clayton county board of commissioners regular …

CLAYTON COUNTY BOARD OF COMMISSIONERS

Regular Business Meeting October 17, 2017

7:00 AM

A G E N D A

1. Call to order.

2. Invocation and Pledge of Allegiance to the flag.

3. Adoption of the agenda.

4. Approval of the October 3, 2017 Regular Business Meeting minutes.

5. PROCLAMATION: “Clayton County Recognizes The Grassroots Leadership Institute

Class of 2017”. (Presented by Chairman Jeffrey Turner)

6. PROCLAMATION: “Clayton County Recognizes Women's Day at the Commission”.

(Presented by Vice Chairman Michael Edmondson)

7. PROCLAMATION: “Clayton County Recognizes October 2017 as National Breast

Cancer Awareness Month”. (Presented by Commissioner Sonna Gregory)

8. PROCLAMATION: “Clayton County Recognizes Dr. Gerry T. Anderson- Pastor of The

New Macedonia Baptist Church in Riverdale, Georgia”. (Presented by Commissioner

Felicia Franklin Warner)

9. PUBLIC COMMENT:

Citizens will be given a three (3)-minute maximum time limit to speak before the Board

of Commissioners about various topics, issues, and concerns. Following thirty minutes

of hearing from the public, the Board of Commissioners will allow the remainder of

citizens who have signed up to be heard at the next Tuesday business meeting.

10. Consider request(s) of Director of Central Services, Carol Rogers

NOTE: The entire Purchasing Ordinance for Clayton County, Georgia can be viewed on

the MuniCode website. Citizens can access this website via the following website

address: http://library.municode.com/index.aspx?clientId=10562.

1. Monthly report of contracts, contract modifications and/or change orders

authorized by the Director of Central Services and/or the Chief Operating

Officer for September 2017.

Pursuant to Section 4-205 (D) Authority and Responsibility of the Director of the

Department of Central Services, of the Clayton County Code of Ordinance,

General Purchasing Methods. Periodic Reporting to the Board of Commissioners.

2. Recommendation for Award: ITB #17-15 Milling of Various Streets in

Clayton County, Georgia.

http://library.municode.com/index.aspx?clientId=10562

Atlanta Paving and Concrete Construction, Inc., located in Norcross,

Georgia. Funding is available through the 2009 and 2015 SPLOST Programs. As

requested by the Department of Transportation and Development. Pursuant to

Section 4-302 of the Clayton County Code of Ordinances, General Purchasing

Methods, Competitive Sealed Bidding Process. Acquisitions Greater Than

$74,999.99. Any commodity, good or service that is expected to cost in excess of

$74,999.99 or is expected to generate revenue greater than $74,999.99 shall be

acquired through the competitive sealed bid process except as otherwise provided

in this Purchasing Code.

3. Recommendation for Award: RFP #17-127 Home Delivered Meals for

Clayton County, Georgia (Senior Services Department).

Open Hand Atlanta, located in Atlanta, Georgia. Funding for this project is

available through the Atlanta Regional Commission (ARC) grant. As requested

by the Department of Senior Services. Pursuant to Section 4-303 of the Clayton

County Code of Ordinance, General Purchasing Methods, Competitive Sealed

Proposal Process. Acquisitions Greater Than $74,999.99. Unless otherwise

provided herein, formal sealed proposals must be obtained for any item or service

which is expected cost in excess of $74,999.99 or is expected to generate revenue

greater than $74,999.99, for which the competitive sealed bid process is either not

applicable or is determined by the Director not to be in the best interest of the

County.

4. Recommendation for Special Purchase: #17-189 Tyler’s EnerGov, Parks &

Recreation and Asset Management Software modules and implementation

services.

$1,421,092.00. Funding for this project is available through the 2015

SPLOST ERP Project funds. As requested by the Department of Information

Technology. Pursuant to Section 4-306 of the Clayton County Code of Ordinance,

General Purchasing Methods, Special Purchase. Notwithstanding any other

provision of this Purchasing Code, the Director may initiate a purchase

where he/she determines that an unusual or unique situation exists that make the

application of all requirements of competitive sealed bidding or competitive

sealed proposals contrary to the public interest and the interest of the County

and such purchase does not technically qualify as a sole source purchase under

Section 4-305 of this Purchasing Code. If determined as appropriate by the

Director, any special purchase under this section shall be made with such

competition as is practicable under the circumstances; provided however, that

the Director may determine under appropriate circumstances that there is only

one logical choice as to a contractor to provide the goods or services

necessitated by the special purchase. A written determination of the basis for

the purchase and for the selection of the particular contractor shall be included

by the Director in the contract file. The user department and the Director must

certify in writing the basis for designating such purchases as a Special

Purchase with thorough reasoning. All awards under this section for amounts

where cost is in excess of $74,999.99 or is expected to generate revenue

greater than $74,999.99 shall be approved by the Board of

Commissioners.

11. Consider request(s) of Chief Financial Officer, Ramona Bivins

1. Budget Amendment 2-29/FYE 6/30/2017 General Fund- To amend the budget to

cover the cost of regular salaries, benefits, and supplies which were paid throughout

fiscal year 2017 in the amount of $4,404.00.

2. Budget Amendment 2-30/FYE 6/30/2017 General Fund Central Services-Print

Shop - To transfer funds to cover the cost of regular salaries paid during 2017 in the

amount of $758.00.

3. Budget Amendment 2-31/FYE 6/30/2017 Elections/Registrar - To transfer funds

to cover the cost of regular salaries paid throughout fiscal year 2017 in the amount of

$55,623.00.

4. Budget Amendment 2-32/FYE 6/30/2017 General Fund-Prison - To amend the

budget to provide for the cost of regular salaries, utilities and uniform expenses paid

during fiscal year 2017 in the amount of $166,783.00.

5. Budget Amendment 2-33/FYE 6/30/2017 General Fund Sheriff - To amend the

budget to cover the cost of wages, benefits, fees, supplies and transport expenses paid

throughout fiscal year 2017 in the amount of $1,055,618.00.

6. Budget Amendment 2-34/FYE 6/30/2017 General Fund-Professional Services -

To transfer funds to cover the cost of fees, advertising, claims, settlements, and supplies

paid during fiscal year 2017 in the amount of $912,005.00.

7. Budget Amendment 2-35/FYE 6/30/2017 General Fund-EMS - To transfer funds

to cover the cost of regular salaries paid throughout fiscal year 2017 in the amount of

$189,971.00.

8. Budget Amendment 2-44/FYE 6/30/2017 General Fund-Library - To amend the

budget to cover the cost of library books, personnel expenses, and other contract service

fees for fiscal year 2017 in the amount of $22,757.00.

9. Budget Amendment 2-45/FYE 6/30/2017 General Fund-Parks and Recreation -

To transfer funds to cover the cost of personnel expenses, contract service fees, recreation

expenses, supplies, beach entertainment services, rental expenses, and repair and

maintenance expenses for fiscal year 2017 in the amount of $145,843.00.

10. Budget Amendment 2-46/FYE 6/30/2017 Federal Narcotics Fund-Sheriff - To

amend the budget to cover the cost of an Endeavor Robot for the Sheriff's Department in

the amount of $90,795.00.

11. Budget Amendment 2-47/FYE 6/30/2017 Forest Park Tax Allocation District

Fund - To amend the budget to cover the cost of intergovernmental expenditures in the

amount of $246,832.00.

12. Budget Amendment 2-48/FYE 6/30/2017 Mountain View Tax Allocation District

Fund - To amend the budget to cover the cost of additional contract service fees in the

amount of $40,000.

13. Budget Amendment 2-49/FYE 6/30/2017 CCBOC Medical Self Insurance Fund,

Flexible Spending - To amend the budget to cover the cost of agent fees and claim

expenses for FY17 in the amount of $20,000.

14. Budget Amendment 2-50/FYE 6/30/2017 Debt Service Fund - To amend the

budget to cover the cost of interest charges for FY17 in the amount of $825.

15. Budget Amendment 2-51/FYE 6/30/2017 Community Development - To amend

the budget to cover the cost of additional credit card service charges for fiscal year 2017

in the amount of $5,000.

16. Budget Amendment 2-52/FYE 6/30/2017 General Fund-Victim Assistance Fund -

To amend the budget to provide funds for regular wages, benefits, and deficit reserves in

the Victim Assistance Fund in the amount of $175,000.

17. Budget Amendment 2-53/FYE 6/30/2017 Tax Allocation District Fund / TAD

Capital Projects Fund - To amend the budget to cover an operating transfer to the Capital

Project Fund in the amount of $330,240.

18. Budget Amendment 2-54/FYE 6/30/2017 District Attorney - To transfer funds to

cover the cost of regular salaries which were paid throughout for fiscal year 2017 in the

amount of $18,541.

19. Budget Amendment 2-55/FYE 6/30/2017 CCBOC Medical Self Insurance Fund -

To amend the budget to cover the cost of supplies and claims expenses in the amount of

$1,437,888.

20. Budget Amendment 2-56/FYE 6/30/2017 Other General Government - To amend

the budget to cover the cost of retiree claims, sanitation expense, contract service fees and

building improvement expenses in the amount of $1,659,734.

21. Budget Amendment 4-135/FYE 6/30/2017 / Fund 307 - 2009 Reimposition

SPLOST - To amend the budget for payments received from the Cities of Forest Park,

Lovejoy and Riverdale for road repair and maintenance work performed by

Transportation and Development based on the Service Delivery Agreement in the amount

of $518,678.

22. Budget Amendment 4-179/FYE 6/30/2017 / Fund 306 - 2004 SPLOST - To

amend the budget for the Transportation and Development salaries and benefits related to

work performed on SPLOST projects in the amount of $112,586.

23. Budget Amendment 4-180/FYE 6/30/2017 / Fund 307 - 2009 SPLOST - To

amend the budget for the Transportation and Development salaries and benefits related to

work performed on SPLOST projects in the amount of $1,968,548.

24. Budget Amendment 2-12/FYE 6/30/2018 EMS - To amend in donations collected

to fund catering services needed for the 50th Anniversary Celebration in the amount of

$8,500.

25. Demolition Bond Refund for permit BP-2017-C644-9719 in the amount of

$500.00 to: Jason Mask & Company Inc.- 2509 Lovejoy Road, Hampton, Georgia

30228.



30228.



30228.

12. Consider request(s) of Human Resources Director, Pamela Ambles

1. Administrative Secretary

The Human Resources Department is requesting, on behalf of the Clayton County

Board of Commissioners' Office of the Chief Operating Officer, the approval to

add an Administrative Secretary to provide support for the Deputy Chief

Operating Officer in an effort to increase effectiveness and efficiency of

operations. The request is to add an Administrative Secretary, Grade 15/Step 1 at

a salary of $31,221.00. The total cost of this request is $46,574. The funding

source for this request is a 50/50 split from the General Fund and SPLOST.

2. Finance - Assistant Accounts Payable Manager

The Human Resources Department is requesting, on behalf of the Finance

Department, to add Accounts Payable Assistant Manager Grade 25 Step 1 (Total

Compensation $71,037). Human Resources is also requesting to delete

Accounting Technician Senior Grade 17/30 (Total Compensation $68,751).

Budgetary impact of this position is $2,286. However, the part-time salary line

item will be reduced to make up the difference; therefore, there will be no impact

to the General Fund.

3. Fire Department - Fire Payroll Technician

The Human Resources Department is requesting, on behalf of the Fire and

Emergency Management, to reclassify Administrative Secretary Grade 15 - Step 1

(Total Compensation $46,574) to Fire Payroll Technician Grade 16 - Step 1

(Total Compensation $48,510). The budgetary impact of this request is $1,936.

13. In-Kind Cost for Transportation Services

The Senior Services Department is requesting the Board of Commissioners to approve

the use of In-Kind Match with Meals on Wheels for Aging funding received for the

purpose of Senior Services trips provided by Clayton County CSA Transit through the

Department of Human Services contract with Clayton County CSA. Approval of this

match with the Meals on Wheels volunteer hours allows the additional needs of the

Clayton County Senior population to be met. There is no financial impact to the county.

Further, to authorize the Chairman to execute the agreement, and otherwise perform all

acts necessary to accomplish the intent of the agreement; to authorize the Chief

Financial Officer to amend the budget where necessary to reflect an appropriate

revenue source and expense, all as may be required under the terms of the agreement.

14. AEO Foundation Grant

The Office of Youth Services is requesting the Board of Commissioners to authorize the

Clayton County Office of Youth Services in collaboration with the Clayton Collaborative

Authority to apply for the American Eagle Outfitters Foundation Community Grant in the

amount of $2,500. Further, to authorize the Chairman to execute the agreement, and

otherwise perform all acts necessary to accomplish the intent of the agreement; to

authorize the Chief Financial Officer to amend the budget where necessary to reflect an

appropriate revenue source and expense, all as may be required under the terms of the

agreement.

15. Jesters Creek Enhancement Contract Extension

The Department of Parks and Recreation is requesting the Board of Commissioners to

approve a Supplemental Agreement between the Georgia Department of Transportation

and Clayton County Parks & Recreation on the Jesters Creek Trail Project. The contract

was approved on September 21, 2016. The attached Supplemental Agreement will

extend the reimbursement period to June 30, 2018. The time extension will allow the

contractor to complete the Jesters Creek Enhancement Project and allow Clayton County

to be reimbursed for expenses related to the project. Further, to authorize the Chairman

to execute the agreement, and otherwise perform all acts necessary to accomplish the

intent of the agreement; to authorize the Chief Financial Officer to amend the

budget where necessary to reflect an appropriate revenue source and expense, all as

may be required under the terms of the agreement.

16. Permanent Easement for the property located at 11650 SLR Boulevard in Lovejoy,

Georgia

The Clayton County Water Authority requests that the Clayton County Board of

Commissioners convey a permanent easement to maintain the stormwater utility system

on the property identified by tax map parcel number 06134 156006 located at 11650 SLR

Boulevard in Lovejoy, Georgia. Further, to authorize the Chairman to execute the

easement agreement, and otherwise perform all acts necessary to accomplish the intent of

the agreement.

17. Permanent Easement for the property located at 11866 Hastings Bridge Road in Lovejoy,

Georgia

The Clayton County Water Authority requests that the Clayton County Board of

Commissioners convey a permanent easement to maintain the stormwater utility system

on the property identified by tax map parcel number 06132 156003 located at 11866

Hastings Bridge Road in Lovejoy, Georgia. Further, to authorize the Chairman to

execute the easement agreement, and otherwise perform all acts necessary to accomplish

the intent of the agreement.

18. ARC- Grant (NOFA)

The Senior Services Department is requesting authorization from the Board of

Commissioners to apply for and accept grant funding from the Atlanta Regional

Commission to provide essential services for the Aging Program in the amount of

$646,320. The county provides a match of $530,000 which is the Aging Program

employee salaries. Further, to authorize the Chairman to execute the agreement, and

otherwise perform all acts necessary to accomplish the intent of the agreement; to

authorize the Chief Financial Officer to amend the budget where necessary to reflect

an appropriate revenue source and expense, all as may be required under the terms of the

agreement.

19. Appointment to the Mental Health, Developmental Disabilities, and Addictive Diseases

Community Service Board to fill the expiring term of Birney Bowmaster. The term is

three (3) years expiring on October 7, 2020. (Full Board appointment).

20. ZONING PETITION: SCOTT BUTLER/MOD-17/06-9

The Applicant, Scott Butler, on behalf of Century Communities of Georgia, LLC, is

requesting a Modification to the Embassy Trace – Phase I final plat subdivision to

remove the zoning condition requiring 33% of homes to have a side-entry garage. The

subject property is located at Highway 138 and Embassy Trace, Riverdale, Georgia, in

Land Lots 185 and 186 of the 13th District. The subject property contains approximately

25.94+/- acres of land.

The Planning & Zoning Staff and ZAG recommend APPROVAL

Commissioner District 2- Gail Hambrick

21. ZONING PETITION: SCOTT BUTLER/MOD-17/06-10

The Applicant, Scott Butler, on behalf of Century Communities of Georgia, LLC, is

requesting a Modification to the Embassy Trace – Phase II Planned Unit Development

subdivision to remove zoning conditions #1 and #8; and reduce the front yard setback.

The subject property is located at Highway 138 and Embassy Trace, Riverdale, Georgia,

in Land Lots 185 and 186 of the 13th District. The subject property contains

approximately 25.33+/- acres of land.

The Planning & Zoning Staff recommends APPROVAL for Setback

Reductions and Condition #8. Staff recommends DENIAL for removal of

Condition #1

ZAG recommends APPROVAL w/conditions


22. ZONING PETITION: SCOTT TAYLOR/CUP-17/08-32

The Applicant, Scott Taylor, on behalf of Skyway Towers, LLC, is requesting a

Conditional Use Permit from Article 3.15 Office Institutional (OI) to allow for a wireless

telecommunications facility. The subject property is located at 3250 Mount Zion Road,

Stockbridge, Georgia, and otherwise known as parcel number 12-074B-A003. The

subject property contains approximately 5.0+/- acres of land.

The Planning & Zoning Staff recommends APPROVAL

ZAG recommends APPROVAL w/conditions

Commissioner District 1- Sonna Gregory

23. ZONING PETITION: LAUREN CLAYTON/CUP-17/07-34

The Applicant, Lauren Clayton, on behalf of TowerCom V, LLC, is requesting a

Conditional Use Permit from Article 3.29 Light Industrial (LI) to allow for a wireless

telecommunications facility. The subject property is located at 6090 Pine Grove Road,

Riverdale, Georgia, and otherwise known as parcel number 13-118B-A001. The subject

property contains approximately 7.9+/- acres of land.

The Planning & Zoning Staff recommends APPROVAL

Zoning Advisory Group (ZAG) recommends APPROVAL w/conditions


EXECUTIVE SESSION

24. Consider any action(s) necessary based on decision(s) made in the Executive Session

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clayton county board of commissioners regular …

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