agenda - thursday, january 30, 2020

AGENDA

WORK SESSION

TROUP COUNTY BOARD OF COMMISSIONERS

Troup County Government Center

100 Ridley Avenue LaGrange, GA 30240

WWW.TROUPCOUNTYGA.ORG

Thursday, January 30, 2020 9:00 AM Commission Chambers

Troup County, Georgia

CALL TO ORDER

Citizens To Address the Board

Homeless Coalition Report(Mike Wilson, New Ventures)

Agenda Items

1. The Strongest Link Award January 2020(Wesleigh Whittle)

2. Discuss Solicitor's Office Request to Lift Hiring Freeze for Legal Secretary(Sandra Taylor)

3. Discuss Elections Department Request for 2 Full Time Employees(Andrew G Harper)

4. 911 Year End Update(Jason Lawson)

5. Discuss Hotel / Motel Tourism Budget(Rachel Camp)

6. Announcement of 2020 Budget Calendar(Eric Mosley)

7. Consideration of February 4, 2020 Regular Board Meeting Agenda Items(County Manager Eric

Mosley)

ADJOURNMENT

As set forth in the Americans with Disabilities Act of 1992, Troup County Government does not

discriminate on the basis of disability and will assist citizens with special needs given proper notice

(seven working days). For more information please call ADA Coordinator Valerie Heard at 706-883-

1630.

Sec. 2-61. - Public participation.

Public participation in meetings of the board of commissioners shall be permitted in accordance with the following

provisions: (1) Public comments. All members of the public who wish to address the board must submit their name and the

topic of their comments to the county manager at least three business days before the board meeting. These

individuals will be allotted five minutes to make their comments which must be limited to their chosen topic.

These limits can be waived by a majority vote of the board. (2) Public participation on agenda items. By concurrence of a majority of the members present, the board may

allow public comment on an agenda item at the time the item is being considered by the board. These comments

must be limited to the subject that is being debated. Members of the public may speak for five minutes and may

only speak once. These limits can be waived by a majority vote of the board. Anyone wishing to speak at any board

meeting must be recognized by the chairman before addressing the board. (3) Decorum. Members of the public shall not make inappropriate or offensive comments at a board meeting and

are expected to comply with the rules of decorum that are established for commissioners. Individuals who violate

any rules of the board may be ruled out of order by the chairman or on a point of order made by a commissioner.

http://www.troupcountyga.org/

Agenda Troup County Board of Commissioners January 30, 2020

Troup County, Georgia Updated 1/29/2020 4:11 PM

A majority vote of the board will rule on the point of order. An individual who violates the rules of decorum may

be removed from the meeting at the direction of the chairman. (4) Public hearings. The board may schedule public hearings for the purpose of soliciting public comment on any

subject of interest to the board, Hearings may be held at any time, as scheduled, during a meeting of the board or

at such other places and times as the board may determine. The public hearing should be closed by motion,

second and majority vote, before any official action shall be taken.

Special Business

Meeting: 01/30/20 09:00 AM Troup County Government Center Department: Troup County Board of Commissioners LaGrange, GA 30240 Category: Report

Prepared By: Valerie West

SCHEDULED Initiator: Eric Mosley

Sponsors:

AGENDA ITEM (ID # 2682) DOC ID: 2682

Updated: 1/29/2020 4:11 PM by Valerie West Page 1

Troup County Board of Commissioners

Homeless Coalition Report

Status of Homeless Coalition and the engagement of Georgia Department of Community Affairs and

Action Ministries to begin Coordinated Entry in Troup County.

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CITIZEN’S REQUEST TO BE PLACED ON TROUP COUNTY BOARD OF COMMISSIONERS

AGENDA

Phone #: (Work) (Home)

PART I – To be completed by citizen: Name: Mike Wilson on behalf of the LaGrange Troup County Homeless Coalition DATE, WHICH YOU WISH TO BE ON BOARD OF COMMISSIONERS’ AGENDA: 1/30/20 (Must be submitted at least three (3) business days prior to regular meeting date. However, (Please read the following note) only one (1) business day notice is required to be on a work session agenda. Citizens are strongly encouraged to first appear at a work session meeting in order to adequately and most efficiently discuss the relevant issue.)

QUESTION / ISSUE YOU WISH TO DISCUSS: Status of Homeless Coalition and the engagement of Dept. of Community Affairs and Action Ministries to begin Coordinated Entry in Troup CountyPlease describe in detail, you may attach additional

sheets if necessary.) HAVE YOU RECENTLY DISCUSSED THIS WITH YOUR COMMISSIONERS AND / OR THE COUNTY MANAGER?

x Yes No If so, when? 12/16/19 z Commissioner: Patrick Crews or County Manager HAVE YOU DISCUSSED THIS WITH ANY OTHER COMMISSIONER (S)? Yes No If so, Whom? Commissioner(s) a. c. b. d. WHAT WAS THE RESPONSE FROM SUCH DISCUSSION? Instructed me to contact Valarie West to get on the agenda WHY IS THE ABOVE RESPONSE NOT ADEQUATE? WHAT DO YOU FEEL THE BOARD OF COMMISSIONERS’ SHOULD DO ABOUT THIS QUESTION / ISSUE? IN OTHER WORDS, WHAT IS YOR PROPOSED SOLUTION? PART II: AUTHORIZATION BY CHAIRMAN TO PLACE REQUESTED ITEM ON BOARD AGENDA. Chairman Signature: (County Manager on behalf of Chairman) DATE: DATE TO APPEAR ON AGENDA: CITIZEN NOTIFIED BY: DATE:

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Coordinated Entry

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What is Coordinated Entry? Coordinated Entry is a streamlined system that provides quick access to individuals and families seeking assistance through a coordinated referral and housing placement process. Households are assessed using a standard and objective tool that identifies their vulnerability and barriers to housing. Those who are assessed as having the highest vulnerability and housing barriers will be prioritized for access to available housing programs as vacancies occur. What’s the intention?

match households with the most appropriate housing and service intervention

prioritize scarce resources based on level of need and vulnerability

prevent people from becoming homeless by supporting them to resolve their housing crisis

reduce the length of homelessness by moving people quickly into the appropriate housing

increase the possibility of housing stability by targeting the appropriate housing intervention to the corresponding needs of the household Why?

be smarter with the resources that are available. When everyone collaborates to get people housed, there’s a stronger pool of resources, bigger focus on improving outcomes, and better chance to identify and respond to gaps in services

has multiple programs, dozens of intake and assessment protocols, and different eligibility rules resulting in duplication of services, a lack of access to programs, and inefficient use of resources. This makes it hard for households to navigate the system to get help quickly

and promotes long term stability

What are the benefits? How can Coordinated Entry impact a service provider?

clients you are unable to serve

tion and strengthens the pool of resources available to achieve shared goals How can Coordinated Entry impact a community?

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How can Coordinated Entry impact clients?

traumatic experience

people what they need, when they need it – shortening the path to permanent housing Model Types 1. Centralized- Clients go to a single, physical location for intake into the system and to participate in a standardized assessment conducted by a single staff team. Following intake and assessment, clients are referred to the service provider from whom they will receive assistance. 2. No Wrong Door- Each provider participating in a community’s Coordinated Entry System (CES) is responsible for system intakes and assessment using a standardized tool. A client can go to any location within the CES for initial service. Referral to an appropriate service provider is made through a coordinated system. 3. Centralized Multi-Site- Multiple physical locations in a community provide intake into the system. At those sites households participate in a standardized assessment and are then referred to the service provider from whom they will receive assistance. Different from “No Wrong Door” because not ALL providers act as access points. 4. Hybrid- Clients are able to gain access through different modes (phone, web-based) of assistance to participate in system intake and a standardized assessment. Following intake and assessment, clients are referred to the service provider from whom they will receive assistance. Core Elements HUD has outlined requirements for each of these four functions in HUD’s Coordinated Entry Core Elements. 1. Access- the engagement point for persons experiencing a housing crisis could look and function differently depending on the community. 2. Assessment- Assess housing needs, preferences and vulnerability. Assessment is progressive and gathers only the information needed to move to the next step in the process. 3. Prioritization- Needs and level of vulnerability are used to determine prioritization. Helps communities/Continuum of Care (CoC) manage its inventory of resources and services, ensuring that people with greatest need and vulnerability receive the supports they need to resolve their housing crisis. 4. Referral- Households are referred to available housing resources in accordance with the prioritization standards set by the CoC. Coordinated Entry Kickoff February 7, 2020 Action Ministries Office New Ventures Building at 306 Fort Drive

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Meeting: 01/30/20 09:00 AM Troup County Government Center Department: Troup County Board of Commissioners LaGrange, GA 30240 Category: Recognition

Prepared By: Wesleigh Whittle


Sponsors:


Updated: 1/29/2020 2:52 PM by Wesleigh Whittle Page 1


The Strongest Link Award January 2020

“The Strongest Link” Award is given monthly to a deserving employee who has demonstrated excellent performance and productivity, loyalty, professional pride, and other noteworthy accomplishments. The award recognizes that all County employees link together to form a chain that provides the citizens of Troup County with excellent service. That service is only as strong as its weakest link in the chain. Therefore, all employees should strive to be a strong link in the chain. Therefore, all employees should strive to be a “strong link” in the chain.

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Meeting: 01/30/20 09:00 AM Troup County Government Center Department: Court Services LaGrange, GA 30240 Category: Personnel

Prepared By: Lindsey Fenn

SCHEDULED Initiator: Lindsey Fenn

Sponsors:


Updated: 1/2/2020 4:47 PM by Lindsey Fenn Page 1


Solicitor's Office request to lift hiring freeze for legal secretary

The Solicitor's Office has 3 support staff already included in the budget, two of which are currently filled

with fairly new employees. The office needs to fill the 3rd position as a legal secretary and allow the staff

time to be properly trained before one of the 3 positions is eventually promoted to the administrative

coordinator position recently vacated, which will occur by separate request at a later date.

The Solicitor's Office has 3 support staff already included in the budget, two of which are currently filled

with fairly new employees. The office needs to fill the 3rd position as a legal secretary and allow the staff

time to be properly trained before one of the 3 positions is eventually promoted to the administrative

coordinator position recently vacated, which will occur by separate request at a later date. We recommend the Commissioners move to lift the hiring freeze for legal secretary as requested by the

Solicitor's Office. FINANCIAL IMPACT:

This position is already included in the budget (albeit at a higher rate for a more experienced applicant), so it will have no negative impact on the

budget.

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Meeting: 01/30/20 09:00 AM Troup County Government Center Department: Board of Elections & Registration LaGrange, GA 30240 Category: Personnel

Prepared By: Andrew G Harper

SCHEDULED Initiator: Andrew G Harper

Sponsors:




Elections Department Request for 2 Full Time Employees

Requesting for the two (2) current Part-time employees to be moved to Full-time Positions. These are

needed in this Department. Voters number have increased and work load has increased. New Voting

System has increase work load.

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Meeting: 01/30/20 09:00 AM Troup County Government Center Department: E-911 LaGrange, GA 30240 Category: For Information Only

Prepared By: Jason Lawson

SCHEDULED Initiator: Jason Lawson

Sponsors:


Updated: 1/16/2020 10:57 AM by Valerie West Page 1


911 Year End Update

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01-16-2020

TROUP COUNTY 9112019 SUMMARY

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TOTAL CALL VOLUMECALLS FOR SERVICE

2019 2018

Agency Calls % of Total Agency Calls % of Total

Lagrange Police 51,980 43% Lagrange Police 53,429 44%

Troup County Sheriff's Office 28,464 24% Troup County Sheriff's Office 24,031 20%

AMR 12,465 10% AMR 13,592 11%

LaGrange Fire 5,343 4% LaGrange Fire 4,833 4%

Troup County Fire Dept. 3,372 3% Troup County Fire Dept. 3,135 3%

Troup Marshal's Office 556 0% Troup Marshal's Office 449 0%

911 other calls * 18,512 15% 911 other calls * 26,795 22%

Current Year Total 120,692 Current Month Total 126,264

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PHONE CALLS

Emergency 911 Calls 69,719

Admin Calls 61,914

TOTAL 131,633

95% of emergency calls answered within 3 rings

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TCFD COMPARISONS

2015

Difficulty Breathing 460

Fall/Lift Assist 53

Falls with Injury 107

All Fires 279

MVC with Injuries 429*

*24% on Interstate

2019

Difficulty Breathing 1075

Fall/Lift Assist 227

Falls with Injury 202

All Fires 408

MVC with Injuries 341*

*31% on Interstate

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STAFF ACCOMPLISHMENTS

All Staff CPR Certified

Launched Emergency Medical Dispatch Program

3 Obtained State Basic Communications Officer Certification

3 Attended Communications Training Officer Class

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STAFF ACCOMPLISHMENTS

Started Troup County Fire Department dispatch sit in program

Continued to sit in program with Lagrange Police and Troup Sheriff ’s Office

All Staff attended at least 1 Day Spring 911 Training Conference

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STAFF EVENTS

Community Day at Lagrange Mall

Fourth of July Pyne Road Park Celebration

West Point Lake Para-trooper exercise

GEMA Communications Exercise

Valor Award- Amy Mains Communications Person of Year

National Night Out

Touch a Truck

Christmas Parade

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RETIREMENT

Melissa Wortham

Shift Supervisor

30 plus years

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NEW STAFF MEMBER

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THANK YOU! | ANY QUESTIONS?

Contact Information:

Jason Lawson

DirectorTroup County E-911

100 Ridley AvenueLaGrange, GA 30240Office: (706) 883-1700Mobile: (706) [email protected]

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Meeting: 01/30/20 09:00 AM Troup County Government Center Department: Troup County Board of Commissioners LaGrange, GA 30240 Category: Budget



Sponsors:




Hotel / Motel Tourism Budget

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Account Description 2020 Amended Budget

Videos - Outsourced freelance

Photography - Outsourced freelance 15,000.00

Social Media Ads 2,500.00

Search Engine Marketing (Search & Display) 5,000.00

Search Engine Optimization 5,000.00

2,000.00

29,500.00

Conventions/Expos/Events

5,000.00

5,000.00

Printing (posters, brochures, billboard)

5,500.00

5,500.00

40,000.00

40,000.00

EXPENSES Total

Department Total: Visit LaGrange

Troup Co Board of Commissioners Budget Worksheet Report

EXPENSES

Department: Visit LaGrange

Marketing & Advertising

Account Classification Total: Marketing & Advertising

Event Recruitment

Account Classification Total: Event Recruitment

Miscellaneous

Account Classification Total: Miscellaneous

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Meeting: 01/30/20 09:00 AM Troup County Government Center Department: Troup County Board of Commissioners LaGrange, GA 30240 Category: Administration



Sponsors:




Announcement of 2020 Budget Calendar

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Meeting: 01/30/20 09:00 AM Troup County Government Center Department: Troup County Board of Commissioners LaGrange, GA 30240 Category: Agenda Review



Sponsors:




Consideration of February 4, 2020 Regular Board Meeting Agenda Items

I. OPENING: Please Stand and remain standing for the Pledge of Allegiance.

Reverend Ronnie Person, Canaan Baptist Church

II. PLEDGE OF ALLEGIANCE

III. APPROVAL OF AGENDA/MINUTES

A. Approval of Final Agenda

B. Troup County Board of Commissioners - Board Meeting - Jan 21, 2020 5:00 PM

IV. Special Business

A. Consideration of Solicitor's Office Request to Lift hiring Freeze for Legal Secretary

B. Consideration of Elections Department Request for 2 Full Time Employees

C. Consideration of Hotel / Motel Tourism Budget

V. Public Hearings

A. Rezoning

1. Rezoning Application - Marlon Stargill - 1351 New Franklin Road (APN: 062-4A-

000-016) 1st Reading (No Vote Required)

B. Other

1. Beer & Wine License Application - Michelle Oakley - Michelle's Kountry Store LLC,

3659 Bartley Road (APN: 074-1-000-065) 1st Reading (Vote Eligible)

2. Special Use Application - Freddie Pitts Jr - 910 Floyd Road (APN: 033-0-000-003) 1st

Reading (No Vote Required)

3. Special Use Application - Tim Simpson - 863 Whitaker Road (APN#070-2-000-057)

1st Reading (No Vote Required)

4. Special Use Application - Chris & Melanie East - 82 Hillcrest Road (APN: 064-4-000-

052) 1st Reading (No Vote Required)

5. MHU Placement Application - Curtis Swanson - 2788 Upper Big Springs Road

(APN:029-0-000- 036K) 1st Reading (Vote Eligible)

6. MHU Placement Application - Johnny Long - Cannonville Road (APN:073-0-000-

127) 1st Reading (Vote Eligible)

VI. EXECUTIVE SESSION

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Agenda Item (ID # 2723) Meeting of January 30, 2020


A. Board appointment

VII. ADJOURNMENT

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agenda - thursday, january 30, 2020

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