ADVISING IMPACT ON STUDENT RETENTION 2012 NACADA Region 10.

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<ul><li> Slide 1 </li> <li> ADVISING IMPACT ON STUDENT RETENTION 2012 NACADA Region 10 </li> <li> Slide 2 </li> <li> PRESENTERS Steve Johnson Advisor, Undeclared Students - Website and Data Reporting, University Advising Center Susan Parkinson Advisor, Liberal Arts - English, Creative Writing, Professional Technical Writing, Literary Studies </li> <li> Slide 3 </li> <li> ADVISING IMPACT - RETENTION Student retention is not what we do It is an outcome of what we do What ranks the highest in retention? 1. A Caring Faculty 2. A Caring Staff Advisors Active involvement of advising staff with students has become one of the significant factors in student retention </li> <li> Slide 4 </li> <li> EFFECTIVE USE OF STUDENT DATA Critical in efforts to retain students Develop reporting strategies for 1. Obtaining and sharing accurate student data 2. Analyzing and using this robust data Sample report types that are used 1. First Term Students &amp; Leave of Absence (LOA) 2. Early Warning Indicators &amp; Course Repeats 3. Graduation and Close to Graduation </li> <li> Slide 5 </li> <li> FIRST TERM STUDENTS &amp; LOA Pri Dept Pri MajBanner IDLast Nm First Nm Official Campus Email Ra nk Term Gpa Term Hrs USU EHrs UG Hrs UG GPA ACT CompAdmitted Type Desc Psy B00009870DamonMattMatt@aol.comSO3.521514.0173.5227New Freshman (just grad HS) B00009876JaneyAllyAlliy@aol.comJR1.821115.0182.6226Freshman Grad (grad HS 1yr+) B00009877FosterJodieJodie@aol.comSR3.531716.0193.4928Returning from Leave (LOA) B00009878GableClarkClark.aol.comJR3.691517.0163.2821New Freshman (just grad HS) B00009879StewtJohnJohn@aol.comSR3.251718.0172.64Transfer 24 or more B00009871SheenChasChas@aol.comSR3.231614.0172.9721New Freshman (just grad HS) B00009872ColbyStepColby@aol.comFR1.771615.0181.7721New Freshman (just grad HS) B00009873DuschiElizaEliza@aol.comSR3.52716.0193.4820New Freshman (just grad HS) B00009874SinatraFranFrank@aol.comSR2.691517.0162.9230New Freshman (just grad HS) B00009875LawJudeJude@aol.comFR2.111218.0172.91Transfer less than 24 B00009886BlackJackJack.aaol.comSR2.671614.0172.87Transfer 24 or more B00009887MoneyMariMony@aol.comSR3.791615.0183.2424Transfer 24 or more B00009878WayneJohnJohn@aol.comFR3.161316.0193.1318New Freshman (just grad HS) </li> <li> Slide 6 </li> <li> EARLY WARNING INDICATORS Dept Pri MajBanner ID Last Name First Nm Official Campus Email UG EHRS UG GPA Term GPA Term HrsAdvisor Acad Warn Acad Prob Acad Susp Term Code BIE B00009870DamoMattMatt.D@aol.com22.001.510.00002.00Engineering AdvisingPR200940 B00009876JaneyAllyAllison@aol.com17.001.870.091012.00Engineering AdvisingAW200940 B00009877FosterJodieJodie@aol.com32.002.161.833016.00Engineering AdvisingPR200940 B00009878GableClarkClark@aol.com15.002.941.845014.00Engineering AdvisingPR200940 CEECIEB00009879StewJohnJohnS@aol.com30.001.873.00002.00Engineering AdvisingPR200940 B00009871SheenChasCharlie@aol.com8.000.930.938016.00Engineering AdvisingAW200940 B00009872ColbytStephColby@aol.com15.001.861.861014.00Engineering AdvisingAW200940 B00009873DuschiElizaEliza.D@aol.com12.001.091.00008.00Engineering AdvisgSU200940 B00009874MaybeFrankFrank@aol.com17.002.691.629012.00Engineering AdvisingPR200940 B00009875LawJudeJude.L@aol.com7.001.591.599014.00Engineering AdvisingAW200940 B00009886BlackJackJack.B@aol.com11.001.821.823015.00Engineering AdvisingAW200940 B00009887JonesJackJones@aol.com18.001.431.435014.00Engineering AdvisingAW200940 </li> <li> Slide 7 </li> <li> STUDENT REPEATS Pri College NamePri Dept NamePri Major Name Last Name First NameBanner IDTerm Crs NmCrs No Gr ade Repeat Code Natural ResourcesWildland ResourcesWildlife ScienceMouseMinnieB00123456201140NR2220CI Natural ResourcesWildland ResourcesConservation &amp; RestorationCosnerKevinB00234567200720MUSC1630CI Natural ResourcesWildland ResourcesConservation &amp; RestorationCosnerKevin200820MUSC1630BI Natural ResourcesWildland ResourcesConservation &amp; RestorationCosnerKevin200840MUSC1630BI Natural ResourcesWildland ResourcesConservation &amp; RestorationCosnerKevin200920MUSC1630BI Natural ResourcesWildland ResourcesConservation &amp; RestorationCosnerKevin200820WILD3710FE Natural ResourcesWildland ResourcesConservation &amp; RestorationCosnerKevin200820WILD3800DE Natural ResourcesWildland ResourcesConservation &amp; RestorationCosnerKevin200920WILD3800B-I Natural ResourcesWildland ResourcesConservation &amp; RestorationCosnerKevin200820WILD3900FE Natural ResourcesWildland ResourcesConservation &amp; RestorationCosnerKevin200920WILD4900A-I Natural ResourcesWildland ResourcesConservation &amp; RestorationCosnerKevin201020WILD4910BI </li> <li> Slide 8 </li> <li> GRADUATION PACKET STATUS TermBanner ID Last Name First Name Mid Nm Preferred/Official Campus Email Lev elDeg Major Desc Deg Status Status Desc Apply DateGrad DateUG Status Desc USU GPA USU EHrs USU GPA 201040B00009870DamonMattRMatt.D@aol.comUGASHistorySOSought7-Sep-10Packet Created/PU-Student3.19653.06 201040B00009876JaneyAllisonMaxAllison@aol.comGRMSHistoryAWAwarded7-Jan-1018-Dec-10Degree Posted/Closed Out3.441203.45 201040B00009877FosterJodieAJodie@aol.comUGBSHistoryAWAwarded7-Jan-1018-Dec-10Degree Posted/Closed Out3.77363.59 201040B00009878GableClarkCClark@aol.comUGASHistoryPNPending7-Jan-10Application Submitted/Paid3.53813.55 201040B00009879StewartJohnFJohn.aol.comUGASHistorySOSought1-Jul-1010-MAY-123.19793.11 201040B00009871SheenCharlieBCharlie@aol.comUGBAHistoryAWAwarded1-Jul-1018-Dec-10Degree Posted/Closed Out3.641053.53 201040B00009872ColbertSteveJColbert@aol.comUGASHistorySOSought1-Jul-10Packet Created/Sent to Adv3.30813.29 201040B00009873DuschiiElizaMoEliza.D@aol.comUGBSHistoryAWAwarded1-Jul-1018-Dec-10Degree Posted/Closed Out3.561923.55 201040B00009874SinatraFrankHFrank@aol.comUGBAHistoryAWAwarded7-Jan-1018-Dec-10Degree Posted/Closed Out3.82813.31 201040B00009875LawJudeJohnJude.L@aol.comUGBAHistoryAWAwarded9-Mar-1018-Dec-10Degree Posted/Closed Out2.981243.03 201040B00009886BlackJackGJack.B@aol.comUGBSHistorySOSought7-Sep-10Packet Created/PU-Student2.881432.99 201040B00009887MonroeMarilynJMonro@aol.comUGBSHistoryAWAwarded9-Mar-1018-Dec-10Degree Posted/Closed Out3.741083.74 201040B00009878WayneJohnRichJohn@aol.comUGBSHistoryAWAwarded9-Mar-1018-Dec-10Degree Posted/Closed Out3.501203.50 201040B00009879StreepMeryleBradMeryl@aol.comUGBSHistoryAWAwarded9-Aug-1018-Dec-10Degree Posted/Closed Out3.431013.52 201040B00009881CostnerKevinTKevin@aol.comGRMAHistoryAWAwarded3-Jul-1018-Dec-10Degree Posted/Closed Out4.001084.00 </li> <li> Slide 9 </li> <li> ASSOCIATES DEGREE CANDIDATES Term Campus Desc Pri DeptMajBanner ID Last Name First Nm Mid Nm Preferred/Offici al Campus Email Lev el Term Hrs GPA Hrs UG GPA UG EHrs Ra nkAdvisorPrimary Deg Student Type Desc 201220Uintah BasinRCDE B00009870DamonMattRMatt.D@aol.comUG16143.3140.0UG Non-Deg Pgm/UndergradHS/Conc Enroll 201220Uintah BasinRCDE B00009876JaneyAllyMaxAllison@aol.comUG333.3340.0UGBowcutNon-Deg Pgm/UndergradHS/Conc Enroll 201220Uintah BasinRCDE B00009877FosterJodieAJodie.F@aol.comUG13122.5280.5UG Non-Deg Pgm/UndergradHS/Conc Enroll 201220Uintah BasinRCDE B00009878GableClarkCClark@aol.comUG663.9542.0UG Non-Deg Pgm/UndergradHS/Conc Enroll 201220Uintah BasinBUSI B00009879StewJohnFJohn.S@aol.comUG10 3.0771.0SOBairdBachelor of ScienceContinuing 201220Uintah BasinBUSI B00009871SheenChasBCharlie@aol.comUG773.0544.0SOBairdBachelor of ScienceContinuing 201220Uintah BasinGENS B00009872ColbertSteveJColber@aol.comUG882.9716.0SO Pre-Pgm/UndergradContinuing 201220Uintah BasinRCDE B00009873DuschiiElizaMoEliza.D@aol.comUG662.1845.0UGClearyNon-Deg Pgm/UndergradExten Non Matric 201220Uintah BasinRCDE B00009874SinatraFrankHFrank@aol.comUG663.7945.0UG Non-Deg Pgm/UndergradHS/Conc Enroll 201220Uintah BasinGENS B00009875LawJudeJohnJude.L@aol.comUG13122.4448.0SO Pre-Pgm/UndergradContinuing 201220Uintah BasinRCDE B00009886BlackJackGJack.B@aol.comUG333.5658.0UGClearyNon-Deg Pgm/UndergradExten Non Matric 201220Uintah BasinGENS B00009887MonroeMarilJMonro@aol.comUG12102.4149.0SO Pre-Pgm/UndergradContinuing 201220Uintah BasinRCDE B00009878WayneJohnRichJohn@aol.comUG773.0153.0UG Non-Deg Pgm/UndergradExten Non Matric 201220Uintah BasinRCDE B00009879StreepMerylBradMeryle@aol.comUG662.9256.0UGBowcutNon-Deg Pgm/UndergradExten Non Matric 201220Uintah BasinGENS B00009881CostnerKevinTKevin@aol.comUG772.2959.0SO Pre-Pgm/UndergradContinuing 201220Uintah BasinBUSI B00009882RyanMegSueMeg.R@aol.comUG993.2260.0JRBairdBachelor of ArtsContinuing </li> <li> Slide 10 </li> <li> Why A Mandatory Advising Program 2006 data showed 25% of juniors and seniors in college dropped out New Advisors for English major Bottle-neck courses no proof </li> <li> Slide 11 </li> <li> Why A Mandatory Advising Program Update Advising Files and Documentation Establish and repair advising relationship with students and English department Teach students how to plan remaining semesters/classes Inform students of graduation application process and deadlines Data for tracking student progress toward graduation vs. drop out </li> <li> Slide 12 </li> <li> Implementing the Program Use data reports to identify program participants - Sample Warehouse Data (link) Sample Warehouse Data (link) Use data reports to identify at-risk students Use registration holds to enforce required meeting Require students to correct errors on matriculations Sample electronic advising file (link) </li> <li> Slide 13 </li> <li> How It Worked Out Implemented Fall 2009-present 73 juniors and seniors impacted for first semester, 34 the second semester 89 of 107 in cohort have graduated, 13 students still on track for graduation 4.7% drop out rate (5 students left USU) Identity of students who left </li> <li> Slide 14 </li> <li> How It Worked Out Project and manage enrollments for bottleneck courses - Sample Faculty Load (link) Sample Faculty Load (link) Track students who do not register or apply for graduation Better course planning and scheduling Improved purposeful communication with students and department Accurate alumni information </li> <li> Slide 15 </li> <li> Questions and Discussion Share processes you are doing? Ask any questions you may have? Discussions on reporting? </li> <li> Slide 16 </li> <li> THANK YOU UTAH STATE UNIVERSITY Steve Johnson 435-797-3373 Steve.Johnson@usu.edu Susan Parkinson 435-797-3883 Susie.Parkinson@usu.edu </li> </ul>

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