HealthcareDispatcher

Phoenix

Advanced Document Workflow for Medical Records.

healthcare

As healthcare organizations move towards fully

adopting Electronic Health Record systems, medical professionals are looking

for ways to quickly and easily convert paper-based documents to electronic

formats, relieve the paperwork burden on providers, and implement

security safeguards to comply with the Healthcare Insurance Portability and

Accountability Act (HIPAA) standards and other regulatory restrictions. Konica

Minolta’s Dispatcher Phoenix Healthcare, an advanced document workflow

application, addresses today’s healthcare challenges by streamlining and

automating the handling of medical information. With Dispatcher Phoenix

Healthcare’s cost-effective and easy-to-use solution, patient records can

be quickly scanned, processed, and shared, helping hospitals and clinics

control costs and maximize their operational efficiencies.

Streamline.

Upload To Content Management Systems.Today’s healthcare organizations need to make sure that medical information, such as doctor’s notes and lab reports, can be shared and accessed immediately. Dispatcher Phoenix Healthcare allows you to index, scan, and store your paper-based patient records, charts, lab reports, claims, and other documents into enterprise content management systems, including OnBase.

PDF

Maintain Security Standards. To assist with HIPAA compliance, Dispatcher Phoenix Healthcare provides support for HID authentication, audit trails to identify where documents are going, and file conversion to password-protected PDFs. For complete tracking, a copy of each message or document can be sent to a specific email inbox. And, to ensure the confidentiality of patient information, Dispatcher Phoenix Healthcare offers an intelligent redaction process that permanently removes all Personally Identifiable Information (PII) and Protected Health Information (PHI) from medical records.

HealthcareDispatcher

Phoenix

With seamless MFP control panel integration, file

conversion features, connections to Electronic Medical Record applications

through integration with OnBase®, Dispatcher Phoenix Healthcare is

suitable for large hospital systems as well as smaller physician practices.

Whether it’s converting patient charts to electronic format, looking up

patient information at the MFP control panel, automating repetitive manual

tasks needed to process records, using bar codes to quickly organize

insurance claim forms, or extracting data from medical forms for use

in other systems, Dispatcher Phoenix Healthcare simplifies document

processing for healthcare professionals, giving them more time to provide

quality care to their patients.

Integrate.

Before administering any vaccines, give the patient copies of all pertinent Vaccine Information Statements (VISs) and make sure he/she understands the risks and benefits of the vaccine(s). Always provide or update the patient’s personal record card.

Vaccine Administration Record for Adults

For additional copies, visit www.immunize.org/catg.d/p2023.pdf • Item #P2023 (3/11)

Patient name: ______________________________

Birthdate: _________________________________

Chart number: ______________________________

Vaccine Type of Vaccine1 Date given(mo/day/yr) Site3

Funding source(F,S,P)2

Vaccine Vaccinator5 (signature or initials & title)

Vaccine Information Statement (VIS)

Tetanus, Diphtheria, Pertussis(e.g., Td, Tdap) Give IM.6

Hepatitis A7 (e.g., HepA, HepA-HepB)Give IM.6

Hepatitis B7

(e.g., HepB, HepA-HepB)Give IM.6

Measles, Mumps, Rubella(MMR) Give SC.6

Varicella(VAR) Give SC.6

Pneumococcal polysaccharide (PPSV23)Give SC or IM.6

Meningococcal(e.g., MCV4, conjugate; MPSV4, polysaccharide) Give MCV4 IM.6

Give MPSV4 SC.6

Human papillomavirus

(HPV2, HPV4)Give IM.6

This form was created by the Immunization Action Coalition • www.immunize.org • www.vaccineinformation.org

Technical content reviewed by the Centers for Disease Control and Prevention, March 2011.

How to Complete this Record1. Record the generic abbreviation (e.g., Tdap) or the trade name for each vac-

cine (see table at right).

2. Record the funding source of the vaccine given as either F (federal), S (state), or P (private).

3. Record the site where vaccine was administered as either RA (right arm), LA (left arm), RT (right thigh), LT (left thigh), or IN (intranasal).

4. Record the publication date of each VIS as well as the date the VIS is given to the patient.

5. To meet the space constraints of this form and federal requirements for documentation, a healthcare setting may want to keep a reference list of vaccinators that includes their initials and titles.

6. IM is the abbreviation for intramuscular; SC is the abbreviation for subcu-taneous.

7. For combination vaccines, fill in a row for each antigen in the combination.

See page 2 to record influenza, zoster, and other vaccines (e.g., travel vaccines).

Abbreviation Trade Name & ManufacturerTdap Adacel (sanofi pasteur), Boostrix (GlaxoSmithKline [GSK])Td Decavac (sanofi pasteur), generic (MA Biological Labs)HepA Havrix (GSK); Vaqta (Merck)HepB Engerix-B (GSK), Recombivax HB (Merck)HepA-HepB Twinrix (GSK)HPV2 Cervarix (GSK)HPV4 Gardasil (Merck)MMR MMRII (Merck)VAR Varivax (Merck)PPSV23 Pneumovax 23 (Merck)MCV4 Menactra (sanofi pasteur); Menveo (Novartis)MPSV4 Menomune (sanofi pasteur)

(Page 1 of 2)

Lot # Mfr. Date on VIS4 Date given4

Scan To Patient Folder.Many healthcare organizations organize their medical records based on patient ID, creating a folder structure that has sub-folders for each patient. With Dispatcher Phoenix Healthcare’s folder browsing feature, clinicians can browse through a Windows Explorer-like view of their PC folder structure to find the appropriate patient’s folder to store their scanned documents in – directly from the MFP.

Look Up Patient Information at the MFP.Hospital administrators and other healthcare staff frequently need to access patient information directly from the MFP in order to process or index their scanned documents. Using Dispatcher Phoenix Healthcare, the MFP display panel can be configured to display patient data that is pulled from an ODBC-compliant database.

HealthcareDispatcher

Phoenix

Visit kmbs.konicaminolta.us/ dispatcherphoenix for more information on other Dispatcher Phoenix offerings.

Dispatcher Phoenix Healthcare is a member of the Dispatcher Phoenix family of workflow

automation products designed to streamline and automate document processing. Other features include:

File ConversionTo access patient information, records and other scanned documents can be automatically converted to searchable and editable formats, such as Microsoft Word and PDF Searchable. Files can also be automatically converted to PDF/A format for long-term archiving.

RenameScanned patient records can be renamed via an automated workflow or by the MFP user when scanning.

Annotate and Watermark Mark charts and other medical files as “reviewed,” and place a “Confidential” watermark on each page – with one automated workflow.

Document Enhancement Automatically enhance patient information with despeckle and deskew processes that improve the quality of scanned images.

Barcode ProcessingAs healthcare facilities transition to electronic records, barcodes have become an important method for managing medical documents. With Dispatcher Phoenix Healthcare’s barcode recognition feature, documents can be automatically routed to various destinations, and split, named, and annotated based on the value of the barcode.

Advanced OCRManually entering data from medical forms to other business applications or document management systems is an error-prone and time-consuming process. With Dispatcher Phoenix Healthcare, OCR zones can be defined to automatically extract relevant patient data for use in other applications, including medical back-end systems.

Deliver.

KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC.100 Williams Drive, Ramsey, New Jersey 07446

CountOnKonicaMinolta.com © 2015 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. All rights reserved. Reproduction in whole or in part without written permission is prohibited. KONICA MINOLTA, the KONICA MINOLTA logo, Count on Konica Minolta, and bizhub are registered trademarks or trademarks of KONICA MINOLTA, INC. All other product and brand names are trademarks or registered trademarks of their respective companies or organizations. All features and functions described here may not be available on some products.

Item#DPHEALTHBRO 2/15-L

Forms ProcessingUse advanced pattern matching to find and process privileged information, such as Addresses, Social Security Numbers, Date of Birth, etc.

Print Release SolutionHold print jobs in a queue until release at the MFP by an authenticated user with Release2Me, a convenient print release solution that helps our customers secure their confidential information and eliminate unwanted or duplicate copies. With this easy-to-use feature, our customers can also specify print settings, such as number of copies, at the control panel before their jobs are released. Since users only print out the documents they need, Release2Me helps companies secure their print outs and reduce their overall printing costs.