Agenda of Texas State University College Panhellenic 10.21.19

The regular meeting was called to order by President Addison McKissack at LBJ 3-13.1. The roll was called by President Addison McKissack. A quorum was present. ROLL CALL: Alpha Delta Pi: 5 Alpha Gamma Delta: 1 Alpha Xi Delta: 5 Chi Omega: 3 Delta Gamma: 2 Delta Zeta: 1 Gamma Phi Beta: 4 Zeta Tau Alpha: 1

The Panhellenic Creed

We, as undergraduate members of women's fraternities, stand for good scholarship, for guarding of good health, for maintenance of fine standards, and for serving, to the best of our ability, our college community.

Cooperation for furthering fraternity life, in harmony with its best possibilities, is the ideal that shall guide our fraternity activities.

We, as fraternity women, stand for service through the development of character inspired by the close contact and deep friendship of individual fraternity and Panhellenic life.

The opportunity for wide and wise human service, through mutual respect and helpfulness, is the tenet by which we strive to live.

GUESTS: PREVIOUS MINUTES: The minutes of the 10-7-19 meeting was approved as distributed. TREASURER’S REPORT: The Treasurer reported as follows: Expected income Fiscal Year 19: $52,125 Actual Fall Income: $0 Fall Expenses to date: $0 OFFICER REPORTS President [a_m982]:

• I am working on the logistics for the Induction event for the new council! • Please keep encouraging chapter women to apply for council, this is a fantastic leadership opportunity

and a way to better help the community. o Applications are due October 28th at 5 (a week from now) in the FSL office in the PHC

President Mailbox • I’m working on my transition for the new president!

First Vice President [zlg5]: • Please continue sharing the council elections info-I will share it with the minutes • Finally working on UA presentation for you. • My transition material is going well-if anyone knows anyone interested in First VP I am in the office all

day on Tuesdays. Please shoot me an e-mail and lets chat! VP of Judicial Affairs [g_b135]:

• I am very excited to get these rules going! I think they are a really good step in the direction we as a community need to be moving in and I am so proud of the input that came from everyone! It is greatly appreciated.

• I have been working on my transition binder for quite some time and I’m looking forward to finally being able to hand it over! So if you know anyone who is looking to apply this week for my position, please ask them to reach out! My office hours are Tuesday 9:15-10:30 and Thursday 9:15-12:15, but always feel free to email me

VP Recruitment [nlp30]

• Working on getting a room for a casual going over and clarifying any questions for the recruitment rules. I will send out more information later this week.

o Anyone is welcome to attend • Next roundtable: November 13 at 6:30 in LBJ 3-6.1

VP of Scholarship [lcg46]:

• Business Etiquette Workshop with Jamie Gaertner on November 20th at 5 pm • Office Hours: M/W 10:20-12:20

VP of Membership Development [jpm121]:

• I’m currently working on my transition binder for the next VP Mem! • My roundtable is after this meeting at 6:30 • My office hours are M/W 10:20-12:20 • Please remind the RC’s from you chapter to fill out the survey I posted on their Facebook page!

VP of Finance [trb119]:

• I just wrapped out invoicing for this Fall! November 1st is the deadline before late charges are added. • I am excited by meeting everyone's sisters who are interested in being on Panhellenic next year! If you

know anyone interested in this position, invite them to reach out! • I have prepared the Panhellenic Council's budget - which I will report to you now!

o • Happy Halloween!!

VP of Public Relations [s_h334]:

• Working on my transition binder! • My next roundtable is 10/28 in Boko’s Theatre at 6:30! Anyone interested in social media and PR is

invited! • Please continue sending me pictures @txstatepanhell on Instagram! Getting pictures from you all is

how I develop an authentic voice for the council online and I want everyone to be well represented :) VP of Women’s Empowerment [mnr75]:

• I am working on my transition binder! • I am getting a design for Circle of Sisterhood buttons together. • Service opportunity:

o Student Volunteer Connection (SVC) is hosting Bobcat Acts of Kindness next Thursday on campus.

▪ Thurs. Oct 24th ▪ 7:00 – 9:00 pm ▪ LBJ 3-21.2 ▪ Attendees will be decorating nights lights, making craft baskets, and writing inspirational

notes to be donated to Austin Recovery. VP of Recruitment Elect [med128]:

• Working on my transition binder. • Office hours: Monday/Wednesday 8am-10am

Advisor [glv18]:

• “Success is not the absence of failure, it’s persistence through failure.” – Aisha Tyler o As you near the end of your term and think about what has been accomplished or not, know that

by making it through the year you have already had a successful term. o These yearlong positions can be frustrating and very difficult – there is so much pressure put on

them, yet in most cases you only see situations once, there is very little chance to learn and try again. That is why transition documents and passing along information are so importance.

o Just like we must leave the community better than when we got here, we must set our successors up for success.

• Transitions/Operations Manual – as you start preparing for your own officer transitions be sure to be aware of the resources available to you and the other officers on your board.

o If you have officers that you feel should meet with me or another FSL staff member during their transition that is absolutely an option, just send me an email. (I often meet with delegates and community service/philanthropy chairs.)

o If there are resources that you think need to be added to the Operations Manual please send them to me or DOS-FSL@txstate.edu.

o I will be doing a big update over the winter break and want to be sure anything they need is in there.

• Order of Omega Applications are out and on the FSL PB website. Have your juniors and seniors who have been high achievers academically and in the community apply. Order of Omega is a well-known Greek honorary that celebrates the top performers in our community and is great to reference back to when interviewing for jobs!

o https://programmingboard.dos.txstate.edu/

• ELA – Emerging Leaders Academy starts this week with a panel of community leaders who share their experiences of how their lives changed once they joined their organization and got involved. ELA is great for members who joined since Fall 2018 but is open to everyone.

o Thurs. Oct 24 – 4:30 – 5:30 LBJ 4-1.9 o https://programmingboard.dos.txstate.edu/

• Still have spaces for a few volunteers for next Friday for Step Afrika! This is one of the final events of Diversity Week and will count for 3 hours of Community Service for Civic Engagement.

o https://fsl.dos.txstate.edu/volunteer.html

• Upcoming Events/Community Service and Engagement – you will see the upcoming events section of the agenda at the end is (again) a different format and MUCH shorter. That is because there is even more information online!

o To make the information more accessible to all officers and members of the community we have created a page on the FSL website that has upcoming events, a description/link to more info, and the type of Civic Engagement it counts for (if applicable).

o The page also has a list of Continuous Service Opportunities that members can participate in year-round.

o The events and opportunities are not the only ones accepted for Civic Engagement, just the ones our office knows about and is able to share out.

o We are working on creating a submission form for it right now for people to submit their events.

o SHARE THIS WITH YOUR MEMBERS! This is a direct response to community member feedback/requests and to help you as leaders hold members accountable for completing their Civic Engagement hours.

o https://fsl.dos.txstate.edu/events.html

• If your chapter is participating in any holiday philanthropy or service, please let me know. This can include food drives, clothing/coat drive, adopting families via Angel trees, etc. University Newsroom/Communications has reached out for stories.

o This is a great opportunity to showcase the positive things our community does.

• If your chapter donated food to School Fuel during Greek Week, be sure to report using the Non-Monetary Philanthropy Conversion chart found on page. 41 of the Operations Manual.

o This is how you get philanthropy credit for CAAP for items donated. o This also applies for any items donated to the PEP program, or other donation based activities.

UNFINISHED BUSINESS: NEW BUSINESS: Proposed 2020 Recruitment rules

Motion to vote on November 4th: Chi Omega

2nd: Alpha Delta Pi

Motion to vote on November 4th: Alpha Xi Delta

2nd: Zeta Tau Alpha

Motion to vote on November 4th: Gamma Phi Beta

2nd: Chi Omega

Motion to vote on November 4th: Chi Omega

2nd: Zeta Tau Alpha

Motion to vote on November 4th: Alpha Delta Pi

2nd: Delta Zeta

V. chapter member guidelines

Motion to vote on November 4th: Gamma Phi

2nd: Chi Omega

Motion to vote on November 4th: Chi Omega

2nd: Alpha Delta Pi

Motion to vote on November 4th: Delta Zeta

2nd: Zeta Tau Alpha

Motion to vote on November 4th: Alpha Delta Pi

2nd: Chi Omega

Motion to vote on November 4th: Zeta Tau Alpha

2nd: Alpha Xi Delta

Motion to vote on November 4th: Delta Zeta

2nd: Alpha Delta Pi

Motion to vote on November 4th: Gamma Phi Beta

2nd: Alpha Xi Delta

Motion to vote on November 4th: Delta Zeta

2nd: Chi Omega

Motion to vote on November 4th: Chi Omega

2nd: Zeta Tau Alpha

Motion to vote on November 4th: Gamma Phi Beta

2nd: Zeta Tau Alpha

Motion to vote on November 4th: Zeta Tau Alpha

2nd: Alpha Xi Delta

Motion to vote on November 4th: Delta Zeta

2nd: Zeta Tau Alpha

Motion to vote on November 4th: Chi Omega

2nd: Alpha Delta Pi

Motion to vote on November 4th: Gamma Phi Beta

2nd: Alpha Delta Pi

Motion to vote on November 4th: Zeta Tau Alpha

2nd: Gamma Phi Beta

Motion to vote on November 4th: Zeta Tau Alpha

2nd: Delta Zeta

Motion to vote on November 4th: Chi Omega

2nd: Alpha Xi Delta

Motion to vote on November 4th: Delta Zeta

2nd: Gamma Phi Beta

Motion to vote on November 4th: Zeta Tau Alpha

2nd: Alpha Xi Delta CHAPTER NEWS: The contact information below is all @gmail.com. Alpha Delta Pi [txstadpipanhel]:

• Sunday 10/20: Exec Committee Meeting at the Pi House @ 7 pm • Tuesday 10/22: Chapter Meeting at the Pi House @ 5:15 pm • Tuesday 10/22: Annual Firefighter Dinner at Pi House @ 6:30 pm • Wednesday 10/23: Dance Class with AXID at the Pi House @ 7 pm • Sunday 10/27: PiHop at the Pi House @ 11- 2 pm

o Contact Philanthropy Chair Abby Briers (832) 282-4102, Tickets are $6 at the door or $4 beforehand https://adpi.crowdchange.co/10600

• Sunday 10/27: Exec Board Meeting (with Advisors) at Pi House @ 5 pm • Sunday 10/27-11/2: Nominating Committee Interviews Intermittently throughout the week • Tuesday 10/29: Halloween Chapter at Pi House at 5:15 pm • Sunday 11/3: Parents Weekend at Gruene Hall at 12 pm

Alpha Gamma Delta [txstalphagamvpcr]:

• Monday 10/21: Exec meeting @ 7:30 @ Cent

• Tuesday 10/22: Chapter meeting @ 6:30 @ Evans

• Monday 10/28: Exec meeting @ 7:30 @ Cent

• Tuesday 10/ 29: Chapter meeting @ 7:30 @ Evans

• Saturday 11/2: Philanthropy event @ 12 at IM Fields

Alpha Xi Delta [txstalphaxiphd]:

• Tuesday 10/22 Exec Meeting @ 5:30 @ Xi house

• Tuesday 10/22 Chapter @ 6:30 @ Xi house

• Wednesday 10/23 Joint dance workout sisterhood with ADPi @7 @Pi house

• Thursday 10/24 Halloween Panhellenic Sisterhood-Alpha Xi women invite Panhellenic sisters to carve pumpkins/watch scary movies BYOP (bring your own pumpkin) @6:30 @Xi house

• Tuesday 10/29 Exec Meeting @ 5:30 @ Xi house

• Tuesday 10/29 Chapter @ 6:30 @ Xi house

• Saturday 11/2 Community service as a chapter with SAE @ time TBD @ place TBD

• Sunday 11/3 Composites @10am-3pm @ Xi house

Chi Omega [txstchiomegapanhellenic]:

• 10/20 initiation @ the lodge

• 10/22 chapter 7:30pm @ the lodge

• 10/26 date party 3:30-7:30pm @ Austin paintball!

• 10/27 exec meeting 6:30 @ the lodge

• 10/29 chapter 7:30pm @ the lodge

• 11/3 color run 10am - 3pm @ 5 mile dam. $25 ticket includes run, shirt, food, raffle entry, live music pls come

Delta Gamma [zhvppanhellenic]:

• Sunday 10/20: CMT Meeting @6pm @ Chuys

• Tuesday 10/22: Chapter @ 7pm @ Centennial • Friday 10/25: Sisterhood Event @5pm @ TBD • Saturday 10/26: Date Party @5-11pm @ Venue ATX • Sunday 10/27: Recruitment Preparation Workshop @ 11am-2pm @ TBD • Sunday 10/27: Service Sunday @3pm @ The Deeg • Tuesday 10/29: Chapter @7pm @ Centennial • Saturday 11/2: Chapter Retreat @ TBD @ TBD

Delta Zeta [txstdeltazetapanhellenic]:

• Sunday 10/20: Initiation for New Members @ The Deezer from 12 PM to 3 PM and

• Exec Meeting @ The Deezer @ 7:30 PM

• Tuesday 10/22: Chapter @ 6:30 PM @ The Deezer

• Friday 10/25: Fright Fest Date Party @ 6:30 @ Six Flags

• Sunday 10/27: Exec Meeting @ 7:30PM @ The Deezer

• Sunday 10/27: Founders Day event @ The Deezer @ 2 PM with our lovely Alumni

• Tuesday 10/29: "Nightmare on Old Ranch Road" Haunted House with SAE from 7:30 to 10:30 at the SAE house! Philanthropy event for both chapters. Tickets-$5 and $7 at door

• Wednesday: 10/30: Haunted House Day 2

Gamma Phi Beta [gpbtxstatepavp]:

• Monday 10/20 Executive Meeting 6:30 - Gamma Phi Beta Chapter House • Tuesday 10/22 Class Caucus (Business Casual) Chapter 6:30 - Gamma Phi Beta Chapter House • Sunday 10/27 Executive Meeting 6:30 - Gamma Phi Beta Chapter House • Sunday 10/27 Spooky Sis Pumpkin Carving 5:00-7:00 - Gamma Phi Beta Chapter House • Tuesday 10/29 Formal Chapter (Present Slate) 6:30 - Gamma Phi Beta Chapter House

Zeta Tau Alpha [txstateztapanhellenic]:

• Sun 10/20: Initiation

• Sun 10/20: Exec at 8 @ the Z

• Tue 10/22: Chapter at 6:15 @ the Z

• Wed 10/23: Profit Share from 5-10 @ Industry

• Thur 10/24: Profit Share @ River Rose all day, 20% goes to philanthropy

• Sat 10/26: Nightmare on LBJ Date Party @ Aquabrew

• Sun 10/27: Exec at 8 @ the Z

• Tue 10/29: Chapter at 6:15 @ the Z

• Thur 10/31: Exec Interviews @ the Z ANNOUNCEMENTS

The next meeting will be 11-4-19 in LBJ 3-13.1 at 5:30 p.m. Adjourned: 6:28 UPCOMING EVENTS: For more information on any of the events below visit: https://fsl.dos.txstate.edu/events.html.