agenda - fairmont.org€¦ · city of fairmont—agenda control sheet—agenda item no. 9.1 meeting...

FAIRMONT CITY COUNCILAGENDA

1. CALL TO ORDER -

Regular meeting of the Fairmont City Council held on

MONDAY, NOVEMBER 26, 2018

at 5:30 D.m. in the City Hall Council Chambers

2. ROLL CALL -

Mayor FosterCouncilors: Cyphers

HawkinsHasekPetersZarling

3. DETERMINATION OF QUORUM -

4. PLEDGE OF ALLEGIANCE -

5. APPROVAL OF AGENDA -

6. READING OF MINUTES -

6.1 Minutes of Special Meeting, November 14, 2018 (01)

7. OPEN DISCUSSION

7.1 Ernie Nuss - Community Center (02)

8. RECOGNITIONS/PRESENTATIONS -

8.1 Proclaim November 12, 018 as "Andy Lucas" Day and recipient (03)of the Golden Deeds Award by the Fairmont Exchange Club

8.1a Proclamation (04)

9. SCHEDULED HEARINGS -

9.1 Public Hearing - ADA Transition Plan (05)

9.1a Hearing Notice (06)9.1b ADA Transition Plan (07-33)

10. ADMINISTRATIVE APPEALS -

11. FINANCIAL REPORTS

12. REPORTS OF BOARDS, COMMITTEES, ANDDEPARTMENT HEADS -

13. LICENSES AND PERMITS -

13.1 Application for Premises Gambling Permit (34)

13.1a Application (35-36)13.1b Resolution No. 2018-35 (37)

14. OLD BUSINESS -

14.1 Petition for Vacation of a Portion ofGeraldine Street (38)

15. NEW BUSINESS

15.1 Introduction of New Fairmont Police Officer and Promotion (39)announcement

15.2 City Administrator Vacation Sell Back (40)

15.3 Liability Insurance (41)

15.3a Liability Coverage Waiver Form (42)

15.4 Award Contract for Fairmont Airport MN S.P. A4601-54 (43Airfield Pavement Rehabilitation

15.4a Resolution 2018-34 (44-45)

15.4b Letter of Recommendation from KLJ, dated November 9, (46-48)2018

15.5 Approval of Preliminary and Final Plat- Southern Plains Addition (49)

15.5a Preliminary and Final Plat (50-51)

15.5b Planning Commission Minutes - November 13, 2018 (52-53)

15.6 Request by David King, Owner of Royal Car Wash (54)

15.6a Letter from David King dated 08/2018 (55)

15.7 Middle 9 Emergency Services Mutual Aid Agreement (56)

15.7a Middle 9 Emergency Services Mutua! Aid Agreement (57-60)

15.8 FAA Grant Pre-application for T-Hangar Project at the Airport (61)

15.8a 2019 FAA Grant Pre-application (62-74)

15.9 Board and Commission Appointments (75)

15.10 Easement Acquisition (76)

15.11 Call for Public Hearing for Tax Abatement on building addition (77)at 923 State Street N.

15.11 a Project Summary regarding the Great Plains (78)Transportation Services, Inc.

15.12 Call for a Public Hearing on Social Host Ordinance (79)

15.12a Public Hearing Notice (80)15.12b Ordinance 2018-18 (81-82)

16. REGULAR AND LIQUOR DISPENSARY BILLS -

16.1 November 2018 Accounts Payable (83-113)

17. STATUS REPORTS/COUNCIL/STAFF INFORMATION

18. ADJOURNMENT

ADDITIONAL ATTACHMENTS - (114-117)

Park Board Minutes, September 18, 2018Park Board Minutes, October 16, 2018Fairmont Planning Commission Minutes, November 13,2018

The minutes of the Fairmont City Council meeting held on Wednesday, November 14, 2018 at

the City Hall Council Chambers.

Mayor Deborah Foster called the meeting to order at 5:30 p.m.

Mayor Deborah Foster, Council Members Ruth Cyphers, Tom Hawkins, Wayne Hasek, and Jim

Zarling were present. Council Member Bruce Peters was absent. Also, in attendance: CityAdministrator Mike Humpal, City Attorney Elizabeth W. Bloomquist, City Clerk Patricia J.Monsen and Sergeant Chad Sanow.

It was moved by Council Member Zarling to approve the agenda as presented. Council Member

Hasek seconded the motion and the motion carried.

It was moved by Council Member Hasek, seconded by Council Member Zarling and carried to

approve the minutes of the regular City Council meeting of October 22, 2018.

It was moved by Council Member Zarling to approve the election results as presented on the

Abstract of Votes Cast in the precincts of the City ofFairmont Council Member Hasek

seconded the motion and the motion carried.

Humpal urged citizens to be careful with the lakes freezing early this year. The ice is not safe.

Be sure there is enough ice on the lakes before venturing out onto them.

Mayor Foster reminded citizens that this Saturday, November 17 \ will be the last SaturdayMorning with the City, which will be held at the Southern Minnesota Educational Campus inroom 112 from 10:00 a.m. ~-11:00 a.m. The featured topic will be the preliminary budget for

2019 presented by Finance Director Paul Hoye.

A motion was made by Council Member Zarling, seconded by Council Member Hasek and

carried to adjourn the meeting at 5:37 p.m.

Deborah 3. Foster

Mayor

ATTEST:

Patricia J. Monsen, City Clerk

/.

CITY OF FAIRMONT—-AGENDA CONTROL SHEET—-AGENDA ITEM NO.

MEETING DATE: November 26, 2018

SUBJECT: Ernie Nuss - Community Center

REVIEWED BY: Mike Humpal, CEcD, City Administrator -t-</

SUBJECT INITIATION BY:

7.1

x Petition Board Staff Council Commission Committee

SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator

INTRODUCED BY: Mike Humpal, CEcD, City Administrator

COUNCIL LIAISON:

TYPE OF ACTION:

Motion (Voice Vote)

Ordinance 1st Reading(Introduction only)Ordinance 2" Reading(Roll call)

Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)

xDiscussion

Information Only

RECOMMENED ACTION BY:

City Staff Board Commission Committee

Issuance

Denial

Approval

Rejection

Authorization

No action needed

x No recommendation

STATEMENT: Ernie Nuss of 1 800 S. Prairie Avenue would like to present a letter from

Fairmont businesses regarding the proposed Community Center and competition with existing

businesses in Fairmont.

MOTION:

VOTE REQUIRED:

ATTACHMENTS:

1.

Council Action: Date:

7-.

CITY OF FAIRMONT—AGENDA CONTROL SHEET—-AGENDA ITEM NO. 8.1


SUBJECT: Proclaim November 12, 2018 as "Andy Lucas" Day and recipient of the Golden

Deeds Award by the Fairmont Exchange Club.

REVIEWED BY: Mike Humpal, CEcD, City Administrator ^



SUBJECT BACKGROUND: Mayor Deborah J. Foster

INTRODUCED BY: Mayor Deborah J. Foster

COUNCIL LIAISON:

TYPE OF ACTION:

Motion (Voice Vote)

Ordinance 1st Reading

(Introduction only)Ordinance 2nd Reading(Roll call)

Resolution (Roll Call)

Set Public Hearing (Motion)

Hold Public Hearing(Motion to close)

xDiscussion

Information Only



Issuance

Denial

Approval

Rejection xAuthorization

No action needed

No recommendation

STATEMENT: Mayor Deborah J. Foster will proclaim November 12, 2018 as "Andy Lucas"

Day in the City ofFairmont.

MOTION: N/A

VOTE REQUIRED:

ATTACHMENTS:1. Proclamation

2.

3.


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CITY OF FAIRMONT—AGENDA CONTROL SHEET—AGENDA ITEM NO. 9.1


SUBJECT: Public Hearing - ADA Transition Plan

REVIEWED BY: Mike Humpal, CEcD, City Administrator


Petition Board x Staff Council Commission Committee

SUBJECT BACKGROUND: Troy Nemmers, P.E., City Engineer/Public Works Director


COUNCIL LIAISON:

TYPE OF ACTION:

x

Motion (Voice Vote)


(Introduction only)Ordinance 2nti Reading

(Roll call)x




Discussion

Information Only


x City Staff Board Commission Committee

Issuance

Denial

x Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: The Council will take public input on the proposed Fairmont Americans withDisabilities Act (ADA) Transition Plan.

MOTION #1: To close Public Hearing

VOTE REQUIRED MOTION #1: Simple majority

MOTION #2: To approve the Americans with Disabilities Act Transition Plan

VOTE REQURIED MOTION #2: Roll Call - Simple majority

ATTACHMENTS:1. Hearing Notice

2. ADA Transition Plan


5.

OFFICIAL PUBLICATION

NOTICE OF HEARING

TO WHOM IT MAY CONCERN:

NOTICE IS HEREBY GIVEN that the City Council of the City ofFairmont will hold apublic hearing to consider the adoption of the Americans with Disabilities Act (ADA) TransitionPlan for the City ofFairmont.

A complete copy of the proposed Americans with Disabilities Act (ADA) Transition Planmay be viewed on the City ofFairmonfs website or at the City Clerk's Office.

You are further notified said hearing will be held in the City Council Chambers ofCity Hall, 100 Downtown Plaza, Fairmont, Minnesota on Monday, November 26, 2018 at 5:30

p.m.

BY ORDER OF THE CITY OF FAIRMONT

/s/ Patricia J. Monsen


(o.

FAIRMfM.

ADA TRANSITION PLANFOR PUBLIC RIGHTS OF WAY

Engineering DepartmentCiTY OF FAIRMONT | 100 DOWNTOWN PLAZA/ FAiRMONT, MN

7

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Table of ContentsIntroduction....................................................................................................................................... 2

Transition Plan Need and Purpose ................................................................................................ 2

ADA and its Relationship to Other Laws........................................................................................ 2

Agency Requirements.................................................................................................................... 3

Self-Evaluation................................................................................................................................... 4

Overview........................................................................................................................................ 4

Summary........................................................................................................................................ 4

Poiicies and Practices......................................................................................................................... 5

Previous Practices.......................................................................................................................... 5

Poiicy.............................................................................................................................................. 5

Improvement Schedule...................................................................................................................... 6

Priority Areas ................................................................................................................................. 6

External Agency Coordination ....................................................................................................... 6

Schedule......................................................................................................................................... 6

ADA Coordinator................................................................................................................................ 6

Implementation Schedule.................................................................................................................. 7

Methodology.................................................................................................................................. 7

Public Outreach.................................................................................................................................. 7

Grievance Procedure ......................................................................................................................... 8

Monitor the Progress......................................................................................................................... 8

Appendices......................................................................................................................................... 9

Appendix A-Seif-Evaluation Results.............................................................................................. 10

Appendix B-Schedule/ Budget Information ................................................................................. 11

Appendix C- Public Outreach ...................................................................................................... 12

Appendix D-Grievance Procedure................................................................................................. 13

Appendix E-Contact Information................................................................................................... 22

Appendix F-Agency ADA Design Standards and Procedures......................................................... 23

Appendix G-Glossary of Terms...................................................................................................... 25

1

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Introduction

Transition Plan Need and PurposeThe Americans with Disabilities Act (ADA)/ enacted on Juiy 26, 1990, is a dvj! rights !aw

prohibiting discrimination against individuals on the basis of disabiiity. ADA consists of five titles

outiining protections In the foiiowing areas:

1. Employment

2. State and local government services

3. Public accommodations

4. Telecommunications

5. Miscellaneous Provisions

Title II of ADA pertains to the programs/ activities and services public entities provide. As a

provider of pubiic transportation services and programs/ City of Fairmont must comply with this

section of the Act as it specificaily applies to public service agencies. Titie II of ADA provides that/

"...no qualified individual with a disability shal!, by reason of such disability, be excluded from

participation in or be denied the benefits of the services, programs/ or activities of a public entity,

or be subjected to discrimination by any such entity/' (42 USC.Sec. 12132; 28 CFR. Sec.35.130}

As required by Title II of ADA, 28 CFR. Part 35 Sec. 35.105 and Sec. 35.150, the City of Fairmont

has conducted a seif-evaiuation of its facilities within public rights of way and has developed this

Transition Plan detailing how the organization will ensure that all of those faciiities are accessible

to all individuals.

ADA and its Relationship to Other LawsTitle II of ADA is companion legislation to two previous federal statutes and regulations: the

Architectural Barriers Acts of 1968 and Section 504 of the Rehabilitation Act of 1973.

The Architectural Barriers Act of 1968 is a Federal law that requires facilities designed, built/

altered or leased with Federal funds to be accessible. The Architectural Barriers Act marks one of

the first efforts to ensure access to the built environment.

Section 504 of the Rehabilitation Act of 1973 isa Federal law that protects quaiified individuals

from discrimination based on their disabiiity. The nondiscrimination requirements of the law

apply to employers and organizations that receive financial assistance from any Federal

department or agency. Title li of ADA extended this coverage to all state and focal government

entities, regardless of whether they receive federal funding or not.

9.

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Agency Requirements

Under Title II, CityofFairmont must meet these general requirements:

• Must operate their programs so that/ when viewed in their entirety, the programs are

accessible to and useabie by individuals with disabilities (28 C.F.R. Sec. 35.150).

• May not refuse to allow a person with a disability to participate in a service, program or

activity simply because the person has 3 disability (28 C.F.R. Sec. 35.130 (a).

• Must make reasonable modifications in policies, practices and procedures that deny equal

access to individuals with disabiiities unless a fundamental alteration in the program

would resuit (28 C.F.R. Sec. 35.130(b) (7).

• May not provide services or benefits to individuals with disabilities through programs that

are separate or different unless the separate or different measures are necessary to

ensure that benefits and services are equally effective (28 C.F.R. Sec. 35.130{b)(iv) & fd).

• Must take appropriate steps to ensure that communications with applicants/ participants

and members of the public with disabilities are as effective as communications with

others (29 C.F.R. Sec. 35.160(a).

• Must designate at ieast one responsible employee to coordinate ADA compliance [28 CFR

Sec. 35.107(a)]. This person is often referred to as the "ADA Coordinator." The public

entity must provide the ADA coordinator's name/ office address/ and telephone number

to ail interested individuals [28 CFR Sec. 35.107(a)1.

• Must provide notice of ADA requirements. All public entities, regardless of size/ must

provide information about the rights and protections of Title II to applicants, participants/

beneficiaries, employees, and other interested persons [28 CFR Sec. 35,106]. The notice

must include the identification of the employee serving as the ADA coordinator and must

provide this information on an ongoing basis [28 CFR Sec. 104.8{a)].

• Must establish a grievance procedure. Public entities must adopt and publish grievance

procedures providing for prompt and equitabie resolution of complaints [28 CFR Sec.

35.107fb)1. This requirement provides for a timeJy resolution of a!! problems or conflicts

related to ADA compliance before they escalate to litigation and/or the federal complaint

process.

This document has been created to specifically cover accessibility within the public rights of

way and does not include information on City of Fairmont programs/ practices/ or building

facilities not related to public rights of way.

1C.

SeIf-Evaluation

The City of Fairmont is required, under Title II of the Americans with Disabilities Act (ADA)and

28CFR35.105/ to perform a seif-evaiuation of its current transportation infrastructure policies,

practices, and programs. This self-evaiuation will identify what policies and practices impact

accessibility and examine how the City of Fairmont implements these policies. The goal of the

self-evaiuation Is to verify that, In implementing the City's policies and practices/ the department

is providing accessibility and not adversely affecting the fuli participation of individuals with

disabilities.

The self-evaluation also examines the condition of the City's Pedestrian Circuiation

Route/Pedestrian Access Route) (PCR/PAR) and identifies potential need for PCR/PAR

infrastructure improvements. This will include the sidewalks, curb ramps/ bicyde/pedestrian

trails/ traffic control signals and transit facilities that are located within the City rights of way. Any

barriers to accessibility identified in the self-evaluation and the remedy to the identified barrier

are set out in this transition plan.

In the summer of 2017 the City conducted an inventory of pedestrian facilities within its public

right of way consisting of the evaluation of the foilowing facilities:

• 52 miles of sidewalks

• 1189 curb ramps

• 5 miles of traits

• 12 Traffic control signals

A detailed evaluation on how these facilities relate to ADA standards is found in Appendix A and

will be updated periodically.

//.

Policies and Practices

Since the adoption of the ADA/ the City of Fairmont has striven to provide accessible pedestrian

features as part of the City's capital improvement projects. As additional information was made

available as to the methods of providing accessible pedestrian features/ the City updated their

procedures to accommodate these methods. The City of Fairmont continues to improve

accessibiiity through its street improvement program. During each project the city has installed

new pedestrian facilities that meet ADA guidelines. Example of such projects in the following:

Margaret Street Reconstruction 2017: This project included the construction of a new ADA

accessibie pedestrian trail and pedestrian ramps connecting to existing sidewalks and trails.

10th and 11th Street Reconstruction 2017: This project included all new ADA accessible sidewalk

and pedestrian ramps.

Whitetail Ridge Construction 2016: The City constructed a new residential development and

induded new ADA accessibie sidewalks/ trails/ and pedestrian ramps

Albion Avenue Reconstruction 2014: This project included new ADA accessible pedestrian ramps/

and APS push bottom stations at the intersection of Albion Avenue and Lair Road.

Fairmont's goal is to continue to provide accessible pedestrian design features as part of the City

capita! improvement projects. The City has established ADA design standards and procedures as

listed in Appendix F. These standards and procedures will be kept up to date with nationwide

and local best management practices.

The City will consider and respond to all accessibility improvement requests. Ail accessibiiity

improvements that have been deemed reasonable wil! be scheduled consistent with

transportation priorities. The City will coordinate with external agencies to ensure that a!l new or

altered pedestrian facilities within the City jurisdiction are ADA compliant to the maximum extent

feasible.

Maintenance of pedestrian faciiities within the public right of way will continue to follow the

policies set forth by the City. The City will evaluate and upgrade pedestrian facilities as necessary

on any project that requires more repair than just patching.

Requests for accessibility improvements can be submitted to the Public Right-of-Way ADA

Implementation Coordinator. Contact information for the Public Right-of-Way ADA

implementation Coordinator is located in Appendix E.

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Improvement Schedule

The City of Fairmont has identified specific locations as priority areas for planned accessibility

improvement projects. These areas have been selected due to their proximity to specific land

uses such as schools, government offices and medical facilities, as we!! as from the receipt of

public comments. The priority areas as identified in the 2017 seif-evaiuation are as follows:

• Near Schools

• Near Public Buildings

• Downtown Area

• Areas where public input is received

Additional priority will be given to any location where an improvement project or alteration was

constructed after January 26,1991, and accessibility features were omitted.

External Agency Coordination

Many other agencies are responsible for pedestrian faciiities within the jurisdiction of City of

Fairmont. The City wiii coordinate with those agencies to track and assist in the facilitation of the

elimination of accessibility barriers along their routes.

ScheduleThe City of Fairmont has set the following schedule goais for improving the accessibility of its

pedestrian facilities within the City jurisdiction:

(Adjust for specific agency goals here/ below is one example)

• After 5 years/100% of accessibility features that were constructed after January 26,1991,

wouid be ADA compliant.

• After 10 years, 80% of accessibiiity features within the priority areas identified by

City/County staff would be ADA compliant.

• After 20 years/ 80% of accessibility features within the jurisdiction of City/County would

be ADA compliant

ADA CoordinatorIn accordance with 28 CFR 35.107(a)/the City of Fairmont has identified an ADA Title II

Coordinator to oversee the City policies and procedures. Contact information for this individual

is located in Appendix E.

13.

Implementation Schedule

MethodologyCity of FaErmont will utilize two methods for upgrading pedestrian facilities to the current ADA

standards. The first and most comprehensive of the two methods are the scheduled street and

utility improvement projects. All pedestrian facilities impacted by these projects will be upgraded

to current ADA accessibility standards. The second method is the stand alone sidewalk and ADA

accessibility improvement project. These projects wiii be incorporated into the Capital

improvement Program (CIP) on a case by case basis as determined by City of Fairmont staff.

Public OutreachCity of Fairmont recognizes that public participation is an important component in the

development of this document. Input from the community has been gathered and used to help

define priority areas for improvements within the jurisdiction of the City of Fairmont.

Public outreach for the creation of this document consisted of the foilowing activities:

The City wi!l provide an opportunity for interested persons/ inciuding individuais with disabilities

or organizations representing such individuals/ to comment on the seif-evaluation and Transition

Plan process.Adraftcopy of the Transition Plan will be availabietothe public online at the City's

webpage/ www.fairmont.org "ADA Transition Plan." A draft copy of the transition plan was sent

to known organizations that serve people with disabilities in the City of Fairmont

Fairmont Organizations

REM HeartlandSTEP/ Inc.

SMILESCommunity Options and Resources (COR)

A draftcopyofthe plan was presented to the Fainnont Human Rights Commission and shared

with others like the State Council on Disability and Martin County. The Transition Pian, a iist of

interested persons consulted, and a description of any modifications made to any policies,practices and programs must be maintained on file and available to the public for at least three

years following the completion of the seif-evaluation.

This document was also available for public comment. A summary of comments received and

detailed information regarding the public outreach activities are located in Appendix C.

/^.

Grievance ProcedureUnder the Americans with Disabilities Act, each agency is required to publish its responsibilities in

regards to the ADA. A draft of this public notice is provided in Appendix D. !f users of the City of

Fairmont fadHties and services believe the City has not provided reasonable accommodation,

they have the right to file a grievance.

!n accordance with 28 CFR 35.107(b)/ the City has developed a grievance procedure for the

purpose of the prompt and equitable resolution of citizens' complaints, concerns/ comments, and

other grievances. This grievance procedure is outlined in Appendix D.

Monitor the ProgressThis document will continue to be updated as conditions within the City evolve. The appendices

in this document wi!i be updated periodically/ while the main body of the document will be

updated in (short term period 3-5 years) with a future update schedule to be developed at that

time. With each main body update/ a public comment period will be established to continue the

public outreach.

IS.

Appendices

A,

B.

c.

D.

E.

F.

G.

SeIf-Evaluation Results

Schedule/Budget Information

Public Outreach

Grievance Procedure

Contact Information

Agency ADA Design Standards and Procedures

Glossary of Terms

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[•itttiwa*]

This Initial self-evaluation of pedestrian facilities yieided the following resuits:

SIDEWALKS

TRAILS

CURB RAMPS

INTERSECTION W/SIGNALS

Slope 2% or Less

Siope Greater 2%

Siope Unknown

Slope 2% or Less

Slope Greater 2%

Siope Unknown

Trail Ramp

Sidewalk Curb Ramp

Curb Ramp Nonexistent

Curb Ramp W/ Truncated Domes

Curb Ramp W/0 Truncated Domes

Curb Ramps in Compliance

Traffic Signals (City legs)

Intersection W/ Curb Ramps

Intersection W/0 Curb Ramps

intersections In Compliance

Signalized Intersection W/APS

52 Miles

60%25%15%

5 Miles

80%10%10%

108940

1049254471324185

123311

177

24%45%31%18%

92%8%

58%58%

10

,-7.

Appendix B - Schedule/Budget Information

Unit Prices

Construction costs for upgrading facilities can vary depending on each individual improvement

and conditions of each site. Costs can also vary on the type and size of project the improvements

are associated with. Listed beiow are representative 2018 costs for some typical accessibility

improvements based on if the improvements are included as part of a retrofit type project/ or as

part of a larger comprehensive capital improvement project.

intersection corner ADA improvement retrofit: +/- $5000 per comer

Intersection corner ADA improvement as part of adjacent capital project: +/- $1,800 per corner

Traffic control signai APS upgrade retrofit: +/-$ 18/000

Traffic control signal APS upgrade as part of full traffic controi signa! instailation: +,-$12/000

Sidewalk / Trail ADA improvement retrofit: +/- $6.00 per SF

Sidewalk/Trail ADA improvement as part of adjacent capital project: +,-$4.25 per SF

Priority Areas

Based on the results of the self-evaluation/ the estimate costs associated with eliminating

accessibility barriers within the targeted priority areas is as foiiows:

• NearSchoois

• Near Public Buiidings

• Downtown Area

< Public Input

$390,000

$655,000

$435,000

Unknown

Entire Jurisdiction

Based on the results of the seif-evaiuation/ the estimate costs associated with providing ADA

accessibility within the entire jurisdiction is $6.6 miilion. This amount signifies a significant

investment that the City of Fairmont is committed to making in the upcoming years. A systematic

approach to providing accessibility wili be taken in order to absorb the cost into the City of

Fairmont budget for improvements to the public right of way.

11

/?.

Appendix C ~ Public OutreachA draft of the proposed transition plan was sent to the foiiowing organizations serving people

with disabilities:

• REM Heartland

• STEP/ Inc.

• SMILES• COR: Community Options and Resources

A draft copy of the plan was presented to the Faimnont Human Rights Commission and shared

with others like the State Councii on Disability and Martin County.

A draft copy of the p!an has been made available on the City website for interested parties to

review.

A draft copy of the plan was shared with the City Council on May 15th, 2018

The p!an will be available at Fairmont City Hall for public use.

12

,9.

Appendix D - Grievance ProcedureAs part of the ADA requirements the City/County has posted the following notice outlining its

ADA requirements:

In accordance with the requirements oftJtie II of the Americans with Disabilities Act of 1990, the

City of Fairmont wil! not discriminate against qualified individuals with disabiiities on the basis of

disability in City services, programs/ or activities.

Employment: The City does not discriminate on the basis of disability in its hiring or employment

practices and complies with a!! regulations promulgated by the U.S. Equal Empioyment

Opportunity Commission under title I of the Americans with Disabilities Act (ADA).

Effective Communication: The City will generally, upon request, provide appropriate aids and

services leading to effective communication for qualified persons with disabilities so they can

participate equally in the City programs/ services/ and activities, including qualified sign language

interpreters, documents in Braille/ and other ways of making information and communications

accessible to people who have speech/ hearing, or vision impairments.

Modifications to Policies and Procedures: The City will make ali reasonable modifications to

policies and programs to ensure that people with disabilities have an equa! opportunity to enjoy

all City programs, services/ and activities. For example, individuais with service animais are

welcomed in City offices/ even where pets are generally prohibited.

Anyone who requires an auxiliary aid or service for effective communication/ or a modification of

policies or procedures to participate in a City program/ service, or activity, should contact the

office of ADA Coordinator as soon as possible but no later than 48 hours before the scheduled

event.

The ADA does not require the City to take any action that would fundamentally alter the nature

of its programs or services, or impose an undue financia! or administrative burden.

The City will not place a surcharge on a particular individual with a disability or any group of

individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable

modifications of policy/ such as retrieving items from locations that are open to the public but are

not accessibie to persons who use wheelchairs.

13

^0.

£l8?JIGRRiIIMi!8a^1 fSSjtSSISffSQ

City of Fairmont

Grievance Procedure under

the Americans with Disabilities Act

This Grievance Procedure is established to meet the requirements of the Americans with

Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a complaint alleging

discrimination on the basis of disability En the provision of services/ activities/ programs, or

benefits by the City of Fairmont The City's Personnel Policy governs employment-related

complaints of disability discrimination.

The complaint should be in writing and contain information about the aiieged discrimination such

as name, address, phone number of complainant and location/ date, and description of the

problem. Alternative means of filing complaints, such as personal interviews or a tape recording

of the complaint/will be made available for persons with disabilities upon request.

The complaint should be submitted by the grievant and/or his/her designee as soon as possible

but no later than 60 calendar days after the alleged violation to:

Troy Nemmers

Public Works Dlrector/CEty Engineer and ADA Coordinator

100 Downtown Plaza

Fairmont, MN 56031507-238-3942

[email protected]

Within 15 calendar days after receipt of the complaint/ Troy Nemmers or his designee wil! meet

with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar

days of the meeting, Troy Nemmers orhisdesigneewiil respond in writing/ and where

appropriate/ in a format accessible to the complainant/ such as large print/ Braille/ or audio tape.

The response will explain the position of the City of Fairmont and offer options for substantive

resoiution of the complaint.

if the response by Troy Nemmers or his designee does not satisfactorily resolve the issue, the

compiainant and/or his/her designee may appeal the decision within 15 calendar days after

receipt of the response to the City Administrator or his designee.

Within 15 calendar days after receipt of the appeal/ the City Administrator or his designeewill

meet with the complainant to discuss the complaint and possible resolutions. Within 15 calendar

days after the meeting, the City Administrator or his designee will respond in writing/ and, where

appropriate/ in a format accessible to the complainant/ with a final resolution of the complaint.

14

At-

All written complaints received by Troy Nemmers or his designee, appeals to the City

Administrator or his designee/ and responses from these two offices will be retained by the City

of Fairmont for at least three years.

15

City of Fairmont Grievance Procedure

Those wishing to file a forma! written grievance with C may do so by one of the following

methods:

Internet

Visit the City of Fairmont website www.fairmont.org and click the "ADA" iink under Public Works

to download an ADA Grievance Form. This form can be submitted to the ADA Coordinator via

email as listed in the contact information. A copy of The ADA Grievance Form is included in this

Appendix.

Teje phone

Contact the pertinent City staff person listed in the contact information section of Appendix E to

submit an ora! grievance. The staff person will utilize the Internet method above to submit the

grievance on behalf of the person filing the grievance.

Pap e r_S ubmlttai

Contact the pertinent City staff person listed in the contact information section of Appendix E to

request a paper copy of the city's grievance form, complete the form/ and submit it to the ADA

Coordinator. A staff person will utilize the Internet method above to submit the grievance on

behalf of the person filing the grievance.

The ADA Grievance Form will ask for the following information:

The name/ address, telephone number/ and email address for the person filing the grievance

The name, address, telephone number, and email address for the person alleging an ADA

vioiation (if different than the person filing the grievance)

A description and location of the alleged violation and the nature of a remedy sought/ if known

by the compiainant.

If the complainant has filed the same complaint or grievance with the United States Department

of Justice (DOJ)/ another federal or state dvii rights agency, a court, or others/ the name of the

agency or court where the complainant filed it and the filing date.

The City wiil acknowledge receipt of the grievance to the complainant within 10 working days of

its submittal. City will also provide to the complainant within 10 working days of its submittal; 1)

a response or resolution to the grievance or; 2) information on when the complainant can expect

a response or resolution to the grievance.

16

If the grievance filed does not concern a City of Fairmont facility/ the City will work with the

complainant to contact the agency that has Jurisdiction.

3. Within 60 caiendar days of receipt/ a City of Fairmont staff person wii! conduct an investigation

necessary to determine the validity of the alleged vioiation. As a part of the investigation/ the

staff person would conduct an engineering study to help determine the City's response. The staff

person wili take advantage of department resources and use engineering judgment/ data

coliected/ and any information submitted by the resident to develop a conclusion. A staff person

wi!l be avaiiabie to meet with the complainant to discuss the matter as a part of the investigation

and resolution of the matter. The City wili document each resolution of a filed grievance and

retain such documentation in the department's ADA Grievance File for a period of seven years.

The City will consider all specific grievances within its particular context or setting. Furthermore/

the City wiH consider many varying circumstances including: 1) the nature of the access to

services, programs, or facilities at issue; 2} the specific nature of the disability; 3) the essential

eligibility requirements for participation; 4} the health and safety of others: and 5) the degree to

which an accommodation wouict constitute a fundamental alteration to the program/ service/ or

facility, or cause an undue hardship to the City of Fairmont.

Accordingly/ the resolution by the City of Fainnont of any one grievance does not constitute a

precedent upon which the county is bound or upon which other complaining parties may reiy.

File Maintenance

The City of Fairmont shali maintain ADA grievance files for a period of seven years.

Complaints of Titie 11 violations may also be filed with the DOJ within 180 days of the date of

discrimination, in certain situations/ cases may be referred to a mediation program sponsored by

the Department of Justice (DOJ). The DOJ may bring a lawsuit where it has investigated a matter

and has been unable to resolve violations.

For more information, contact:

U.S. Department of Justice

Civil Rights Division

950 Pennsylvania Avenue, N.W.

Disability Rights Section " IMYAV

Washington/ D.C. 20530

www.ada.gov

(800) 514-0301 (voice "toll free)

(800) 514-0383 QTY)

17

M.

Title II may also be enforced through private lawsuits En Federal court, it is not necessary to fiie a

complaint with the DOJ or any other Federal agency/ or to receive a "right-to-sue" letter/ before

going to court.

18

^.

KI»7.iBN;yj^HIIM^Bflyj — IWHWKUV1

Title II of the Americans with Disabilities

Act Section 504 of the Rehabilitation Act of

1973 Discrimination Complaint Form

Instructions: Please fill out this form completeiy, in black ink or type.

Sign and return to the ADA Coordinator:

Mail: Troy Nemmers Public Works DErector/City Engineer100 Downtown Plaza

Fairmont, MN 56031

Email:tnemmers@fairmontorfi

Complainant:,

Address:

City, State and Zip Code:,

Telephone:,

Home:

Business:

Person Discriminated Against (if other than the complainant):

Address:

City, State, and Zip Code:,

Telephone: Home:, Business:

Government, or organization, or institution which you believe has discriminated:

Name:

Address:

County:_

City, State and Zip Code:

Telephone Number:

19

^.

When did the discrimination occur? Date:

Describe the acts of discrimination providing the name(s) where possible of the individuals

who discriminated (use space on page 3 if necessary):

Have efforts been made to resolve this complaint through the internal grievance procedure of

the government, organization, or institution?

Yes No

If yes: what is the status of the grievance?

Has the complaint been filed with another bureau of the Department of Justice or any

other Federal, State, or local civil rights agency or court?

Yes No

If yes:

Agency or Court:,

Contact Person:

Address:

City/ State, and Zip Code:

Telephone Number:

20

^7.

fSS)1

11 mil

Date Filed:

Do you intend to file with another agency or court? Yes_No_

Agency or Court

Address:

City, State and Zip Code:

Telephone Number:

Additional space for answers:

Signature:

Date:

21

A3.

Appendix E - Contact Information

Name:

Address:

Troy Nemmers, P.E. Public Works Director/Clty Engineer

100 Downtown Plaza

Fairmont, MM 56031

Phone: 507-238-3942

Fax: 507-238-9469

E-mail: [email protected]

Name:

Address:

^ht of Ways ADA Implementation CoordinatorTroy Nemmers, P.E. Public Works Director/City Engineer

100 Downtown Piaza

Fairmont, MN 56031

Phone: 507-238-3942

Fax: 507-238-9469

E-mail: [email protected]

22

^9.

Appendix F - Agency ADA Design Standards and Procedures

intersection Corners

Curb ramps or biended transitions wiil attempt to be constructed or upgraded to achieve

compiiance within ati capital improvement projects. There may be limitations which make it

technically infeasible for an intersection corner to achieve fuli accessibiiity within the scope of

any project. Those limitations will be noted and those intersection comers wiil remain on the

transition plan. As future projects or opportunities arise/ those intersection comers shall

continue to be incorporated into future work. Regardless on iffuli compliance can be achieved or

not/ each intersection comer shaii be made as compliant as possible in accordance with the

judgment of City staff.

Sidewalks / Trails

Sidewalks and trails wil! attempt to be constructed or upgraded to achieve compliance within all

capital improvement projects. There may be limitations which make it technically infeasible for

segments of sidewaiks or trails to achieve full accessibility within the scope of any project. Those

limitations wiil be noted and those segments will remain on the transition plan. As future

projects or opportunities arise/ those segments shail continue to be incorporated into future

work. Regardless on if full compliance can be achieved or not/ every sidewalk or trail shali be

made as compliant as possible En accordance with the Judgment of City staff.

Traffic Control Signals

Traffic control signals will attempt to be constructed or upgraded to achieve compliance within all

capital improvement projects. There may be limitations which make it technically infeasible for

individuai traffic control signal locations to achieve full accessibility within the scope of any

project. Those limitations will be noted and those locations will remain on the transition pian. As

future projects or opportunities arise/ those locations shali continue to be incorporated into

future work. Regardless on If full compiiance can be achieved or not, each traffic signal control

location shall be made as compliant as possible in accordance with the judgment of City staff.

Other Transit Facilities

Additional transit facilities are present within the limits of the City of Fairmont. Those facilities

fall under the jurisdiction of Prairie Lakes Transit. The City of Fairmont will work with Prairie Lakes

Transit to ensure that those facilities meet afl appropriate accessibility standards.

Other policies, practices and programs

Policies, practices and programs not identified in this document will follow the applicable ADA

standards.

23

so.

TheCJtyofFairmonthasPROWAG, as adopted by the Minnesota Department of Transportation

(MnDOT)/ as its design standard. A copy of this document is included in the following pages of

this appendix.

24

J/.

Appendix G - Glossary of Terms

ABA: See Architectural Barriers Act.

ADA: See Americans with Disabilities Act.

ADA Transition Plan: Mn/DOTs transportation system plan that identifies accessibility needs/ the

process to fully integrate accessibiiity improvements into the Statewide Transportation

Improvement Program (STIP)/ and ensures aii transportation facilities/ services/ programs, and

activities are accessible to all individuals.

ADAAG: See Americans with Disabilities Act Accessibiiity Guidelines.

Accessible: A facility that provides access to people with disabilities using the design

requirements of the ADA.

Accessible Pedestrian Signal (APS): A device that communicates information about the WALK

phase in audible and vibrotactiie formats.

Alteration: A change to a facility in the public right-of-way that affects or could affect access/

circuiation/ or use. An alteration must not decrease or have the effect of decreasing the

accessibility of a facility or an accessible connection to an adjacent building or site.

Americans with Disabilities Act (ADA): The Americans with Disabilities Act; Civii rights legislation

passed in 1990 and effective July 1992. The ADA sets design guidelines for accessibility to public

facilities, induding sidewalks and trails/ by individuals with disabilities.

Americans with Disabilities Act Accessibility Guidelines (ADAAG): contains scoping and technical

requirements for accessibility to buildings and public facilities by individuals with disabilities

under the Americans with Disabilities Act (ADA) of 1990.

APS: See Accessible Pedestrian Signal.

Architectural Barriers Act (ABA): Federal law that requires facilities designed, built/ altered or

leased with Federal funds to be accessible. The Architectural Barriers Act marks one of the first

efforts to ensure access to the built environment.

Capital Improvement Program (CIP): The CIP for the Transportation Department includes an

annual capital budget and a five-year plan for funding the new construction and reconstruction

projects on the county's transportation system.

25

J^.

&11 IIESffi mSBB B

f-^ '.ssssSii, ^

[i

^^'^

Detectable Warning: A surface feature oftruncated domes/ built in or applied tothewaiking

surface to indicate an upcoming change from pedestrian to vehicular way.

DOJ: See United States Department of Justice

Federal Highway Administration (FHWA): A branch of the US Department of Transportation that

administers the federal-aid Highway Program/ providing financiai assistance to states to construct

and improve highways/ urban and rural roads, and bridges.

FHWA: See Federal Highway Administration

Pedestrian Access Route (PAR): A continuous and unobstructed waikway within a pedestrian

circulation path that provides accessibility.

Pedestrian Circulation Route (PCR): A prepared exterior or interior way of passage provided for

pedestrian travel.

PROWAG: An acronym for the Guidelines for Accessible Public Rights-of-Way issued in 2005 by

the U. S. Access Board. This guidance addresses roadway design practices/ slope, and terrain

related to pedestrian access to walkways and streets/ including crosswalks, curb ramps, street

furnishings, pedestrian signais/ parking, and other components of public rights-of-way.

Right of Way: A general term denoting land, property/ or interest therein/ usually in a strip/

acquired for the network of streets/ sidewaiks, and trails creating public pedestrian access within

a public entity's jurisdictionai limits.

Section 504: The section of the Rehabilitation Act that prohibits discrimination by any program or

activity conducted by the federal government.

Uniform Accessibility Standards (UFAS): Accessibility standards that aii federal agencies are

required to meet; includes scoping and technical specifications.

United States Access Board: An independent federal agency that develops and maintains design

criteria for buildings and other improvements/ transit vehicles/ telecommunications equipment,

and electronic and information technology. It also enforces accessibility standards that cover

federally funded facilities.

United States Department of Justice (DOJ): The United States Department of Justice (often

referred to as the Justice Department or DOJ), is the United States federal executive department

responsible for the enforcement of the iaw and administration of justice.

26

.33.



SUBJECT: Application for Premises Gambling Permit

REVIEWED BY: Mike Humpal, CEcD, City Administrator,


13.1




COUNCIL LIAISON:

TYPE OF ACTION:

Motion (Voice Vote)

Ordinance 1 Reading(Introduction only)Ordinance 2nd Reading(Roll call)

x Resolution (Roll Call)Set Public Hearing (Motion)


Discussion

Information Only



Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: The Fairmont Youth Hockey Association will be applying to the State ofMinnesota Gambling Enforcement Division for a Premises Permit to conduct charitable

gambling at Shenanigans Cheer & Chow located at 115 East Third Street in the City ofFairmontThe State requires City Council approval by resolution.

MOTION: To approve Resolution No. 2018-35

VOTE REQUIRED: Simple majority - Roll call

ATTACHMENTS:1. Application2. Resolution No. 2018-35

Council Action:

s4.

Date:

MINNESOTA LAWFUL GAMBLING

LG214 Premises Permit Application6/15 Page 1 of 2

Annual Fee $150 (NON-REFUNDABLE)

REQUIRED ATTACHMENTS TO LG214

1. If the premises is leased/ attach a copy of your lease. Use LG21S Mail the application and required attachments to:

Lease for Lawful Gambling Activity. Minnesota Gambling Control Board

2. $150 annual premises permit fee/ for each permit (non-refundable). ml westcountX Road B' suifce 30° southMake check payable feo'"Sitate of "Minnesota." l ' ' Rosevilte, MM 55113

Questions? Call 651-539-1900 and ask for Licensing.

ORGANIZATION INFORMATION

Organization Name: VAAY^QP^ ^^V-K V?UGk^ ftsSOC, License Number: O^W

Chief Execufcive Officer (CEO) ^l \W^( Û-rr-^f Inc^ ' Daytime Phone:

, Manager: J-^J^Jd_ Daytime Phone: J^^W^7^^Gambiing Manager: Daytime Phone:

GAMBLING PREMISES INFORMATION

Current name of site where gambling will be conducted

List any previous names for this iocation:

: ShÂaniy-AS C^\u^- 4 ^^ •

Street address where premises is located: | \^ F, '"^{UY^ ^T-^^~(Do not use a P.O. box number or mailing address.)

City: OR Township:

ÛrNu)id-

County:

iW-4-^Zip Code:

S^DMDoes your organization own the building where the gambling will be conducted?

Yes ^j No If no^ attach LG215 Lease for Lawful Gambling Activity.

A lease is not required if only a raffle will be conducted.

Is any other organization conducting gambling at this site? Yes 2 No Don't know

Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi-zation or another permitted organization. Electronic games can only be conducted at a site where paper pull-tabs are played.

Has your organization previously conducted gambling afc this site? Yes K No Don't know

GAMBLING BANK ACCOUNT XNFORMATION; MUST BE IN MINNESOTA

Bank Name: "K^mV^ Â-w Bank Account Number:.

Bank Street Address: 6QL ^>. bW^^-h^6/^ Cifcv: VC<-\y"VYi^' State: MM Zip Code:

ALL TEMPORARY AND PERMANENT OFF-SITE STORAGE SPACES

Address (Do not use a P.O. box number):

c\ \0 & 4^ SV^_City:

Pi^WÂ-State: Zip Code:

MN 5'0?t^l

MM

MN

LG214 Premises Permit Application 6/15 Page 2 of 2

ACKNOWLEDGMENT BY LOCAL UNXT OF GOVERNMENTS APPROVAL BY RESOLUTION

CITY APPROVALfor a gambling premiseslocated within city limits

City Name:

Date Approved by City Council:

Resolution Number:(If none, attach meeting minutes.)

Signature of City Personnel;

Title: Date Signed:

Local unit of governmentmust sign.

COUNTY APPROVALfor a gambling premises

located in a township

County Name:

Date Approved by County Board:

Resolution Number:(If none, attach meeting minutes.)

Signature of County Personnel:

Title: Date Signed:

TOWNSHIP NAME;

Complete below only if required by the county.On behalf of the township, I acknowledge fchat the organization isapplying to conduct gambling activity within the township limits.(A township has no statutory authority to approve or deny an.application, per Minnesota Statutes 349.213, Subd.2.)

Print Township Name:

Signature of Township Officer:

Title: Date Signed:

ACKNOWLEDGMENT AND OATH

X. I hereby consent that local law enforcement officers/the Board or its agents, and fche commissioners ofrevenue or public safety and their agents may enterand inspect the premises.

2. The Board and its agenfcs/ and the commissioners ofrevenue and public safet/ and their agents, areauthorized to inspect the bank records of the gamblingaccount whenever necessary to fulfil! requirements ofcurrent gambling rules and !aw.

3. I have read this application and al! informationsubmitted to the Board is true, accurate, and compiefce.

4. Aii required information has been fully disclosed.

5. I am the chief executive officer of the organization.

^=—

6. I assume full responsibility for the fair and lawful operation ofall activities to be conducted.

7. I wil! famifiarize myself with the laws of Minnesota governinglawful gambling and rules of the Board and agree/ if licensed/to abide by those laws and rules, including amendments tothem.

8. Any changes in application information will be submitted to theBoard no later than ten days after the change has takeneffect.

9. I understand that failure to provide required information orproviding false or misleading information may result in thedenial or revocation of the license.

10. I understand the fee is non-refundable regardless of licenseapprovai/denia}.

//-^-/yrgnature of Chief Executive Officer (designee may not sign) Date

Data privacy notice: The information requested on thisform (and any attachments) will be used by theGambling Control Board (Board) to determine yourorganization's qualifications to be involved in tawfu!gambling acUvifcies in Minnesota. Your organization hasthe right to refuse to supply the information; however,if your organization refuses to supply this information,the Board may not: be able to determine yourorganization's qualificaHons and, as a consequence,may refuse to issue a permit. If your organizationsupplies the information requested/ the Board wili beable fco process your organization's application. Yourorganization's name and address will be public

information when received by the Board.All other information provided will beprivate data about your organjzation untilthe Board issues the permit. When theBoard issues the permit, all informationprovided wil! become public. If the Boarddoes not issue a permit, sii informaUonprovided remains private, with theexception of your organization's name andaddress which wi!! remain public. Privatedata about your organization are availableto: Board members. Board staff whosework requires access to the information;

Minnesota's Department of Public Safety,Attorney General, Commissioners ofAdministration, Minnesota Management &Budget, and Revenue; Legislative Auditor/national and international gamblingreguiatory agencies; anyone pursuant tocourt order; other individuals and agenciesspecifically authorized by state or federal (awto have access to the information; individualsand agencies for which law or legal orderauthorizes a new use or sharing ofInformaEion after this notice was given; andanyone with your written consent.

This form will be made available in altemaUve format/ i.e. large print, braille/ upon request.

An equal opportunity employer

J^.

RESOLUTION NO. 2018-35

STATE OF MINNESOTA)COUNTY OF MARTIN ) SSCITY OF FAIRMONT )

WHEREAS, the Fan'mont Youth Hockey Association has presented the City with a

Premises Permit Application for a charitable gambling permit at Shenanigans Cheer & Chow inthe City ofFairmont, Martin County, Minnesota, and;

WHEREAS, the Premises Permit Application appears to be acceptable in all respects.

NOW THEREFORE, BE IT RESOLVED, that the City ofFairmont approves thePremises Permit Application for a charitable gambling permit for the Fairmont Youth HockeyAssociation to conduct lawful gambling at Shenanigans Cheer & Chow in the City ofFairmont,

Martin County, Minnesota.

Motion by:Seconded by:All in favor:Opposed:Abstained:Absent:

PASSED, APPROVED AND ADOPTED this 26th day of November 2018.

Deborah J. Foster

Mayor

ATTEST:

Patricia J. Monsen

City Clerk

^.

CITY OF FAIRMONT—-AGENDA CONTROL SHEET-—AGENDA ITEM NO 14.1


SUBJECT: Petition for Vacation of a Portion of Geraldine Street

REVIEWED BY: Mike Humpal, CEcD, City Administrator /^



SUBJECT BACKGROUND: Troy Nemmers, City Engineer/Public Works Director


COUNCIL LIAISON:

TYPE OF ACTION:

Motion (Voice Vote)


(Introduction only)Ordinance 2lld Reading

(Roll call)

xResolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)

Discussion

Information Only



Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: At the City Council meeting held October 22, 2018, a public hearing wasscheduled for November 26, 2018 to consider the petitioned vacation of City owned property

located between 1001 and 923 Martin Street. The legal description for this piece of property wasnot received until November 13 . Two-weeks published notice is required prior to a public

hearing for a vacation of property. Because there was not adequate time for publication, the

public hearing on this matter needs to be rescheduled to December 10, 2018.

MOTION: To reset a public hearing for the vacation of City owned property located between

1001 and 923 Martin Street for December 10, 2018 at 5:30 p.m. and direct the City Clerk to mailand publish notice of the hearing.

VOTE REQUIRED: Simple majority

ATTACHMENTS:1.


^2.

CITY OF FAIRMONT—AGENDA CONTROL SHEET—-AGENDA ITEM NO. 15.1


SUBJECT: Introduction of New Faimiont Police Officer and Promotion Announcement

IREVIEWED BY: Mike Humpal, CEcD, City Administrator





COUNCIL LIAISON:

TYPE OF ACTION:

Motion (Voice Vote)

Ordinance 1 Reading(Introduction only)Ordinance 2nd Reading(Roll call)


xDiscussion

Information Only



Issuance

Denial

Approval


No action needed

No recommendation

STATEMENT: Chief Hunter will introduce new Patrol Officer Chelsea Yeager. OfficerYeager will be given her Oath of Office. Chief Hunter will also announce the promotion of

Captain Eric Tender.

MOTION: N/A

VOTE REQUIRED: N/A

ATTACHMENTS:1.

2.

3.


^°1.

CITY OF FAIRMONT—AGENDA CONTROL SHEET-—AGENDA ITEM NO. 15.2


SUBJECT: City Administrator Vacation Sell Back

REVIEWED BY: Mike Humpal, CEcD, City Administrato;- ^





COUNCIL LIAISON:

TYPE OF ACTION:

x Motion (Voice Vote)


(Introduction only)Ordinance 2nd Reading

(Roll call)

Resolution (Roll Call)Set Public Hearing (Motion)


Discussion

Information Only



Issuance

Denial

x Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: City Personnel Policy #39 allows the City Administrator to authorize the sellback of unused vacation for all employees except himself. The Council must approve for the

City Administrator. The City Administrator is asking the Council to approve the sell back of 40hours of unused vacation.

MOTION: To (approve or deny) the sell back of 40 hours of vacation by the CityAdministrator.


ATTACHMENTS:1.

2.

3.


^0.

CITY OF FAIRMONT—-AGENDA CONTROL SHEET-—AGENDA ITEM NO. 15.3


SUBJECT: Liability Insurance)

REVIEWED BY: Mike Humpal, CEcD, City Administrator,' [> •'

I/



SUBJECT BACKGROUND: Paul Hoye, Finance Director


COUNCIL LIAISON: None

TYPE OF ACTION:




(Roll call)




Discussion

Information Only



Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: The Council is annually required to determine whether or not they wish towaive the monetary limits on municipal tort liability established by Minnesota Statutes 466.04.

The City has historically opted to NOT waive these limits.

MOTION: To confirm that the City ofFaimiont does not waive the monetary limits on

municipal tort liability established by Minnesota Statutes 466.04.


ATTACHMENTS:1. Liability Coverage Waiver Form

2.


^

^LEAGUE OF"MINNESOTA

CITIES

CONNECTING & INNOVATINGSINCE 1913

LIABILITY COVERAGE - WAIVER FORM

Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT)must complete and return this form to L1MCIT before the member's effective date of coverage. Returncompleted form to your underwriter or email to Dstech(%lmc.or2.

The decision to waive or not waive the statutory tort limits must be made annually by themember's governing body, in consultation with its attorney if necessary.

Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limitsto the extent of the coverage purchased. The decision has the following effects:

• If the member does not waive the statutory tort limits, an individual claimant could recover no more than$500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a singleoccurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limitswould apply regardless of whether the member purchases the optional LMCIT excess liability coverage.

• If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimantcould recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits areonly waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is$2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits applywould also be limited to $2,000,000, regardless of the number of claimants.

• If the member waives the statutory tort limits andpurchases excess liability coverage, a single claimant couldpotentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover fora single occurrence to which the statutory tort limits apply would also be limited to the amount of coveragepurchased, regardless of the number of claimants.

Claims to which the statutory municipal tort limits do not apply are not affected by this decision.

LMCIT Member Name:. City of Fairmont

Check one:\7\ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by MJnn. Stat. §

466.04.

Q The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, tothe extent of the limits of the liability coverage obtained from LMCIT.

^ ^..^^ 1^/1., ^^^. November 26, 2018Date of member's governing body meeting: •"'-"•••"'-• ">

Signature:_^_Position:,145 UNIVER.SITY AVE. WESTST. PAUL, MM 55103-2044

PHONE: (651) 281-1200 FAX; (651) 281-1299TOLL FREE; (800) 925-1122 WEB: WWW.LMC.ORG

^.

CITY OF FAIRMONT—-AGENDA CONTROL SHEET—-AGENDA ITEM NO. 15.4


SUBJECT: Award Contract for Fairmont Municipal Airport MN S.P. A4601-54Airfield Pavement Rehabilitation

REVIEWED BY: Mike Humpal, CEcD, City Administrator ^



SUBJECT BACKGROUND: Troy Nemmers, PE, Director of Public Works/ City Engineer

INTRODUCED BY: Troy Nemmers, PE, Director of Public Works/ City Engineer

COUNCIL LIAISON: Councilor Cyphers

TYPE OF ACTION:

Motion (Voice Vote)

Ordinance 1st Reading(Introduction only)Ordinance 2nt! Reading

(Roll call)

x Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)

Discussion

Information Only


x City Staff x Board Commission Committee

Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: Bids for the Fairmont Municipal Airport MN S.P. A4601-54, AirfieldPavement Rehabilitation Project were opened at 11:00 a.m. on Thursday, October 11, 2018.Fahmer Asphalt Sealers, LLC ofEau Claire, Wisconsin, was the low bidder. KLJ recommends

that the City approve the base bid from Fahrner Asphalt Sealers in the amount of $224,535.00,

contingent upon receiving a state grant for the project. The Airport Board is recommending

approval.

MOTION: To adopt Resolution 2018-34.

VOTE REQUIRED: Simple majority - Roll call

ATTACHMENTS:1. Resolution 2018-342. Letter of Recommendation from KLJ, dated November 9, 2018

3.


4^

RESOLUTION NO. 2018-34

STATE OF MINNESOTA)COUNTY OF MARTIN ) SSCITY OF FAIRMONT )

RESOLUTION ACCEPTING BID

FAIRMONT MUNICIPAL AIRPORTMN S.P. A4601-54

AIRFIELD PAVEMENT REHABILITATION

WHEREAS, pursuant to an advertisement for bids for the improvement of the Fairmont

Airport Airfield Pavement Rehabilitation. Bids were received, opened and tabulated according to

law, and the following bids were received complying with the advertisement:

BIDDER

Fahrner Asphalt Sealers, LLC

Eau Claire, WI 54703

Roadway Services, Inc.

Fargo,ND58107

BASE BID

$224,535.00

$270,495.00

BASE BID + ALTERNATE

$231,747.93

$306,559.65

and,

WHEREAS, it appears that Fahmer Asphalt Sealers, LLC, is the lowest responsible bidder;

WHEREAS, based on the pricing received, it is favorable to award the base bid.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OFFAIRMONT, MINNESOTA:

1. The Mayor and Clerk are hereby authorized and directed to enter into the attachedcontract with Fahmer Asphalt Sealers, LLC in the name of the City ofFairmont for

the above referenced improvements according to the plans and specifications

therefore approved by the City Council and on file in the office of the City Clerk ata cost of $224,535.00, contingent upon receiving a state grant for the project.

2. The City Clerk is hereby authorized and directed to return forthwith to all biddersthe deposits made with their bids, except that the deposits of the successful bidderand the next lowest bidder shall be retained until a contract has been signed.

^

Motion by:Seconded by:All in favor:Opposed:Abstained:Absent:

ADOPTED by the City Council this 26th day of November 2018.

Deborah J. Foster, Mayor

ATTEST:


(SEAL)

V5.

4800 East 57th Street, Suite B

Sioux Falls, SD S7018-8627

605 271 4414

KUEMG.COM

November 9, 2018

Mr. Troy Nemmers, PE

City Engineer

CityofFairmont100 Downtown Piaza

Fairmont, MN 56031

Re: Letter of Recommendation - Airfield Pavement Rehabilitation

Mr. Nemmers:

Bids were opened at 11:00 a.m. on Thursday, October 11, 2018. Two bids were received; Fahrner

Asphalt Sealers, LLC and Roadway Services, inc. and no bids were rejected. Beiow is a summary of bids

received:

• Fahrner Asphalt Sealers ~ Fahrner was the apparent low bidder for the Base Bid and Alternate 1

at the time of bid opening with as read bid totais of $224/535.00 & $7,212.93 respectively. KLJ

performed a Preliminary Bid Review and found Fahrner's bid proposal appeared acceptable.

• Roadway Services - Roadway was the apparent second low bidder for the Base Bid and

Alternate 1 at the time of bid opening with as read bid totals of $270/495.00 & $36,064.65

respectively. KLJ performed a Preliminary Bid Review and found that Roadway's bid proposal

contained two irregularities as foilows: Qualifications of Bidder not submitted and Responsible

Contractor Verification and Certification of Compliance not submitted.

o Due to the Fahrner being the apparent low bidder for both the Base Bid and Alternate 1,

no further documentation was requested from Roadway.

• The signed bid tab is attached to this letter for full results.

MnDOT has stated that the Pavement Marking of Runway 2-20 will be accomplished through the

MnDOT Aeronautics Pavement Marking Program. Therefore, Alternate 1 should not be awarded.

Taking all information above into consideration, KLJ recommends award of the low bid for the Base Bid

to Fahrner Asphalt Seaiers. if the City of Fairmont agrees with this recommendation/ please execute one

of the following actions at an upcoming city council meeting:

• Approve award of Base Bid to Fahrner Asphalt Seaiers in the amount of $224,535.00, contingent

upon receiving a state grant for the project.

• Wait until a state grant offer is made for the project, then approve award of Base Bid to Fahrner

Asphalt Sealers in the amount of $224,535.00.

Once the City Council has approved the award and the state grant agreement has been offered/ we will

prepare the Notice of Award (NOA) for execution. The actual contracts will not be presented to the City

ENGINEERING, REiMAGINED

^.

Council until the NOA has been signed by the Contractor. The Contractor will then prepare their

payment and performance bonds, insurance certificates, and other appropriate documents for KLJ

review. If acceptable, KLJ will forward the contract package to the City of Fairmont for signatures.

Sincerely/

KLJ

Jake Braunagel/ PE

Project Manager

Enclosure(s): Bid Tabulation

Project #: 1805-01475ec: Lee Steinkamp, FRM

ENGINEERING, REfMAGINED

^7.

Item Description

Rehabilitate Airfield Pavement - Base B!d

1

2

3

4

5

6

7

8

Mobijjzation

Airside Traffic Control

Crack Sealing - Rout and Seal

Crack Sealing-Reseai

Large Crack Repsir (Hot Pour)

Asphalt Surface Treatment

Runway Friction Testing

Obliterate Pavement Marking

rehabilitate Airfield Pavement - Alternate 1

1 Runway and Taxlway Marking

TOTAL BID

BID TABULATION

Fairmont Municipal Airport

Rehabilitate Airfield Pavement

MNS.P.A4601-54 KU tii805-01475

Qty. | Unit

Engineer's Opinion ofConstruction Cast

Unit Cost Total Cost

1

1

51,000

37,000

4,000

24.700

1

2,000

LS.

L.S,

L.F.

L.F.

L,F.

S.Y.

LS.

S.F,

TOTAL BID-BASE B!D

$ 14,000.00

5,000.00

1.25

1.00

5,00

1,50

10,000.00

1,50

$ 14,000.00

5.000.00

63,750.00

37,000.00

20,000.00

37,050.00

10,000.00

3,000.00

$ 189,800.00

14.143 S.F.

TOTAL BID.ALTERNATE

$ 1.50 $ 21,214. SO

$ 21,214.50

SUIVIMARYOFBIDSTOTAL BID-BASE BID

TOTAL BID-ALTERNATE 1

-BASE BED + ALTERNATE I

$ 189,800.00

$ 21,214.50

$ 211,014.50

/""" y .^ .^"'"

^' ^ ///^'c.^. ..^^/ ^---'c--2.~^-—-~7°'

fro^ct Manager's Signature

True tabulations of bids received on;

Number of bids received:

Bids rejected:

Fahrner Asphalt Sealers, LLC

$

s

$$

$

$$

Unit Cost

25,000.00

10,000.00

1.18

1.55

4.67

1.55

12.000.00

1.52

0.51

October 11,2018

2

0

Total Cost

$ 25,000.00

10,000.00

60,180.00

57,350.00

18.680.00

38,285.00

12,000.00

3,040,00

224,533.00

$ 7,212.93

7,212.93

224,535.00

7,212>93

231,747.93

Corrections made due to mathematical errors in calculating costs.

$

$

$$

$$$

Roadway Seruices, inc.

Unit Cost

48,000,00

14,000.00

1.50

1.50

7,28

1.25

12,000.00

2.25

$

2.55 $

)/'7//n/:wklate

Total Cost

48,000,00

14,000,00

76,500.00

SS,500.00

29,120.00

30,875.00

12,000,00

4,500,00

270,495,()0

36,064.65

36,064.65

270,495.00

36,064.65

306,559.65

4^-



SUBJECT: Approval of Preliminary and Final Plat—Southern Plains Addition

REVIEWED BY: Mike Humpal, CEcD, City Administrator , „'-' 'u\


15.5

Petition Board Staff Council x Commission Committee



COUNCIL LIAISON:

TYPE OF ACTION:

x Motion (Voice Vote)Ordinance 1st Reading



Discussion

Information Only


City Staff Board x Commission Committee

Issuance

Denial

x Approval

Rejection

Authorization

No action needed

Norecommendation

STATEMENT: The Planmng Commission held a public hearing on November 13, 2018 to consider thePreliminary and Final Plat of Southern Plains Addition, Block 1 , Lot 1.

The Planning Commission finds the preliminary and final plat to be in conformance with the requirementsof Chapter 24 Subdivisions and recommends approval.

MOTION: To approve preliminary and final plat of Southern Plains Addition.


ATTACHMENTS:1. Preliminary and Final Plat2. Planning Commission Minutes" November 13,2018


^.

SOUTHERN PLAINSADDITION

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MINUTES OF THE FAIRMONT PLANNING COMMISSION

Regular MeetingNovember 13, 20185:30 p.m. City Hail Council Conference Room

Members present: lan Bents/ Ed Wiliett, Tom Lytie, Scott Unke and Margaret Dillard.Members absent: Jordan Lampman and Council Liaslon Tom Howkins.Others present: Ci+y Administrator Mike Humpai and Planner/Code Enforcement TechnicianMegan Boeck.

Chairman Bents called the meeting to order at 5:30 pm.

Agenda Approval: Motion by Dillard and second by Unke to approve the November 13,2018 meeting agenda as presented. Motion carried.

Minutes: Motion by Lytle and second by Ben+s to approve the October 2, 2018 meetingminutes with corrections. Motion carried.

NEW BUSINESSPublic Hearing—Preliminary and Final Plat Southern Plains Addition: Boeck stated thatSouthern Plains, 1200 N Park has submitted an dppiication for Major Subdivision to combinethree separate parcels into one lot—Block L Lot 1. Boeck also stated that the subdivision

meets all the requirements of Section 24-66 through 24-93 and that a public hearing wasposted in regard to the application.

Chairman Bents opened the hearing to the public.

An+hony Engesser, 1225 N Park/ questioned if Southern Plains had plans for expansion. Boeckstated that the proposed improvements were renovation oniy.

Motion by Unke and second by Lytie to close the hearing to the public. Motion by DEilardand second by Bents to approve the Preliminary and Final Plat of Southern Plains Addition aspresented. Motion carried.

OLD BUSINESSComprehensive Plan UpdateBoeck stated that data from the Goals/ VEsioning and Objectives worksheets were stiil beingcomplied and wiil be presented at the next Steering Committee meeting on Wednesday/November 28th. Boeck reminded the Board that the meeting is being held at SMEC/ Room112 at 6pm. Boeck also stated that staff Es looking to get more input on Soda! Pinpoint andthat they wili do a few Facebook posts and remind other community stakeholder groups toadd their input to that page.

Adjournment: Motion by Lytle and second by Willetf to cfdjourn the meeting at 5:50 pm.Motion carried.

^.

Respectfully submitted,

Megan BoeckPianner/Code Enforcement Technician

-r^.



SUBJECT: Request by David King, Owner of Royal Car Wash

REVIEWED BY: Mike Humpal, CEcD, City Administrator 7


Petition Board Staff Council Commission Committee

SUBJECT BACKGROUND: Troy Nemmers, P.E., City Engineer/Public Works Director


COUNCIL LIAISON:

TYPE OF ACTION:

Motion (Voice Vote)




xDiscussion

Information Only



Issuance

Denial

Approval


No action needed

No recommendation

STATEMENT: David King, owner of Royal Car Wash sent the City a letter requesting that thegravel portion of the frontage road between Adams Avenue and Spruce Street be closed to

traffic. This frontage road falls within MnDOT right-of-way and they have oversight of thissegment of road. MnDOT District 7 access committee evaluated the request and does notsupport the closure of this portion of the frontage road. City staff will monitor the dust levels

next summer and this street will be added to the list of streets that we review for dust control.

MOTION:

VOTE REQUIRED:

ATTACHMENTS:1. Letter from David King dated 08/20182.

3.


^

08/XX/2018

To:

City Administrator Mike HumpalCity Engineer Troy Nemmers

Honorable Mayor and City Council of the City ofFainnont

My name is David King and I own the Royal Car Wash located at the comer of Spruce St. and

Highway 15 S. I am writing regarding the gravel portion of the frontage road between AdamsAvenue and Spruce Street. My purpose for writing is to formally request long-term temporaryclosure of the gravel part of the frontage road that parallels the farmland until such time that the

land there is developed.

We get complaints frequently from our customers about the dust from that road settling on their

wet vehicles as that are using our car wash. The road is a frontage road that isn't highly traveledbut used as a short cut often enough to disrupt our business. This would not be a burden on the

public as Highway 15 is parallel. This would also relieve the city of year-round maintenance for

that small strip of road.

The owner of the farmland has been contacted and is agreeable as long as it can be reopened

upon suitable development. During fanning season, they access the land from a different

location. We are requesting a letter of support from the landowner.

We were informed that City Engineer Troy Nemmers needs to involve Minnesota DOT in this

effort and will need action of approval from the city council in order to engage MNDOT. I amasking that you approve this request as the first step in getting approval from MNDOT.

Thank yoj^,

"T-y.David KingOwner

Royal Car Wash

^€.



SUBJECT: Middle 9 Emergency Services Mutual Aid Agreement

REVIEWED BY: Mike Humpal, CEcD, City Administratoi/ J:


/




COUNCIL LIAISON:

TYPE OF ACTION:



(Introduction only)Ordinance 2 Reading(Roll call)


Discussion

Information Only



Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: After the Northrop fire, it was discovered that not all of the governmental units,

which are a part of the Middle 9 Emergency Services Mutual Aid Agreement had signed an

updated agreement. The attached agreement has been updated and all members are having the

agreement signed. The only change is under "Charges to the Requesting Party . The agreement

was changed from 24 hours to 48 hours.

MOTION: To authorize the Mayor and City Clerk to sign the updated Middle 9 EmergencyServices Mutual Aid Agreement


ATTACHMENTS:1. Middle 9 Emergency Services Mutual Aid Agreement


^.

MIDDLE 9 EMERGENCY SERVICESMUTUAL AID AGREEMENT

This Agreement, made and entered into by and between the following Governmental Units and

Fire Companies/Associations: Fairmont, Tmman, Welcome, Sherbum, Ceylon Fire, Ceylon,

Dunnell, Trimont, Granada, Northrup, Jackson, Alpha, Winnebago, Blue Earth, Lewisville and

Lewisville Area Volunteer Firefighters Company.

Purpose. This agreement is made pursuant to Minnesota Statutes 471.59 which authorizes the

joint and cooperative exercise of powers common to contracting parties. The intent of this

agreement is to make equipment, personnel and other resources available to political

subdivisions from other political subdivisions.

Definitions.

1. "Party" means a political subdivision and/or Township Fire Company.

2. "Requesting Official" means the person designated by a Party who is responsible

for requesting Assistance from other Parties.

3. "Requesting Party" means a party that requests assistance from other parties.

4. "Responding Official" means the person designated by a party who is responsible

to determine whether and to what extent that party should provide assistance to a

Requesting Party.

5. "Responding Party" means a party that provides assistance to a Requesting Party.

6. "Assistance" means (Check the type of assistance that will be provided):

a. Fire and/or emergency medical services

personnel and equipment

b. Law enforcement personnel and equipment

Procedure.

1. Request for assistance. Whenever, in the opinion of a Requesting Official, there is a

need for assistance from other parties, the Requesting Official may call upon the

Responding Official of any other party to furnish assistance.

<T7

2. Response to request. Upon the request for assistance from a Requesting Party, the

Responding Official may authorize and direct his/her party's personnel to provide

assistance to the Requesting Party. This decision will be made after considering the

needs of the responding party and the availability of resources.

3. Recall of Assistance. The Responding Official may at any time recall such assistance

when in his or her best judgment or by an order from the governing body of the

Responding Party, it is considered to be in the best interests of the Responding Party to

do so.

4. Command of Scene. The Requesting Party shall be in command of the mutual aid

scene. The personnel and equipment of the Responding Party shall be under the direction

and control of the Requesting Party until the Responding Official withdraws assistance.

Workers' compensation.

Each party shall be responsible for injuries or death of its own personnel. Each party will

maintain workers' compensation insurance or self-insurance coverage, covering its own

personnel while they are providing assistance pursuant to this agreement. Each party waives the

right to sue any other party for any workers' compensation benefits paid to its own employee or

volunteer or their dependants, even if the injuries were caused wholly or partially by the

negligence of any other party or its officers, employees, or volunteers.

Damage to equipment.Each party shall be responsible for damages to or loss of its own equipment. Each party waives

the right to sue any other party for any damages to or loss of its equipment, even if the damages

or losses were caused wholly or partially by the negligence of any other party or its officers,

employees, or volunteers.

Liability

1. For the purposes of the Minnesota Municipal Tort Liability Act (Minn Stat. 466), theemployees and officers of the Responding Party are deemed to be employees (as defined

in Minn. Stat 466.01, subdivision 6) of the Requesting Party.

2. The Requesting Party agrees to defend and indemnify the Responding Party against any

claims brought or actions filed against the Responding Party or any officer, employee, or

volunteer of the Responding Party for injury to, death of, or damage to the property of

any third person or persons, arising from the performance and provision of assistance in

responding to a request for assistance by the Requesting Party pursuant to this agreement.

J?.

Under no circumstances, however, shall a party be required to pay on behalf of itself and

other parties, any amounts in excess of the limits on liability established in Minnesota

Statutes Chapter 466 applicable to any one party. The limits of liability for some or all of

the parties may not be added together to determine the maximum amount of liability for

any party.

The intent of this subdivision is to impose on each Requesting Party a limited duty to

defend and indemnify a Responding Party for claims arising within the RequestingParty's Jurisdiction subject to the limits of liability under Minnesota Statutes Chapter

466. The purpose of creating this duty to defend and indemnify is to simplify the

defense of claims by eliminating conflicts among defendants, and to permit

liability claims against multiple defendants from a single occurrence to be defended by a

single attorney.

3. No party to this agreement nor any officer of any Party shall be liable to any other Party

or to any other person for failure of any party to furnish assistance to any other party, or

for recalling assistance, both as described in this agreement.

Charges to the Requesting Party.

Subd. 1. No charges will be levied by a Responding Party to this agreement for assistance

rendered to a Requesting Party under the terms of this agreement unless that assistance continues

for a period of more than 48 hours. If assistance provided under this agreement continues for

more than 48 hours, the Responding Party will submit to the Requesting Party an itemized bill

for the actual cost of any assistance provided after the initial 48 hour period, including salaries,

overtime, materials and supplies and other necessary expenses; and the Requesting Party will

reimburse the party providing the assistance for that amount.

Subd. 2. Such charges are not contingent upon the availability of federal or state government

funds.

Duration.

This agreement will be in force for a period of \ ^ years from the date of execution. Any

party may withdraw from this agreement upon thirty (30) days written notice to the other party or

parties to the agreement.

Execution.

Each party hereto has read, agreed to and executed this Mutual Aid Agreement on the date

indicated.

Date: _ CITY OF FAIRMONT

By.

Its Mayor

w.

CITY OF FAIRMONT-—AGENDA CONTROL SHEET—-AGENDA ITEM NO.


SUBJECT: FAA grant pre-application for T-I-Iangar project at the airport

REVIEWED BY: Mike Humpal, CEcD, City Administratpi^/\'


15.8


SUBJECT BACKGROUND: Troy Nemmers, P.E, Public Works Director/City Engineer


COUNCIL LIAISON: CouncUor Cyphers

TYPE OF ACTION:





Set Public Hearing(Motion)Hold Public Hearing(Motion to close)

Discussion

Information Only



Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: In preparation for the T-I-Iangar construction project at the airport, the FAA

requires the City to complete the Airport Grant Pre-application Checklist as part of the grant

request process. Staff is requesting approval for the Mayor to sign the pre-application.

MOTION: To authorize the Mayor to sign the Airport Grant Pre-appUcation Checklist for thenew T-Hangar at the airport.


ATTACHMENTS:1. 2019FAAGrantPre-application

2.

3.

^^^^*^^?it^^*4:*^^^^^*********^:**^********^*:{;**4:**;t;;i;;i;;f:;i;;i<;t<;i<;it*;tt;f<**;i<****:i:***:i:**;f;****


u

FAADakota-lVlinnesota Airports District Office

Airport Grant PreApplication Checklist

(COMPLETE ONE CHECKLIST PER GRANT)

AErportName: Fairmont Municipal Airport Date Prepared: 11/15/2018

SAM CAGE code #; 48TR5 SAM Expiration Date: 12/21/2018

Project Description:Construct T-Hangar

We do not plan on having a project this fiscal year.The FAA is authorized to:

Carry our entitlements into the next fiscal year. pfcheched, sign beiow. and reiumto ADO.)

Transfer the entitlements. Transfer of Entitlements Form Attached.

Items Required with PreApplication

1.

2.

3.

4.

5.

6.

7.

i&MErmTEg

Project Schedule (NOTE FAA DUE DATES)

Standard Form 424, Form 5100-100 (parts I t-IV for airport development

grants), Form 5100-101 (parts I l-IV for planning grants) (Includes project costbreakdown and sketch)

Project Narrative and Justification (for Planning or Environmental Projectsinclude Scope of Work)

Environmental Documentation (Is the complete environmental documentation

matching the potential application project description included?) (AttachQd orpreviously submitted to ADO)

Construction Safety Phasing Pian/Airspace

Exhibit A (SOP available) (attached or previously submitted to ADO)

Title Certificate or Long Term Lease Agreement (at the request of ADO)

z

z

z

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z

zz

Note: If you cannot complete any of the above documents with this submittal, explain in the space provided onpage 2 and provide the expected submittal date, but no iater than the date specified in the Federal Register.


Sponsor's Designated Officia! Representative (Official with authority to sign Grant Agreement) (Type or Print)

Date:

Sponsor's Designated Official Representative (Signature)

The purpose of this checklist is to identify some of the requirements and considerations associated withrequesting Airport improvement Program (A1P) funds. Airport Sponsors should read and consider each of theitems carefully.

Some of the items can be answered by simply checking the "Yes" and "No" boxes while others requireproviding additional information as part of the airport's request for AIP funds.

Signatures are required, including in required attached forms.Electronic submittal using Portable Document Format (PDF) is preferred.

Updated October 2018Page 1 of 2

<^.

Common Key Requirements or Considerations

Clear Approaches Per 49 USC § 47107(a)(9).The sponsor must take appropriate action to ensure that terminal airspace required to protect instrument andvisual operations to the airport (including operations at established minimum flight altitudes) will be cleared andprotected by mitigating existing, and preventing future, airport hazards, (see 5010-Airport Master Record)

Bid Protest Procedures.

The sponsor requirements for bid protests and appeals is contained in 49 CFR § 18.36(b)(12)

Reimbursable Agreement.The cost for reimbursable agreements between the sponsor and a federal agency is allowable if the cost isnecessary for the project and the other federal agencies statutes allow this action. For instance, 49 USC §106(l)(16) allows the FAA to enter into reimbursabie agreements in order to carry out the functions of the FAA.An example of this is a reimbursable agreement between a sponsor and the FAA Air Traffic Organization(ATO) for the purpose of having the ATO relocate an FAA-owned navigational aid that is required by an AIPfunded project.

Non-Fed Coordination.

If any type of NAVAiD (PAPI, PLASI, VAS1, MALS, MALSR, ILS, etc.) is to be installed or relocated as part ofthe project, the FAA Non-Fed Coordinator must be notified and appropriate airspace studies completed. Theairspace studies must be completed before the work can be included in a Federal aid project. These studies

can take up to a year to complete.

Required Forms (as applicable).Agreement for Transfer of Entitlements (FAA Form 5100-110); NAVAID Forms (PAPis, AWOS, REILs);Modification of Airport Design Standards, Buy American Approval, Certificate of Economic Necessity, SRECalculation, and necessary attachments. Please contact your Program Manager if you cannot find the aboveforms on the Airports web site.

ADDITIONAL INFORMATION:

Standard Form 424: To be completed by MnDOT Office of Aeronautics.

Environmental Documentation: The CATEX was previously submitted to the ADO and approved on4/13/2018.

Construction Safety Phasing Plan/Airspace: The Construction Safety Phasing Plan will be submitted tothe OE/AAA website by 2/15/2019. The Airspace wili-be submitted to the OE/AAAwebsite by12/15/2018.

Signatures are required, including in required attached forms. Updated October 2018Electronic submlttat using Portable Document Format (PDF) is preferred. Page 2 of 2

63

FAIRMONT MUNICIPAL AIRPORTPROJECT SCHEDULE

LOCATION: | FaErmont, Minnesota

1.

2.

3.

4.

5.

6.

7.

8.

9.

12.

15.

16.

17.

18

19.

20.

21.

22.

23.

24.

25.

26.

27.

28.

29.

30.

31.

32.

ITEM*lf appropriate

Submission of Environmental Document

Provide Airspace (For new structures only)

Verify Project is on ALP ^Update to ALP)

Submission of a BenefEt-Cost Analysis

Selection of Sponsor's Engineer (Within 5'yeartermor project included in associated RFQ)Provide DBE plan and/or revisions to AGL-9 (SeeDBE and ACDBE Reporting Requirements for AirportGrants)

Provide PreApplEcation Package to ADO

Provide Final Notice of Intent to Use Funds (viaPreApplication Package)

Professiona! Services Agreement

Submit Preiiminary Engineers Design Report(Verify rehabilitation method or pavement seciion)Request deviations to FAA design standards formwith supporting documentsSubmit project safety phasing plan for FAAapproval90% Compiete Plans and Specs (Part 139)(45 days prior to advertising bids)90% Complete Pians and Specs (Other)(30 days prior to advertising bids)

Submit all transfer agreements to FAA office

Obtain wage rates

Advertise for bids

Bid Opening

Bid Tab Submitted

Application Submitted (Submit by date required byFAA/MnDOT)

Acceptance of Grant Offer

Award of Contract

Const. Management P!an

Preconstruction MeetEng/Notice to Proceed

Construction Start

Construction Completion

NAVAIDS Commissioned

Exhibit A revised

5010 updated

ALP revised/Construction As-Built

AGIS Updated

Project Cioseout Report

I PROJECT NO:DATE

FAA(Due)

10/1/2018

12/15/2018

12/15/2018

12/15/2018

12/15/2018See Date in

FederalRegister

1/15/2019

2/15/2019

5/15/2019

See Date inFederalRegister

SPONSOR(Sent/WiH

Send)4/13/2018

12/15/2018

11/15/2018

N/A

9/22/2015

9/28/2018

12/1/2018

5/1/2019

1/15/2019

2/15/2019

N/A

5/15/2019

3/15/2019

3/15/2019

4/15/2019

5/1/2019 :

6/1/2019

7/1/2019

7/1/2019

N/A

7/15/2019

8/1/2019

11/1/2019

N/A

N/AN/A

12/1/2019

N/A

AIP #3-27-0029-017-2019

COMMENTS

Date Environmental Clearance approved by FAA

Shown on approved Terminal Area Plan Sheet

Project within 5-year term

Program approval date

Submitted to MnDOT

Construction As-BuElts

1/1/2020 :

^

U.S. Department of Transportation 0MB CONTROL NUMBER: 2120-0569W Federal Aviation Administration EXPIRATION DATE: 8/31/2019

Application for Federal Assistance (Development and Equipment Projects)

PART II - PROJECT APPROVAL INFORMATION

Part 11-SECTION A

The term "Sponsor" refers to the applicant name provided in box 8 of the associated SF-424 form.

Item 1.Does Sponsor maintain an active registration in the System for Award Management(www.SAM.gov)?

Item 2.Can Sponsor commence the work identified En the application in the fiscal year thegrant is made or within six months after the grant is made, whichever is later?

Item 3.Are there any foreseeable events that would delay completion of the project? If yes, j—j ygg [x] No D N/Aprovide attachment to this form that lists the events.

Item 4.Will the project(s) covered by this request have impacts or effects on theenvironment that require mitigating measures? If yes, attach a summary listing of Q Yes EX] No D N/Amitigating measures to this appiication and identify the name and date of theenvironmental document(s).

Item 5.Is the project covered by this request included En an approved Passenger FacilityCharge (PFC) application or other Federal assistance program? If yes, piease LJ Yes [X| No LJ N/Aidentify other funding sources by checking all applicable boxes.

The project is included in an approved PFC application,

If included in an approved PFC application,

does the appiication only address AIP matching share? D Yes D No

D The project is included in another Federal Assistance program. Its CFDA number is below.

Item 6.Will the requested Federal assistance include Sponsor indirect costs as described En2 CFR Appendix Vlt to Part 200, States and Local Government and Indian TribeIndirect Cost ProposaSs?

If the request for Federal assistance includes a claim for allowable indirect costs, select the applicable indirect cost rate

the Sponsor proposes to apply;

De Minimis rate of 10% as permitted by 2 CFR § 200.414.

Q Negotiated Rate equal to % as approved by (the Cognizant Agency)on (Date) (2 CFR part 200, appendix VII).

Note: Refer to the instructions for limitations of application associated with claiming Sponsor indirect costs.

FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 1 of 7

65.

0MB CONTROL NUMBER: 2120-0569OM8 EXPIRATION DATE: 8/31/2019

PART II - SECTION B

Certification Regarding Lobbying

The declarations made on this page are under the signature of the authorized representative as identified in box 21 of

form SF-424, to which this form is attached. The term "Sponsor" refers to the applicant name provided in box 8 of the

associated SF-424 form.

The Authorized Representative certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sponsor, to any personfor influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer

or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any

Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any

cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal

contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person forinfluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer

or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,

grant, loan, or cooperative agreement, the Authorized Representative shall complete and submit Standard

Form-LLL, "Disdosure Form to Report Lobbying," En accordance with its instructions.

(3) The Authorized Representative shall require that the language of this certification be included in the awarddocuments for a!l sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans,

and cooperative agreements) and that a!! subrecipients shail certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was

made or entered into. Submission of this certification is a prerequisite for making or entering into this

transaction imposed by section 1352, titie 31, U.S. Code. Any person who fails to fiie the required certification

shal! be subject to a civii penalty of not less than $10,000 and not more than $100,000 for each such failure.


^.

0MB CONTROL NUMBER: 2120-05690MB EXP!RATION DATE: 8/31/2019

PART II" SECTION C

The Sponsor hereby represents and certifies as follows:

1. Compatible Land Use - The Sponsor has taken the following actions to assure compatible usage of land adjacentto or in the vicinity of the airport:

The City of Fairmont has adopted the Fairmont Municipal Airport Zoning Ordinance (1975). This multi-jurisdictionalairport airspace and land use zoning ordinance helps maintain compatible land use around the airport. The Sponsoraffirms it promotes development of the property adjacent to the airport for uses that are compatible with the airport.

2. Defaults - The Sponsor is not in default on any obligation to the United States or any agency of the United StatesGovernment reiative to the development, operation, or maintenance of any airport, except as stated herewith:

The Sponsor is not En default on any applicable obligations.

3. Possible Disabilities ~ There are no facts or circumstances (including the existence of effective or proposed leases,use agreements or other legai instruments affecting use of the Airport or the existence of pending litigation or otherlegal proceedings) which in reasonable probability might make it Empossibte for the Sponsor to carry out and completethe Project or carry out the provisions of the Grant Assurances, either by limiting its legai or financial ability orotherwise, except as follows:

The Sponsor affirms there are not any circumstances that may preclude the successful completion of the project orcomplying with all applicable grant assurances.

4. Consistency with Local Plans - The project is reasonably consistent with plans existing at the time of submissionof this application) of public agencies that are authorized by the State in which the project is located to plan for thedevelopment of the area surrounding the airport.

The Sponsor affirms the project is consistent with the approved ALP.

5. Consideration of Local Interest ~ It has given fair consideration to the interest of communities in or near where theproject may be located.

The Sponsor affirms it has given fair consideration to applicable community interest associated with the project.

6. Consultation with Users - in making a decision to undertake an airport development project under Title 49. UnitedStates Code, it has consulted with airport users that will potentially be affected by the project (§ 47105(a)(2)).

The Sponsor affirms it has undertaken reasonable consultation with affected airport users.

7. Public Hearings - In projects involving the location of an airport, an airport runway or a major runway extension, ithas afforded the opportunity for public hearings for the purpose of considering the economic, sociai, and environmentaleffects of the airport or runway location and its consistency with goals and objectives of such planning as has beencarried out by the community and It shail, when requested by the Secretary, submit a copy of the transcript of suchhearings to the Secretary. Further, for such projects, it has on its management board either voting representation fromthe communities where the project is located or has advised the communities that they have the right to petition theSecretary concerning a proposed project.

The proposed project does not require a public hearing.

8. Air and Water Quality Standards - !n projects involving airport location, a major runway extension, or runwaylocation it will provide for the Governor of the state in which the project is located to certify in writing to the Secretarythat the project wil! be located, designed, constructed, and operated so as to comply with applicable and air and waterquality standards, in any case where such standards have not been approved and where applicable air and waterquality standards have been promulgated by the Administrator of the Environmental Protection Agency, certificationshall be obtained from such Administrator. Notice of certification or refusal to certify shall be provided within sixty daysafter the project application has been received by the Secretary.

Not Applicable.

FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDiTION Page 3 of 7

^.

0MB CONTROL NUMBER: 2120-05690MB EXPIRATION DATE: 8/31/2019

PART II - SECTION C (Continued)

9. Exclusive Rights - There is no grant of an exclusive right for the conduct of any aeronautical activity at any airportowned or controlled by the Sponsor except as foSlows:

The Sponsor affirms there is no grant of an exclusive right for the conduct of any aeronautica! activity on the airport.

10. Land - (a) The sponsor holds the following property interest in the following areas of land, which are to be developedor used as part of or in connection with the Airport subject to the following exceptions, encumbrances, and adverseinterests, a!l of which areas are identified on the aforementioned property map designated as Exhibit "A". [1]

The Sponsor maintains property interest as depicted with the property tabie on Exhibit A property map dated July 27,2010.

The Sponsor further certifies that the above is based on a title examination by a qualified attorney or title company andthat such attorney or title company has determined that the Sponsor holds the above property interests.

(b) The Sponsor wilt acquire within a reasonable time, but in any event prior to the start of any construction workunder the Project, the following property interest in the following areas of land on which such construction work is to beperformed, all of which areas are identified on the aforementioned property map designated as Exhibit "A". [1]

Not Applicable.

(c) The Sponsor wi!l acquire within a reasonable time, and if feasible prior to the completion of all constructionwork under the Project, the following property interest in the following areas of land which are to be developed or usedas part of or in connection with the Airport as it will be upon completion of the Project, all of which areas ars identified onthe aforementioned property map designated as Exhibit "A". [1]

Not Applicable.

State the character of property interest in each area and list and identify for each ail exceptions, encumbrances, and adverse

interests of every kind and nature, including liens, easements, leases, etc. The separate areas of land need only be identified here by

the area numbers shown on the property map.


^.

0MB CONTROL NUMBER: 2120-05690MB EXPiRATlON DATE: 8/31/2019

PART III - BUDGET INFORMATION - CONSTRUCTION

SECTION A-GENERAL

1. Federal Domestic Assistance Catalog Number: 20.106

2. Functionai or Other Breakout: Airport Improvement Program

SECTION B - CALCULATION OF FEDERAL GRANT

Cost Classification

1. Administration expense

2. Preliminary expense

3. Land, structures, right-of-way

4. Architectural engineering basic fees

5. Other Architectural engineering fees

6. Project inspection fees

7. Land development

8. Relocation Expenses

9. Relocation payments to Individuals and Businesses

10, Demolition and removal

•11. Construction and project improvement

12. Equipment

13. Miscellaneous

14. Subtotal (Lines 1 through 13)

15. Estimated income (if applicable)

16. Net Project Amount (Line 14 minus 15)

17. Less; Ineligible Exclusions (Section C, line 23 g.)

18. Subtotal (Lines 16 through 17}

19. Federal Share requested of Line 18

20. Grantee share

21. Other shares

22. TOTAL PROJECT (Lines 19, 20 & 21)

Latest ApprovedAmount

(Use oniy forrevisions)

Adjustment+ or (-) Amount(Use only for

revisions)

TotalAmountRequired

$ 12.000

63,000

925,000

$1,000,000

1,000,000

$1,000,000

900,000

50,000

50.000

$1,000.000


w.


a.

b.

c.

d.

e.

f.

g.

SECTION C - EXCLUSIONS

23. Classification (Description of non-participating work)

Total

Amount Ineligible forParticipation

SECTION D - PROPOSED METHOD OF FINANCING NON-FEDERAL SHARE

24. Grantee Share - Fund Categories

a. Securities

b. Mortgages

c. Appropriations (by Applicant)

d. Bonds

e. Tax Levies

f. Non-Cash

g. Other (Explain): Airport Enterprise Fund

h. TOTAL - Grantee share

25. Other Shares

a. State

b. Other

c. TOTAL - Other Shares

26. TOTAL NON-FEDERAL FINANCING

Amount

50,000

$ 50.000

Amount

50,000

$ 50,000

$ 100,000

SECTION E - REMARKS(Attach sheets if additional space is required)


70,


PART IV - PROGRAM NARRATIVE(Suggested Format)

PROJECT: Construct T-Hangar

AIRPORT: Fairmont Municipal Airport

1. Objective:

The project will consist of construction of a 7-Unit T-Hangar.

2. Benefits Anticipated:

The project will provide additional aircraft storage space to meet local aeronauticai needs. The airport has a waitinglist of individual aircraft owners iooking for hangar space to rent. These is no additional hangar space avaiiable at theairport currently.

3. Approach: (See approved Scope of Work in Final Application)

Construction - The construction of the T-Hangar will be completed through a traditional construction contract. KU ofSioux Falls, 3D will serve as the Sponsor's consultant to lead this effort.

4. Geographic Location:

Fairmont Municipa! Airport is located approximately 1 mile east of Fairmont, Minnesota.

5. If Applicable, Provide Additional Information:

6. Sponsor's Representative: (include address & telephone number)

Troy Nemmers. City Engineer, 100 Downtown Plaza, Fairmont, MN 56031; 507-238-3942


7,

Item No.

1234567

Work Type

Administration

Administration

Administration

Engineering

Engineering

Engineering

Construction

Opinion of Probable Costs

Fairmont Municipal Airport

Fairmont, Minnesota

AIP #3-27-0029-017-2019

Construct T-Hangar

Description

INT

Tota! Price

Administrative

Relocate AWOS Electrical Line

Provide Eiectricai Service to Hangar

Bidding Services

Construction Observation/ Administration and Testing Services

FAA Project Ooseout Report

Construct T-Hangar

$ 2,000.00

$ 5,000.00

$ 5,000.00

$ 8,000.00

$ 50/000.00

$ 5,000.00

$ 925,000.00

Total Estimated Project Cost == $ 1,000,000.00

Total Federal Funding (90%) = $ 900,000.00Total State Funding - AIP Match (5%) = $ 50,000.00

City of Fairmont" AIP Match (5%) = $ 50,000.00

%?

PROJECT WORK DESCRIPTION

CONSTRUCT T-HANGAR

RELOCATE AWOS ELECTRICAL LINE

PROVIDE ELECTRICAL SERVICE TO HANGAR

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DRAFTED BY: JJBREVIEWED BV: JJBPROJECTNO; UlilTHZREVISED DATE: 11/15(2018

FAIRMONT MUNICIPAL AIRPORTPROJECT WORK DESCRIPTIONGRANT APPLICATION SKETCH

Nw15,201B.1^:19pm-P:\Wrpo^(M^nFai^monl\Projects\14121711^-OesignHanga^Ta](i]ane\C?D\Misc\141^l7112.PWD^rantftppSI(d<^-017.(i^

7J.

©KLJ 2018

Project Narrative (Justification)

2019 FAA Grant Preapplication

Fairmont IVIunicipal Airport (FRM)

Project Item

Construct T-Hangar

What is the Project?

The project is to construct a 7-Unit T-Hangar (200' x 58'). Aiso included is relocation ofAWOS Electrical

Line and Provide Electrical Service to T-Hangar.

Why is the Project Needed Now?

The project is needed now to store additiona! aircraft to meet local aeronautical needs for covered

aircraft storage. There is no additional aircraft storage space at the airport. The airport has a waiting list

of aircraft owners looking for aircraft storage space at the airport.

Is the Project Phased?

Yes. The first phase of the project was to complete the environmental work and project pSans &

specifications. The second phase is to construct the T-Hangar (this project). The third phase is to

construct the Taxilane System (currentiy scheduled for 2020). The project is phased because FAA rules

require only nonprimary entitlements can be used for the T-Hangar.

TotalAIP Funds Expended?

2018: $114,659

Additional AIP FundsJ\!eeded to Complete Project?

2019: $900,000

2020: $250,000

^.

CITY OF FAIRMONT—AGENDA CONTROL SHEET—AGENDA ITEM NO. 15.9


SUBJECT: Board and Commission Appointments

REVIEWED BY: Mike Humpal, CEcD, City Admimstrator ^ ^


Petition Board Staff Council Commission Committee



COUNCIL LIAISON: None

TYPE OF ACTION:




(Roll call)

Resolution (Roll Call)Set Public Hearing (Motion)


Discussion

Information Only



Issuance

Denial

x Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: The Mayor is seeking approval to appoint Michael Wubbena to the FairmontEconomic Development Authority Board. He will be fulfilling Bill Crawford's term, whichexpires June 30, 2021.

MOTION 1: To approve the appointment of Michael Wubbena to the Fairmont Economic

Development Authority Board.

VOTE REQUIRED: Simple majority.

ATTACHMENTS:1.

^^^^*^^^^^:^^:^4:^^:^*^^ii;^^^^^^^^*^!it*******^^^*^sit**^*^***4:^^*********^*********;t::i:;l:

Council Action: _Date:_

75-.



SUBJECT: Easement Acquisition/>f

REVIEWED BY: Mike Humpal, CEcD, City Administrato/ ^


Petition x Board x Staff Council Commission Committee


INTRODUCED BY: Linsey Preuss, Economic Development Coordinator

COUNCIL LIAISON: Brace Peters and Tom Hawkins

TYPE OF ACTION:


Ordinance Ist Reading

(Introduction only)Ordinance 211d Reading

(Roll call)




Discussion

Information Only



Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: City Staff has been working with four property owners to obtain infrastructureeasements in an effort to develop an industrial park at the comer ofCSAH 39 and 1-90.

MOTION: To approve $43,550 for easement acquisition along CSAH 39 to extendinfrastructure services to the new industrial park.


ATTACHMENTS:1.


7^.

CITY OF FAIRMONT-—AGENDA CONTROL SHEET-—AGENDA ITEM NO. 15.11


SUBJECT: Call Public Hearing for Tax Abatement on building addition at 923 State Street N/ ,

REVIEWED BY: Mike Humpal, CEcD, City Administrator^ f^ ^


Petition x Board x Staff Council Commission Committee


INTRODUCED BY: Linsey Preuss, Economic Development Coordinator

COUNCIL LIAISON: Bmce Peters and Tom Hawkins

TYPE OF ACTION:




(Roll call)




Discussion

Information Only



Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: Great Plains Transportation Services, Inc is looking at a 12,000 sq. ft.

expansion that would create a total of 8 full-time employees over a five-year period. The

company is requesting tax abatement on the addition for a period of 10 years. See project

summary on the following page.

MOTION: To call for a public hearing to be held on December 10, 2018 at 6:00 p.m. on

property tax abatement request as a business subsidy under MN Statutes, Sections 116J.993

through 116J.995.


ATTACHMENTS:1. Project Summary regarding the Great Plains Transportation Services, Inc.


77

Great Plains Transportation Services/ Inc Project Summary

November-December 2018

923 State Street North/ Fairmont, MN

Great Plains Transportation Sen/ices, Inc is looking at an expansion. They are currently located in the

Arthur Andrews Building at 923 State Street North in Fairmont. The Great Plains mission is to provide

the trucking industry with first class factoring/ licensing and permitting services while maintaining worid

class customer service with smaii town customer care. fn short/ they make it possible for truck drivers

to do their hauling and are able to contract out the'business portion' of the business to Great Plains.

Great Plains Transportation Services has been in business in Fairmont for 23 years and is a sister

company to Partners Funding, Inc.

They currently have 42 FTEs and plan to add another 5 FTE in the two years following project completion

and a total of 8 FTEs five years after project completion with a minimum starting wage of $12.50 an hour

plus benefits. Great Plains is happy with their current building, which is owned by Arthur Andrews

Properties, LLC/ who is willing to make an addition to the current building equaling 12,000 square feet.

This new addition will be considered class A office space.

The company is requesting tax abatement from the City of Fairmont/ Martin County and Fairmont Area

Schools. Estimates from Martin County Assessor's office show a market value of $2,059,000 for the

addition. The table shows the breakdown of estimated property taxes for the proposed addition only:

City of FairmontMartin County

Fairmont Area Schools

Total

Annual estimated property tax

$22/882$16/400$14/632

10 year estimated property tax

$228,820$164,000$146,320$539,140

Tax abatement requires a public hearing to review the abatement request. This specific abatement

request is for:

• The length of the abatement for 10 years.

• The tax abatement of 100% of all new taxes as a result of a 12,000 sq ft building addition.

• The abatement will work on a reimbursement basis, where the company will paytheirtaxes and

be reimbursed.

* The first year of the City of Fairmont Property Tax Abatement reimbursement will withhold

$10,000 to recover the cost of the iegai and admin fees.

* Great Plains will be required to retain their 42 current FTE's and create another 8 FTE's with a

starting wage of at least $12.50 per hour plus benefits within five years of project completion.

Upon approval, each entity will enter in to a separate abatement agree with the developer. Each entity

could approve the signing of the abatement agreement following the public hearing approving the

abatements.

78'.



SUBJECT: Call for a Public I-Iearing on Social Host Ordinance

REVIEWED BY: Mike Humpal, CEcD, City Administrator /





COUNCIL LIAISON:

TYPE OF ACTION:

xMotion (Voice Vote)


(Introduction only)Ordinance 2nd Reacting

(Roll call)


Set Public Hearing(Motion)Hold Public Hearing(Motion to close)

Discussion

Information Only



Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: The City ofFairmont desires to establish a Social Host Ordinance. Ordinance2018-18 adds this language into our City Code. A public hearing needs to be held for theconsideration of Ordinance 2018-18.

MOTION: To call for a Public Hearing on December 10, 2018 at 6:00 p.m. in the City HallCouncil Chambers.


ATTACHMENTS:1. Public Hearing Notice2. Ordinance 2018-18


^.

OFFICIAL PUBLICATION

NOTICE OF HEARING

TO WHOM IT MAY CONCERN:

NOTICE IS HEREBY GIVEN that the City Council of the City ofFairmont will hold apublic hearing to consider proposed Ordinance 2018-18, an Ordinance adding a provision to

Fairmont City Code, Chapter 3. Alcoholic Beverages, Article I. In General., to include Social

Host Liability.

A complete copy of the proposed Ordinance may be viewed on the City ofFairmontswebsite or at the City Clerk's Office.

You are further notified said hearing will be held in the City Council Chambers ofCity Hall, 100 Downtown Plaza, Fairmont, Minnesota on Monday, December 10, 2018 at 6:00

p.m.

BY ORDER OF THE CITY OF FAIRMONT

/s/ PatnciaJ. MonsenPatricia J. Monsen, City Clerk

cso.

ORDINANCE NO. 2018-18

AN ORDINANCE TO ESTABLISH SOCIAL HOST LIABILITYFOR ALCOHOL AND UNDERAGE PERSONS

WHEREAS, the Martin County Substance Abuse Prevention organization is working to

prevent substance abuse by underage persons in the community; and,

WHEREAS, communities around the state are adopting ordinances imposing criminal

liability upon persons who host or allow gatherings where underage persons consume alcoholic

beverages; and,

WHEREAS, the Fairmont City Council supports the goal of preventing substance abuse

by underage persons.

NOW THEREFORE, the City Council of the City ofFairmont, does hereby ordain that

Fairmont City Code, Chapter 3. Alcoholic Beverages, Article I. In General., be amended to

include the following:

Sec. 3-7 Social Host Liability.

(a) Definitions for this section:

(1) Alcohol. "Alcohol" means ethyl alcohol, hydrated oxide ofethyl or spirits of wine, or any other distilled spirits, includingdilutions and mixtures thereof.

(2) Alcoholic Beverage. "Alcoholic Beverage" means alcohol,

spirits, liquor, wine, beer, and every liquid containing alcohol,which contains one-half of one percent or more of alcohol by

volume.

(3) Event or Gathering. "Event or Gathering means any group of

three or more persons who have gathered together.

(4) Host or Allow. "Host" or Allow" means to conduct, entertain,

organize, supervise, control or permit a gathering or event.

(5) Underage Person. "Underage Person" is any individual under

21 years of age.

SA

(b) Prohibited Acts.

(1) It is unlawful for any person to:

a. Host or allow an event or gathering where alcohol or

alcoholic beverages are present when an underage personconsumes any alcohol or alcoholic beverage and,

b. The person fails to take reasonable steps to preventconsumption by the underage person.

(c) Exceptions.

(1) This ordinance does not apply to conduct solely between an

underage person and his or her parents while presentin the parents household.

(2) This ordinance does not apply to legally protected religiousobservances.

(3) This ordinance does not apply to retail intoxicating liquoror 3.2 percent malt liquor licenses, municipal liquor stores,or bottle club permit holders who are regulated by M.S.

Section 340A.503, Subd. 1 (a) (1).

Motion by:Seconded by:All in Favor:Opposed:Abstained:Absent:

PASSED, APPROVED AND ADOPTED, this day of December 2018


ATTEST:


sz.

CITY OF FAIRMONT—-AGENDA CONTROL SHEET—AGENDA ITEM NO. 16.1


SUBJECT: Accounts Payable

REVIEWED BY: Mike Humpal, CEcD, City Administrator^



SUBJECT BACKGROUND: Paul Hoye, Finance Director


COUNCIL LIAISON:

TYPE OF ACTION:







Discussion

Information Only



Issuance

Denialx Approval

Rejection

Authorization

No action needed

No recommendation

STATEMENT: The bills for the month of November 2018 are attached for Council approval.

MOTION: To approve payment of the November 2018 bills.

VOTE REQUIRED:

ATTACHMENTS:

1. Bills2.

3


S>3,

Accounts PayableCheck Approval List - City Council

From: 10/23/2018

Vendor

A.H. Hermel Company

A.H. Hennel Company

A.H. Hermel Company

A.H. Hermei Company

A.H. Hermel Company

A.H. Hermel Company

A.H. Hermel Company

A1 Concrete Grinding & Mudiacki

A1 Concrete Grinding & Mudjacking

AdMfa. Inc

AdlVlfg, IncAdMfg, Inc

To: 11/20/2018

Department

Liquor - Mdse for Resale



Liquor" Mdse for Resale

Liquor Store

Liquor Store

Storm Sewer ivint

Focus on Fairmont

Focus on Fairmont

Description

Pop/MixFreightFreight

Pop/MixSupplies-Liquor Store

Supplies-Liquor Store

Total for A.H. Hermel Company

1518BlueJayBivd, 15(

Total for A1 Concrete Grinding

Glasses for BBB Event

Posters for BBB Event

Total for AdMfg, incAirport Lighting Company

Airport Lighting Company

Alcohol & Gambling Enforcement

Alcohol & Gambling Enforcement Division

American. PesLControl

American Pest Control

AmeriPride Services Inc.

AmeriPride Services Inc.

AmeriPride Services inc.

Ameri Pride Services Inc.

Ameri Pride Services Inc.Ameri Pride Services Inc.

AmeriPride Se^/ices Inc.

AmeriPride Services Inc.AmeriPride Services Inc.

Anchor Industries

Anchor industries

Arneson Distributing Company



Ameson Distributing CompanyAmeson Distributing Company

Airport

Liquor Store

Airport

Central Garage

Central Garage

Central Garage

Central Garage

Central Garage

Central Garage

Paved Streets

Parks

Aquatic Park

Liquor - IVIdse for Resale




Frangible Coupling for 2in EMT, MS-17814-1

Total for Airport Lighting Company

Application Fee for IVILS Buyer's Card

Total for Alcohol & Gambling Enforcement

Pest ControI-Airport Oct 2018

Total for American Pest Control

Launder uniforms for Mechanics


Launder Unifomns-Mechanics

Launder Uniforms-Mechanics


Launder Uniforms for Mechanics

Cleaning Supplies Street Dept

Cleaning Supplies Park Dept

Total for AmeriPride Services Inc.

Pulley & Funbrelia Lower Cast

Total for Anchor Industries

Beer

Pop/MixBeer

Beer

Amount

143.34

4.95

4.95

113.07

207.15219.65

693.11

1,510.00

1,510.00

815.62

206.00

1,021.62

85.00

85.00

20.00

20.00

110.00

110.00

31.66

41.38

31.66

31.66

31.66

31.66

139.63

47.96

387.27

332.00332.00

842.50

119.47

399.50

806.65

Check Number

139568139568139568139568139568139568

139711

139467139467

139757

139496

139836

139814139814139712139712139497139590139590139590

139447

139569139569139797139569

•T^l-

Check Date

11/05/201811/05/201811/05/201811/05/201811/05/201811/05/2018

11/14/2018

10/29/201810/29/2018

11/19/2018

10/29/2018

11/20/2018

11/20/201811/20/201811/14/201811/14/201810/29/201811/07/201811/07/201811/07/2018

10/24/2018

11/05/201811/05/201811/19/201811/05/2018

^


From: 10/23/2018 To: 11/20/2018FAIRM

VendorAmeson Distributing Company

Arnold Motor Supply

Arnold Motor Supply

Arnold Motor Supply

Arnold Motor Supply

Ascent AviattQn GroLUD Jnc,

AscentAviation Group, Inc.

A_us_tlnJB_en

Austin, Ben

Barco.lVluni_c[nal.Pro_ductsJn_c-,

Barco Municipal Products, Inc.



Becker

Becker

Becker

Beemer Companies

Beemer Companies

Beemer Companies

Beletti. Mike

Beletti, Mike

Bellbov_Coj'Do^atLon

Bellboy Corporation

Bellboy Corporation

Bellboy Corporation

Bellboy Corporation

Bellboy Corporation

Bellboy Corporation

Beilboy Corporation

Bellboy Corporation

Bettin Trucking. Inc.

DepartmentLiquor - Mdse for Resale

Central Garage

Parks

Aquatic Park

Airport

Crime Control & Investigation

Paved Streets

Road & Bridge Equipment

Paved Streets

Paved Streets

Library

Library

Road & Bridge EquipmentParks


Description

Pop/MixTotal for Arneson Distributing Company

Starting Fluid 3 cansFront Wiper Blades

RVAntifreeze-Aquatic Park

Total for Arnold Motor Supply

7505 Gross Gallons Jet-AW/Additive

Total for Ascent Aviation Group, Inc.

Part Time Officer Uniform Agreement After 1 Year of Duty

Total for Asmus

Safety Glasses Reimbursement

Total for Austin, Ben

Measuring Wheel, Shovels, Steel Tine Leaf Rake, Ear Plugs

Baricade Sheeting Left Stripe & Right SlantTraffic Cones

Total for Barco IVIunicipal Products, Inc.

10/1310 10/26/18 Cleaning Library10/27 to 11/9/18 Cleaning at Library

Total for Becker

Hitch Repair Unit #1207/8" Rod Park Dept

Total for Beemer Companies

Drug Testing Kits & Batteries Police Dept


Liquor - IVidse for Resale

Liquor - Mdse for ResaleLiquor - Mdse for Resale





Total for Beletti, Mike

Liquor

Wine

IVIisc Merchandise for Resate-Liquor Store

FreightLiquor

FreightWine

FreightTotal for Bellboy Corporation

Amount

128.00

2,296.12

7.47

17.14

191.95216.56

22,766.23

22,766.23

158,93

158.93

342.80

342.80

672.03

464.00

149.88

1,285.91

600.00

600.00

1,200.00

405.00

10.00

415.00

502.09

502.09

474.00

84.00

83.74

4.40

2,941.52

69.00

300.00

6.00

3,962.66

Check Number

139569

139591139837139498

139592

0

139713

139593139593139469

139499139714

139815139758

139838

139798139798139570139570139570139570139570139570

iTW-

Check Date

11/05/2018

11/07/201811/20/201810/29/2018

11/07/2018

10/24/2018

11/14/2018

11/07/201811/07/201810/29/2018

10/29/201811/14/2018

11/20/201811/19/2018

11/20/2018

11/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/2018

?£.


From: 10/23/2018

VendorBettin Trucking, Inc.

Bettin Trucking, Inc.




B_ev_CQmm_lnc

Bevcomm Inc

Bevcomm Inc

Bevcomm I no

Bevcomm Inc

Bevcomm Inc

Bevcomm Inc

Bevcomm Inc

Bevcomm Inc

Bevcomm Inc

Bevcomm Inc

Bevcomm Inc

Bevcomm Inc

Bevcomm Inc

Bevcomm Inc

Bevcomm I no

Bevcomm Inc

Bevcomm Inc

Bevcomm [nc

Bevcomm Inc

Bevcomm Inc

B_l_o_om_ciuist

Bloomquist

Blue Cross Blue Shield

Blue Cross Blue Shield

Boekett Buildma SUDDIV

Boekett Building Supply

Bolton & Menk. Inc.

Bofton & Menk, Inc.

Bolton & Menk, Inc.

Bolton & IVIenk, Inc.

Bolton & IVlenk, Inc.

Bolton & Menk, Inc.

To: 11/20/2018

Department

Ice & Snow Removai

Ice & Snow RemovalPaved Streets

Paved Streets

Paved Streets

City ManagerDirector of Finance


Fire FightingBuilding Inspection

Animal Control

Aquatic Park

Liquor Store

Data Processing

Paved Streets

Parks

Economic Development

City AttorneyEngineering

Central Garage

Airport

Data Processing

Data Processing

Data Processing

Data Processing

City Attorney

Health Insurance

Parks

Other General Gov't

Paved StreetsPaved Streets

Parks

Parks

DescriptionWashed Sand for Deicing Roads

Load Chips3 Loads of Grave!

Gravel

Gravel

Total for Bettin Trucking, Inc.

Nov 2018 Telephone

Nov 2018 Telephone

Police Dept Desktops, Gov't Microsoft Open & Office 2016Pro Pl

Nov 2018 Telephone

Nov 2018 Telephone

Nov 2018 Telephone

Nov 2018 Telephone

Nov 2018 Telephone

RocketFailover Nov 2018

Nov 2018 TelephoneNov 2018 Telephone

Nov 2018 Telephone

Nov 2018 Telephone

Nov 2018 Telephone

Nov 2018 TelephoneNov 2018 Telephone

Contracted Computer Support

Backup Data Recovery Server Nov 2018Choicescan Email Filter Nov 2018

Microsoft Office 365 ProPlus Nov 2018

Total for Bevcomm Inc

Monthly Cell Phone 10/14 to 11/13/18Total for BIoomquist

Oct 2018 Employee Assistant Program

Total for Blue Cross Blue Shield

Pierce Park Bench Suppiies

Total for Boekett Building Supply

850 S Park StreetMargaret St Reconstruction

Margaret St Reconstruction Construction Observation

Cedar Creek Trail Extension Seru-ices 8/25/18 thru 09/21/18

Cedar Creek Trail Extension Services 07/28/18 thru 08/24/18

Amount

2,100.62

565.23

528.89

2,609.98

531.01

6,335.73

8.69

16.63

14,217.48

1.16

10.69

0.55

20.71

4.98

138.55

3.90

2.57

7.92

7.68

3.33

4.34

3.30

5,300.00

200.00

85.00

252.00

20,289.48

76.33

76.33

96.50

96.50

72.74

72.74

1,469.50

1,198.00

9,794.50

1,332.00

5,084.50

aCheck Number

139500139759139816139759139594

13959513959513954613959513959513959513959513959513971513959513959513959513959513959513959513959513954G139715139715139715

0

1930

139596

139547139547139547139547139547

iTW.

Check Date

10/29/201811/19/201811/20/201811/19/201811/07/2018

11/07/201811/07/201811/05/201811/07/201811/07/201811/07/201811/07/201811/07/201811/14/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/05/201811/14/201811/14/201811/14/2018

11/20/2018

11/13/2018

11/07/2018

11/05/201811/05/201811/05/201811/05/201811/05/2018

g^.


From: 10/23/2018

VendorBoiton & Menk, Inc.

Boiton & Menk, Inc.

Breaktbru Beverage MN Wine &S

Breakthru Beverage MN Wine & Spirits, LLC













Breakthru Beverage IVIN Wine & Spirits, LLC


BusioessJKDansion Journal

Business Xpansion Journal

Candmember_S_eryic_es

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

Cardmember Services

To: 11/20/2018

DepartmentStorm Sewer MntStorm Sewer IVInt

Liquor

Liquor

Liquor

Liquor

Liquor

Liquor

Liquor

Liquor

Liquor

LiquorLiquor

Liquor

Liquor

Liquor

Liquor

Mdse for Resale

Mdse for ResaleMdse for Resale

Mdse for Resale

Mdse for Resale

Mdse for Resale

Mdse for Resaie

Mdse for Resale

Mdse for Resale

Mdse for Resale


Mdse for Resale

Mdse for Resale

Mdse for Resale

DescriptionHengen St Basin Improvement 08/25/18 to 09/21/18

Hengen St Basin Improvement 07/28/1 8 to 08/24/18

Total for Boiton & Menk, Inc.

Freight

Liquor

WineBeer

FreightWine

FreightLiquor

FreightFreightFreight

Wine

Beer

Pop/MixLiquor

Total for Breakthru Beverage WIN Wine & S


Local Access

General Government BuildingsPaved Streets

Parks

ParksParks

Building Inspection

Director of Finance

Crime Control & InvestigationCrime Control & Investigation



City AttorneyEngineering

Engineering

Engineering

Storm Sewer Mnt

Storm Sewer Mnt

Total for

Half Page AdBusiness Xpansion Journal

Progressive Scan DVD Player for Local Access

Printable Business Cards

Gloves 1/2 Street, 1/2 Park

Permit MN Pollution Control Agency

Gloves 1/2 Street, 1/2 Park

Post Hole Digger Earth Blade 6 In

Bidg Inspectors Seminars

Fuily, Inc.Sue & Julie's New Desks, Sue's Speakers, Fiior IViatAmazon Prime Membership Credit

POST License Officer Cheisea Yeager

Officer J Walker Jacket Outer Shell

3 Heavy Duty Shelves for Evidence Room

Adobe Acrobat Subs Patty's Computer

UofIVISWPPPRecertification T CowingU of M Construction Site IVIanagement T Cowing

Sheraton Bloomington SMMPA 2018 10/11/18Inside Door Handle-Strret Sweeper

IVIN Pollution Control Agency

Total for Cardmember Services

Amount

5,881.50

5,765.50

30,525.50

170.83

8,826.45

1,460.82

130.50

4.01

1,076.82

31.45

3,666.86

82.32

37.46

11.41

468.15

130.50

84.84

1,539.67

17,722.09

995.00

995.00

25.23

42.40

215.06

400.00

215.06

45.05

290.00

855.64

-12.99

92.24

249.94

323.53

16.10

155.00

215.00

205.00

34.24

400.00

3.766.50

Check Number

139547139547

139799139799139799139799139571139571139571139571139571139571139571139571139571139571139571

139760

139597139597139597139597139597139597139597139597139597139597139597139597139597139597139597139597139597139597

iT,W-

Check Date

11/05/201811/05/2018

11/19/201811/19/201811/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/2018

11/19/2018

11/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018

g7.


From: 10/23/2018

VendorCarios Creek WineryCarios Creek Winery

CarauestAuto Parts Stores

CarquestAuto Parts Stores


















C_e-n.tro_B_u_slne_sS_Fo_rmS_Inc._

Centre Business Forms Inc.

Chain Of Lakes Pet Hospital

Chain Of Lakes Pet Hospital

Chosen Valley Testing. Inc.

Chosen Valley Testing, Inc.

CMD Bore Weldinq

CMD Bore Welding

Con_nej[;t_Bjjslne^s_Ma_(ia2ine

Connect Business Magazine

CrvsteeLTrucfeLEauiDmenLlnc

Crysteel Truck Equipment Inc

Crysteel Truck Equipment Inc

Culliaan Water of Fairmont

To: 11/20/2018

Department



Fire FightingFire FightingBuilding InspectionCentra! Garage

Central Garage

Lake Restoration

Paved Streets

Parks

Parks

Parks

Storm Sewer Mnt

Central Garage

Ice & Snow Removal

Ice & Snow Removal


Road & Bridge EquipmentRoad & Bridge Equipment

Director of Finance


Focus on Fairmont



Ice & Snow Removal

Ice & Snow Removal

Description

Wine

Total for Carios Creek Winery

31VI Adhesive RemoverV-Beits

Hose, Plug Gaskets, Toggle Switch

Rotors, Tie Rods, Front Brake Pads, CalipersBulbs & Paint Pens

Wipe r Blades

Hydralic Hose & FittingBattery

Battery-Sih/er

Truck Bed CoatingV-Belt, Hydralic Hoses, 20W50 Oi!

A/C Hose, Fittings & Clamp

Floor Dry

Pipe Adapters

Washer FluidAdapter & FittingsNitrile Gloves

Power Steering Hoses & Flashers

Total for Carquest Auto Parts Stores

W-2's, 1099's & Envelopes

Total for Centre Business Forms Inc.

Nexgard & Heartgard Plus for Titus

Total for Chain Of Lakes Pet Hospital

Design Phase Geotechnical EvalThru 8/31/18 Adventure Playgn

Total for Chosen Valley Testing, Inc.

Bore Center Piviot on Cat Leader

Total for CMD Bore Welding

1/3 Page Full CoiorAd Split Between City & CVBTotal for Connect Business Magazine

MAC SOL Valve Ice & Snow

Blades & Cutting Edges ice & Snow

Total for Crysteel Truck Equipment Inc

Amount

1,056,00

1,056.00

14.94

56.4041.76

237.22

15.3054,82

47.18

143.78

89.10

20.23

191.36

22.03

65.88

4.62

64.44

25.17

36.06

246.94

1,377.23

246.00

246.00

157.25157.25

1,215.00

1,215.00

462.50

462.50

430.00

430.00

227.00

754.11

981.11

Check Number

139800

139441139441139761139761139441139761139761139761139441139761139761139761139761139441139761139441139441139761

139762

139501

139839

139819

139763

139820139820

iTM-

Check Date

11/19/2018

10/23/201810/23/201811/19/201811/19/201810/23/201811/19/201811/19/201811/19/201810/23/201811/19/201811/19/201811/19/201811/19/201810/23/201811/19/201810/23/201810/23/201811/19/2018

11/19/2018

10/29/2018

11/20/2018

11/20/2018

11/19/2018

11/20/201811/20/2018

8^.


From: 10/23/2018

VendorCulligan Water of Faimnont

D & S Trophies

D & S Trophies

Dakota Riaaers & Tool Suoplv. Inc

Dakota Riggers & Tool Supply, Inc.

Dakota Riggers & Tool Supply, Inc.

Day Plumbing Heating & Cooling.

Day Plumbing Heating & Cooling, Inc.




Du_d_erstadt^_Jr,

Duderstadt, Jr.

Environ mental Systems Research

Environmental Systems Research Institute, i;

Ejauifax.!nfo_rmation_Semi_c_eSt_LK

Equifax Information Services, LLC

Eric Anderson Construction, LLC

EricAnderson Construction, LLC

Erickson Engineering



Fair Fi/tanufacfurina. Inc.

Fair IVIanufacturing, Inc.

To: 11/20/2018

Fairmont Fire Relief Association

Faimnont Fire Reiief Association

Fairmont Fire Relief Association

-Fai!"mont_HRA.

Fairmont HRA

Fairmont HRA

Faimnont Photo Press, Inc.

DepartmentFire Fighting


Paved Streets

Parks

Generai Government Buildings

SMEC BuildingAirportAquatic Park

Mayor & Council

Engineering

City Manager

Paved Streets

Parks

Parks

Ice & Snow Removal

Non-departmental

Non-departmental

Burton Lane

Poetter's Circle

DescriptionWater-Fire Dept

Total for Culligan Water of Fairmont

Total for

Police Clothing-Chelsea

D & S Trophies

Slings Street DeptSling 4" x 20'-E/E-PoIy Park Dept (2)

Total for Dakota Riggers & Tool Supply, Inc

Soldered Splits In Line for Seasonal Sprinkler Winterization CH

New Flush Valve Kit Women's Restroom SMEC 2nd Floor

Repaired Nicked Gas Line-Airport

Took Apart & Cleaned Al! Three Pool Boilers, Replaced 3 Plugs

Total for Day Plumbing Heating & Cooling,

Oct 2018 Council Mtgs, Candidate Forums & DVD Player Instaii

Total for Dudersfadt, Jr.

ArcGIS Primary Maintenance, Secondary Maintenance & Licensi

Total for Environmental Systems Research

Invoice Sen/ice Fee & Minimum Charge

Total for Equifax Information Services, LLC

Curb/Gutter in front of Landscaping Plus

Total for Eric Anderson Construction, LLC

Pioneer Trail Pedestrian Bridge 09/30 to 10/27/18

Pioneer Trail Pedestrian Bridge 09/02 to 09/29/18

Total for Erickson Engineering

Puliey Sheave ice & Snow

Total for Fair Manufacturing, Inc.

Aug & Sept 2018 Fire Retirement Cory Wickert

Oct 2018 Retirement Cory WickertTotal for Fairmont Fire Relief Association

Management Fee invoice Burton Lane June 2017 to Sept 2018

Management Fee invoice Poetter Circle June 2017 to Sept 201 S

Total for Fairmont HRA

Amount

16.00

16.00

20.98

20.98

461.42220,32

631.74

85.00

619.62

107.19

1,079.60

1,891.41

375.00

375.00

1,453.56

1,453.56

38.00

38.00

1,115.00

1,115.00

5,687.50

7,657.50

13,345.00

115.96

115.96

120.00

60.00180.00

9,449.68

19,185.72

28,635.40

Check Number

139598

139716

139764139764

139821139599139599139599

139448

139548

139449

139450

139822139549

139600

139451139765

139502139502

Check Date

11/07/2018

11/14/2018

11/19/201811/19/2018

11/20/201811/07/201811/07/201811/07/2018

10/24/2018

11/05/2018

10/24/2018

10/24/2018

11/20/201811/05/2018

11/07/2018

10/24/201811/19/2018

10/29/201810/29/2018

n


From: 10/23/2018

Vendor

Faimnont Photo Press, Inc.

Fairmont Sentinel

Fairmont Sentinel

Fairmont SentinelFairmont Sentinel

Fairmont Sentinel

Fairmont Sentinel

EairroontTraD Club. lac.

Fairmont Trap Club, Inc.

F^m(?i1tTrv?y?Jv$Faimnont True Value

Faimnont True Value

FairmontTrue Value

Fairmont Youth Hockey Associatij

Fairmont Youth Hockey Association

Fairmont Youth Hockey Association

Fas.tenaJ_Co_m_R.any

To: 11/20/2018

Fastenal

Fastenal

Fastenal

FastenalFastenal

Fastens!

Fastens!Fastenai

Fastenal

Fastenal

Fastens!

Fasten alFasten a I

Fastenal

Company

Company

Company

Company

Company

Company

CompanyCompany

Company

Company

Company

CompanyCompany

Company

Finstad Skidloader Service &Sno

Finstad Skidloader Service & Snow Removal

Fire Safety USA. Inc.

Fire Safety USA, [nc,

Fire Safety USA, Inc.

Department

Focus on Faimnont

Other General Gov't

Elections

Burton LanePoetter's Circle

Planning & Zoning


Central Garage

Burton Lane

Poetter's Circle

Parks

Parks

Road & Bridge EquipmentRoad & Bridge EquipmentCentral Garage

Garbage Collection

Central Garage

Central Garage

Central Garage

Central Garage

Central Garage

Parks

Parks

Parks

Parks

Parks

Weed Control

Fire FightingFire Fighting

DescriptionThank you

Total for Fairmont Photo Press, Inc.

Approved Ordinance 2018-17

Notice of Municipa! Election

Burton Lane Roof Bids

Poetter Circle Housing AvailibilityPreliminary & Final Plat of Southern Plains Addition

Total for Fairmont Sentinel

Total for

New Employee Ciub Membership Chelsea Yeager

Fairmont Trap Club, Inc.

White Plastic Chain City Shop521 Burton Lane New Toilet Flappers

2602 & 2614 Poetter Circle New Toilet Rappers

Total for Fairmont True Value

Oct 2018 Operations for Martin County Arena

Nov 2018 Operations for Martin County Arena

Total for Fairmont Youth Hockey Associati'

Washers, Lock Nuts & Bolts

Equip Parts Street DeptShop SuppIies-City Shop

Rake Handles for Leaf Pickup

Shop Suppiies-City Shop

Shop Supplies-City Shop

Shop Suppiies-City Shop Cievis Pin

Shop SuppIies-City Shop

Shop SuppIies-City Shop6" Cap-Park Dept

PVC Piping for Dog ParkComer Brace-Bench Pierce Park

AG Jobbers Park Dept

Dog Park PVC PipeTotal for Fastenal Company

Oct 2018 MowingTotal for Finstad Skidioader Service & Sno

Equipment Repairs Hanger Kits & Mounting Brackets

Lithium Batteries & Streamlight Strion LED Flashlight

Amount

55.80

55.80

56.70100.13

295.52

39.60

40.50

532.45

25.00

25.00

19.35

5.99

9.58

34.92

5,000.00

5,000.00

10,000.00

106.82

19.35

7.89

30.60

148.84

1.672,41

75.31

5.81

68.01

14.97

24.78

279.68

92.92

879.06

270.00270.00

1,358.60

517.50

Check Number139667

139717139550139717139717139717

139718

139503139766139766

139719139719

139767139601139452139801139601139601139601139601139601139720139601139601139601139452

139504

139768139768

•T.ht.

Check Date

11/09/2018

11/14/201811/05/201811/14/201811/14/201811/14/2018

11/14/2018

10/29/201811/19/201811/19/2018

11/14/201811/14/2018

11/19/201811/07/201810/24/201811/19/201811/07/201811/07/201811/07/201811/07/201811/07/201811/14/201811/07/201811/07/201811/07/201810/24/2018

10/29/2018

11/19/201811/19/2018

C10.


From: 10/23/2018

Vendor

Fire Safety USA, Inc.

Fire Safety USA, inc.

Flahertv & Hood P.A.

Flaherty & Hood P.A.

FLeeL&Esrm Sujsply

Fleet & Farm Supply

Fleet & Farm SupplyFleet & Farm Supply

Fleet & Farm Supply

Fleet & Farm SupplyFleet & Farm SupplyFleet & Farm Supply

Fleet & Farm SupplyFleet & Farm Supply

Fleet & Farm Supply

Fleet & Farm Supply

FIeetPride

FieetPride

FieetPride

Fowler

Fowler

Frontier Communications

















To: 11/20/2018

DepartmentFire FightingFire Fighting

FAIRMi

General Government Buildings

Library

Library

Crime Control & investigation

Fire FightingRoad & Bridge Equipment

AirportPaved Streets

Parks

Parks

Parks

Liquor Store

Fire FightingRoad & Bridge Equipment


Description

4.5" FNH X 5.0" Storz, Rigid Adapter, LW, RL Fire DeptQuad Gas Cylinder

Total for Fire Safety USA, Inc.

Legal Sen/ices-City Ordinances

Total for FIaherty & Hood P.A.

Silicone

Carbide Bit, Nuts, Bolts & WashersDog Food for Titus

Rope Per Foot E1 Hose Bed Cover

CarburetorforMS 192TC Chainsaw

Bolts, Fire Extinguisher Bracket, Wash Brush

Strong Shelf Bracket

Clamp, Wingnut, Sleeve, Screws

Concrete Screws, Roller Frame & Cover, Chain, Suction Gun

Driii Bits, Tool Box, Super Glue, Screw SetterLadder, Gorilla Tape

Total for Fleet & Farm Supply

Fuel Fiiter Heater-Rescue Truck Fire Dept

Mud Flaps Street DeptTotal for FleetPride

Total for

DMT-G Online Recertification Training

Fowler

City Manager

City Manager

Director of Finance

Director of Finance

LibraryCrime Control & Investigation

Engineering

Liquor Store

Liquor Store

Economic DeveiopmentCity Attorney

City Attorney

Planning & ZoningPlanning & Zoning

Engineering

Paved Streets

Oct 2018 TelephoneNov 2018 TeIephone-City Hall

Oct 2018 TelephoneNov 2018 TeIephone-City Hall

Telephone Nov 2018 Library

Nov 2018 TeIephone-City Hall

Nov 2018 Telephone-dty Hall

Oct 2018 TelephoneTelephone Nov 2018 Liquor Store

Nov 2018 Telephone-City Hall

Oct 2018 Telephone

Nov 2018 Telephone-dty Hall

Oct 2018 TelephoneNov 2018 Telephone-City Hall

Oct 2018 TelephoneTelephone Nov 2018 Street Dept

Amount

160.00

195.00

2,231.10

362.50

362.50

4.99

11.28

47.99

5.90

51.30

87.32

14.98

26.30

125.0760.98

55.98

492.09

77.61

104.07

181.68

75.00

75.00

170.12

170.58

65.43

65.61

487.50

39.37170.58

159,02

161.02

52.49

65.43

65.61

65.43

65.61

170.12

78,26

Check Number

139768139551

139721

139602139602139602139602139602139602139602139602139602139602139602

139505139505

0

139442139769139442139769139722139769139769139442139722139769139442139769139442139769139442139722

Check Date

11/19/201811/05/2018

11/14/2018

11/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018

10/29/201810/29/2018

11/14/2018

10/23/201811/19/201810/23/201811/19/201811/14/201811/19/201811/19/201810/23/201811/14/201811/19/201810/23/201811/19/201810/23/201811/19/201810/23/201811/14/2018

91.


From: 10/23/2018 To: 11/20/2018

Vendor



















Frontier CommunicationsFrontier Communications










Further

Further

Gemini Studios

Gemini Studios

Gemini Studios

GjJJejtte_PejisjJ^o_roj?anIes_lnc_.

Giiiette Pepsi Companies inc.

Gillette Pepsi Companies Inc.




DepartmentParksParks

Parks

Parks

Economic DevelopmentAirport

Airport

Airport

Paved Streets

Paved Streets

Paved Streets

Central Garage

Recording & Reporting


AirportAirport

Airport


Building InspectionAnimal Control

Animal Control

Central Garage


Fire FightingFire FightingFire FightingFire FightingFire Fighting

Health insurance

Local Access

Local Access




Liquor - IVldse for Resale


Description

Oct 2018 Telephone

Oct 2018 Telephone

Nov 2018 Tefephone-City Hall

Telephone Nov 2018 Park Dept

Oct 2018 Telephone


Nov 2018 Telephone-Airport

Oct 2018 Monthly Telephone Airport LobbyOct 2018 Telephone

Oct 2018 TelephoneNov 2018 Telephone-City Hall


Oct 2018 TelephoneNov 2018 Telephone-City HaH

Oct 2018 Telephone

Oct 2018 Telephone

Nov 2018 Telephone-Airport

Telephone Nov 2018 Fire Crash Rescue Bldg

Oct2018Telephone

Nov 2018 Telephone-City HallOct 2018 Telephone

Telephone Nov 2018 Humane Society

Oct 2018 Telephone

Oct 2018 TelephoneOct2018Telephone

Oct2018TelephoneOct 2018 Telephone

Nov 2018 Teiephone-City Hall

Telephone Nov 2018 Fire House

Total for Frontier Communications

Nov 2018 Participant Fee

Total for Further

Nov 2018 Local Access & Boxcast

Boxcast Storage Fees

Total for Gemini Studios

Pop/Mix

Pop/MixPop/MixPop/MixPop/Mix

Amount

46.46

39.26

39.37

46.4652,35

39.37

205.65205.65

77.26

78.52

78.73

26.24

78.52

78.73

80,27$9,26

81.27

44.97

65.43

65.61

145.12

148.1226.17

39.26

41.96

44.97

26.17

26.24

41.96

4,061.53

118.00

118.00

600.00

336.66

936.66

144.89

159.85

142.75

132.14

155.87

vs

Check Number

139442139442139769139722139442139769139769139453139442139442139769139769139442139769139442139442139769139722139442139769139442139722139442139442139442139442139442139769139722

1931

139552139770

139572139572139572139572139572

IT U

Check Date

10/23/201810/23/201811/19/201811/14/201810/23/201811/19/201811/19/201810/24/201810/23/201810/23/201811/19/201811/19/201810/23/201811/19/201810/23/201810/23/201811/19/201811/14/201810/23/201811/19/201810/23/201811/14/201810/23/201810/23/201810/23/201810/23/201810/23/201811/19/201811/14/2018

11/13/2018

11/05/201811/19/2018

11/05/201811/05/201811/05/201811/05/201811/05/2018

<?A.


From: 10/23/2018

Vendor

GMS Industrial Supplies. Inc.

GMS Industrial Supplies, Inc.



To: 11/20/2018

Department

Central Garage

Central Garage

Central Garage

GMS. Inc.

GMS, !nc,

GMS, inc.

Goerndt

Gopher Alarms

Gopher Alarms,

Gopher Alarms,

Gopher Alarms,

Gopher Alarms,

Gopher Alarms,

Gopher Alarms,

Gopher Alarms,

.LLC

LLCLLCLLCLLCLLCLLCLLC

Government Finance QfflcersAss

Government Finance Officers Assoc

Grinnell Mutual Payment Center

Grinnell Mutual Payment Center

H & L Mesab! Company

H & L Mesabi Company

Harrison Truck Centers

Harrison Truck Centers

Harrison Truck CentersHarrison Truck Centers

Harrison Truck CentersHarrison Truck Centers

Hamson Truck Centers



Hert^eJtonsJ:ruction_&_MjJJwork^

Hertzke Construction & Millwork, Inc.

Description

Total for Gillette Pepsi Companies Inc.

Weather Pack Fuse Holder

Shop SuppliesClevis Pin

Total for GMS Industrial Supplies, Inc.

Urban Redevelopment & Housing


10/29/18 RLSS Limited Maint CallMonthly License & Warranty

Total for GMS, Inc.

Paved Streets

Library



SMEC BuildingPaved Streets

Parks

Liquor Store

Director of Finance

Burton Lane

Airport




Road & Bridge EquipmentAquatic Park

Aquatic Park

Aquatic Park

Aquatic Park


Safety Toe Boot Reimbursement

Total for Goerndt

Alarm Monitoring Octthru Dec 2018 Library

Alarm Monitoring Oct thru Dec 2018 Hockey Arena

Alarm Monitoring Oct thru Dec 2018 City HallAlarm Monitoring Octthru Dec 2018 SMEC

Alarm Monitoring Octthru Dec 2018 Street Dept

Alarm IVIonitoring Oct thru Dec 2018 Park DeptBurglar & Fire Alarm Monitoring Oct thru Dec 2018 Liquor Store

Total for Gopher Alarms, LLC

01/01/19 to 12/31/2019 Membership #300132449 Paul HoyeTotal for Government Finance Officers Ass

FainnontHRAPolicy#0000579126 11/26/18to 11/26/19Total for Grinnell Mutual Payment Center

Carbide Inserted Blades Snow Removal Airport

Total for H & L Mesabi Company

Put New Exhaust Stack In Cab

Fue! FilterRR Spring Bracket-Street Dept

Spring BracketEibows-Aquatic Park

Elbows-Aquatic Park

Elbows-Aquatic Park

Fitting s-Aquatic Park

Total for Harrison Truck Centers

Senior Center Clear Silicone Caufk

Amount

735.50

35.12

57,46

4.19

96.77

25.00

70.00

95.00

170.00

170.00

72.00

72.00

48.00

72.00

36.00

35.00

120.00

456.00

190.00

190.00

2,854.00

2,854.00

1,127.21

1,127.21

47.41

19.73

32.32

31.53

20.44

96.67

-96.67

96.67

248.10

6.48

Check Number

139823139823139723

139771139771

139824

139603139603139603139603139603139603139603

139772

139773

139604

139454139840139774139724139724139724139724139506

139605

Check Date

11/20/201811/20/201811/14/2018

11/19/201811/19/2018

11/20/2018

11/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018

11/19/2018

11/19/2018

11/07/2018

10/24/201811/20/201811/19/201811/14/201811/14/201811/14/201811/14/201810/29/2018

11/07/2018

93. 10


From: 10/23/2018 To: 11/20/2018

VendorHertzke Construction & Millwork, Inc.

Hertzke Construction & MiIIwork, Inc.

Hoffmever

Hoffmeyer

Hoffmeyer

Hoffmeyer

Hoffmeyer

Hohenstein's inc.

Hohenstein's Inc.

yoltmeler Construction

Holtmeier Construction

.Hometown Sanitation Services, LI

Hometown Sanitation Services, LLC

Hometown Sanitation Services, LLC

Humana

Humana

HumDal

Humpa!

Humpa!

H use

Huse

Huse

Huse

H use

H_v_Vee_Eood_S_tore

HyVee Food Store

Hy Vee Food Store

I + S Group

1 + S Group

1 + S Group

I + S Group

I + S Group

Impact Proven Solutions

DepartmentGeneral Government Buildings

Parks

Non-departmental

Non-departmental

Non-departmentai

Non-departmental


Paved Streets

SMEC BuildingLiquor Store

Health Insurance

City ManagerCity Manager

Non-departmental

Non-departmental

Non-departmental

Non-departmental

ElectionsHealth Insurance

Paved Streets

Paved Streets

Parks

Parks

Description

Screws & 2x6, 2x4's for Outside Gazebo

Tapcon 1/14 X 1 3/4, 1/4x21/4, 1/4x1 1/4 Park Dept

Total for Hertzke Construction & Millwork,

Refund Check

Refund CheckRefund Check

Refund CheckTotal for Hoffmeyer

Beer

Total for Hohenstein's Inc.

Pay Estimate 7 & Final 2016-C Improvements

Total for Holtmeier Construction

Nov 2018 SMEC Refuse Removal

Nov 2018 Cardboard Pickup Liquor Store

Total for Hometown Sanitation Services, Li

NOv 2018 premiums

Total for Humana

Monthly Cell Phone

Expenses 10/23 to 11/14/18Total for Humpal

Refund Check

Refund Check


Total for Huse

Election Food Supplies No Tax-Exempt

Biometrics Testing Food Supplies

Total for Hy Vee Food Store

Feasibility Study Public Works Facility thai 10/31 /18Feasibility Study Pubiic Works Facility Services thru 09/30/18Feasibility Study Public Works Facility thru 10/31/18Feasibility Study Public Works Facility Se^/icesthru 09/30/18

Total for I + S Group

Amount

121.27

70.38

198.13

1.08

0.54

0.06

1.62

3.30

206.50

206.50

40,372.07

40,372.07

110,00

43.99

153.99

334.80

334.80

110.00

56.74

166.74

0.05

1.44

0,97

0.48

2.94

93.74

153.51

247.25

1,579.25

7,626.30

1,579.25

7,626.30

18,411.10

Check Number

139605139605

139536139536139536139536

139573

139606

139607139607

1932

00

139537139537139537139537

1398251934

139826139553139826139553

Check Date

11/07/201811/07/2018

11/01/201811/01/201811/01/201811/01/2018

11/05/2018

11/07/2018

11/07/201811/07/2018

11/13/2018

11/19/201811/19/2018

11/01/201811/01/201811/01/201811/01/2018

11/20/201811/20/2018

11/20/201811/05/201811/20/201811/05/2018

H 11


From: 10/23/2018

Vendorimpact Proven Solutions

Indian islandWinerv LLC

Indian Island Winery LLC

J. H. Larson

J. H. Larson

J. H. Larson

J. H. Larson

J. H. Larson

J. H. Larson

J. H. Larson

J. H. Larson

J. H. Larson

Jackson County SherifFs Office

Jackson County Sheriffs OfficeJackson County Sheriff's Office

JJTaviorDistOfIVIn

JJTaylorDistOflVlnJJ Taylor Dist Of IVIn

JJTaylorDistOfMn

JJTaylorDistOfMn

John Deere Financial

John Deere Financial

Johnson Brothers Liquor Compar

Johnson Brothers Liquor Company









Kadonas, Lee & Jackson Jnc,

Kadrmas, Lee & Jackson, Inc.

Kadrmas, Lee & Jackson, Inc.

To: 11/20/2018

DepartmentStorm Sewer Mnt


LibraryIncubator Building


SIVIEC BuildingAirportAirport

Paved Streets

Parks



DescriptionSump pump insert

Total for Impact Proven Solutions

Wine

Total for Indian Island Winery LLC

9WA19 LED Frosted Lamps-Library8' LED Bulbs Incubator Bldg

Add An Outlet by Downtown Plaza

Case of LED Bulbs for SMEC3101860549.001-5-Flood lamps

S101860549.002-20-Fiood lamps

Bulb Protectors Street Dept

Bulb Protectors Park Dept

Total for J. H, Larson

10/18 Fuel for HEAT Team Bus2018 Maintenance on MRAP Heat Team

Total for Jackson County Sheriff's Office



Liquor - IVIdse for ResaleLiquor - IVIdse for Resale

Parks


Liquor - Mdse for ResaleLiquor - Mdse for Resale




Liquor - IVldse for Resaie



AirportAirport

Beer

Freight

Beer

FreightTotal for JJ Taylor Dist Of IVIn

Gage Wheel Arm & Gage WheeJ Kit

Total for John Deere Financial

Wine

Beer

Pop/MixFreightLiquor

FreightLiquor

Wine

Pop/MixTotal for Johnson Brothers Liquor Compar

Services thru 11/3/18

Preliminary & Design Services throu

Total for Kadrmas, Lee & Jackson, Inc.

Amount

324.80

324.80

594.04

594.04

17.24

66.42

43.48

336.65

39.09

156.35

66.41

66.40792.04

88.00

535.76

623.76

576.85

3.00

483.60

3.00

1,066.45

225.40

225.40

11,999.90

234.73158.35

773.19

23,790.63

234.10

6,953.72

3,826.31

120.45

48,091.38

3,000.00

1,500.00

4,500.00

Check Number

139477

139802

139725139608139608139775139678139678139608139608

139776139507

139574139574139803139803

139508

139804139804139804139804139804139575139575139575139575

139827139554

.T.K.

Check Date

10/29/2018

11/19/2018

11/14/201811/07/201811/07/201811/19/201811/09/201811/09/201811/07/201811/07/2018

11/19/201810/29/2018

11/05/201811/05/201811/19/201811/19/2018

10/29/2018

11/19/201811/19/201811/19/201811/19/201811/19/201811/05/201811/05/201811/05/201811/05/2018

11/20/201811/05/2018

n 12


From: 10/23/2018

Vendor

KnopikSand and Gravel_J_n.c,

Knopik Sand and Gravel, inc.

Kotewa

Kotewa

Landscaping Plus Inc


Lardy

Lardy

La_st_To_ucfi,.LLC

Last Touch, LLC

LastTouch, LLC and Colbv Whifn-

Last Touch, LLCand CoibyWhitmore

Lawn Solutions

Lawn Solutions

League Of Mn Cities

League OfMn Cities

League Of IVIn Cities_l_ns_Trust

League Of Mn Cities Ins Trust

Locher Bros. Inc

Locher Bros. inc

LocherBros. [nc

LocherBros. Inc

LocherBros. Inc

Locher Bros. Inc

Locher Bros. inc

Locher Bros. inc

Locher Bros. [nc

Locher Bros. inc

Locher Bros. Inc

LocherBros. Inc

Long

Long

To: 11/20/2018

Department

Ice & Snow Removal

Crime ControS & investigation


Poetter's Circle


Non-departmental

Non-departmentai

S1VIEC Building

Other General Gov't

Property/Liability Insurance







Liquor - IVidse for Resale





Non-departmentai

Total for

Total for

Total for

Total for

Total for

Total for

Total for

Total for

Total for

Totai for

Description

Sand for Deicing Roads

Knopik Sand and Gravel, Inc.

IVIeal Expense 11/2/18 CLEO & Command Training

Fuel For Squad

Kotewa

Poetter's Circle Lawn Care 10/4/18


License Tabs for Street Dept Vehicle

Lardy

Loan

Last Touch, LLC

Loan

Last Touch, LLC and Colby Whitnr

SMEC Mow & Trim Lawn & Other Services per con

Lawn Solutions

2018-2019 Annual Membership Dues

League Of Mn Cities

Thai Risk Vehicle Damage From Cleanup of Fallen

League Of Mn Cities ins Trust

Beer

Beer

Beer

Beer

Beer

Beer

Pop/MixBeer

Beer

Beer

Beer

Locher Bros. !nc

Refund Check

Amount

1,579.19

1,579.19

7.51

27.71

35.22

375.00

375.00

16.00

16.00

950.00

950.00

34,050.00

34,050.00

394.60

394.60

9,879.00

9,879.00

1,250.00

1,250.00

3,035.78

6,184.10

2,549.20

7,142.05

1,193.30

9,962.84

3.95

4,888.25

2,119.70

"32.40

7,158.20

44,204.97

1.82

Check Number

139555

00

139726

0

139509

139510

139511

139455

139556

139805139805139805139805139576139576139576139576139576139576139576

139538

iT.U-

Check Date

11/05/2018

11/14/201811/14/2018

11/14/2018

10/24/2018

10/29/2018

10/29/2018

10/29/2018

10/24/2018

11/05/2018

11/19/201811/19/201811/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/2018

11/01/2018

%. 13


From: 10/23/2018

Vendor

Long

Long

Long

Luckv Clover Striping

Lucky Clover Striping

MacQueen Equipment, inc.

IVIacQueen Equipment, inc.

IVIacQueen Equipment, inc.



MacQueen Equipment, Inc.




Martin County A_ucLLtp_rMartin County Auditor

IVIartin County Auditor

Ma-illn_C_o-U!n-te_Hlahw3_v--De-Dt

IVlartin County Highway DeptMartin County Highway Dept

Martin County Highway Dept

Martin County Highway DeptMartin County Highway DeptMartin County Highway DeptMartin County Highway DeptMartin County Highway Dept

Martin County Highway DeptMartin County Highway Dept

Martin County Ready Wlix. lnc_,

Martin County Ready IVIjx, inc.

Martin County Ready Mix, Inc.

Martin County Recorder



Mayo Clinic Health System Fairrm

To: 11/20/2018

DepartmentNon-departmental

Non-departmental

Non-departmental

Paved Streets

Ice & Snow RemovalStorm Sewer Mnt

Storm Sewer IVInt

Storm Sewer IVInt

Storm Sewer IVInt

Storm Sewer IVInt

Storm Sewer IVInt

Storm Sewer Mnt





Central Garage

Airport

Paved Streets

Parks

Engineering

Garbage Collection

Storm Sewer Mnt

Parks

Parks

Planning & Zoning

Planning & Zoning

Mayo Clinic Health System Fairmont

Total for

DescriptionRefund Check

Refund Check

Refund Check

Long


Traffic Marking of City Parking Lot CTotal for Lucky Clover Striping

Right Wear Plate, Left Wear Plate

A/C Compressor

A/C Compressor

Street Sweeper Parts-Tube, Tube Broom Double Wrap

Gutter Brush, Tube & Main Broom Street Sweeper

Suction Tube Street Sweeper

Piranha Segment Street Sweeper

Adjustments/Cr IViemo/Pyment

Total for MacQueen Equipment, Inc.

Rental of Security Bldg Nov 2018

Nov 2018 Frontier Phone Bill Police Dept

Total for Martin County Auditor

Fuel usage-Oct

Fuelusage-Oct

Fuel usage-Oct

Fuel usage-Oct

Fuel usage-Oct

Fuel usage-Oct

Fuel usage-Oct

Fuel usage-Oct

Fuel usage-Oct

Fuel usage-Oct

Total for Martin County Highway Dept

Bench at Cedar Creek Park

Bench at Steve Pierce Park

Total for WIartin County Ready hflix. Inc.

Record the certified resolution Nasby Subdivision

Record Actual Plat Nasby Subdivision

Total for Martin County Recorder

New Hire Fairmont Police Dept

Amount

0.92

0.09

2.74

5.57

900.00

900.00

755.32

253.25

253.25

2,405.00

846.65

409.60

463.61

-3,348.19

2,038.49

4,135.25

438.49

4,573.74

2,611.20294.90

59.59

179.54

59,05

4,561.18

1,085.46

52.80291,82

647.95

9,843.49

190,00

200.00

390.00

46.00

56.00102.00

279.00

Check Number

139538139538139538

139557

139609139609139609139609139609139609139609139609

139558139727

139680139680139680139680139680139680139680139680139680139680

139610139610

139611139611

139828

•Th'.

Check Date

11/01/201811/01/201811/01/2018

11/05/2018

11/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018

11/05/201811/14/2018

11/09/201811/09/201811/09/201811/09/201811/09/201811/09/201811/09/201811,09/201S11/09/201811/09/2018

11/07/201811/07/2018

11/07/201811/07/2018

11/20/2018

Q7. 14


From: 10/23/2018 To: 11/20/2018

VendorMayo Clinic Health System Fairmont

IVIayo Clinic Health System Fairmont

IVIayo Clinic Health System Fairmont

Meier

IVIeierMeier

Meier

Meier

Meier

Meier

.Meyer

IVIeyer

IVIeyer

MeyerIVIeyer

Midco

IVI id coMidco

Midwest Garage Doors of Fairmor

Midwest Garage Doors ofFairmont, Inc.

Mills & Miller. Inc.

Mills & IViiiier, Inc.

Mills & Miiier, Inc.

Mills & Miller, Inc.

Minn IVIunicipal Utilities Associatii

IVIinn Municipal Utilities Association

Minnesota Deot of Adm in

Minnesota Dept ofAdmin

IVIinnesota Dept ofAdmin

Minnesota Elevator, Inc

Minnesota Elevator, Inc

Minuteman Press

Minuteman Press

DepartmentFire FightingFire FightingParks

Non-departmental

Non-departmental

Non-departmental

Non-departmental

Non-departmental

Non-departmental

Non-departmental

Non-departmentai

Non-departmental

Non-departmental

Data Processing


Fire Fighting

Ice & Snow Removal

Ice & Snow Removal

Ice & Snow Removal

Workers Comp





Description

Firemen Physicals T Miller, Stensland, S Mosloski, HartwigFireman Radiologic chest exam-JF

Pre Employment screening-Cody Benschoter

Total for Mayo Clinic Health System Fairm<

Refund Check


Refund Check

Refund Check

Refund Check

Total for Meier

Refund Check

Refund Check

Refund Check

Refund Check

Total for Meyer

Internet Circuit 10/15 to 11/30/18Aid to Construction. IVIartin County will pay the other $5,000

Total for h/Iidco

Waii Switch & Installation at Fire Hall

Total for Midwest Garage Doors of Fairmor

Deicing Salt for Ice & Snow

Deicing SaltDeidng Salt Charged Wrong Price on 1st Invoice

Total for Mills & Miller, Inc.

Oct-Dec 2018 Safety program

Total for Minn Municipal Utilities Associatii

Oct 2018 Vehicle Leases Police Dept

Sept 2018 Vehicle Leases & Repair Driver's Seat Unit 9365

Total for Minnesota Dept of Admin

Nov 2018 Elevator Sen/ice City HaIJ

Total for Minnesota Elevator, Inc

SIV1EC Brochure

Total for Minuteman Press

Amount

1,546.80

38.00

251.00

2,114.80

2.14

0.50

0.26

4.12

0.01

0.31

7.34

0.27

0.14

0,01

0.40

0.82

571.43

5,000,00

5,571,43

108.25

108.25

6,017.76

1,067.80955.40

8,040.96

10,725.00

10,725.00

3,846.14

4,597,26

8,443.40

127.22

127.22

97.81

97.81

Check Number

139777139481139481

139466139466139466139466139466139466

139539139539139539139539

139806139806

139778

139456139512139612

139745

139841139513

139613

139779

Check Date

11/19/201810/29/201810/29/2018

10/26/201810/26/201810/26/201810/26/201810/26/201810/26/2018

11/01/201811/01/201811/01/201811/01/2018

11/19/201811/19/2018

11/19/2018

10/24/201810/29/201811/07/2018

11/14/2018

11/20/201810/29/2018

11/07/2018

11/19/2018

9s.15


From: 10/23/2018 To: 11/20/2018

VendorMN-Dept_LabQr_&.lndu$t,

MN Dept Labor & Indust.

Mn Pent of Employment & Econoi

Mn Dept of Employment & Economic Deveio;

Mn Dept of Employment & Economic Develo;

IVIN Deot Of Transportation

Department

Incubator Building

Intergovernmental Revenues

Intergovernmental Revenues

Total for

Description

Lighting Retrofit LED 426 WinnebagoAve Incubator BldgIVIN Dept Labor & Indust.

CDAP-16-0063-H-FY17 City of Fmt/Zierke Built Mfg Nov 2018

CDAP-16-0063-H-FY17 City of Fmt/Zierke Built Mfg

Total for Mn Dept of Employment & Econoi

MN Dept Of Transportation

MN Energy Resources Cora

MN Energy Resources Corp.



IVIN Energy Resources Corp.

NN Energy Resources Corp.








IV1N Energy Resources Corp.


IViN Energy Resources Corp.






Mn State Fire Chiefs Assn.

Mn State Fire Chiefs Assn.

Mn State Fire Dept. Asso.

Mn State Fire Dept.Asso.

Morgan Creek Vineyards

Morgan Creek Vineyards

MRCIMRCi

Paved Streets

LibraryFire FightingAnimal Control

Animal Control

Incubator Building

Incubator Building

Liquor Store

Liquor Store

Parks

Parks

ParksParks

Aquatic Park

Aquatic Park

Central Garage

Central Garage


General Government BuildingsPaved Streets

Paved Streets

Fire Fighting

Fire Fighting


SIVIEC Buildir

Total for

Equipment Usage

MN Dept Of Transportation

09/20 to 10/18/1 8 Gas Utilities Library10/02 to 10/30/18 Gas UtiIities-Fire Dept09/14/18 to 10/12/18 Gas Utilities Humane SocietyGas utilities 10/16 to 11/13/18 Humane Society

Gas utilities 10/16 to 11/13/18 Incubator Bldg09/14/18 to 10/15/18 Gas Utilities Incubator Bldg09/14/18 to 10/12/18 Gas Utiiities Liquor Store

Gas utilities 10/13 to 11/13/18 LiquorStoreLincoln Park Shelter Gas utilities 09/07 to 10/05/18Gas utilities 10/16 to 11/13/18 City ShopGas utilities 10/6/18 to 11/5/18 Park Dept09/14/18 to 10/12/18 Gas Utilities City Shop09/14/18 to 1 0/15/18 Gas Utilities Aquatic ParkGas utilities 10/16 to 11/13/18 Aquatic ParkGas utilities 10/16 to 11/13/18 City Shop09/14/18 to 10/12/18 Gas Utilities City ShopSenior Center Gas Utilities 09/07 to 10/05/18Gas utilities 10/6/18 to 11/5/18 Senior Center

Gas utilities 10/16 to 11/13/18 City Shop09/14/18 to 10/12/18 Gas Utilities City Shop

Total for IVIN Energy Resources Corp.

State Fire Chief Conference Attendees 3 X 300 less deposit

Total for Mn State Fire Chiefs Assn.

2019 MSFDA Membership DuesTotal for Mn State Fire Dept. Asso.

WineTotal for Morgan Creek Vineyards

Oct 2018 Services

Amount

36.00

36.00

2,758.20

2,758.20

5,516.40

373.82

373.82

957.79

237.73

29.19

81.26

540.83

149.46

120.34

240.12

48,98

256.95

58.77

50.03

48.01

48.01

83.64

16.27

67.87

132.69

256.95

50.03

3,474.92

600.00

600.00

346.00

346.00

1,376.98

1,376.98

577.50

Check Number

139457

139443139780

139559

139514139614139458139842139842139458139458139842139444139842139781139458139458139842139842139458139444139781139842139458

139515

139560

139807

139728

iT.M.

Check Date

10/24/2018

10/23/201811/19/2018

11/05/2018

10/29/201811/07/201810/24/201811/20/201811/20/201810/24/201810/24/201811/20/201810/23/201811/20/201811/19/201810/24/201810/24/201811/20/201811/20/201810/24/201810/23/201811/19/201811/20/201810/24/2018

10/29/2018

11/05/2018

11/19/2013

11/14/2018

^9. 16


From: 10/23/2018

Vendor

MSCICMSCiC

To:

Municipal Emergency Services De

Municipal Emergency Services Depository Ac

Na_Ba_AutQ.Fairmont

Napa Auto Fairmont

Napa Auto Fainnont

NapaAuto Fairmont

Napa Auto Fairmont

NapaAutoFairmont

Napa Auto Fairmont

Napa Auto Fairmont

NapaAuto Fairmont

Napa Auto Fairmont

NapaAutoFairmont

Napa Auto Fairmont

NelsonNelson

O^Reil Iv A ufo Pa rts

O'Reiliy Auto Parts

O'ReillyAuto Parts

O'Reilly Auto Parts

O'ReillyAuto Parts

_QI$pnOIson

11/20/2018

Department


Fire Fighting


Road & Bridge EquipmentPaved Streets

Parks

Parks

ParksStorm Sewer Mnt


Central Garage


Building Inspection

[ce & Snow Removal


Elections

Total for

Total for

Total for

Total for

Total for

Total for

Description

MRCI

2019 Training Conference

MSCIC

SCBA Repair Fire Dept

Municipal Emergency Services De

Filters-Street Dept

Filters-Street Dept

Filters-Street DeptFilters-Street Dept

Oil, Air & Hydralic FilterFilters-Park Dept

Filters-Park Dept

Filters-Street SweeperFilters-Fire Dept

Oil Filter-Bldg [nsp

Filters-City Shop

Napa Auto Fairmont

Taser Instructor Training Apple Valle

Nelson

Altemator Building Insp #9

License Plate Light

Headiight Connector Street Dept

Bulb Socket Street Dept

O'Reilly Auto Parts

FAIRMi

OIson Rentals. Inc.

OIson Rentals, Inc.

QIymDtc Fire Protection

Olympic Fire Protection

One_0_ffice_Solyti on

One Office Solution

One Office Solution

One Office Solution

One Office Solution

Parks


City Manager

Director of Finance


Fire Fighting

Total for Olson

24" Auger Rental

Total for Olson Rentals, Inc.

5 Year Internal Inspection 10/31 Pipped out main drain City Hall

Total for Olympic Fire Protection

Office Supplies-dty HallOffice Supplies-City Hall

Office Supplies-City HallOffice Supplies-City Hall

Amount

577.50

1,000.00

1,000.00

196.23

196.23

11.22

40.96

42.16

24.49

53.01

45.33

29.05

84.81

133.97

2.40

66.94

534.34

325.00

325.00

146.57

6.39

7.99

7.99

168.94

55.5055.50

101.65

101.65

3,030.00

3,030.00

7.26

7.26

4.36

5.81

Check Number

139829

139782

139729139729139729139729139729139729139729139729139729139729139729

139730

139615139615139783139783

0

139516

139616

139731139731139731139731

r,M-

Check Date

11/20/2018

11/19/2018

11/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/2018

11/14/2018

11/07/201811/07/201811/19/201811/19/2018

11/14/2018

10/29/2018

11/07/2018

11/14/201811/14/201811/14/201811/14/2018

100. 17

Accounts PayableCheck Approval List" City Council

From: 10/23/2018

VendorOne OfficeOne Office

One Office

One OfficeOne Office



One Office



SoJution

Solution

Solution

Solution

Solution

Solution

Solution

Solution

Solution

Solution

Solution

Solution

Solution

Solution

Paaoe Energy Services

Paape Energy Services

ParadisPa rad is

Paskey

Paskey

Paskey

Paskey

Paskey

Paskey

Paul Revere Life Ins Co

Paul Revere Life Ins Co

Paust[sWin_e.CQmpan_v:

PaustisWine Company

PaustisWine Company

PaustisWine Company

PaustisWine Company

PaustisWine Company

PaustisWine Company

Paustis Wine Company





To: 11/20/2018

DepartmentBuilding InspectionRecording & Reporting

Economic Deveiopment

City Attorney

Planning & Zoning

Police Administration

EngineeringLiquor Store

Lake Restoration

AirportParking Lots

Data Processing

Paved Streets

Parks

SIViEC Building

Fire Fighting

Non-departmental

Non-departmental

Non-departmental

Non-departmental

Non-departmental

City Manager












Total for

Total for

Total for

Total for

Total for

Description

Office Supplies-City HailOffice Supplies-City Haii

Office Supplies-City HaIS

Office Supplies-City Mali

Office Supplies-City Hafi

Office Supplies-City Hai!Office Supplies-City Ha!!

Office Supplies-City Hall

Office Supplies-City Hal!Office Supplies-City Hall


Office Supplies-City HallOffice Supplies-City Hall


One Office Solution

Enabled the Lead Boiler Numeric.

Paape Energy Services

New Filter for Shop Vac Fire Dept

Paradis

Refund Check

Refund Check


Refund Check

Pas key

Policy # 010283848403 Mike HunPaul Revere Life !ns Co

Freight

Wine

Wine

Wine

FreightWine

FreightFreightWine

FreightWine

Amount

7.26

7.26

4.36

7,26

7.26

2.91

15.98

2.91

2.91

7.26

2.91

4.36

2.91

5.81

106.05

47.50

47.50

26.83

26.83

0.11

3.12

8.24

2.09

1.04

14.60

1,595.53

1,595.53

2.25

96.00

32.00

973.00

17.50

384.00

2.25

7.00

1,811.20

21.25

1,472.00

Check Number

139731139731139731139731139731139731139731139731139731139731139731139731139731139731

139561

139784

139533139533139533139533139533

139459

139808139808139808139808139808139577139577139577139577139577139577

r.M.

Check Date

11/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/2018

11/05/2018

11/19/2018

11/01/201811/01/201811/01/201811/01/201811/01/2018

10/24/2018

11/19/201811/19/201811/19/201811/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/2018

,01. 18


From: 10/23/2018 To: 11/20/2018

VendorPaustis Wine Company


PC.JsnitoriaLSucDlv

PC Janitorial SupplyPC Janitorial SupplyPC Janitorial SupplyPC Janitorial SupplyPC Janitorial Supply

PC Janitorial Supply

Phiilips Wine & Spirits

Phillips Wine & SpiritsPhillips Wine & SpiritsPhillips Wine & SpiritsPhillips Wine & SpiritsPhillips Wine & SpiritsPhillips Wine & SpiritsPhillips Wine & SpiritsPhiilips Wine & SpiritsPhillips Wine & Spirits

Ph_oto_Press

Photo PressPhoto Press


Photo Press

Photo Press

Photo Press


Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press




Library


Ice & Snow Removal

AirportBurton Lane

Liquor Store










Recording & ReportingRecording & Reporting

Lake Restoration

Lake Restoration

AirportBuilding Inspection

Central Garage



Fire FightingFire FightingFire FightingBuilding Inspection

City Manager

City Manager

Director of Finance

Director of Finance



Engineering

DescriptionFreightWine

Total for Paustis Wine Company

Cleaning Supplies-Library

Cleaning Supplies-City Hall

Ice Melt for Snow & Ice

Cleaning Supplies-Airport

Ice Meit Burton Lane

Cleaning Suppiies-Liquor Store

Total for PC Janitorial Supply

Liquor

Wine

Beer

FreightBeer

Pop/MixFreightLiquor

Wine

Total for Phillips Wine & Spirits

Letterhead

Card Stock Paper-City Hall

Letterhead

Card Stock Paper-City Hal]

Card Stock Paper-City Hal!


Fleet Maintenance Log-City Shop

For Safe Keeping Form Police Dept

Warrant File Card Police Dept


Letterhead

Paper for Fire Dept Open House Cards for Kids

Letterhead

Letterhead

Card Stock Paper-City HalS

Letterhead


Letterhead

Card Stock Paper-City Mali

Letterhead

Amount

18.75120,00

4,957.20

39.00

51.50

597.50

17.31373.75

165.00

1,244.06

20,775.85

3,040.96

1,655.70

491.07

593.20

352.00

212.13

9,632.86

1,463.26

38,217.03

7.12

1.11

2.85

0.44

1.11

1.11

187.05

217.84

49.50

0.88

5.69

22.10

7.12

7.12

1.11

7.12

1.11

4.27

0.66

15.66

Check Number

139577139577

139617139785139830139785139732139578

139809139809139809139809139579139579139579139579139579

139733139733139733139733139733139733139733139618139618139733139733139733139733139733139733139733139733139733139733139733

iT.bt-

Check Date

11/05/201811/05/2018

11/07/201811/19/201811/20/201811/19/201811/14/201811/05/2018

11/19/201811/19/201811/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/2018

11/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/07/201811/07/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811,14/2018

/c^. 19


From: 10/23/2018

VendorPhoto Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press


Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

Photo Press

PraMeJandJSQlid_Waste_Mqm nt

Prairieland Solid Waste IVIgmnt

Prairieland Solid Waste Mgmnt

Presentation College



PreussJJnsev

Preuss, Linsey

Preuss, Linsey

Preuss, Linsey

Proftniumjn.c.

Profinium Inc.

Profinium Inc.

Profinium Inc.

Profinium Inc.

To: 11/20/2018

DepartmentLiquor Store

Liquor Store

Liquor Store

Liquor Store

Liquor Store

City AttorneyPlanning & ZoningPlanning & Zoning


Police AdministrationEngineering

Paved Streets

Parks

Parks



City AttorneyAirportParking Lots

Parking Lots

Data Processing

Data Processing

Paved Streets

Garbage Collection

Garbage CoiJection

SMEC BuildingSMEC Building

Incubator Building



Non-departmental

Non-departmental

Burton LanePoetter's Circle

Description


Fire Prevention Week Ad-Liquor StoreSupport Humane Society Ad-Liquor Store

Gift Certificates-Liquor Store

Letterhead


Letterhead


Letterhead




Letterhead


Letterhead

Card Stock Paper-City Half

Letterhead

Letterhead

Letterhead

Card Stock Paper-City Hail

Letterhead


Letterhead

Total for Photo Press

Refuse Remova! Oct 2018

Oct 2018 City Wide CleanupTotal for Prairieland Solid Waste Mgmnt

Internet Services for Oct 2018

Internet Service Nov 2018

Total for Presentation College

Keys for Incubator BIdg

Cell Phone 10/21/18October 2018 Expenses

Total for Preuss, Linsey

Poetter CirclePrincipal Pymnt Dec 201 8

Burton Lane Principal Payment Dec 2018

Burton Lane Interest Payment Dec 2018

Poetter Circle Interest Payment Dec 2018

Total for Profinium Inc.

Amount

0.44

50.00121.50

148.94

2.85

1.11

7.12

1.11

2.85

0.44

2.43

0.44

5.69

0.88

4.27

0.66

7.12

7.12

2.85

0.44

4.27

0.66

2.85917.01

547.22

3,191.25

3,738.47

200.00

200.00

400.00

6.41

50.00

62.94

119.35

3,353.58

1,809.06322.65

3,424.48

8,909.77

Check Number

139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733

139619139619

139460139786

000

139787139787139787139787

Check Date

11/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/2018

11/07/201811/07/2018

10/24/201811/19/2018

11/05/201811/05/201811/05/2018

11/19/201811/19/201811/19/201811/19/2018

,03. 20


To: 11/20/2018From: 10/23/2018

Vendor

£rovide_nt_Ufe_Insurarice

Provident Life Insurance

PublicJUUUties CQmrmsslon

Pubiic Utilities CommissionPublic Utilities Commission

Public Utilities CommissionPublic Utilities Commission

Public Utilities Commission






Public Utilities CommissionPublic Utiiities Commission






Pubiic Utilities Commission












Public Utilities CommissionPublic Utiiities CommissionPublic Utilities Commission


FAIRMDepartment

Engineering

Library

Library

Library

LibraryLibrary

Library

Liquor Store

Liquor Store

Liquor Store

Liquor Store

Aquatic Park

Aquatic Park

Liquor Store

Liquor Store

Liquor Store

Liquor StoreAquatic Park

Aquatic Park

Aquatic Park

Aquatic Park

Aquatic Park

Aquatic Park

Parks

Parks

Parks

Parks

Parks

Parks

Paved Streets

Paved Streets

Paved Streets

Paved Streets

Parks

Parks

Parking Lots

Parking Lots

Paved Streets

Paved Streets

Paved Streets

Description

Client ID #000005194403-01 Troy Nemmers

Total for Provident Life Insurance

Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 Utilities

Nov 2018 Utilities

Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utiiities0ct2018Nov2018UtiiitiesNov 2018 UtilitiesNov2018UtiiitiesNov 2018 UtilitiesNov2018UtiiitiesNov 2018 Utilities

Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utilities Oct 2018

Amount

1,221.64

1,221.64

2,798.92

64.02

27.64

21.21

60.07

24.16

21.3755.88

1,880.54

47.02

177.59

85.21

2,417.49

46.42

21.37

55.88

2,095.15

314.71

213.06

183.63

41.34

183.63

268.34

2,806,841,479,10

673.30

369.92

2,806.84

19.08

34.98

189.94

55.46

1,388.41

842.65

210.43

181.41

194.28

55.46

19.08

Check Number

139562

139445139445139445139445139788139788139788139788139788139788139788139788139445139445139445139445139445139445139445139445139788139788139788139788139788139788139445139445139788139788139788139788139445139445139788139788139445139445139445

Check Date

11/05/2018

10/23/201810/23/201810/23/201810/23/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201810/23/201810/23/201810/23/201810/23/201810/23/201810/23/201810/23/201810/23/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201810/23/201810/23/201811/19/201811/19/201811/19/201811/19/201810/23/201810/23/201811/19/201811/19/201810/23/201810/23/201810/23/2018

/C4. 21


From: 10/23/2018

VendorPublic Utilities Commission


















Pubiic Utilities Commission




Public Utiiities Commission




















To: 11/20/2018 FAIRMiDepartmentPaved Streets

AirportAirportAirportAirport

Parking Lots

Parking Lots

SMEC BuildingSIVIEC BuiidingAirportAirport

Airport

AirportLake RestorationLake Restoration

SMEC BuildingSMEC BuildingSMEC BuildingSMEC BuildingGeneral Government Buildings

Street LightingStreet LightingStreet LightingStreet Lighting

Street LightingGeneral Government Buildings






Incubator Building

Incubator BuildingCentral Garage

Central Garage

Central Garage


Incubator Building

Incubator Building

incubator Building

incubator Building

incubator Building

incubator Building

DescriptionUtilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 Utilities

Utilities Oct 2018Utilities Oct 2018Nov 2018 Utilities

Nov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utiiities0ct2018Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesUtiiities0ct2018Utilities Oct 2018Nov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 Utilities

Amount

34.98

899.43

113.58

25.62

2,229.66

210.43

181.41

72.64

21.37

793.48113.58

25.62

2,229.66

95.45

95.45

1,884.33

72.64

21.37

2,328.03

39.10

10,351.50

2,389.80

12,043.22

2,266.34

8.81

131.69

64.91

40.45

39.10

1,523.62

110.69

35.95

21.85

32.32

36.00

8.81

1,481.63

342.47

72.83324.52

81.33

42.31

21.85

—Check Number

139445139788139788139788139788139445139445139788139788139445139445139445139445139445139788139445139445139445139788139445139445139445139788139788139788139445139445139788139788139788139788139445139445139788139445139445139445139445139445139788139788139788139788

iT.^

Check Date

10/23/201811/19/201811/19/201811/19/201811/19/201810/23/201810/23/201811/19/201811/19/201810/23/201810/23/201810/23/201810/23/201810/23/201811/19/201810/23/201810/23/201810/23/201811/19/201810/23/201810/23/201810/23/201811/19/201811/19/201811/19/201810/23/201810/23/201811/19/201811/19/201811/19/201811/19/201810/23/201810/23/201811/19/201810/23/201810/23/201810/23/201810/23/201810/23/201811/19/201811/19/201811/19/201811/19/2018

,05. 22


From: 10/23/2018

Vendor

Public Utiiities Commission









Public UtiJities Commission









Ra-beJnternationa I, In c.

Rabe International, Inc.

Rabe International, Inc.

Ramos-AIuria

Ramos-Ajuria

Ramos-Ajuria

Ramos-Ajuria

Ramos-Ajuria

Ramos-Ajuria

Real Time TranslationsJ_n_c,

Real Time Translations, Inc.

Real Time Translations, Inc.

Recreation Supply Co

Recreation Supply Co

Red Bull Distribution Company

Red Bull Distribution Company

Red Rock Quarry, inc.

Red Rock Quarry, Inc.

To: 11/20/2018

DepartmentAnimal Controi

Animal Control

Animal Control

Animal Contro!

Animal Controi

Animal Control

Fire FightingFire FightingFire FightingFire FightingAnimal Control

Animal Control

Library

Library

Fire FightingFire FightingFire FightingFire Fighting

Parks

Parks

Non-departmental

Non-departmental

Non-departmental

Non-departmental

Non-departmental



Aquatic Park


[ce & Snow Removal

DescriptionUtilities Oct 2018Utilities Oct 2018Nov 2018 Utilities

Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 Utilities

Nov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 Utilities

Total for Public Utilities Commission

IVIower Mount Pin, Mounting BracketPin & Mounting Bracket Soccer Fields Mower

Total for Rabe International, Inc.

Refund Check

Refund Check

Refund Check

Refund Check

Refund Check

Total for Ramos-Ajuria

Minutes Used 11/1 to 11/15/18Nov 2018 Monthly Fees & 10/16 to 10/31,18 Minutes Used

Total for Real Time Translations, inc.

Reagent-Aquatic Park

Total for Recreation Supply Co

Pop/MixTotal for Red Bull Distribution Company

Seal Coat Chips for Ice Control

Total for Red Rock Quarry, Inc.

Amount

49.90

17.41

309.12

76.77

37.18

17.41

21.37

296.64

24.46

21.37

413.42

93.77

21.21

1,859.85

341.61

59.77

98.02

53.08

69,204.02

266.91

242.19

509.10

0.57

0.04

1,75

4.62

1,18

8.16

8.76

106.06

114.82

13.23

13.23

360.00

360.00

900,99

900.99

sCheck Number

139445139445139788139788139788139788139788139788139445139445139445139445139788139788139445139445139788139788

139620139517

139540139540139540139540139540

139831139734

139735

139580

139736

'T.U-

Check Date10/23/201810/23/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201810/23/201810/23/201810/23/201810/23/201811/19/201811/19/201810/23/201810/23/201811/19/201811/19/2018

11/07/201810/29/2018

11/01/201811/01/201811/01/201811/01/201811/01/2018

11/20/201811/14/2018

11/14/2018

11/05/2018

11/14/2018

/^. 23


From: 10/23/2018

VendorRegal Ventures LLCRegal Ventures LLC

Regal Ventures LLC

Regal Ventures LLC

Rega! Ventures LLC

Rega! Ventures LLC

RJcharrfg AutQ-ReDai r

Richards Auto Repair

Richards Auto Repair

Rick Deboer Lettering & Signs

Rick Deboer Lettering & Signs

Riy$r B%nj^B^.iness^Producfcs

River Bend Business Products

River Bend Business ProductsRiver Bend Business Products























RJhfl DistributingRJ1VI Distributing

To: 11/20/2018

Department

Non-departmentai

Non-departmentaf

Non-departmentai

Non-departmentai

Non-departmentai



Ice & Snow Removal


General Government BuildingsLake Restoration

SMEC BuildingAirport

Parking Lots

Building inspection

Liquor Store

City Manager

Director of FinanceCrime Control & investigation


Fire FightingEconomic Development


City Attorney

Planning & Zoning


Engineering

Data ProcessingPaved Streets

Paved Streets

Paved Streets

Parks

Parks


Description

Refund Check


Refund Check

Refund Check

Total for Regal Ventures LLC

Tow Nissan Maxima IV1N ANC658 to City Impound from Freedom

Tow Black Ford Pickup MN 904GJYto Shed CFS 9211Total for Richards Auto Repair

Stay Back 50ft Decals Snow Plows

Total for Rick Deboer Lettering & Signs

Adding Machine Paper Rolls City Hall Use

Credit from Double Pymnt


Printer Lease & Usage 09/21 to 10/31/18 SMECAdding Machine Paper Rolls City Hall UseAdding Machine Paper Rolls City Hal! Use

Adding IVIachine Paper Rolls City Hall UseAdding Machine Paper Rolls City Hall Use



Office Supplies-Police Dept

Adding Machine Paper Rolls City Hall UseAdding Machine Paper Rolls City Hall UseAdding Machine Paper Rolls City Hall UseOffice Supplies-Darcy


Adding Machine Paper Rolls City Hall UseAdding Machine Paper Rolls City Hall UseAdding Machine Paper Rolls City Hall Use


Office Supplies-Nick


Office Supplies Park & Street

Adding IVIachme Paper Rolls City Hall Use

Office Supplies Park & StreetTotal for River Bend Business Products

Beer

Amount

0.03

0.80

2.11

0.53

0.26

3.73

110.00

110.00

220.00

315.00

315.00

2.76

-8.35

1.10

64.37

2.76

1.10

2.76

1.10

2.76

2.76

368.82

1.66

2.21

1.66

9.59

2.76

2.76

1.10

6.07

1,66

38.46

1.10

14.44

2.21

14.43542.05

243.80

Check Number

139589139589139589139589139589

139789139789

139518

139710139710139710139710139710139710139710139710139710139710139790139710139710139710139710139710139710139710139710139710139790139710139710139710139710

139810

Check Date

11/06/201811/06/201811/06/201811/06/201811/06/2018

11/19/201811/19/2018

10/29/2018

11/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/19/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/19/201811/14/201811/14/201811/14/201811/14/2018

11/19/2018

,07. 24

Accounts PayableCheck Approval List" City Council

From: 10/23/2018

Vendor

Rodgers

Rosbura

Rosburg

Rosburg

Rosbura,

Rosburg,

Rosburg,

Construction

Construction

Construction

, Brian

Brian

Brian

Ros.enberQ

Rosenberg

Rosenberg

Rosenberg

Rosenberg

Rosenberg

RoundLake.yjnevards &WinervI

Round Lake Vineyards & Winery LLC

S & J Excavating. Inc.

S & J Excavating, inc.

Salinas-Silva

Salinas-Siiva

Salinas-Silva

Salinas-Silva

Sc-hweJakjaSchwebke

Schwebke

Scott. Brand on

Scott, Brandon

Secretary of State

Secretary of State

Sefbert

Seibert

Seibert

To: 11/20/2018

Department

Fire Fighting

Other General Gov't

Paved Streets

Airport

Airport

Non-departmental

Non-departmenta!

Non-departmentai

Non-departmental

Non-departmental


Paved Streets

Non-departmental

Non-departmental

Non-departmental



Fire Fighting


Non-departmental

Non-departmental

FAGRMDescription

Total for RJM Distributing

Scuba Diving Training Fire Dept

Total for Rodgers

Demolition of #26 & #30 Downtown Plaza

Pile Trees At Tree Dump Due to the Storm 9/20/1 8

Total for Rosburs Construction

Dec 2018 Airport Snow Removal

November 2018 Snow Removai-Airport

Total for Rosburg, Brian

Refund Check

Refund Check

Refund Check

Refund Check

Refund Check

Total for Rosenberg

Wine

Total for Round Lake Vineyards & Winery I

Construct Driveway on N North Ave Margaret St Project

Total for S & J Excavating, Inc.

Total for

Refund Check


Salinas-Silva

Safety Glasses Reimbursement

5ft Std Ketch-Ali Pole & Accessories

Total for Schwebke

MN State Fire Chiefs Conference 10/10 to 1 0/13/18 St. Paul, Mh

Total for Scott, Brandon

UCC Filing Fee Last TouchTotal for Secretary of State

Refund Check

Refund Check

Amount

243.80

1,620.00

1,620.00

20,401.20

14,500.00

34,901.20

3,200.00

3,200.00

6,400.00

0.02

0.99

2.60

0.65

0.33

4.59

420.00

420.00

5,700.00

5,700.00

0.20

0.13

0.33

0.66

300.00

142.00

442.00

1,443.85

1,443.85

20.00

20.00

1.93

0.96

Check Number

139737

139461139832

139791139462

139541139541139541139541139541

139581

139738

139542139542139542

00

139519

139564

139534139534

iT.tt-

Check Date

11/14/2018

10/24/201811/20/2018

11/19/201810/24/2018

11/01/201811/01/201811/01/201811/01/201811/01/2018

11/05/2018

11/14/2018

11/01/201811/01/201811/01/2018

10/24/201810/29/2018

10/29/2018

11/05/2018

11/01/201811/01/2018

/oi 25


From: 10/23/2018

VendorSeibertSeibert

Seidel. Carolv_n

Seidel, Carolyn

Seifried Protra it Design

Seifried Protrait Design

Shjjo&m_CLPI_us

Shipping PlusShipping Plus

S_naj?_-0_ri_lndustnal

Snap-On Industrial

Southern GIazer's of WIN

Southern Glazer's of MN






Southern Glazer's of IV1N

Southern Glazer's of IVIN

Southern Glazer's ofIVIN

Southern Giazer's of MN




Southern Glazer's ofIVIN

Southern Giazer's ofMN

Southern GIazer's ofMN

Southern GIazer's ofIVIN

Southern Giazer's ofMN

So_uth_ern_Minnesota Initiative Fou

Southern IVIinnesota Initiative Foundation

Saueeaee Brothers

Squeegee Brothers

Squeegee Brothers

Squeegee Brothers

To: 11/20/2018

DepartmentNon-departmental

Non-departmental

Eiections

Fire Fighting

Engineering

Engineering

Fire Fighting

Liquor

Liquor

Liquor

Liquor

Liquor

Liquor

Liquor

Liquor

LiquorLiquor

Liquor

Liquor

Liquor

Liquor

Liquor

Liquor

Liquor

Liquor

Mdse for Resale

Mdse for Resale

Mdse for Resale

Mdse for Resale


Mdse for Resale

Mdse for Resale

Mdse for Resale

Mdse for Resale

Mdse for Resale

Mdse for Resale

Mdse for Resale

Mdse for Resale


Mdse for Resale

Mdse for Resale


Library

General Government BuildingsAirport

DescriptionRefund Check

Refund Check

Total for Seibert

Election Food Service Expenses 11/6/18

Total for Seidel, Carolyn

Photo Booth-Fire Prevention Week Event

Total for Seifried Protrait Design

Ship Concrete Cylinders to American Engineering Testing 11/16,

Ship Concrete Cylinders to American Engineering Testing

Total for Shipping Plus

SIedge Hammer Fire Dept

Total for Snap-On Industrial

Wine

FreightLiquor

Freight

Freight

Liquor

Liquor

LiquorWine

FreightFreightLiquor

FreightFreightFreightWine

FreightFreight

Total for Southern Giazer's of h/tN

2019 Community Resource Event Sponsor

Total for Southern Minnesota Initiative Fou

Nov 2018 Window Cleaning Library

10/1 to 10/28 window cleaning City HailAirport Oct 2018 Window Cleaning

Amount

0.10

2.89

5.88

152.04

152.04

300.00

300.00

13.32

16.88

30.20

205.29

205.29

1,874.00

41.98973,99

15.5012.40

4,268.76

4,915.55

7,348.59

690.00

139.50

26.35

1,417.36

4.65

77.76

74.92

506.00

15.50

15.50

22,418.31

500.00500.00

150.00

80,00

90.00

Check Number

139534139534

0

139520

139792139833

139834

139811139811139811139811139811139811139582139582139582139582139582139582139582139582139811139582139582139582

139793

139739139739139621

iTlit-

Check Date

11/01/201811/01/2018

11/14/2018

10/29/2018

11/19/201811/20/2018

11/20/2018

11/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/19/201811/05/201811/05/201811/05/2018

11/19/2018

11/14/201811/14/201811/07/2018

/^ 26


From: 10/23/2018

Vendor

Star TribuneStar Tribune

Steuber

Steuber

Stone

Stone

Stone

Stone

Streicher's

Streicher's

Streicher's

Streicher's

Streicher's

Tamils_0n The Ave & Gerha.rdfs

Tami's On The Ave & Gerhardt's

Team Lab

Team Lab

Team Lab

Texas Refinery Corp.

Texas Refinery Corp.

To: 11/20/2018

Department

City Manager

The Free Press

The Free Press

Thrive Pass

Thrive Pass

Thrive Pass

Tcim's Diesel Service

Tom's Diesel Service

TonnesQn

Tonneson

Total Comfort Systems



Non-departmental

Non-departmental

Non-departmental





Focus on Fairmont

Paved Streets

Parks

Central Garage

Burton Lane

Flex Plan

Health Insurance

Ice & Snow Removal

Building Inspection

Description

Total for Squeegee Brothers

Subscription 10/27/18 to 01/26/2019Total for Star Tribune

City Hall Christmas Tree Decorations

Replace Mirror City Hall Ladies Restroom

Total for Steuber

Refund Check

Refund Check

Refund Check

Total for Stone

Captain Badge

Captain Badges

Uniforms for Chelsea Yeager

Uniforms for Chelsea Yeager

Total for Streicher's

Catering for the BBB event

Total for Tami's On The Ave & Gerhardt's

Fine Road Patch & Herbicide

Fine Road Patch & Herbicide

Total for Team Lab

#2 Grease & Torque Fluid

Total for Texas Refinery Corp.

Burton Lane Roof Bids

Total for The Free Press

Nov 2018 Flex Participant Fees

Plan A Fees for Oct 2018 & COBRA Letter for Oct 2018Total for Thrive Pass

Check engine on Unit #21 Street Dept

Total for Tom's Diese! Service

Building Insp Continuing Ed Vandais Heights, MN 11/5 & 11/6/1E

Total for Tonneson

Amount

320.00

124.93

124.93

37.22

32.18

69.40

0.35

1.08

0.72

2.15

99.99

202.97

393.93

333.95

1,030.84

3,098.31

3,098.31

586.00

586.00

1,172.00

2,077.75

2,077.75

332.18

332.18

75.00

491.00

566.00

700.00

700.00

304.63

304.63

Check Number

139446

00

139543139543139543

139740139740139521139521

139756

139463139463

139835

139741

27031933

139522

0

.T.M.

Check Date

10/23/2018

11/19/201811/20/2018

11/01/201811/01/201811/01/2018

11/14/201811/14/201810/29/201810/29/2018

11/14/2018

10/24/201810/24/2018

11/20/2018

11/14/2018

11/13/201811/13/2018

10/29/2018

11/14/2018

,10. 27


From: 10/23/2018

Vendor





Tow Distributing

Tow DistributingTow DistributingTow Distributing

Tow Distributing

Ufermarck

Utermarck

Valley Asphalt Products





VaileyAsphait Products



Verizon Wireless

Verizon Wireless

Verizon WirelessVerizon Wireless

Verizon Wireless

Verizon Wireless

Verizon Wireless

Verizon Wireless

Verizon Wireless

Verizon Wireless

VinocoDia. Inc

Vinocopia, Inc

Vinocopia, Inc

Vinocopia, Inc

Vinocopia, Inc

Vinocopia, [nc

Vinocopia, !nc

Vinocopia, Inc

Vinocopia, Inc

To: 11/20/2018

Department

LibraryLibraryLibraryGeneral Government Buildings




Liquor - IVfdse for Resale

DescriptionChicago Hot & Cold Cartridge LibraryFilters-Library

Aerator & LH Cartridge Hot LibraryA/C Fan Slower Checked OK, Fixed LAV Sink in Men's Room 2n

Total for Total Comfort Systems

Beer

Pop/MixMisc Merchandise for ResaIe-Liquor Store

Beer

Total for Tow Distributing

Incubator Building

Paved Streets

Paved Streets

Paved Streets

Paved Streets

Paved StreetsPaved Streets

Storm Sewer Mnt

Director of Finance


Building Inspection

Airport

Data Processing

Paved Streets

Parks

Engineering

Aquatic Park









Oct 2018 MowingTotal for Utermarck

Blacktop for IVIisc St PatchingBlacktop for Misc St Patching

Blacktop for IVIisc St Patching

Blacktop for Misc St Patching

Blacktop for Misc Street Patching

BlacktopStorm Sewer Patch Winnebago/Park Streets

Total for Valley Asphalt Products

Cell Phones 09/21 to 10/20/18 Accting DeptCell Phones 09/21 to 10/20/18 Police DeptCell Phones 09/21 to 10/20/18 Bldg InspectoCell Phones 09/21 to 10/20/18 AirportBackup Router 09/24 to 1 0/23/18Cell Phones 09/21 to 10/20/18 Street DeptCell Phones 09/21 to 1 0/20/18 Park DeptCell Phones 09/21 to 10/20/18 EngineeringCell Phones 09/21 to 10/20/18 Aquatic Park

Total for Verizon Wireless

FreightWine

Wine

FreightWine

FreightWine

Freight

Amount

101.00

154.08

85.86

42.50

383.44

16,902.41

57.50189.00

22,275.43

39,424.34

225.00

225.00

533.94

996.73

998.43

1,075.84

1,007.84

1,076.57

1,590.25

7,279.60

54.41

1,002.75

108.82

54.41

10.02

54.41

78.6895,43

54.41

1,513.34

2.50104.00

1,175.03

30.00

112.00

2.50

32.00

2.50

Check Number

139622139622139622139622

139812139812139812139583

0

139623139623139623139623139623139623139623

139624139624139624139624139624139624139624139624139624

139813139813139584139584139584139584139584139584

Check Date11/07/201811/07/201811/07/201811/07/2018

11/19/201811/19/201811/19/201811/05/2018

11/05/2018

11/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018

11/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018

11/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/2018

/// 28


From: 10/23/2018 To: 11/20/2018 FAIRMiVendorVinocopia, [nc

Visit Fairmont

Visit Faimnont

Voss Cleaning Services. Inc.

Voss Cleaning Services, Inc.



Voss Cleaning Sen/ices, Inc.



W.W. Goetsch Associates. Inc.

W.W. Goetsch Associates, Inc.

Walker

Walker

Walker

Was_te_IVIanaaement Of So IVIN

Waste Management Of So MN

Waterville Food &Ice, Inc.

WateMHe Food & [ce, Inc.

Watemlie Food & Ice, Inc.

Waten/ille Food & Ice, Inc.

Watonwan County Sheriff's Office

Watonwan County Sheriffs Office

VVhjtmo.re

Whitmore

Whitmore

WickelarenWickelgren

Wtckelgren

Wickeigren

Wine h/lerchants

Wine Merchants


CVB

Fire FightingIncubator Building


AirportPaved StreetsParks

Aquatic Park




incubator Building





Fire FightingFire Fighting

Non-departmental

Non-departmental

Non-departmentai

- IVidse for Resale

DescriptionLiquor

Total for Vinocopia, Inc

Hotel tax September 2018 due in October 2018 $18,059.22 less

Total for Visit Fairmont

Oct 2018 Janitorial Service Fire HallOct 2018 Janitorial Service Incubator Bldg

Oct 2018 Janitoria! & Rug Service City Hal!

Oct 2018 Janitorial & Rug Service AirportOct 2018 Rug Service Park/Street Dept

Oct 2018 Rug Service Park/Street Dept

Total for Voss Cleaning Services, Inc.

Pump Room Repairs-Aquatic Park

Total for W.W. Goetsch Associates, Inc.

DMT Recertification-OnIJne Training

Desert Snow Training Sioux Falls, SD 10/15 to 10/18/18

Fuel for Squad on way back from Rocheser 10/25/18

Total for Walker

Refuse Removal Oct 2018 Incubator Bldg

Total for Waste Management Of So MN

ice

iceIce

Total for Waterville Food & Ice, Inc.

Fuel-Liiy Paine Drug Task Force Oct 2018

Total for Watonwan County Sheriff's Office

9/26/18 Expense-Hose Testers

10/17/18 Public Education KitTota I fo r Wh itm ore

Refund Check


Total for Wickelgren

Wine

Amount

504.97

1,965.50

17,156.25

17,156.25

369.00

120.00

693,50

290.00

39.00

39.00

1,550.50

5,925.00

5,925.00

75.00

442.18

20.00

537.18

629.79

629.79

58.04

72.76

59.88190.68

283.90

283.90

31.68

22.91

54.59

0.43

0.29

0.72

1.44

80.00

m

Check Number

139584

139565

139625139625139625139625139625139625

139523

000

139626

139585139585139585

139794

139524139524

139544139544139544

139586

Check Date11/05/2018

11/05/2018

11/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018

10/29/2018

10/24/201810/24/201811/19/2018

11/07/2018

11/05/201811/05/201811/05/2018

11/19/2018

10/29/201810/29/2018

11/01/201811/01/201811/01/2018

11/05/2018

//3-. 29


From: 10/23/2018 To: 11/20/2018

VendorWine Merchants

World Fuel Services. Ing;

World Fuel Services, inc.

WRS Co.. LLC

WRS Co, LLC

WSB & Associates, inc

WSB& Associates, Inc.

WSB& Associates, Inc.

Yusuf

Yusuf

Yusuf

Yusuf

Yusuf

Ziealer.

Ziegler,

Ziegler,Ziegler,

Ziegler,

Ziegler,

Ziegler,

Ziegler,

Ziegier,Ziegler,

Ziegier,

Ziegler,Ziegler,

Ziegfer,

Ziegler,

lnc_,

Inc.

[nc.

Inc.

Inc.

Inc.

Inc.

Inc.

Inc.

Inc.

Inc.

Inc.

Inc.

Inc.

Inc.

Department


Airport


Other General Gov't


Non-departmental

Non-departmental

Non-departmental

Non-departmental

Ice & Snow Removal

Ice & Snow Removal

Ice & Snow Removal

Ice & Snow Removal










Description

FreightTotal for Wine Merchants

20W50 Aviation Oii

Total for World Fuel Services, Inc.

Liquor

Total for WRS Co., LLC

Sept 1 to Sept 30, 2018 Comprehensive Plan Updates

Sept 1 to Sept 30,2018Total for WSB & Associates, Inc.

Refund Check

Refund Check

Refund Check

Refund Check

Total for Yusuf

Cutting Edge Return

Cutting Edge Return

Cutting EdgeOii Pin & GasketShippingShippingAir Compressor Unit #18 Grader

Valve for Grader

Ring, Washer, Pin & Bearing

Hose Assembly for Unit 1 20 Leader

Equipment Parts for Unit 1 20 Leader

Air Compressor Unit #18

CapInsert Unit #18

Total for Ziegler, inc.

Amount

1.6981.69

235.36

235.36

570.00

570.00

2,057.63

92.00

2,149.63

0.75

0.07

2.25

1.50

4.57

-5,316.46

-3,700.60

3,566.84

572.10

9.00

10.45

683.61

602.46

313.82

344.70

1,652.61

668.36

1,222.68

231.16

860.73

776,393.

Check Number

139586

139566

139587

139525139464

139545139545139545139545

139796139796139796139567139796139796139796139796139796139796139796139796139796139796

63

Check Date

11/05/2018

11/05/2018

11/05/2018

10/29/201810/24/2018

11/01/201811/01/201811/01/201811/01/2018

11/19/201811/19/201811/19/201811/05/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/2018

//3. 30

AMENDED

PARK BOARD MEETING

Meeting MinutesTuesday, September 18, 2018 Staff Present:5;00 p.m. _Troy Nemmers, Public Works

Director/City EngineerBoard Members Present: __X___Nick Lardy, Streets/Parks Superintendent

X Vicky Schulte Others Present:X Jodie Whitmore X Roni Dauer_X_Craig Nelson X Rod Halverson (KSUM)

JVlonica Shelgren X Judy Bryan (Sentinel).X^Greg Geliert X Kristy Olson

Jane Kollofski X Ed WilletteX Joe Burns

Council Member Present:.Jim Zarling

Called the meeting to order at 5:02 p.in.

A motion was made by Jodie Whitmore to approve the minutes of August 21, 2018 as presented. The motion wasseconded by Craig Nelson and carried.

Monthly update: Nick Lardy gave a monthly update.

CER update: Roni provided an update,

Old Business: Discussed the Band Shelter budget. Trail to Band Shelter.

New Business; Discussed in more detail the Mini Golf Course at the Aquatic Park. The center of the course would beplastic covered with pea-rock or 1-1/2" river rock. Discussed handicap accessible ramps. A suggestion was made that the

Library could be a possible off season site for equipment. Funding grants possible. The "Kids Just want to have Fun"

committee would raise approximately 1/3 of the amount needed to build the course. A motion was made by JodieWhitemore to take to council The motion was seconded by Vicky Schulte and carried.

Other discussion: Discussed bag holders at the Dog Park, Joe Burns concerned about tree removal for the new traii

extension at Cedar Park Craig Nelson suggested Minnesota flags for the major parks.

A motion was made by Jodie Whitemore to adjourn the meeting at 5:55 p.m. The motion was seconded by Craig Nelsonand carried.


Nick LardyStreets/Parks Superintendent

/i4.

PARK BOARD MEETING

Meeting MinutesTuesday, October 16,20185:00 p.m. Staff Present:

X Troy Nemmers, Public WorksBoard Members Present: Director/City EngineerX Vicky Schulte X Nick Lardy, Streets/Parks Superintendent

Jodie Whitmore Others Present:X Craig Nelson X Ron i DauerX_ Monica Shelgren _Rod Halverson (KSUM)

_Greg Gellert X Judy Biyan (Sentinel)_X_Jane Kollofski X _Multiple Boy Scouts and Leader from Troop 56

Council Member Present:.Jim Zarling

Called the meeting to order at 5:00 p.m.

A motion was made by Vicky Schulte to approve the Amended minutes of September 21, 2018 as presented. The motionwas seconded by Monica Shelgren and carried.

Monthly update: Nick provided a monthly update. Park closures began on Monday, October 15 , Rental Parks are now

closed. In the process of planting 26 trees. Nick gave an update on the storm damage clean-up in the City Parks, A

contractor has been hired to grind all of the extra branches from the storm damage.

CER update: Roni provided CER update on all the upcoming activities.

Old Business: Discussed status of Lincoln Park Shelter and also 2019 City Budget.

New Business: None

Other discussion: Boy Scout Troop 56 is working on working on citizenship merit badges. Boy Scouts asked questions ofthe Park Board

A motion was made by Vicky Schulte to adjourn the meeting at 5:30 p,m. The motion was seconded by Monica Shelgrenand carried.


Troy Nemmers, PE

Public Works Director/City Engineer

//6.

MINUTES OF THE FAIRMONT PLANNING COMMISSION

Regular MeetingNovember 13, 20185:30 p.m. City Hall Council Conference Room

Members present: lan Ben+s, Ed Wille+t, Tom Lytle, Scott Unke and Margaret Diiiard.Members absent: Jordan Lampmon and Council Liasion Tom Hawkins.

Others present: Ci+y Adminis+ra+or Mike Humpai and Pianner/Code Enforcement TechnicianMegan Boeck.

Chairman Bents coiled the meeting to order at 5:30 pm.

Agenda Approval: Motion by Diilard and second by Unke to approve the November 13,2018 meeting agenda as presented. Motion carried.

Minutes: Motion by Lytle and second by Bents to approve the October 2, 2018 meetingminutes with corrections. Motion carried.

NEW BUSINESSPublic Hearing—Preliminary and Final Plat Southern Plains Addition: Boeck stated thatSouthern Plains/ 1200 N Park has submitted on application for Major Subdivision to combinethree separate parcels into one lot—Block L Lot 1. Boeck also stated that 'the subdivisionmeets all the requirements of Section 24-66 through 24-93 and that a public hearing wasposted in regard to the application.

Chairman Bents opened the hearing +o the public.

Anthony Engesser, 1225 N Park, questioned if Southern Plains had plans for expansion. Boeckstated that the proposed improvements were renovation only.

Motion by Unke and second by Lytie to close the hearing to the public. Motion by Diliardand second by Bents to approve the Preliminary and Final Plat of Southern Plains Addition aspresented. Motion carried.

OLD BUSINESSComprehensive Plan UpdateBoeck s+dted that data from the Goals/ Visioning and Objectives worksheets were s+iil beingcomplied and will be presented at the next Steering Committee meeting on Wednesday,November 28th. Boeck reminded the Board that the meeting is being held at SMEC, Room112 at 6pm. Boeck also stated that staff is looking to get more input on Socia! Pinpoint andthat they wiii do a few Facebook posts and remind other community stakeholder groups toadd their input to that page.

Adjournment: Motion by Lytle and second by Wfllett to adjourn the meeting at 5:50 pm.Motion carried.

1^.


Megan BoeckPlanner/Code Enforcement TechnEcEon

117.

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