advise, deliver, support colleague seniority debbie becker, colleague consultant, oa solutions

Advise, Deliver, Support

Colleague Seniority

Debbie Becker, Colleague Consultant, OA Solutions


Benefits of the Seniority Module

Tracking of seniority is done using payroll information that is already in the Colleague system, eliminating the need to track this information in a separate system (ie. Excel)

Lots of flexibility in the module to allow for custom subroutines if you have complex calculations for seniority accrual.



Seniority data is stored permanently and easily accessed for review or

reporting.

Seniority module is part of Colleague’s base product therefore no extra cost associated with implementing

The added bonus is that it is not a complicated implementation.



Seniority Plans can be setup to track other information besides actual seniority, such as Employee Awards Wage increases (based on hours worked) Employee entitlements for regularization Employee recognition based on hours worked Employee probation hours


About Seniority Some features of the Seniority Module

The Seniority module provides the ability to calculate and track “seniority hours”, based on hours worked and determined by criteria setup in the Seniority Plans.

Employees can be assigned to multiple Seniority Plans Service accrued is controlled by EARN types The Seniority module is designed to allow subroutines to be added to

perform complex calculations Seniority plans offer an option to enroll Positions in the plan, providing a

validation of hours worked against eligible positions. There is an ability to do manual adjustments to seniority hours. The Seniority module is part of Colleague’s base product Seniority Plans can be defined to track things other than seniority such

as Employee awards Wage increases (based on hours worked) Employee entitlements for regularization


Seniority Steps at a Glance SNPD – Define your Seniority Plan PSNS – Attach Seniority Plan to Employees Process your payroll using Daily Time Entry CSDR – Create Seniority Detail PSAJ – Seniority Adjustments CSEN – Calculate Seniority SDPM – Seniority Detail Purge Move SDPR – Seniority Detail Purge Run Report Options


Define a Seniority Plan Seniority Plans typically have both “static” and “time sensitive”

information. Basic and static information are created using the SNPD form. Typically this is information that does not change over time.


Defining Seniority Plan Detail The SPID form is used to record “time sensitive” information that can

change over time, such as validation and calculation subroutines and accrual rates.

Subroutines can be attached to a Seniority plan for complex seniority calculations

You will choose to either Include or Exclude specific Earnings Types Specific Earning Types can have specific Seniority Rates


Additional Information - SPAD Further information can be entered here to define your Seniority Plan including:

How you want to accumulate your Seniority, ie hours, weeks, etc Do you want your seniority to lapse after a period of inactivity? Do employees have to work specified hours before they become eligible for

seniority? Do you want to set Minimum and/or Maximum number of hours eligible to accumulate? This can be done Daily, Weekly Monthly or Yearly. You can also have the number of hours an employee works adjust automatically to a minimum or maximum number of hours.


Seniority Templates Similar to Bended Templates, you can attach multiple Seniority

Plans to a Template and enroll an employee in all the plans attached to the template in one step, making it more efficient to enroll employees in multiple Seniority Plans.


Seniority Plans and Positions You have an option to enroll a position in one or more

Seniority Plans. Positions can be enrolled in Seniority Plans to enable position

validation of work hours. When a seniority plan is defined to validate against positions, any work hours eligible under that plan will be accrued as seniority hours, only if those hours are worked to a position that is enrolled in the plan.

There is a batch option to enroll a number of positions in one or more Seniority Plans.

There is a batch un-enroll option to un-enroll positions from Seniority Plans. These options make it more efficient to maintain positions enrolled in Seniority Plans.


Processing SenioritySeniority Processing is a multi step procedure

1. Create the Seniority Detail Records These detail records are created from payroll information and/or manual

adjustments Information for processing is selected based on date ranges you enter

2. Use these detail records to Calculate and Accrue the Seniority During this step, any rules setup in your plan will be applied, such as

min/maximums, eligibility rules and calculation subroutines.

3. Move and/or purge the detail records Options are provided for maintaining your seniority detail files This helps keep your files clean and easy to access information.

4. Run report options Standard reports Custom reports


Creating Seniority Detail Sample of the report received when processing CSDR


PSAJ - Manual Adjustments This form can be used to manually adjust seniority hours Seniority hours will be added/subtracted based on this entry Comments will appear in the Person’s Seniority Detail for

future reference.


Calculating Seniority Detail - CSEN The hours on this report are the hours that will get stored in

the employee’s seniority detail forms. Manual adjustments to seniority hours are shown separately

on the report.


Person’s Seniority Detail views


SRNK – Seniority Reporting This report generates a list that ranks the employees enrolled in a Seniority

Plan There are several options for running this report including

Using a Saved List By designating number of hours an employee must have in the plan By Seniority types Including/excluding specific Seniority Plans


Sorting the Seniority Ranking Report There are many different options available for sorting the

report.


Sample of the Seniority Ranking Report


PSRR – Personal Seniority Report This report lists the total accrued seniority hours, plan start date, and an

as-of-date for the accrued hours for each Seniority Plan an employee is enrolled in.

You may run the report for one employee or multiple employees. If you run it for multiple employees, each employee’s information will be on a separate page


Sample of the PSRR report The As of Date displays the last date that seniority was

processed for this employee for this plan.


QuestionsDebbie BeckerHR/Payroll ConsultantOA [email protected]

mailto:[email protected]

advise, deliver, support colleague seniority debbie becker, colleague consultant, oa solutions

Documents

seniority sdpm seniority

seniority plan seniority

seniority accrual

sdpr seniority

actual seniority

track seniority hours

support seniority steps

seniority plan psns