agenda regular meeting board of commissioners 315 …

AGENDAREGULAR MEETINGBOARD OF COMMISSIONERS315 WEST SECOND STREETFRANKFORT, KY 40601502/8758500 ~ www.frankfort.ky.gov

November 25, 20195:00 PM

INVOCATION

PASTOR MARIAN TAYLOR ‐ SOUTH FRANKFORT PRESBYTERIAN

PLEDGE OF ALLEGIANCE

ROLL CALL

CITIZEN COMMENTS–PLEASE USE THE SIGN IN SHEET. INDIVIDUAL REMARKS ARE LIMITED TO FIVE

MINUTES.

CEREMONIAL ITEMS

The Board of Commissioners traditionally recognizes city employees who are retiring or are being promoted. At this meeting, the following individuals will be recognized:

Presentations: Presentation of a Proclamation to Kelly Everman of Downtown Frankfort Inc. (DFI)

Retirements:Retirement of Lieutenant Scott Wilcoxson in the Frankfort Police Department with over 16 years of service.

CONSENT CALENDARItems on the Consent Calendar are considered by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Calendar and considered separately. The City Manager will read the items recommended for approval.1. Minutes October 2, 2019 Special Meeting; October 14, 2019 Work Session; October 21, 2019 Special

Regular Meeting Attachments: 1. Minutes October 2019

Suggested Disposition: Receive and FileApprove

http://www.frankfort.ky.gov










2. 2019 Brownfield Assessment Grant Application Grants Staff requests permission to submit at 2019 Communitywide Brownfield Assessment Grant with a focus area on the Holmes Street Corridor in the amount of $300,000.00 and authorize the Mayor to sign all related documents. Brownfield Grant applications are currently being accepted by the Environmental Protection Agency to assess property that may be contaminated with petroleum or other hazardous substances. Staff recognizes the need for such a program in all of Frankfort, especially the Holmes Street Area. The grant does not require a match from the City.

Attachments: 1. Memo 2019 Brownfield Grant


3. Downtown Reinvestment Grant Program Task Force Resolution Grants Staff requests the City Commission consider a resolution creating the “Downtown Reinvestment Grant Review Task Force” and to authorize the Mayor to sign any related documents. This task force will be charged with reviewing, ranking, and making recommendations of applications received in response to an advertised RFP seeking a project to be funded by the City’s Downtown Reinvestment Grant. With the passing of the FY2020 Budget in June, 2019 the City Commission approved the allocation of a grant award up to $50,000 for a substantial reinvestment project (minimum of $250,000 private investment) located within Frankfort’s Central National Historic boundary. The RFP will be advertised in December 2019. In 2016 a Task Force was created to review RFPs and make a funding recommendation to the City Commission. It is recommended that a Task Force be created for this round of funding. The Task Force will be required to provide its recommendation in early 2020, and the Task Force will present its recommendation at a City Commission’s work session. The Task Force will then be dissolved. Funds in the amount of $50,000.00 have been allocated in the FY2020 Budget for this program.

Attachments:1. Memo 2019 2020 Downtown Reinvestment Task Force2. Downtown Reinvestment Grant RFP Revisions 731193. Resolution 20192020 Downtown Reinvestment Grant Task Force

Suggested Disposition: Receive and FileAdopt Resolution

4. Sewer (To be provided) Attachments: None


5. Training Grant Acceptance Fire The purpose of the memorandum is to request the Board of Commissioners accept the Kentucky Fire Commission’s Training Facility Grant award in the amount of $13,000 and authorize the Mayor to sign all related documents. The Fire Department has a training facility located at 1000 Kentucky Ave. that houses numerous training simulators and props used for live fire training evolutions. Over the years, the department has sought several Training Facility Grants that are funded by the Kentucky Fire Commission to expand and upgrade this site. Approval will result in a $13,000 impact that is 100% funded by the Kentucky Fire Commission.

Attachments:1. Memo Training Facility Grant Acceptance 20192. Kentucky Fire Commission Grant Acceptance3. Grant Award Letter


6. Professional Services Agreement with HMB Sewer The purpose of this memo is to request approval of an Amendment to the Engineering Agreement with HMB to provide Engineering Services related to the construction of the Sewer Rehab at the Boone National Guard Center and to authorize the Mayor to sign all related documents. The Frankfort Sewer Department has been working with the Boone National Guard Center for years to provide sewer assistance and replace some sewer on the Center. This project will complete the rehabilitation of the lines and will properly show where FSD lines are located and BNGC private lines are located. Since FSD will be taking ownership of most of the lines on the Center property, BNGC has agreed to fund 50% of the total cost. This agreement will provide Construction Administration and RPR services. The Center is sharing 50% of the cost for the total project. The cost of this amendment is not to exceed $83,400.00.

Attachments: 1. Memo Amendment #1 with HMB for BNGC2. HMB Amendment 1


7. Title VI Plan Approval Public Works/Transit Transit requests approval of the Transit Title VI Plan as required by the Civil Rights Act of 1964 (42 U.S.C 2000d) as required by the Office of Transportation Delivery (OTD) to be in compliance to receive Transit funds and to authorize the Mayor to sign any related documents. To consider approving a Transit Title VI Plan as required by Civil Rights Act of 1964 (42 U.S.C 2000d) as required by the Office of Transportation Delivery to be in compliance in order to review Transit funds. Title VI applies to discriminatory acts based on race, color, or national origin and specifically prohibits the exclusion of individuals or groups from participation in, or enjoying benefits of, federal programs. Approval of the Transit Title VI plan does not affect funding.

Attachments: 1. Memo TITLE VI Plan Approval


8. Anthem contract renewal 2020 Human Resources HR requests approval for the Mayor to sign all applicable documents with Anthem Blue Cross Blue Shield to provide third party claims administration services and stop loss insurance for the City’s selfinsured health insurance plan. The City uses a third party administrator to handle the processing and payment of medical claims for employee health insurance. The City also purchases stop loss insurance to limit selffunded health insurance claim risk. The stop loss coverage will limit City health claims exposure to $100,000 per insured and $2,769,051 annual aggregate deductible. Costs for administrative expenses were reduced by approximately $24,000 annually and the stop loss coverage increased by approximately $26,000 annually. Both costs are based on health insurance enrollment estimates and will fluctuate as insurance participation increases or decreases. Anthem projects claims costs for 2020 to hold level with 2019. Therefore, the 2020 renewal with Anthem is projected to be an increase of under .1% or $2,238.

Attachments: 1. Anthem renewal contract 2020


9. Personnel Action Employee Department Date PositionAppointment Albert Woodrum Police E911 11/07/19 Telecommunicator IResignation Zach Rivers Police 10/30/19 Patrol Officer IRetirement Scott Wilcoxson Police 11/30/19 Police Lieutenant

Authorize payout of accrued leave

Resignation Silas Sparrow Fire 11/26/19 Firefighter IIAuthorize payout of accrued leave

Attachments:1. S Wilcoxson letter of retirement2. Zach Rivers letter of resignation3. Silas Sparrow letter of resignation

Suggested Disposition: Receive and File

BOARDS

1. Architectural Review Board Reappointment of Joe Berry expiring 91222. Attachments: 1. Joe Berry Mayor's letter of recommendation & resume


2. Human Rights Commission Reappointment of Anita Collins expiring 12122. Attachments: 1. Anita Collins Mayor's letter of recommendation & resume


3. Human Rights Commission Reappointment of Robert B. Padgett expiring 12122. Attachments: 1. Robert B. Padgett Mayor's letter of recommendation & resume


ACTION ITEMS

These are items where discussion is held by the City Commission. Items such as Ordinances, Orders and Resolutions are discussed under this section of the agenda. Public comments are not allowed except as authorized by the Mayor1. Second Reading

"AN ORDINANCE REZONING PROPERTY LOCATED NEAR THE INTERSECTION OF WALLACE AND STUCKER STREETS WITH THE ADDRESS OF 331 WALLACE AVENUE AND CONTAINING 0.30 ACRES, MORE SPECIFICALLY DESCRIBED AS PVA MAP #0614307010.00, FROM RESIDENTIAL “C” DISTRICT (RC) TO LIMITED COMMERCIAL DISTRICT (CL) ". This Ordinance had its First Reading on October 21, 2019. Summary: This ordinance approves a zone map amendment for the 0.30 acre property located at the intersection of Wallace Avenue and Stucker Street with the address of 331 Wallace Avenue, more specifically described as PVA map #0614307010.00, from Residential “C” District (RC) to Limited Commercial District (CL).

Attachments:

1. Ordinance 331 Wallave Avenue Zone Map Amendment2. MEMO 331 Wallace Ave Zone Change3. 331 Wallace Avenue Deed Legal Description4. Staff Report 331 Wallace Avenue Zone Map Amendment5. Planning Commission Minutes 91219

Suggested Disposition: Receive and FileAdopt Ordinance

2. Second Reading "AN ORDINANCE ESTABLISHING AN ENTERTAINMENT DESTINATION CENTER IN THE DOWNTOWN OF THE CITY OF FRANKFORT; AND DIRECTING THE CITY OF FRANKFORT TO APPLY FOR AN ENTERTAINMENT DESTINATION CENTER LICENSE FROM THE KENTUCKY DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL; AND FURTHER ESTABLISHING THE REQUIREMENTS FOR A LICENSEE TO SELL ALCOHOLIC BEVERAGES WITHIN THE COMMON AREAS OF THE ENTERTAINMENT DESTINATION CENTER". This Ordinance had its First Reading on November 18, 2019. Summary: This ordinance creates and adopts a new Chapter of the City of Frankfort Code of Ordinances regarding establishment of an Entertainment Destination Center. The ordinance establishes requirements for obtaining licenses and permission to sell alcoholic beverages in the EDC, as well as requirements for operation of and conduct within the EDC.

Attachments: 1. Ordinance EDC


3. Second Reading "AN ORDINANCE AMENDING SECTION 37.31(E) OF THE CITY OF FRANKFORT CODE OF ORDINANCES RELATING TO PAY PLAN, CLASSIFICATION AND COMPENSATION". This Ordinance had its First Reading on November 18, 2019. Summary: This ordinance amends Section 37.31(E) of the City of Frankfort Code of Ordinances relating to Pay Plan, Classification and Compensation to create the two positions of Deputy Director of Engineering and Design Engineer; and to amend the pay grade for the following positions: City Solicitor/Attorney, HR Director, City Clerk, Assistant Police Chief, Deputy Director of Operations, Assistant Fire Chief, Deputy Director Public Works, Purchasing Agent/Deputy Director, and Parks and Recreation Deputy Director; and by changing the job title of IT Manager to IT Manager/Deputy Director.

Attachments: 1. Memo Creation of Engineering Division2. Ordinance Job Title Additions and Changes


4. First Reading "AN ORDINANCE AMENDING SECTIONS 98.02 AND 98.03(A)(3) OF THE CITY OF FRANKFORT CODE OF ORDINANCES REGARDING SMOKING REGULATIONS TO EXPAND THE DEFINITION OF “SMOKING” TO INCLUDE ECIGARETTES AND RELATED PRODUCTS AND ADD EXCEPTIONS REGARDING THESE PRODUCTS". Summary: This ordinance amends Section 98.02 of the City of Frankfort Code of Ordinances to include electronic and oral smoking devices and related products within the restrictions established by the City’s ordinance governing smoking in public places, by amending the definition of “Smoking” to include these products, and by adding definitions of “Electronic Smoking Device” and “Retail Electronic Cigarette Store.” The ordinance further amends Section 98.03(A)(3) to add “retail electronic cigarette store” to the exceptions to the public smoking prohibition.

Attachments: 1. Ordinance Smoking Amendment


5. Frankfort & Franklin County Interlocal Agreement for Emergency Medical & Emergency Services & Resolution Fire The purpose of this memo is to request the Board of Commissioners approve the Interlocal Agreement between the City of Frankfort and the Franklin County Fiscal Court regarding Emergency Medical Services and authorize the Mayor to sign all related documents.

Attachments:1. Memo Interlocal Agreement2. County Signed Interlocal Agreement3. Resolution Interlocal Emergency Medical and Rescue Services


6. Surplus Property Order Fire The purpose of this memo is to seek approval to declare the following equipment as surplus property and authorize the Mayor to sign all related documents. The following equipment was purchased to assist the Fire department in meeting the organization’s mission. The listed equipment has since fallen into disrepair or no longer being used. The following list of equipment has been removed from service and is no longer being used within the Fire department. The equipment listed will be removed from inventory and insurance listings.

The equipment wishing to be declared surplus property is as follows: A 2002 Ford Explorer (COF 000970)– Vehicle was previously used by the Fire Marshal. The Explorer’s transmission needs replacing and after speaking with the Garage Superintendent, the cost to repair the vehicle is not cost efficient.

A 2005 Johnson Saltwater Series 150 2 Stroke (COF 001247), model number J150PLSOE, outboard boat motor, serial number 05104376.The Boat motor removed from service in early 2019 with a replacement 4 stroke motor that better serves the operational model of the Fire Department. This request will result in an estimated gain of $2,500 – $8,000 in surplus sales.

Attachments: 1. Memo Surplus property November 20192. Order Fire Surplus Property

Suggested Disposition: Receive and FileAdopt Order

7. 2020 Juniper Hill Golf Course Rates Parks The purpose of this agenda item is to seek Commission approval for the 2020 Juniper Hill Golf Course daily rates and season pass fees. Season pass and daily greens fee rates were increased approximately 6% for the 2019 calendar year. With nearby golf courses in adjoining counties keeping their daily fees quite low in price, staff strives to keep the rates reasonable in hopes to provide a competitive environment with other golf facilities, but attract new and active golfers. The current rates would achieve that goal. Staff is proposing to keep the daily rates and season pass fees the same for the 2020 calendar year. Approve the rate fees. They will not change until the next rate review going into the 2021 season.

Attachments:1. Memo 2020 Golf Course Rates2. 2020 golf rates3. Golf Course Comparative Pricing


8. A Municipal Order declaring certain property as surplus, and making a written determination of the same. Lot No. D, Flynn Avenue (aka Carpenter Farm) City Manager

Attachments: 1. Order Lot D Flynn Ave


9. A Municipal Order declaring certain property as surplus, and making a written determination of the same. 682 Cline Street City Manager

Attachments: 1. Order 682 Cline St.


10. TIGER Grant Project Amendment No. 1 & Resolution City Manager Authorization for the Mayor to sign Amendment No. 1 & Resolution for the TIGER Grant Project.

Attachments: 1. KYTCCity Agreement Amendment No 12. Resolution KYTCCity MOA Amendment No 1


NEW BUSINESS

UNFINISHED BUSINESS

CITIZEN COMMENTS PLEASE USE THE SIGN IN SHEET. INDIVIDUAL REMARKS ARE LIMITED TO FIVE

MINUTES.

ADJOURNMENT

agenda regular meeting board of commissioners 315 …

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