order to complete each JOB– Complete and Print ALL JOBS when finished… create a cover sheet to hand in

project

• Objectives: Job 2-1 to 2-7 – Create an organization chart– Prepare documents using tabs, rotating text, inserting characters, sorting, and

using outline numbered lists– Prepare forms– Work in teams to research topics related to rafting– Write a report using research findings

• Rubric: class rubric will apply, must complete all jobs with a 4 or 5… incomplete jobs will count as a percent of the total 14% per job



How does a business implement, apply and maintain various systems?


Office Environment

• List 4 reasons someone may want to work from home.

• What factors make off-site workers productive?

• Give 2 examples of a home based business.





Office Environment• 4 reasons to work from home are:

– User friendly technology for accountability– Time with family– Less travel time… more productive time– Avoid negative office environment factors

• Productive factors are:– Telecommunications technology– Computer interface technology (software)

• 2 examples of a home based business are:– Medical transcription– Services… such as eBay, QuickBooks, etc


Working from Home… (employed or self-employed)• Take a position regarding working from home as a form of an

Alternative Office or as a Self-employed Home Business Owner.• Use the article Setting Up a Home Office (Inc.com) as a guide OR

find an article that supports your point of view.• There are sites listed by topic in the handout provided…• OR use search words related to the topic… home office, working

from home, off-site workers, home based business, etc.• Present your position/findings in a PowerPoint… Minimum of 5

slides… document your sources, use statistics/data, use graphics to illustrate your view point… cite your sites.





Managing Information

• Define information & list the 4 common forms.

• Describe the five operations involved in information process.

• Describe five common information technologies.





Managing Information• Information is data or facts that have been summarized

or organized into a meaningful form. The 4 common forms are: Numbers, Text, Image, and Voice

• Information process is putting facts or numbers in a useful form involving 5 operations: Input, Processing, Output, Distribution, and Storage.

• The five common information technologies are: – Computers connected to networks– Electronic imaging & transmission of documents– Electronic mail, instant messaging, online database, 2way

video conferencing– Interactive voice response used to access/record information– Interactive CD used to reference/retrieve data


• Go to the web site How Stuff Works:– Name 3 general categories of software and describe each one.– Explain the difference between a peer-to-peer LAN and a server-based LAN.– Explain the types of transmission carriers used in LANs.– How does a WAN differ from a LAN?– Explain the difference between a DSL connection and a dial-up connection

for WAN transmissions.– What does it mean to “service” a computer and why should it be done

periodically or on a regular bases?

• Present your findings in a PowerPoint, using a slide for each topic… there are 6 topics to address… use a cover slide for your name and site… graphics and examples should be included.





Managing Information

• List three major security concerns for information systems.

• List three security measures to help safeguard stored information.





Managing Information• Three major security concerns for information

systems are:– Access Control with routine maintenance– Disaster Training– Unauthorized access to proprietary information

• Three security measures to help safeguard stored information are:– Physical equipment care and routine operations such

as accuracy checks and individual back-up– Network maintenance, data scans, out-source back-up – Firewall and data encryption


• Equipment Inventory: Use the 5 operations of information processing:– Input: Create a spreadsheet to record the classroom equipment

• Item Description, Item ID#, Vendor, Quantity, and Condition• Enter data to create the record for each item

– Processing: Generate a report from the Data– Output: Print the Report– Distribution: Share the report to verify accuracy and turn in to the “boss”– Storage: Save the Report as Classroom Equip Inv

• Go online and find an article addressing security concerns for computer systems and security measures that are available.

• Create a PowerPoint presentation to promote these concerns and to provide any solutions or security measures necessary… turn in for grade.






• Using Financial Ratios: http://www.bizstats.com• From the menu list select Resources…• Select Financial Ratios Glossary… there are 8 pages (2-4 per pg)• Copy and paste the list of ratios. • NEXT, Select S corporations… find an industry, click… then click

retail… From the list, select any 1, click. (Furniture-Home furnishing stores)

• Select the Financial Ratios… create the table or copy & paste(sample)

• Turn in for a grade… Save as Ratios





BizStat SampleFurniture-Home furnishing storesS-Corp Annual Financial Ratios 2006

Return on Sales (%) 4.60

Return on Assets (%) 13.94

Return on Net Worth (%) 53.68

Quick Ratio 0.55

Current Ratio 1.55

Inventory Turnover (x) 7.75

Assets: Sales (%) 0.33

Tot Liabilities: Net Worth (x) 3.85

Return on Sales (%): Net After Tax Profit divided by Annual Net Sales, indicating the level of profit from each dollar of sales. This ratio can be used as a predictor of the company's ability to withstand changes in prices or market conditions. May appear higher for startups and sole proprietorships due to owner compensation draws accounted as net profit.


• Try these numbers…Go to Bizstat.com & select s-corporation

• Select the financial statements in a retail industry • Complete the ratio numbers… Save as Ratio

Numbers… Print





Sales $330,000 Inventory $147,000Assets $65,000 Receivables $8,000Liabilities $45,000 Payables $33,000Taxes $10,000* (included in owner’s equity… A-L = OE


• Using Financial Ratios: http://www.bizstats.com• Select Calculators from the menu above… click• Select Financial Ratios… click• Select Financial calculators… use the balance sheet you

developed or select one from the Bizstats data• Select S corporations… find an industry, click… then click retail.• From the list, select any 1, click. (Furniture-Home furnishing

stores)• Turn in for a grade… Save as Financials Ratio





Financial RatiosFurniture-Home furnishing storesS-Corp Annual Balance Sheet 2006

ASSETS TOTAL LIABILITIES & NET WORTHCash

10.17% Accounts Payable 16.27%

Receivables 13.82% Loans Notes Payable 8.22%Inventory 39.11% Other Current Liabilities 18.46%Other Current Assets 4.26% Total Current Liabilities 43.40%Total Current Assets 67.36% Other Long-Term Liabilities 30.63%Fixed Assets 26.32% Total Liabilities 74.03%Other Non-Current Assets 6.32% Net Worth 25.97%Total Assets 100% Total Liabilities & Net Worth 100%http://www.bizstats.com

Understanding Financial Statements

• Why is accounting used in business activities?

• What are 3 basic financial statements used in the accounting system?

• Provide the definitions for the following: Balance Sheet, Income Statement, Cash Flow Statement, and a Statement of Retained Earnings.






• The accounting system is used to track, organize & record the financial transactions of a company.

• 3 basic financial statements used in the accounting system are: balance sheet, income statement, cash flow statement, retained earnings.

• Definitions are as follows: – Balance Sheet: based on the equation Assets =

Liabilities + Owner’s Equity (Net Worth)… it is a snapshot of the financial position at the date with the accumulated balance of the accounts.


• Definitions continued:– Income Statement: a summary flow report that

list and categorizes the various revenues & expenses that result from the operations to date.

– Cash Flow Statement: shows all sources and uses of a company’s cash during a specified period.

– Statement of Retained Earnings: shows the amount of accumulated earnings that have been retained by the company since it started.


• Complete the Financial statements provided– Balance Sheet– Income & Retained Earnings Statement– Statement of Cash Flow, include Operating Expenses

• Go to www.bizstats.com and compare the RATIOS for the balance sheet and Income statement

• Generate a summary for each statement and compare your findings.

• Save as Fin-statement… Print for a grade.






• Project: Preparing Marketing & Administrative Documents– READ the information and directions in order to complete each JOB– Complete and Print ALL JOBS when finished… create a cover sheet

• Objectives: Job 3-1 to 3-6 – Produce documents for printed and online use– Produce and complete Word forms– Prepare agendas, minutes, and checklists– Create documents using templates– Create documents with graphics, tables, and footers– Generate a directory, letters, and labels using mail merge– Produce long documents from rough draft copy

• Rubric: class rubric will apply, 8% per job (14 task)



How does a business implement, apply and maintain various systems?


Manager as Leader• Provide an example of how managers can move

towards leader…– Empowerment (give authority to somebody) – Restructure (organizational structure)– Teaching (training)– Role Model (set an example)– Openness (integrity)

Manager as Leader• An example of how managers can move towards

leader…– Imposes Discipline moves to Values Creativity – Rank/Hierarchy moves to Connection/Network – Order-Giving moves to Facilitating – Demands Unquestioning Obedience moves to

Coaches and Mentors Others – Information Control moves to Information

Availability

Manager as Leader• Theory X Assumptions:

– People inherently dislike work– People must be coerced or controlled to do work to

achieve objectives– People prefer to be directed

• Theory Y Assumptions:– People view work as being as natural as play and rest– People will exercise self-direction and self-control

towards achieving objectives they are committed to– People learn to accept and seek responsibility


• Managers / Leaders– From the list of sites (or your own)… develop a

presentation on Leadership Theory.• http://ollie.dcccd.edu/mgmt1374/book_contents/4directing/

leading/lead.htm• http://www.12manage.com/

methods_goleman_leadership_styles.html• http://www.12manage.com/methods_path_goal_theory.html• http://www.12manage.com/

methods_tannebaum_leadership_continuum.html• http://www.nwlink.com/~donclark/leader/leadcon.html• http://www.managementhelp.org/ldrship/ldrship.htm

– Remember: Intro-Body of Information-Conclusion– Save as Leadership… Print for a grade

NOW!

Jig Saw Activity: Putting Pieces of Reading Together

• Divide reading sections by student groups• Group individuals divide the tasks… read a

section and prepare to share the information• Each individual “teaches the group” about the

section they read• Members of the group report out… use a graphic

organizer to present• All students will record the information needed

to complete the assignment

Motivating people… McKinsey Quarterly 11/09

• Group 1: Companies around the world… & A recent McKinsey Quarterly survey… (2 paragraphs)

• Group 2: There couldn’t be a better time… & What’s more, employee motivation… (2 paragraphs)

• Group 3: Yet while 70 percent… & Even though overall reliance… (2 paragraphs)

• Group 4: Why haven’t many organizations… & Another reason is probably… (2 paragraphs)

• Group 5: Some far-thinking companies… & The top three non-financial… (2 paragraphs)

• Group 6: One-on-one meetings… & A chance to lead… & With profitability… (3 paragraphs)

Social Responsibility & Business Ethics

• What is the definition of Social Responsibility?

• What is the definition of Business Ethics?



Why is it important to understand ethical issues in the workplace?

Ethics impact both individual and business success.


• Social Responsibility is voluntary; it is about going above & beyond what is called for by the law. Social responsibility means eliminating corrupt, irresponsible or unethical behavior that might bring harm to the community, its people, or the environment before the behavior happens.

• Business Ethics is the evaluation of decision making by businesses according to moral concepts and judgments. Ethical questions range from practical, narrowly defined issues, (company's obligation to be honest with its customers), to broader social and philosophical questions, (a company's responsibility to preserve the environment and protect employee rights).


• Social Responsibility & Business Ethics– Go online and use key words such as Social Responsibility

& Business Ethics (www.ask.com)... Find issues related to the topic of social responsibility & business ethics.

– Create a list of 3 issues and a brief description of each.– Select 1 issue from your list and explain how you would

rectify the situation.– Draft an essay or develop a presentation that explains

the solution you propose.– Save as Ethics… Print for a grade.






Social Responsibility & Business Ethics… Use the web address to locate the necessary information… use a NEW Document for each topic… SAVE AS the title listed… DON’T Print.•Why Have a Code of Ethics? (http://www.ethicsweb.ca/codes/coe2.htm)•What is Business Ethics? (http://www.managementhelp.org/ethics/ethxgde.htm)•10 Myths About Business Ethics (http://www.managementhelp.org/ethics/ethxgde.htm)•10 Benefits of Managing Ethics in the Workplace (http://www.managementhelp.org/ethics/ethxgde.htm)•One Description of a Highly Ethical Organization (http://www.managementhelp.org/ethics/ethxgde.htm)•Ethics Management Programs: An Overview (http://www.managementhelp.org/ethics/ethxgde.htm)•8 Guidelines for Managing Ethics in the Workplace (http://www.managementhelp.org/ethics/ethxgde.htm)•6 Key Roles and Responsibilities in Ethics Management (http://www.managementhelp.org/ethics/ethxgde.htm) •Ethics Codes/Values - Business for Social Responsibility (http://www.bsr.org/insight/issue-briefs.cfm)





Why Have a Code of Ethics?

• to define accepted/acceptable behaviors; • to promote high standards of practice; • to provide a benchmark for members to use

for self evaluation; • to establish a framework for professional

behavior and responsibilities; • as a vehicle for occupational identity; • as a mark of occupational maturity;"

What is Business Ethics?• The concept has come to mean various things to various people, but

generally it's coming to know what it right or wrong in the workplace and doing what's right -- this is in regard to effects of products/services and in relationships with stakeholders.

• Wallace and Pekel explain that attention to business ethics is critical during times of fundamental change -- times much like those faced now by businesses, both nonprofit or for-profit. In times of fundamental change, values that were previously taken for granted are now strongly questioned. Many of these values are no longer followed. Consequently, there is no clear moral compass to guide leaders through complex dilemmas about what is right or wrong.

• Attention to ethics in the workplace sensitizes leaders and staff to how they should act. Perhaps most important, attention to ethics in the workplaces helps ensure that when leaders and managers are struggling in times of crises and confusion, they retain a strong moral compass.

10 Myths About Business Ethics1. Myth: Business ethics is more a matter of religion than management. 2. Myth: Our employees are ethical so we don't need attention to business ethics. 3. Myth: Business ethics is a discipline best led by philosophers, academics and theologians. 4. Myth: Business ethics is superfluous -- it only asserts the obvious: "do good!" 5. Myth: Business ethics is a matter of the good guys preaching to the bad guys. 6. Myth: Business ethics in the new policeperson on the block. 7. Myth: Ethics can't be managed. 8. Myth: Business ethics and social responsibility are the same thing. 9. Myth: Our organization is not in trouble with the law, so we're ethical. 10. Myth: Managing ethics in the workplace has little practical relevance.

10 Benefits of Managing Ethics in the Workplace

1. Attention to business ethics has substantially improved society. 2. Ethics programs help maintain a moral course in turbulent times.

3. Ethics programs cultivate strong teamwork and productivity. 4. Ethics programs support employee growth and meaning.5. Ethics programs are an insurance policy -- they help ensure that policies are legal. 6. Ethics programs help avoid criminal acts “of omission” and can lower fines. 7. Ethics programs help manage values associated with quality management, strategic planning and diversity management -- this benefit needs far more attention. 8. Ethics programs promote a strong public image.9. Overall benefits of ethics programs: 10. Last - and most -- formal attention to ethics in the workplace is the right thing to do.

One Description of a Highly Ethical Organization

• Mark Pastin, in The Hard Problems of Management: Gaining the Ethics Edge (Jossey-Bass, 1986), provides the following four principles for highly ethical organizations:

1. They are at ease interacting with diverse internal and external stakeholder groups. The groundrules of these firms make the good of these stakeholder groups part of the organizations' own good. 2. They are obsessed with fairness. Their groundrules emphasize that the other persons' interests count as much as their own. 3. Responsibility is individual rather than collective, with individuals assuming personal responsibility for actions of the organization. These organizations' groundrules mandate that individuals are responsible to themselves. 4. They see their activities in terms of purpose. This purpose is a way of operating that members of the organization highly value. And purpose ties the organization to its environment.

Ethics Management Programs: An Overview

• There are numerous benefits in formally managing ethics as a program, rather than as a one-shot effort when it appears to be needed. Ethics programs: · Establish organizational roles to manage ethics · Schedule ongoing assessment of ethics requirements · Establish required operating values and behaviors · Align organizational behaviors with operating values · Develop awareness and sensitivity to ethical issues · Integrate ethical guidelines to decision making · Structure mechanisms to resolving ethical dilemmas · Facilitate ongoing evaluation and updates to the program · Help convince employees that attention to ethics is not just a knee-jerk reaction done to get out of trouble or improve public image


• Social Responsibility & Business Ethics– Go online and find a CURRENT EVENT that demonstrates

Social Responsibility– Go online and find a CURRENT EVENT that demonstrates

Business Ethics– Develop a presentation (5 slide minimum)

• Explain how each EVENT is related to each concept/definition.

• Explain the solution you propose to rectify the issue.– Save as Ethics2… Print for a grade.






Ethical Issues in Business… Project Topics• Ethical issues arising from the nature of markets• Ethical issues and society • Ethical issues arising from internal and industry practices• Unethical practices in marketing• Unethical practices relating to products• Ethics and the supply chain• Bribery • Institute of Business Ethics Suggestions for Good Practice • Ethical code• Ethical audit



Why are ethics important to the success of individuals & businesses

Ethics impact both individual & business success

8 Guidelines for Managing Ethics in the Workplace

1. Recognize that managing ethics is a process.2. The bottom line of an ethics program is accomplishing preferred behaviors in the workplace. 3. The best way to handle ethical dilemmas is to avoid their occurrence in the first place. 4. Make ethics decisions in groups, and make decisions public, as appropriate. 5. Integrate ethics management with other management practices. 6. Use cross-functional teams when developing and implementing the ethics management program. 7. Value forgiveness. 8. Note that trying to operate ethically and making a few mistakes is better than not trying at all.

6 Key Roles & Responsibilities in Ethics Management

1. The organization's chief executive must fully support the program. 2. Consider establishing an ethics committee at the board level. 3. Consider establishing an ethics management committee.4. Consider assigning/developing an ethics officer. 5. Consider establishing an ombudsperson. (coordinate policies and procedures) 6. Note that one person must ultimately be responsible for managing the ethics management program.

Ethics Codes/Values - Business for Social Responsibility

• A broad range of stakeholders including customers, investors, regulators, activist groups and the media are paying increasingly close attention to the ethical behavior of companies and their employees. The often embarrassing and financially costly consequences resulting from such intense scrutiny have clarified the business benefits of creating and instituting a comprehensive ethics program. The cornerstone of any company's ethics program is its set of values. The key mechanisms for articulating those values are ethics codes, also known as codes of business practices or simply, principals.

Ethics Codes/Values - Business for Social Responsibility• The benefits of developing such a code cannot be overstated; they include

avoiding litigation, fines and other criminal sanctions, as well as enhancing brand name and reputation. Ethics codes and business principles are also instrumental in creating a cohesive corporate culture, a factor that is proving especially important to global companies whose operations encompass dozens of countries and legal systems, and a diversity of ethical values and priorities. Ethical decision-making procedures, spelled out in an ethics code, also arm employees with the information needed to act in accordance with the values of a company. However, even the most powerfully-worded ethics code will fail in its purpose, if it exists only on paper. To avoid this, an ethics code must be part of an action-based effort that intensely focuses on both communication and education of and around the code. To this point, an ethics code is made effective when it is backed by well-conceived and broadly implemented training and enforcement components. Such a multi-faceted program will reach and empower employees operating at every level of a corporation.


• Social Responsibility & Business Ethics– CASE STUDIES: Handout

• The Polluters Dilemma• Whistle-blowing & the Environment: the Case of

AVCO Environmental

– Open a word document and complete the Discussion Questions for each… answer in complete sentences.

– Save as Ethics3… Print for a grade.






BUSINESS ETHICS CASE STUDY PROJECT (10 pts each)

• From the list of case studies (handout), select 10 scenarios and provide a response supported by concepts from your notes

• Each student is expected to formulate their own response and not share information (test)

• Open a Word Document and list the case #... key in your responses for each… Save as Case Study and print for a (%) grade.






Ethical Issues in Business… Project Topics• Ethical issues arising from the nature of markets• Ethical issues and society • Ethical issues arising from internal and industry practices• Unethical practices in marketing• Unethical practices relating to products• Ethics and the supply chain• Bribery • Institute of Business Ethics Suggestions for Good Practice • Ethical code• Ethical audit



Why are ethics important to the success of individuals & businesses

Ethics impact both individual & business success


• What would an ethics strategy look like?

• Why must an ethics program be established even if regulatory guidelines have been addressed?





Social Responsibility & Business EthicsAn “ethics strategy” basic guidelines:• An ethics strategy should be concerned with ensuring that all

corporate activities are ethical, legal, and within all regulatory guidelines.

• Because actions, be they right or wrong, arise from character, an ethics strategy should provide a road map to ensure the ongoing development of individual and organizational character. This is generally accomplished through the institution of “ethics programs” to train employees.

• And finally, an ethics strategy should provide for monitoring and policing organizational activities to minimize and prevent ethical and legal violations. This has become increasingly important, because some recent case law has ruled that individual board members can be held liable for ethical lapse, where ethical plans and programs are not in place.


• Once these regulatory requirements have been addressed, organizations can then work toward enhancing their corporate character. This is commonly approached by introducing an “ethics program” that consists of a series of ethical training modules that are designed to educate and build ethical character on an individual basis throughout the organization. Ethics programs and training are a necessary foundation to ensure an ongoing and deepening response to ethical issues as they arise for employees on the job.

• http://www.klminc.com/ethics/strat-for-ethical.html


Develop an Ethical Strategy for a Business• From the handout, Strategy for an Ethical Organization,

develop the components necessary to implement an effective ethical program.

• Hint: use the sample found in the article• Create a PowerPoint that could be used by an

organization for presentation to employees… use graphics, animations, and any designs that would enhance the slide show

• Save as Ethics Show… print for a grade






• Go online, using search words: “code of ethics sample”, and find a policy that can briefly describe an ethics code– Wikipedia-Ethical code has a list of examples– Draw an inference or a conclusion regarding the

relevance of having a code

• Create a minimum 5 slide presentation about your ethics policy

• Save as ethics sample… Print for a grade






• Human Resources



How do relationships impact the success of a business?


THINGS TO DO:THINGS TO DO:NOW!Standard Essential Question Enduring Understanding





• Communication



How does communication affect the success of individuals and businesses?



• Time Mgt



How do relationships impact the success of a business?


Social Responsibility & Business EthicsStandard Essential Question Enduring Understanding




administrative services iii mr. fisher seaford high school

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