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CITY OF ARMADALE

AGENDA OF COMMUNITY SERVICES COMMITTEE TO BE HELD IN THE COMMITTEE ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON TUESDAY, 2 APRIL 2013 AT 7:00 PM. A meal will be served at 6:15 p.m.

PRESENT: APOLOGIES: Cr G Nixon (Leave of Absence) OBSERVERS: IN ATTENDANCE: PUBLIC: “For details of Councillor Membership on this Committee, please refer to the City’s website – www.armadale.wa.gov.au/your council/councillors.”

COMMUNITY SERVICES 2 2 APRIL 2013 COMMITTEE

DISCLAIMER The Disclaimer for protecting Councillors and staff from liability of information and advice given at Committee meetings to be read. DECLARATION OF MEMBERS’ INTERESTS QUESTION TIME DEPUTATION CONFIRMATION OF MINUTES

RECOMMEND Minutes of the Community Services Committee Meeting held on 5 March 2013 be confirmed.

ITEMS REFERRED FROM INFORMATION BULLETIN

Outstanding Matters & Information Items Report on Outstanding Matters – Community Services Committee Monthly / Quarterly Departmental Reports Community Development Report –Community Development Report February 2013

Manager Leisure Service Monthly Report – February 2013 Manager Library & Heritage Services Monthly Report – February 2013

Tourism/Visitor Centre Monthly Report – February 2013 Events – February 2013

Manager Ranger & Emergency Services Monthly Report –January 2013 Miscellaneous

2013 Public Libraries WA Conference report from Cr M S Northcott

Minutes of Occasional/Advisory Committees Positive Ageing Working Group – Notes of 11 March 2013

If any of the items listed above require clarification or a report for a decision of Council, this item to be raised for discussion at this juncture.

CONTENTS

COMMUNITY SERVICES COMMITTEE

2 APRIL 2013

1. COMMUNITY SERVICES

1.1 ANNUAL CONTRIBUTIONS 2013 - 2014 ..................................................................................... 4

1.2 COMMUNITY SERVICES - POLICY REVIEW .......................................................................... 21

2. COMMUNITY DEVELOPMENT

2.1 FORRESDALE COMMUNITY INITIATIVES ............................................................................. 27

3. COMMUNITY PLANNING

3.1 DEPARTMENT OF SPORT AND RECREATION CSRFF GRANT - ARMADALE GOLF COURSE UPGRADE .......................................................................................................... 37

4. LIBRARY & HERITAGE SERVICES

4.1 ARMADALE TO FREMANTLE RAILWAY LINE REMNANT -PRESERVATION AND ENHANCEMENT OF HISTORICAL ITEMS ..................................................................... 41

5. RANGER AND EMERGENCY SERVICES

5.1 AUTHORISED OFFICERS ............................................................................................................ 47

5.2 AUTHORISED OFFICERS ............................................................................................................ 49

6. COUNCILLORS’ ITEMS

TO BE SUBMITTED ............................................................. ERROR! BOOKMARK NOT DEFINED.

7. EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT

TO BE SUBMITTED ............................................................. ERROR! BOOKMARK NOT DEFINED.

SUMMARY OF “A” ATTACHMENTS ...................................................................................................... 52

COMMUNITY SERVICES 4 2 APRIL 2013 COMMITTEE - Community Services

1.1 - ANNUAL CONTRIBUTIONS 2013 - 2014

WARD

: ALL In Brief:

This item provides details and makes recommendations for Council’s Annual Contributions to community groups and organisations for the 2013/14 year in accordance with Council’s Policy (COMD 1) Requests for Financial Assistance.

FILE No.

: M/158/13

DATE

: 13 March 2013

REF

: CF/KC

RESPONSIBLE MANAGER

: Executive Director Community Services

Tabled Items

1. Nil Officer Interest Declaration

Nil Strategic Implications

1.1 Services that support community growth and development 1.2 Optimum quality of life for all citizens 1.3 Access to a wide range of cultural, arts and learning opportunities 1.4 Access to health and other support services that meet the needs of our community 1.5 Sport, recreation and leisure opportunities that contribute to community health and

wellbeing. 1.6 A safe community Legislation Implications

Nil Council Policy/Local Law Implications

COMD1 – Requests for Financial Assistance Budget/Financial Implications

The current allocation for Annual Contributions in the Fifteen Year Plan for 2013/14 is $129,540. Consultation

Council staff including Community Development Officers, Rangers and Environmental Services Applicant Organisations BACKGROUND

Council’s COMD1 Requests for Financial Assistance Policy and Management Practice sets out the framework by which annual contribution requests are considered. A revised version of the COMD1 policy and management practice was approved by Council in December 2012. The section of the revised management practice relating to annual contributions is provided


in full below. One notable change is the capacity for Council to recommend an annual contribution allocation for up to three years, provided the applicant can demonstrate the merit of such.

“3. ANNUAL CONTRIBUTIONS 3.1 Annual contributions may be granted for a period of 12 months and

recommended for up to three years, depending on the capacity of the applicant to demonstrate: a. a need for funding for one to three years b. a high level of community support and longstanding service to the local

community c. a proven capacity to achieve intended outcomes

There is no obligation for Council to grant beyond a 12 month period.

3.2 Eligibility criteria for community groups or organisations: a. Must be based in the City of Armadale or primarily benefit residents of

the City. b. Applications will be received from non-profit community groups or

organisations including sporting, welfare, educational (only school P&C’s are eligible to apply for funding), arts, cultural, children, youth, seniors’ and other relevant groups.

c. Must be an incorporated organisation or auspiced by an incorporated organisation.

d. Can demonstrate a high level of community support. e. Can demonstrate the ability to manage a service, project or program of

the proposed type. f. Can demonstrate a matching or significant contribution in cash or ‘in

kind’. g. Have satisfactorily acquitted any previous community grant or annual

contribution allocations. Applicants with an outstanding acquittal will be ineligible to apply.

3.3 Annual contribution criteria:

a. For services, projects and programs that Council recognises as being of benefit to City of Armadale residents.

b. Does not duplicate an activity already available in the local area. c. All other avenues of funding have been exhausted and the project would

not successfully attract other sources of funding.

3.4 In the event that the application is successful applicants must ensure that: a. Council’s financial support is acknowledged through promotional means

such as advertising and media publicity associated with the service, project or program. Approval may be given for the use of the City’s logo where appropriate.

b. A written report is submitted at the end of the funded period detailing how the contribution has been utilised and the benefits/outcomes achieved.

3.5 The contribution amount is discretionary, generally between $1,000 to

$20,000, depending on the number and value applications received and the


total budgeted amount for Annual Contributions. Applications for more than $20,000 may be awarded where the merit of such are determined.

3.6 All requests for contributions will be referred to the Community Services

Committee. The following annual contributions were approved by Council in 2012 for the 2012/13 financial year:

Organisation Option 3 2012/13

Term (years)

Armadale District Council of YouthCARE

18,500 1

Armadale Youth Resources Inc. 25,000 1 Armadale Kelmscott Mobile Meals Inc. 4,500 1 Armadale Neighbourhood Watch Armadale

4,000 1

Armadale PCYC 22,000 1 Champion Lakes Boating Club Inc. 2,000 1 Communicare Inc. 10,000 1 Constable Care Child Safety 10,000 1 Crossways Community Services 10,000 1 Drug ARM WA Inc. 16,000 3 Starrick House 5,000 3 Total requested $127,000

Organisations which received an annual contribution in 2012/13 were invited to apply for an annual contribution in 2013/14. In addition, advice was sent to community groups and organisations listed on the City’s Community Directory and promoted via media release. A total of eighteen applications were received, comprising eight organisations that were awarded an annual contribution in 2012/13, one organisation that received an annual contribution prior to 2012/13, and ten organisations that have not previously received an annual contribution. The following is a summarised report of the requests for an annual contribution in 2013/14, including a description of each organisation and for what purpose the contribution would apply. Armadale City District Council of YouthCARE - request $20,000 YouthCARE has been providing chaplaincy services in WA since 1972. The aim of the service is to provide pastoral care in school communities. While most of the contact is with students, about one-third of the pastoral care is provided to staff and parents in the school community. YouthCARE’s Armadale City District Youth Council’s primary aim is to fund chaplains in Armadale schools and in particular the high schools. The federal government provides schools with support for two days a week and additional days are funded by the schools with support from Armadale City District Youth Council. The schools usually pay two thirds of the cost of extra days (or 2 out of 3 days) and Armadale City District Youth Council pays for the remaining third (or 1 day).


The ACDYC aims to provide a further three days (making chaplains full time) for Kelmscott Senior High School, Cecil Andrews Senior High School and Armadale Senior High School, and provide extra time for Roleystone Community College and Kelmscott Primary School. Purpose of Requested Contribution: YouthCARE is requesting $20,000 which is an increase of $1,500 on the amount granted in 2012/13 to provide services to the four high schools and Kelmscott Primary School. No explanation for the increased request is provided. The total cost of the program including the requested amount is $98,192. Officer Comment and Recommendation: YouthCARE’s chaplaincy services have provided longstanding service to local schools in the community. The continuity of funding provided by Council indicates the value placed on such by Council. The recommendation is that Council approve an annual contribution of $18,500 which is the same as the amount funded in 2012/13, to enable ongoing delivery of chaplaincy services. Armadale Community Animal Rescue Group Inc – request $20,000 The Armadale Community Animal Rescue Group is a newly established community group currently operating from the previous Veterinary Clinic on Railway Avenue in Armadale. The Group aims to rescue and re-home lost and abandoned animals from the Armadale community, offering a subsidised desexing and microchipping service, as well as educating the community on the importance of animal welfare. Purpose of requested contribution: The requested $20,000 Annual Contribution would assist the group to perform 221 de-sexing procedures for dogs and cats and micro-chipping of 200 animals, as well assist the group to produce marketing materials to promote their service to the local community. Officer Comment and Recommendation: The recommendation is to decline the group’s request for an annual contribution. The Armadale Community Animal Rescue Group is very new to the Armadale area and is currently in the process of establishing the service within the community. Therefore, the group cannot demonstrate a high level of community support and longstanding service to the local community. In addition, the contribution request of $20,000 comprises 100% of the cost of running the group’s de-sexing and mirco-chipping service, which would make Council the only financial supporter of the group. This applicant would be encouraged to apply for future annual contribution and community grants rounds and encouraged also to discuss their proposal with officers prior to submitting their applications. Armadale, Gosnells & Districts Youth Resources Inc.(AYR) – request $25,000 AYR provides a non-denominational, free service for young people aged 12 – 25 years and their families in the City of Armadale. AYR aims to empower young people to develop life skills and resilience for successful transition to adulthood so that they can lead positive and productive lives. AYR works with primary schools and high schools in the City of Armadale, in addition to young people who are disengaged from education and employment through its outreach programs. The loss of operational funding in 2010 lead AYR to restructure and establish a Deed of Association with Drug ARM (WA). This association has expanded the capacities of both


organisations to service young people, their families and the community, whilst sharing operational costs and maximising the return on investment. In the past year AYR has secured a tenancy in the CBD and run a range of diversionary activities including the climbing wall, Hip Hop, Art and Friday night drop in sessions. AYR has also supported a number of community events such as Amp it Up, the Ramped school holiday program, Freestyle Now Skate competitions at the Youth Activity Area, the City’s Australia Day event and other programs such as Ignite Basketball. Purpose of Requested Contribution: The submission indicates that the annual contribution will be utilised for staffing and project support costs, including resources to secure additional funding and to work collaboratively with partner organisations. The budget provided with the application includes a total expenditure of $275,650 including an annual contribution request for $25,000. Officer Comment and Recommendation: The recommendation is that Council approve an annual contribution of $25,000 to Armadale Youth Resources in 2013/14 which is the same level of support as was provided in 2012/13, to support the organisation in its work with disengaged youth. Armadale Kelmscott Mobile Meals Inc. – request $15,000 Armadale Kelmscott Mobile Meals Inc. provides meals to eligible people requiring assistance, be they older people or young people with a disability. Meals are provided five days per week, 52 weeks of the year to eligible residents living in the City of Armadale. The service is provided largely by volunteers and enables residents to maintain their independence at home. Purpose of Requested Contribution: The budget provided with the application requests a contribution of $15,000 towards petrol costs, which is a substantial increase on the request made in 2012/13 of $4,500. The application does not provide justification for the increased request. Officer Comment and Recommendation: The recommendation is that Council approves an annual contribution of $6,500 to Armadale Kelmscott Mobile Meals Inc. which represents an increase of $2,000 from the amount provided in 2012/13 in 2013/14 in recognition of the valuable service provided to vulnerable people in the community. Armadale Police Community Youth Centre – request $25,000 Armadale PCYC is one of 22 centres in WA operating within the Federation of PCYC, a non-profit organisation which provides low cost sporting and recreational activities and programs designed to address anti-social and offending behaviours in at risk young people. Armadale PCYC advises that approximately 95% of participants in centre activities are residents of the City of Armadale. In addition to traditional recreation activities such as Jiu Jitsu, Gymnastics, Kindy Gym and Police Rangers, Armadale PCYC is a registered training organisation. In 2012, the Federation, in partnership with the City, was successful in securing $150,000 for Ignite Basketball from the Department of the Attorney-General’s Police and Community Projects program funded by the Proceeds of Crime Act 2002. The program was launched on 30th June 2012 and operates as a partnership between the City and PCYC.


In 2013/14, Armadale PCYC will be offering support to youth who are not attending High School to complete Certificate 1 studies in Leadership. A new partnership with the Department for Child Protection will also see the development of training programs which target young offenders and highly disadvantaged youth at risk. Purpose of Requested Contribution: The submission indicates that the annual contribution will be used to assist with venue hire costs at the Armadale Arena. The budget provided with the application includes a total expenditure of $315,000 including an annual contribution amount of $25,000. Officer Comment and recommendation: In the past couple of years the Federation of PCYC and its respective centres has been the subject of both external and internal review. This has resulted in some uncertainty for staff and community partners, and changes to the operations of PCYC centres (including the removal of WA Police Officers as Centre Managers). The City provided a contribution in 2012/13 of $22,000 and the request for the coming year is $25,000. The recommendation is that the Council approves an annual contribution of $15,000 to Armadale PCYC in 2013/14. The recommendation to approve a lesser amount than requested is based on the ability of PCYC to work with the City and other organisations to source other external funding and also the increased level of funding requested generally and the City’s ability to meet all requests. Armadale Society of Artists - $5,000 The Armadale Society of Artists is a well-established community arts group which aims to promote art within the local community through the provision of art workshops, classes, courses and art exhibitions. Since 2008 the Armadale Society of Artists has partnered with NEAMI, which is an organisation established to improve mental well-being in the community, to deliver an art program for people experiencing a mental health issues. Purpose of requested contribution: The annual contribution requested will contribute towards supporting the group’s on-going weekly art workshops, classes and local art exhibitions held throughout the year. Officer comment and recommendation: The recommendation is to approve an annual contribution of $5,000 to the Armadale Society of Artists in 2013/14. The Armadale Society of Artists is a well-established community group which continues to support arts and culture in the Armadale region. The Society also partners with a local mental health provider, Neami, in providing artistic and social opportunities for community members experiencing mental illness. Conscious Birth & Parenting Collective – request $12,000 The Conscious Birth and Parenting Collective is a not-for-profit organisation promoting resilience in motherhood. The main objective is to provide information and a community of support that will assist couples and families during their preconception, prenatal, birth and parenting years. This is achieved through education about preconception and pregnancy health; information about choices in childbirth; advice and support for breastfeeding and early parenting; support for new mothers and information resources about parenting, and women and children’s health. Purpose of Requested Contribution:


The Conscious Birth and Parenting Collective have requested an annual contribution in 2013/14 of $12,000 to deliver a program called Resilience in Motherhood Circle. The program supports pregnant adolescent women who are experiencing stress or anxiety and are strongly at risk of developing post-natal depression or post-natal anxiety disorders. Following a successful pilot project in 2012 with adult women, the request seeks funding to facilitate six, eight session programs for approximately 80 adolescent women, over two years. The program support young women’s journey into parenthood by increasing their knowledge, skills and confidence to manage stress and anxiety during pregnancy, which in turn assists in reduces the risk of birth complications, assists the prevention of postnatal depression and supports mothers to meet their babies’ earliest development needs. Evaluation of the pilot program indicates that the program was successful in reducing stress, anxiety and depression symptoms and increasing women’s self-efficacy. Officer Comment and Recommendation: The Conscious Birth and Parenting Collective unsuccessfully applied for an annual contribution for the 2012/13 financial year. Since that time they have undertaken a successful pilot of the program refocusing it to pregnant adolescent women. It is recommended that Council approves an annual contribution of $6,000 to the Conscious Birth and Parenting Collective in 2013/14 to support at risk adolescent women to manage stress, anxiety and depression, and improve their capacity to meet their babies’ earliest developmental needs. This support will enable the delivery on the program for one year after which the Conscious Birth and Parenting Collective can apply for a subsequent annual contribution. Constable Care Child Safety – request $10,000 The Constable Care Child Safety Foundation’s purpose is to effectively communicate key safety, citizenship and crime prevention messages to children through performance based education. State Government funding enables Constable Care to provide education performances to approximately 30% (12) of schools and early learning centres in the City of Armadale. Where a partnership with Local Government exists, the reach of presentations is extended to approximately 60% (24) of schools and early learning centres in the local area, which translates into approximately 50 performances in total. A partnership also enables Local Councils to nominate performance themes to reflect local community crime prevention priorities. Purpose of Requested Contribution: The Constable Care Foundation has requested a contribution of $10,000 in 2013/14 to form a community safety education partnership with the City of Armadale. The funding will enable presentations to approximately 60% (24) of the schools and early learning centres in the City, and focussing of theatre-in-education messages on community crime prevention and violence prevention. The proposal includes a robust evaluation process with Edith Cowan University Child Health Promotion Research Centre. Officer Comment and Recommendation: The Constable Care Foundation was approved an annual contribution of $10,000 in 2012/13 to form a community safety education partnership with the City of Armadale. In 2012/13 Constable Care delivered 73 performances to 6,500 children at 24 Primary Schools and Early Education Centres in the City of Armadale. Constable Care has provided community safety education to children in the City of Armadale for many years. It is recommended that Council approve an annual contribution of $10,000 in 2013/14 to continue the work of this valuable community safety education program.


Crossways Community Services – request $20,000 Crossways Community Services is a charitable organisation assisting residents experiencing disadvantage in Armadale, Camillo, Kelmscott and surrounding areas. Services provided by the organisation include emergency relief (food, bill payment, medications etc); a long term food pantry system for pensioners and residents on income support; access to low cost clothing and household needs through two op-shops; a non-profit community café; Medicare bulk-billed counselling; and life skills programmes. In 2012 Crossways assisted with 464 episodes of emergency relief, distributed over 40,000 kilograms of food to families on low incomes through the pantry system, distributed over 90 Christmas hampers and 70 blankets throughout winter, provided 18,000 cooked meals for distribution via Armadale Kelmscott Mobile meals, and supported 100 people to undertake adult education and counselling programs. Crossways receives funding for emergency relief (food and bill payment) from FaHCSIA and Lotterywest, however only 15% of these funds can be used for administrative purposes. The organisation does not receive funding for other administrative costs. Purpose of Requested Contribution: Crossways has requested an annual contribution of $20,000 to further develop the community coaching approach to services and programs to be offered at the new community centre on Railway Avenue, Kelmscott. Crossways has received planning and building approvals to remodel part of the existing op shop into a community centre to accommodate an expanded community café, food pantry, administration, training rooms and counselling. Lotterywest has provided $306,000 to fit out the centre. The requested annual contribution will assist in the development of existing and new programs and services to support the community. Crossways proposes Officer Comment and Recommendation: Crossways was provided an annual contribution of $10,000 in 2012/13 to introduce a case management or “community coaching” approach to the provision of emergency relief services. The community coaching approach aims to link emergency relief clients into adult education and training programs, and/or Medicare funded psychological services if required, to enable them to develop skills and a pathway plan for improving their situation. Crossways is an effective community-based organisation which provides much needed support to residents experiencing financial hardship and multiple deprivations as a result of poverty. It is recommended that Council approve a contribution of $12,000 in 2012/13 to continue support for Crossways case management approach to emergency relief services. Darling Range Wildlife Shelter Inc. – request $20,000 Darling Range Wildlife Shelter is a volunteer-run community organisation based in Gosnells. The shelter rescues, treats and cares for injured, orphaned, sick and displaced Australian native wildlife with the aim of rehabilitation and return of wildlife to their habitat. The group is also committed to educating the public on living considerately and responsibly within our ecosystem. While the group is based in Gosnells, the Shelter reports 42% of the 100 plus volunteers reside in the City of Armadale and 35% of wildlife admissions originate from within the Armadale LGA.


Purpose of requested contribution: Darling Range Wildlife Shelter is currently undertaking a strategic planning process in conjunction with a private consultant and the support of Lotterywest. Following the development of the strategic plan, the group intends to employ a part time staff member to implement strategic actions and develop a database to manage information about wildlife admissions. The role of the paid staff member is to assist the organisation to improve process efficiency and the effective management of volunteers. Officer comment and recommendation: The recommendation is to decline the group’s request for an annual contribution on the basis that the request relies on a 100% contribution from Council to fund the employment of a part-time staff member without provision for ongoing funding to sustain the role. Drug ARM WA Inc. Counselling and Street Van Services – request $20,000 Drug ARM WA has been in operation in Armadale since 1990 and seeks to support individuals, families and members of the wider community in addressing alcohol and substance use, and the subsequent effects. This is achieved through the provision of advisory, education, residential, rehabilitation and counselling services. Drug ARM WA also provides outreach services through its Street Vans. Purpose of Requested Contribution: Drug ARM WA requests an annual contribution of $20,000 in 2013/14 to support its counselling and street van services. The counselling service provides face to face and telephone counselling and education to those who are affected by alcohol and substance use, whether it be their own use, that of a significant other, or friends/family. Drug ARM WA reports a 10.9% increase in the number of clients accessing counselling in the second half of 2012. The Street Van service made contact with more than 2,000 young people in the Armadale area in the six months ending 31 December 2012. Officer Comment and Recommendation: In 2012/13 Council approved an annual contribution of $16,000 for Drug ARM’s counselling service for up to three years (subject to compliance with annual acquittal requirements). Drug ARM WA requests an increase on this amount to $20,000 in 2013/14 for the delivery of the counselling and street van services. In addition to the annual contribution granted for 2012/13, the City has contracted Drug ARM to provide Street Van and youth outreach services for the Youth Activity Area and Ignite Basketball with a combined value of $26,000. The recommendation is that Council maintains an annual contribution to Drug ARM WA Counselling Service in 2013/14 of $16,000 given there is capacity to contract Drug ARM WA to provide further youth outreach services as required. Forrestdale Junior Football Club – request $3,000 Forrestdale Junior Football Club aims to foster junior Australian Rules Football in the local community. The club offers Football for boys and girls 5-17 years of age and Auskick for children turning 5 in the year of joining. The club is based at William Skeet Oval, in Forrestdale. Purpose of requested contribution: The requested annual contribution of $3,000 is for the purchase of the club’s uniforms. The purchase of club uniforms would assist the Club’s identification and support and foster team pride amongst players.


Officer Comment and Recommendation: The recommendation is not to approve an annual contribution on the basis that the purchase of club uniforms should be factored into the clubs operational budget and recovered through player registrations. Forrestdale Sporting Association – request $4,000 Forrestdale Sporting Association is a collective of several clubs including junior and senior football, cricket, darts and pool. The Association currently has a lease on the City’s facility, William Skeet Oval and Pavilion. Purpose of requested contribution: The request of $4,000 is for the purchase of café style tables and a pie warmer for use in the William Skeet pavilion. The pavilion currently has some older furniture which now requires replacing. The tables and pie warmer would be used within the pavilion for future functions; sporting award nights, weddings and birthday celebrations, club meetings and other functions. Officer Comment and Recommendation: The recommendation is not to approve an annual contribution on the basis that the request is more applicable for consideration under the City’s Community Grants program. Officers will contact the club to recommend submitting an application for a future Community Grant round. Grovelands Primary School P&C – request $10,000 Grovelands Primary School is a public school located in Camillo, catering for children from pre-school to Year 7. 230 children currently attend Grovelands Primary School. Purpose of requested contribution: The School Passport Program is an incentive-based program which aims to increase parent involvement in schools and to increase regular school attendance rates. Twenty two schools in the Perth metropolitan area have implemented the Passport Program with varying rates of success across schools. Grovelands Primary School is planning to implement the program, initially targeting lower year levels and working towards school wide participation. Grovelands Primary School P&C in combination with partner agencies, Communicare and Parkerville Children and Youth Care, have consulted with the Community Development Foundation (CDF), experts in the Passport Program, who have estimated the start-up cost of the program would be $10,000. Officer Comment and Recommendation: Whilst it is likely that the parent engagement programs like the Passport Program may have a positive impact on students and families in schools, the recommendation is to decline the request at this time. Unfortunately this application was not well developed with no detail provided about how the budget would be used or how the program would be supported in the future. In addition, it seemed from the information that was provided, that the City would be the sole funder of this program. The P&C will be encouraged to apply for future rounds of annual contributions or community grants with City officers available to assist in the development of their submission. Save the Children - Back to Country Camps – request $20,000 Save the Children is an international organisation working to realise the rights of children to survival, protection, development and participation. In Australia, Save the Children delivers


programs in early childhood development, youth engagement and child protection in 100 communities across metropolitan, regional and remote areas. In Perth, Save the Children facilitates the South East Corridor Youth Development Program, a prevention and early intervention program for at-risk Aboriginal youth; an Intensive Supported Playscheme for Aboriginal parents and children to support early childhood development; and is about to launch the Aboriginal Reconnect program to support Aboriginal young people at risk of homelessness in the South East Corridor of Perth. Purpose of Requested Contribution: The annual contribution is requested for a Back to Country Camps project which aims to provide an intensive environment for Aboriginal young people to connect with their cultural roots, form positive relationships with each other, local Elders, community members and program staff. The target group for this project is children and young people aged 8 – 15 years, living in the City of Armadale who exhibit high levels of at-risk and anti-social behaviours. The program proposes to support up to 40 young people over two camps during a school holiday period, one camp for young women and one for young men. Officer Comment and Recommendation: The current proposal is based on a partnership with service providers not actively engaged in the City of Armadale area, but with which Save the Children has had success in delivering a similar program. Officers have contacted Save the Children to determine if the project could be delivered in partnership with youth service providers and/or other partners who are actively engaged with young people in the City of Armadale. This approach is likely to strengthen the potential for lasting impacts for the young people given the investment in developing relationships with local youth workers who can continue to provide support and connection with local youth programs, such as Ignite Basketball, Armadale Youth Resources’ activities and Save the Children’s Friday night program. Save the Children have since contacted Armadale Youth Resources and offered an in principle commitment to work in partnership with AYR and/or, other youth and Indigenous service providers. The recommendation is to approve an annual contribution of $10,000 to Save the Children in 2013/14 to deliver the Back to Country Camps program in partnerships with local youth service providers. A reduction in the recommended amount is required to maintain support for other valued initiatives to be funded by the 2013/14 annual contributions program. It is anticipated that a partnership approach will enable access to additional resources to offset the reduced allocation. Southside Care – request $10,000 Southside Care provides in-home and community support for people who are frail or have a disability. Southside Care provides domestic and home-care services, respite, transport and social support and recreational and social activities for Armadale and Serpentine/Jarrahdale residents. Purpose of requested contribution: Southside Care is seeking a contribution towards the cost of constructing an indoor inspiration garden for disabled and senior clients, particularly dementia patients. The indoor garden will allow clients to participate in gardening and garden-activities and act as a meeting point for social interactions. For dementia patients, the garden will act as a therapeutic activity stimulating sensory sensations and memories, within a safe and peaceful environment.


Officer comment and recommendation: Southside Care is a long standing community based organisation supporting frail aged seniors and people with disability. The proposal to construct an indoor sensory garden is an innovative approach to positive ageing and disability care. The community reach of a program such as this would be significant and extend to those living with a disability, seniors, carers and families. Officers are unaware of a similar service in operation in the City currently. Officers have made enquires with alternative funding bodies and local hardware department stores and are confident the project, with the support of the Council, can be realised without the commitment of an annual contribution. This will allow Council to support other high priority areas. Therefore, the recommendation is to decline the request. Starrick House - Armadale – Gosnells Women’s Refuge – request $5,000 Starrick House is located in Gosnells and is the venue from which the Armadale Gosnells Women’s Refuge operates. Armadale Gosnells Women’s Refuge provides a range of services including: Crisis Accommodation; Advocacy/Childcare; Court Support; Housing; Domestic Violence Intervention Program, Victim Support and Children’s groups. The City of Gosnells owns the building and land on which it’s located. In 1985 the City of Armadale contributed $20,000 towards the capital works on the basis that Armadale Gosnells Women’s Refuge provides a valued service to the Armadale community. Since 1995, Council has been contributing towards ongoing general maintenance costs of the building and grounds including fencing, payment of utilities such as water consumption and insurances and the continued maintenance of fire fighting equipment and exit sings based on a contribution of up to one third of the actual costs. Officer Comment and Recommendation: In 2012/13 Council approved an annual contribution of $5,000 per year for up to three years, subject to compliance with annual acquittal requirements. Therefore, Starrick House was not required to reapply for 2013/14. Westfield Park Primary School – request $3,000 Westfield Park Primary School is an established Primary School located in Camillo. The school caters for Kindergarten to Year 7 and currently supports 276 current students. Purpose of requested contribution: Westfield Park Primary School has already established the Passport Program within their school and currently 38 families participate in the voluntary scheme. The Passport Program encourages parents to attend regular school assemblies, parent education workshops and other school events in exchange for school points which can then be redeemed for items such as school uniforms, canteen lunches, school fees, school excursions and swimming lessons. The annual contribution would support the program in 2013/14 and allow the P&C to establish a parent’s craft group. Officer comment and recommendation: Whilst it is likely that the parent engagement programs like the Passport Program may have a positive impact on students and families in schools, the recommendation is to decline the request at this time. This is the second application for a Passport type program in this round and while there seems merit in these types of programs it is unclear how they link with other


initiatives with similar objectives including the Communities for Children programs that operate in the region. While all applicants are encouraged to contact the City in the preparation of submissions, this does not always happen, as was the case with this submission. Consequently it has not been possible to build up the knowledge required to fully understand the merits of the program. It is intended that officers will now liaise with Westfield Park Primary P&C and other schools in the area to better understand how the City could support these programs and how they link with other initiatives with similar objectives. Westfield Park Primary School P&C will be encouraged to apply for future rounds of annual contributions and community grants and will be offered assistance to develop their submission. Xavier Catholic Primary School P&F Association - request $6,190 Xavier Catholic School is a co-educational Primary School situated in Hilbert. The school currently caters for 244 students from Kindergarten to Year 6, of which approximately 90% reside within the City of Armadale. The Parents and Family Association supports the school community by arranging social functions for parents, staff and children, parent education sessions, and raising funds for school resources. Purpose of requested contribution: Safe 4 Kids is an established protective behaviours training course for children, parents and teachers. Xavier Catholic Primary School P&F Association requests an annual contribution of $6,190 towards hiring Safe4 Kids to complete children, parent and teacher protective behaviours training. The aim of the program is to prevent child abuse by proving information and practical support to children, parents and teachers regarding child safety and care. Officer Comment and Recommendation: The recommendation is to decline the Xavier Catholic Primary School P&F’s request on the basis that protective behaviours training is available via a not-for-profit organisation in the area. Officers will provide advice of this training to the P&F. The table below summarises the requests that have been received for Annual Contributions for the 2013/2014 financial year. It also depicts where an organisation has had a previous contribution. Organisation 2013/14

request 2012/13 2011/12 2010/11 2009/10 2008/09

Armadale City District Council of YouthCARE

20,000 18,500 18,500 18,500 18,500 18,500

Armadale Community Animal Rescue Group Inc

20,000 - - - - -

Armadale Gosnells & Districts Youth Resources Inc

25,000 25,000 28,000 28,000 28,000 28,000

Armadale Kelmscott Mobile Meals Inc.

15,000 4,500 - 3,500 3,000 2,500

Armadale PCYC 25,000 22,000 22,000 22,000 22,000 -Armadale Society of Artists

5,000


Conscious Birth & Parenting Collective

12,000 - - - - -

Constable Care Child Safety

10,000 10,000 - - - -

Crossways Community Services

20,000 10,000 6,000 3,950 2,000 325

Darling Range Wildlife Shelter Inc.

20,000 - - - - -

Drug ARM WA Inc. 20,000 16,000 12,000 12,000 12,000 12,000Forrestdale Junior Football Club

3,000 - - - - -

Forrestdale Sporting Association

4,000 - - - - -

Grovelands Primary School P&C

10,000 - - - - -

Save the Children 20,000 - - - - -Southside Care 10,000 - - - - -Starrick House 5,000 5,000 4,500 4,500 4,500 4,200Westfield Park Primary School P&C

3,000 - - - - -

Xavier Catholic Primary School P&F Association

6,190 - - - - -

Total requested 253,190 DETAILS OF PROPOSAL

Council has a number of options that it may consider. Option 1: Fund the recommended Organisations the full amount of their request which will

require an additional budget allocation of $47,460. Option 2: Fund the recommended Organisations based on officer recommendation for the

forecast 2013/14 budget of $129,540. Option 3: Fund the recommended Organisations based on a reallocation of the forecast

2013/14 budget of $129,540 as determined by Council. Option 2 is recommended. Table 2 below summarises those options with Option 3 column being provided if Committee determines alternative allocations.


Organisation Requested Option 2 Option 3 Option 3

Armadale City District Council of YouthCARE

20,000 20,000 18,500

Armadale Community Animal Rescue Group Inc

20,000 Not recommended at this time

Not recommended at this time


25,000 25,000 25,000

Armadale Kelmscott Mobile Meals Inc.

15,000 15,000 6,500

Armadale PCYC 25,000 25,000 15,000 Armadale Society of Artists

5,000 5,000 5,000

Conscious Birth & Parenting Collective

12,000 12,000 6,000

Constable Care Child Safety

10,000 10,000 10,000

Crossways Community Services

20,000 20,000 12,000

Darling Range Wildlife Shelter Inc.



Drug ARM WA Inc. 20,000 20,000 16,000 Forrestdale Junior Football Club

3,000 Not recommended Not recommended

Forrestdale Sporting Association

4,000 Not recommended Not recommended

Grovelands Primary School P&C



Save the Children 20,000 20,000 10,000 Southside Care 10,000 Not recommended

at this time. Officers will explore alternative options.

Not recommended at this time. Officers will explore alternative options.

Starrick House 5,000 5,000 5,000 Westfield Park Primary School P&C



Xavier Catholic Primary School P&F Association



Total requested 253,190 177,000 129,000 The proposal is that Council endorse Option 2 and allocate the budget allocation for 2013/14 Annual Contributions accordingly. In addition to the options presented, changes made to the Management Practice in December 2012 provide an option for Council to recommend allocations for one year, or up to three years based on a demonstration of need for ongoing service delivery, longstanding service to the community and a proven capacity to achieve intended outcomes. Drug ARM WA Inc. and


Starrick House were recommended for a three year term from 2012/13 to 2014/15 (subject to compliance with annual acquittal requirements). This report supports this recommendation and recommends a one year term for all other applications. For Council’s information, Armadale Neighbourhood Watch has not submitted an annual contribution request for 2013/14 but has requested approval to carry forward the $4,000 annual contribution allocation approved for 2012/13 to launch the Street Meet n Greet initiative and meet the organisation’s operating costs. COMMENT

ANALYSIS

In assessing the applications some were considered to be better suited for support via alternative means than Council’s Annual Contribution’s program. Others were not recommended at this time due to insufficient demonstration of the intended outcomes, or sustainability of the initiative or because the request was highly dependent on Council funds. Some of the recommended allocations are for amounts less than that requested in order to support other valued initiatives. In addition to direct financial assistance, the City can make a significant contribution to local community-based groups by facilitating partnerships between and with community groups, and assisting with the development of grant submissions to external bodies. A recent example of this approach is the successful grant application developed by the City in conjunction with PCYC to obtain $150,000 for Ignite Basketball. Consistent with the City’s approach as the service provider of last resort, Officers will look to build capacity in community organisations before recommending direct financial assistance. Benefits in this ‘Maximum Outcome with Minimum Intervention’ approach include:

• Building capacity in local organisations; • Creating an environment of collaboration between stakeholders; • Engendering ownership of issues and solutions; • Far greater pool of expertise to consider issues and responses; • Significant advocacy power to other levels of government.

Most significantly, this approach works towards creating a stronger, more resilient and sustainable community. OPTIONS

1. Support the recommendation in this report. 2. Redistribute the 2013/2014 budget allocation to applicants. 3. Not endorse the allocations, as presented, at this time. Option 1 is recommended. CONCLUSION

Council will continue to receive requests for financial assistance from a range of services and organisations and the current Requests for Financial Assistance Policy COMD 1 enables these requests to be determined according to specific criteria. Each organisation is required to provide a report that stipulates how the funds were used and how it met the criteria of the Policy.


RECOMMEND

That Council:

Refer the Annual Contributions, as listed below, for consideration of inclusion in the 2013/14 draft Budget, subject to a satisfactory written report from each organisation that meets the conditions of Policy COMD 1.

Organisation Amount Term (years) Armadale City District Council of YouthCARE

18,500 1


25,000 1

Armadale Kelmscott Mobile Meals Inc. 6,500 1 Armadale PCYC 15,000 1 Armadale Society of Artists 5,000 1 Conscious Birth & Parenting Collective 6,000 1 Constable Care Child Safety 10,000 1 Crossways Community Services 12,000 1 Drug ARM WA Inc. 16,000 2 Save the Children 10,000 1 Starrick House 5,000 2 Total recommended 129,000

ATTACHMENTS There are no attachments for this report.


1.2 - COMMUNITY SERVICES - POLICY REVIEW

WARD

: ALL In Brief:

This report presents the following Council policies as relating to the responsibilities of the Community Services Directorate and recommends that they be reaffirmed for a further 3 year period.

COMD4 Art Collection Policy

FIRE4 Health Declaration

LIB3 Public Internet Use

RECN1 Lighting on Sporting Reserves

RECN5 Provision of Goal Posts and Structures

FILE No.

: M/121/13

DATE

: 25 February 2013

REF

: SG

RESPONSIBLE MANAGER


Tabled Items

Nil Officer Interest Declaration


4.1.2 Ensure governance policies, procedures and activities align with legislative requirements and best practice.

4.5.1 Ensure compliance of relevant Council policies and procedures with legislative and organisational requirement.

Legislation Implications

Section 2.7 of the Local Government Act 1995 states: 2.7 The role of the Council (1) The council –

(a) directs and controls the local government’s affairs; and (b) is responsible for the performance of the local government’s functions.

(2) Without limiting subsection (1), the council is to –

(a) oversee the allocation of the local government’s finances and resources; and (b) determine the local government’s policies

Council Policy/Local Law Implications

Policy Manual Budget/Financial Implications

Nil


Consultation

1. Executive Director Community Services 2. Manager Library & Heritage Services 3. Manager Leisure Services 4. Manager Parks 5. Manager Ranger and Emergency Services

BACKGROUND

At its meeting of 4 March 2003, Council formally adopted (C6/2/03) the Policy Manual, endorsed the associated Management Practices and the procedure for developing, amending and reviewing policies and management practices. Part 3.1 of the Procedures states: “A review of every policy is to be made every 3 years by the relevant Executive Directorate, with a third of the policies reviewed each year.” In accordance with the Procedure for Developing, Amending and Reviewing Policies, the following policies relating to the Community Services Directorate are due for review.

COMD2 Community Consultation


COMD5 Sponsorship of the City’s Events, Programs, Facilities and Publications



RECN3 Club/Community Group Application(s) for Council support of Capital Works Projects.

RECN4 Hire of Hall and Buildings

RECN5 Provision of Goal Posts and Structures

RECN6 Recreation Fees and Charges


When reviewing Policies, regard is given to the following: - whether the Policy satisfies current organisational operations/requirements’ - whether the Policy complies with current legislative requirements - whether the Policy is consistent with other Council Policies The review process has been completed for the following Policies and the results are presented in this report.




RECN6 Recreation Fees and Charges



The remaining Policies, COMD2, COMD5, RECN3, RECN5 and RECN6 are still being reviewed and a report on the outcomes will be presented to Council in the near future. DETAILS OF PROPOSAL

The following table summarises the Policies that have been reviewed on this occasion, together with findings and recommendations on each:

Policy Name and Number Review Findings

Officer Recommendation

COMD 4 - Art Collection Policy

Rationale: The City of Armadale Art Collection has evolved as the City has grown and developed and is an indication of its evolving cultural identity. To provide clear collection and management guidelines in relation to the current and future acquisitions of the City’s Art Collection. Policy: To ensure that the City Art Collection is as a collection of aesthetic and artistic excellence, Council will: Acquire and preserve items that

create a diverse and varied collection of varying themes and mediums.

Acquire and preserve items that express the social, environmental and cultural heritage of the City of Armadale.

Promote increased understanding and enjoyment of contemporary art by making the Art Collection accessible to the community.

Consider outward loans of the Art Collection subject to certain criteria, including reciprocal lending.

Encourage discussion, critical dialogue and education about the art collection.

Consider acquisitions through donations and bequests.

Meets all review considerations

Policy COMD 4 is reaffirmed without amendment for a further 3 year period. Comment: Council has requested that a Public Art Policy be developed. That Policy may have aspects relevant to the City’s Art Collection which will be considered when it is presented.




FIRE 4 – Health Declaration Rationale: To assist in ensuring the protection and safety of brigade members. Policy: It shall be a requirement for all firefighting members to complete a Health Declaration in the form required by Council. Matters pertaining to the Health Declaration shall be in accordance with the current Management Practice.


Policy FIRE 4 is reaffirmed without amendment for a further 3 year period.


Officer Recommendations

LIB 3 – Public Internet Use Rationale: Strict guidelines related to access to the Internet are required to be displayed in the libraries, together with the adopted policy, to ensure that the City is not held responsible for inappropriate usage of the Internet. Policy: The City of Armadale Library and Information Service will provide free and equitable access to the world wide web for the public. Usage of the internet shall be in accordance with the current Management Practices.

Meets all review consideration

Policy LIB3 is reaffirmed without amendment for a further 3 year period. Comment: The Management Practice has had updates to accommodate current terminology and to include provision for additional digital services. Eg WIFI




RECN 1 – Lighting on Sporting Reserves Rationale: To support local sporting groups within the City by assisting with the provision of adequate standard lighting. Policy: That Council will on a progressive basis provide or upgrade reserve light on selected reserves for training, competition and public safety purposes. The provision and upgrading of lighting shall be in accordance with the current Management Practice and Australian Standards 2560


Policy RECN 1 is reaffirmed without amendment for a further 3 year period.



RECN 5 – Provision of Goal Posts and Structures

Rationale:

To ensure that all goal posts and structures used at the City’s sporting reserves and venues comply with all relevant safety standards, and are correctly installed and maintained so as to minimize the risk of accident or injury that may be attributed to the goal post or structure.

Policy:

The City shall be responsible for the provision, installation and maintenance of permanent goal posts and structures at the City’s sporting reserves and recreation venues. The individual sporting clubs that use the City’s sporting reserves and recreation venues shall be responsible for the provision, installation and maintenance of all portable and modified goal posts or structures under the risk management guidelines and procedures as set out in Management Practice RECN 5.

Meets all review consideration

Policy RECN 5 is reaffirmed without amendment for a further 3 year period.


COMMENT

CONCLUSION

It is recommended that the Policies, as reviewed, continue to apply and operate for a further three (3) years or such earlier date as Council may determine from time to time.

RECOMMEND

That Council:

pursuant to Section 2.7(2)(b) of the Local Government Act 1995:

1. reaffirm the continued application and operation of each of the following current Policies for a further three (3) years or such earlier date as Council may determine from time to time. COMD 4 Art Collection Policy

FIRE 4 Health Declaration

LIB 3 Public Internet Use

RECN 1 Lighting on Sporting Reserves

RECN 5 Provision of Goal Posts and Structures

ATTACHMENTS 1. Policy Review - Art Collection Policy 2. Management Practice - Art Collection Policy 3. Policy Review - Health Declaration 4. Management Practice - Health Declaration 5. Policy Review - �Public Internet Use 6. Management Practice - Public Internet Use 7. Policy Review - Lighting on Sporting Reserves 8. Management Practice - Lighting on Sporting Reserves 9. Policy Review - �Provision of Goal Posts and Structures 10. Management Practice - Provision,Installation and maintenance of goal posts on Sporting

Reserves

COMMUNITY SERVICES 27 2 APRIL 2013 COMMITTEE - Community Development

2.1 - FORRESDALE COMMUNITY INITIATIVES

WARD

: LAKE In Brief:

This report addresses concerns raised about anti-social behaviour in Forrestdale and how it may be addressed. The report also looks at ways of improving community well-being in Forrestdale.

The report recommends a dual targeted/community-wide approach in response to the issues raised.

FILE No.

: M/171/13

DATE

: 15 March 2013

REF

: NK

RESPONSIBLE MANAGER


Tabled Items



This report relates the following elements of the City’s Strategic Plan; 1.1.2 Support and strengthen community groups, organisations and volunteer services. 1.5.1 Provide and promote Council sport, recreation and leisure facilities 1.6.3 Promote and support planning and activities that encourage a safe and responsible

community 2.6.1 Provide and maintain Council buildings, facilities and public amenities 4.3.1 Improve two way communication with the local community Legislation Implications


Nil Budget/Financial Implications

The initiatives that are suggested for immediate or short term implementation do not have a requirement for funding beyond the City’s current budget. As the community and local organisations become engaged in the process it is anticipated that funds may be required to undertake specific projects. These may include community art projects, bush care activities, sporting based projects or events and activities based at the upgraded skate park. Having identified projects in consultation with the community an assessment will be made to determine if funds could be sought externally – for example through the Department for Sport and Recreation, Community Arts Network, Lotterywest, Healthway or the Office of Crime Prevention. It may be that additional funds are required beyond these sources in which case a request for additional municipal funds may be made to Council.


Consultation

1. Ward Councilors 2. WA Police 3. Representative from Forrestdale Residents Association 4. Armadale Youth Resources 5. Internal Officers

BACKGROUND

At the March 2013 Community Services Committee meeting a recommendation was endorsed (C10/3/13) that Council;

Request a report for consideration by the April 2013 Community Services Committee that outlines possible strategies, timeframes and budget implications to assist in improving the community wellbeing in Forrestdale

This matter has been raised following concerns of anti-social behavior predominantly by young people, in the Forrestdale area over a period of time. The recommendation was endorsed following discussion that a targeted approach should be considered to address specific instances of anti-social behavior as well as a holistic approach that includes community building activities and interagency support to bring the Forrestdale community together and give young people who may be at risk of anti-social or criminal behavior the opportunity to make better life choices. By way of context, the established township of Forrestdale is a small community of around 430 people with around 830 people in total living either in the township or its surrounds. The City’s community profile indicates that there are around 90 children aged 5 – 12, or 11% of the 830 residents living in the area, and around the same number of young people aged 12 – 17 (90 or 11% as well). This is higher than the percentage of these age cohorts over the entire City (9.4% and 8.3% respectively). While it is connected by main transport routes Forrestdale could be considered a relatively discrete community in its own right. Forrestdale has an active residents association and several sporting clubs operating on William and Alfred Skeet reserves which are located in the township. These reserves and the facilities on them, which include sporting pavilions; a community hall, community kindergarten, outdoor courts and a skate park will be the focus of a master planning project originally planned for the 2014/15 financial year. This report outlines processes and initiatives currently in place that can link in with Forrestdale as well as additional potential initiatives, and the role the City could play in a dual targeted/holistic approach. DETAILS OF PROPOSAL

While there are clear links between a targeted and broader community approach, for ease of reference they are separated for the purpose of this report. Targeted Approach Direct intervention into criminal and anti-social behavior is primarily the responsibility of the Police with support from other government agencies as well as local government and the non-government sector.


The City can play a significant role however; by participating in a coordinated approach with state agencies to ensure that localized issues and residents’ concerns have a voice at agency level. The City is currently involved in two interagency forums where these types of issues can be raised. The first is a South Eastern Regional Human Services Managers Group which comprises regional heads of the State Human Services agencies including the Departments for Child Protection and Communities, the Departments of Corrective Services, Education, Health, Housing, Indigenous Affairs, WA Police, Mental Health Commission, Disability Services Commission and Office of Multicultural Interests. This group is also represented by the Commonwealth Government, non-government sector and local governments in the South East corridor. The aims of this group which sits directly under the Directors General of the various portfolios are to coordinate agency activities and responses to agency issues, and to streamline and strengthen arrangements between agencies. Local Government, the Commonwealth Government and the non-government sector have been invited onto the group because of the interconnectedness between all of the players in responding to issues such as, for example anti-social and criminal behaviour. The second group that includes City representation comprises operational officers from the agencies already listed and reports to the above mentioned Human Services Managers Group. Titled the Integrated Case Management Working Group, this forum is chaired by WA Police and focuses on coordinating a multi-agency response to ‘at risk’ families and juveniles that contribute to crime and anti-social behavior in the SE Metropolitan District. This group works at a more operational level and is the forum at which specific issues related to the City should be presented. While this may simply seem like additional layers of bureaucracy there is a clear intention by government to work in a more joined up way with the establishment of these groups setting a framework for more effective cross agency communication. This City’s involvement in these groups is helping to gain an understanding of the opportunities and constraints around a joined up approach as well as ensuring local issues are raised directly with relevant agencies. The City is in a strong position regarding the two interagency groups, as Armadale and Belmont are the only two of the six local governments in the SE corridor represented on the forums. Consequently we are seen to be taking a strong lead in helping develop a collaborative approach in the region. In the case of anti-social and criminal behavior in Forrestdale, City representatives on these groups can ensure that issues are raised directly with WA Police and with any other agencies with which perpetrators may have contact. The City may also have a role to play in areas of direct responsibility. For example, the City can take action where residences are identified as being incompliant with building or planning regulations, or in the case of illegal off road vehicle usage. Another component of a targeted approach which is essential in order to engage with agencies is the reporting of incidents by community members to the Police. A degree of cynicism can build up about reporting with some people feeling that information is not passed on or requests for responses are not acted on. However WA Police advise that while reporting processes can always be improved it is important for issues to be reported in order to build on intelligence that may be useful immediately or in the future. With regard to some of the


issues relating to Forrestdale this may mean providing registration details of hoon drivers or reporting on unruly or suspicious activity. The City can assist in this area by encouraging reporting through (for example) letter box drops, local papers, school newsletters, at community events and through networking with local organisations such as the Residents Association and sporting clubs. Working in collaboration with agencies including the Police, along with intelligence gathering through reporting is a general strategy that can be applied and promoted in Forrestdale. This type of strategic approach should give the City a good opportunity to advocate more effectively for specific operational responses by the Police such as regular patrols at key times or using data bases of car registrations to determine identity and legal status of drivers. This approach can also link identified perpetrators with any other issues relevant to other agencies such as illegal activity at residences or nonattendance at school. In Summary The City can play a proactive role as part of a targeted approach addressing anti-social behavior in Forrestdale by;

1. Ensuring that specific issues are raised at agency level, including with the Police

The South Eastern Regional Human Services Managers Group meets bi monthly and the Integrated Case Management Working Group meets monthly. Issues associated with Forrestdale will be brought up at both forums at the next meetings of these groups.

2. Promoting the value of reporting incidents to the Police by community members

There could be a number of ways that reporting of incidents and suspicious behavior to Police can be promoted. These could include; letter box drop, articles in local papers including the ‘Forrestdale Rag’ or Primary School newsletter, promotion though local sporting groups, the community kindergarten or through encouraging and supporting neighbourhood gatherings such as the Neighbourhood Watch ‘Meet and Greet’ type of event. It is anticipated that officers speak with the Police and some of the groups mentioned to determine interest and capacity to help promote reporting. With the exception of supporting ‘Meet and Greet’ activities (which is discussed in the next part of this report) the most significant resource required would be officer time.

3. Acting within the scope of its authority in areas such as health compliance, construction

or building usage incompliant with planning and building regulations and illegal off road vehicle usage.

A strong involvement at interagency level will assist in providing information to the City about matters for which it has responsibility that could address anti-social and criminal behavior. Officers representing the City on the interagency forums can pass on relevant information to appropriate City departments.

Community Wide Approach Initiatives and suggestions in this section of the report focus on opportunities to bring the Forresdale community together; ways of engaging young people in positive ways so as not to be distracted by negative influences and ways to promote the benefits of good early childhood development to give children a better start in life.


Master Planning – Forrestdale Community Hub A major City wide initiative already underway is the Master Planning of the City’s most significant sporting and community ‘Hubs’. This process has already started and is expected to take about three years to complete. Notionally a timeline of 2014/15 had been considered for Master Planning of the Forrestdale facilities which include the two Skeet reserves; the associated sporting and change pavilions, Forrestdale Hall, Forrestdale Community Kindergarten, Skate Park and outdoor courts. A project is already underway to replace the existing and very run down Skate Park with new skate boarding elements. This does not pre-empt or conflict with any potential opportunities to relocate or expand the skate park if that was to be a recommendation of the Master Planning process however, as the new elements are modular and movable while being of high quality. It should be noted that some consultation has already occurred with young people in the area about the upgrade of the skate park and officers feel that there could be interest and motivation from this core group of young people to assist in the development of activities in the area in the future. It is proposed that the Master Planning of the Forrestdale Hub be brought forward and commence in the current financial year. In this case it could be expected to be completed by September or October 2013. This would provide an opportunity to consider what short or longer term improvements could be made in order to develop a more attractive and usable community hub for Forrestdale residents. Because of the amount of work involved in the Master Planning process it is necessary that the City work with external consultants to complete most of these projects, such as with TPG for the Rushton Park/John Dunn reserve project and the Cross Park/Springdale Park project. However; over the three years of the proposed Master Planning projects there is scope to undertake at least one of the projects internally and officers feel that the Forrestdale Master Planning work could be managed in this way. This would allow the project to commence in May 2013 and would also allow the lesser costs involved to be integrated in current budgets. Bringing forward the Forrestdale Hub Master Planning project would also provide an excellent opportunity to engage with the Forrestdale community and other stakeholders to discuss local issues including the issues that precipitated this report. This discussion could consider how the facilities at Forrestdale and the organisations that use them could contribute to community connectedness. It is anticipated that an initial forum could be held in May 2013 and that stakeholders such as WA Police, local support services, Forrestdale Primary School, Forrestdale Residents Association and Sporting Clubs be invited as well as Forrestdale community members. In addition to the focus on the Forrestdale Hub, this forum could be the catalyst for more ongoing discussion regarding anti-social and other issues, and how they could be addressed. Interagency Referrals This point links most directly with a targeted response described in the first part of the report. One focus of the interagency work being undertaken is identifying young people who are involved or at risk of being involved in anti-social behavior and directing them towards interventions that can support better life choices. This is particularly the case where young people come from dysfunctional and abusive settings. Local organisations involved in these types of programs are Drug Arm, Armadale Youth Resources and Parkerville Children and


Youth Care which operates the Armadale Family Support Network. The joint City/PCYC Ignite Basketball initiative is also an example of this type of program. To illustrate the situation in which many young people find themselves; of the 200 or so young people that have participated in Ignite over the past 8 months, around half have some ongoing contact with the Department for Child Protection of which around half again (approximately 50 children) are for issues around domestic violence. With regard to Forrestdale this means that young people who have been identified as perpetrators or at risk of perpetrating anti-social behavior are brought to the attention of appropriate agencies or support organisations. This is where a coordinated approach is crucial as ‘at risk’ young people are possibly in families that are dealing with multiple issues and could have contacts with multiple agencies and support groups. This does not mean that young people are not accountable for their actions rather; that in addition to taking personal responsibility they have access to support that can help them get on a better track towards the future. Linking with local organisations Local sporting clubs are an integral part of the social fabric of a community with the lifelong benefits of being involved in organised sport and being part of a club well documented. However there are many people who either choose not to, or are unable to become involved in clubs. It is a fairly simple matter for the City’s Club Development program which includes the Kidsport initiative to focus on Forrestdale and assist the local sporting clubs to promote themselves in the area. In addition, the Department for Sport and Recreation has a Community Participation Program with funding available that specifically targets ‘at risk’ young people and initiatives to involve them in sporting activity and the club culture. It is anticipated that one strategy would be for City officers to discuss with the local sporting clubs ways of promoting of their clubs, and promoting Kidsport and the DSR Community Participation Program in the Forrestdale area. Another way of linking with local organisations is to identify one or more organisations that may wish to co-host a Meet and Greet activity in collaboration with Armadale Neighbourhood Watch. The Forrestdale Residents Association for example may wish to take this on, or the sporting clubs. This type of activity could also potentially link with the proposed community forum as part of the Master Planning process. Early Childhood Development The City is a long time champion of the importance of early childhood development, participating in a pilot project for the Australian Early Developmental Index (AEDI) in 2006 and then annually since 2010 when the full program rolled out nationally. The initial involvement in 2006 led directly to the introduction of the multi-agency Communities for Children program that is coordinated by Communicare and operates very effectively throughout the region. Since that time the AEDI, which takes the form of an annual survey, measures the development of year 1 primary school students over the domains of physical health and wellbeing; social competence, emotional maturity, language and cognitive skills (school-based) and communication skills and general knowledge. The importance of sound early development over all of these domains is linked to good educational and life outcomes with the promotion and development of initiatives linked to these domains an integral part of the City’s Families and Children’s strategy. In practical


terms the City helps promote the importance of AEDI to organisations that provide early childhood services such as childcare facilities, kindergartens and primary schools as well as to the general public through forums and presentations. The City’s Families and Children’s area also coordinates AEDI related initiatives such as supporting a primary school drama program and the very successful We are Champions project developed in collaboration with the State Library Services, Seville Grove Library, Champion Centre and local schools. While it seems a long way from early childhood development to anti-social behavior in Forrestdale there are clear links between the quality of early childhood development and good life outcomes, with anti-social behavior a clear indicator of poor life choices. A much longer term strategy for Forrestdale is ensuring that its youngest residents have the best chance of good life outcomes through engaging with the principles of AEDI. City officers currently work with all of the schools, kindergartens and child care facilities in the area on AEDI related initiatives, however some take the information on board more readily than others. It is fair to say that Forrestdale Primary School and the Forrestdale Community Kindergarten have not engaged in this process to any great degree and so a more concerted effort with the school and kindergarten should be a part of any holistic strategy to improve the start children in Forrestdale have in life. Other potential initiatives As a consequence of the timeframe in which this report was prepared, the initiatives detailed so far have been brought together following consultation with a minimal number of people and organisations. They focus primarily on honing existing programs that operate over the entire City towards Forrestdale in a concerted effort. This can be done within existing programs and budgets and while it will require some reallocation of staff time there should be no need for additional resources. It is anticipated that once the community and other organisations are engaged in the process, other initiatives will present themselves. Some of these may be coordinated and funded by external organisations and some may only work with the involvement of the City. These may include initiatives such as community art projects, forming a youth group from local young people to develop and coordinate events and activities at the skate park and hall, looking at the opportunity to use Forrestdale Lake to focus activities around bush and wildlife care, working with training providers to offer certificate courses, and developing more sophisticated diversionary programs in collaboration with the local sporting clubs. In Summary Key Elements of a Community Wide Approach are;

1. Bringing forward the Forrestdale Community Hub Master Planning Project

It is anticipated that this project could commence in May 2013 and be completed in September/October 2013. An initial community forum involving a wide range of stakeholders could occur in May 2013 to discuss how a revitalised Forrestdale Hub could be used to help address local issues.

2. Interagency Referrals


Using existing networks to ensure that perpetrators or young people at risk of perpetrating anti-social behavior are identified and referred to appropriate agencies and support organisations. Information can also be passed on to relevant City departments in cases where the City may be able to take direct action.

3. Linking with Local Organisations

City officers, working with local organisations can promote initiatives like Kidsport and the Department for Sport and Recreation Community Participation Program. Local organisations could also link up with Neighbourhood Watch to develop Meet and Greet type activities.

4. Early Childhood Development In collaboration with the Forrestdale Primary School and Forrestdale Community Kindergarten City officers can assist in the development of initiates linked to the national Australian Early Development Index.

5. Other Initiatives

The City can facilitate discussion with the Forrestdale community and other stakeholders to identify and assist in the development and resourcing of other community initiatives.

COMMENT ANALYSIS

This report outlines a range of initiatives that can commence more or less immediately and then sets out a process to engage with the Forrestdale community and other stakeholders to engage more deeply about issues and how they may be addressed. The approach that is proposed looks at ways that could help address the immediate issue of anti-social behavior as well as ways of intervening with children, young people and their families to help create a better pathway for the future. The approach also looks at ways of helping to bring the Forrestdale community together to become more connected and resilient. Once discussion with the community commences it will become clearer who the motivated partners will be, what programs require additional funding, if that funding can be sourced externally or if additional funds are to be requested of council. OPTIONS

Council may consider the following options relating to this report;

1. Endorse a dual approach to the issues raised including targeted strategies and community wide strategies to help address anti-social behaviour in Forrestdale and to assist improving the well-being of the Forrestdale community. These strategies comprise;


Targeted Approach Interagency Collaboration Effective Reporting Direct Action by the City in instances of incompliance

Community Wide Approach

Bringing forward the Forrestdale Community Hub Master Planning project Including an initial community forum in the Master Planning work to link

identified issues with a revitalized Forrestdale Community Hub Effective referrals to link ‘at risk’ young people with appropriate support

organisations Creating more effective links with and between local organisations Promoting the benefits of good early childhood development Identifying and assisting in the development of other initiatives in

collaboration with stakeholders

2. Council may ask officers to undertake additional work on related issues and present a further report through the Community Services Committee

3. Reject this report

Officers recommend option 1. CONCLUSION

The initiatives outlined in this report, and the processes of engagement with the Forrestdale community are consistent with a ‘Place Planning’ approach to community development. Through engagement with the community, local strengths can be identified and used to help address the issues that have been raised. Beginning with a focused effort of existing City wide initiatives it is anticipated that a more localized approach will be developed in the coming months that can involve community members and organisations in its planning and implementation.

RECOMMEND

That Council:

1. Endorse a strategy to help address anti-social behaviour and to improve community wellbeing in Forrestdale that comprises the following components;

Targeted Approach Interagency Collaboration Effective Reporting Direct Action by the City in instances of incompliance

Community Wide Approach Bringing forward the Forrestdale Community Hub Master

Planning project


Including an initial community forum in the master Planning

work to link identified issues with a revitalized Forrestdale Community Hub

Effective referrals to link ‘at risk’ young people with appropriate support organisations

Creating more effective links with and between local organisations

Promoting the benefits of good early childhood development Identifying and assisting in the development of other initiatives

in collaboration with stakeholders


COMMUNITY SERVICES 37 2 APRIL 2013 COMMITTEE - Community Planning

3.1 - DEPARTMENT OF SPORT AND RECREATION CSRFF GRANT - ARMADALE GOLF COURSE UPGRADE

WARD

: LAKE In Brief:

The report advises the outcome of the Department of Sport and Recreation Community Sport and Recreation Facilities Fund (CSRFF) grant application for the 2013/2014 funding round.

Recommends that Council accept the $315,590 grant that has been approved for the Armadale Golf Course Upgrade.

Recommends that Council approve an additional amount of $4,932 in the forthcoming 2013-14 draft budget due to the full grant amount not being approved.

Write to the Premier and the Minister of Sport and Recreation thanking them for the funding that has been approved for the Armadale Golf Course upgrade project.

FILE No.

: M/149/13

DATE

: 11 March 2013

REF

: GG

RESPONSIBLE MANAGER


Tabled Items

1. Nil. Officer Interest Declaration

Nil. Strategic Implications

1.1.2 Support and strengthen community groups, organisations and volunteer services. 1.2.5 Ensure Council’s services and facilities are accessible. 1.5.1 Provide and promote Council’s Sport, Recreation and Leisure Facilities. 2.6.2 Development of new buildings and facilities in accordance with asset

management principles. Legislation Implications

Any building works associated with the project will be carried out in accordance with the Building Code of Australia and any other relevant legislation and/or Australian Standard. The proposed upgrade must also comply with the Environmental Protection Act, Planning and Development Act 2005 and the Environmental Protection and Biodiversity Conservation Act. Any redevelopment would also have to comply with the Armadale Golf Course Environmental Management Plan April 2009. Council Policy/Local Law Implications

ENG 13 Asset Management Vision


Budget/Financial Implications

Following the undertaking of cost estimates as part of the Feasibility Analysis presented to Council in July 2012 (C35/7/12) an amount of $961,565 was identified to bring the course up to a basic municipal standard. Of this total amount a maximum of one third ($320,522) was anticipated in external revenue through the Department of Sport and Recreation (DSR) Community Sport and Recreation Facilities Fund (CSRFF) grant. The funding breakdown that was approved is summarised in the table below. Approved Funding Breakdown - Following Feasibility Analysis City $641,043.00 Capital Grants (CSRFF) $320,522.00 TOTAL $961,565.00

An application for $320,522 was submitted to DSR on 7 September 2012 and the City has been advised that it was successful in obtaining $315,590 for the reconstruction of the reticulation system, maintenance shed and two greens. This represents a shortfall of $4,932 from the requested grant funding for reasons explained in this report. An updated funding breakdown, indicating a revised City contribution following the grant amount is summarised below. Funding Breakdown ‐ Following CSRFF Grant approval

City $641,043.00

Capital Grants (CSRFF) $315,590.00

TOTAL $961,565.00

SHORTFALL ‐$4,932.00

Consultation

1. Lessee 2. Golf WA 3. Armadale and Districts Golf Club 4. Armadale Seniors Golf Club 5. Dale Golf Club 6. Rangeview Golf Club 7. An internal working group comprising of officers from relevant City departments 8. The City’s Asset and Services group 9. The City’s Operational Management Team 10. MANEX 11. Department of Sport and Recreation BACKGROUND

At its meeting held on 9 July 2012, Council resolved (C35/7/12) to submit a grant application to the DSR under the CSRFF program for the 2012/2013 funding round for an amount of $320,522 for the Armadale Golf Course Upgrade. DSR has advised the City that the grant application has been approved although the grant is less than the amount requested by $4,932.


This report provides details of the successful grant application and a recommendation regarding the Armadale Golf Course upgrade project. DETAILS OF PROPOSAL

The CSRFF grant that has been approved is $315,590 which is just under one third of the cost of eligible items and leaves a shortfall in funding for this project, as stated earlier, of $4,932. The reason given by DSR for not approving the full amount of the grant requested was that the contribution to the renovation to the golf course kiosk was not eligible under CSRFF guidelines, but it could fund the remaining items. This report recommends that Council accept the CSRFF grant of $315,590 and considers an additional contribution of $4,932 in the forthcoming 2013-14 draft budget. The revised funding is proposed for consideration as follows (increase in City funds in italics): Funding Breakdown - Following CSRFF Grant approval City $645,975.00 Capital Grants (CSRFF) $315,590.00 TOTAL $961,565.00

COMMENT

ANALYSIS

The grant for the upgrade of the Armadale Golf Course will allow significant improvements to be made to bring the course up to a basic municipal standard. The elements proposed follow recommendations of a needs analysis and feasibility study that looked at the sustainability of the golf course in the longer term. While the scope of this upgrade is to bring the course up to a basic municipal standard, the opportunity was taken during the feasibility process to identify additional upgrade elements to further enhance the course should Council decide at a future time to do so. It should be noted that at present there are no further proposals beyond the upgrade which is the subject of this report and no consideration of any further proposals in the City’s fifteen year financial plan. With regard to the grant offered by the Department of Sport and Recreation, whilst it is unfortunate the City did not receive the full amount of the grant that was requested, it is still a significant amount and it is recommended that Council accept the grant. Council has the following options; OPTIONS

1. Accept the grant that has been approved with the nominated Council contribution

increase of $4,932 to be included Council’s Budget for 2013/2014, resulting in a total Council contribution of $645,975. This is the recommended option.

2. Accept the grant that has been approved and amend the scope of work to reduce in cost of $4,932, resulting in a Council contribution of $641,043. Noting a reduction in scope may impact on the upgrade elements for the Armadale Golf Course.


3. Council could elect to withdraw its support for the application that it has previously committed support for.

CONCLUSION

Based on the current use of the golf course, population projections and rate of population growth of the City of Armadale, the Needs Assessment recommendation to retain the Armadale Golf Course has been supported by Council (C35/7/12). The retention of this public golf course was also identified in the South East Regional Recreational Advisory Group’s Regional Sport and Recreation Facilities Strategy (February 2012), as a public recreation facility to be retained and enhanced. The Armadale Golf Course upgrade as proposed is required to provide a basic level municipal public facility for the community.

RECOMMEND

That Council:

1. Accept the grant of $315,590.00 that has been approved by the Department of Sport and Recreation through the Community Sport and Recreation Facilities Fund for the upgrade of the Armadale Golf Course

2. Refer for consideration an increase in Council’s contribution of $4,932 in the 2013/2014 budget to retain the original scope of the Armadale Golf Course upgrade, resulting in a Council contribution of $645,975 towards the upgrade.

3. Write to the Premier and the Minister of Sport and recreation thanking them for the funding that has been approved for the Armadale Golf Course upgrade project.


COMMUNITY SERVICES 41 2 APRIL 2013 COMMITTEE - Library & Heritage Services

4.1 - ARMADALE TO FREMANTLE RAILWAY LINE REMNANT -PRESERVATION AND ENHANCEMENT OF HISTORICAL ITEMS

WARD

: ALL In Brief:

This agenda item considers appropriate ways to recognize and interpret the Armadale to Fremantle Railway Line.

Recommend that the Armadale to Fremantle Railway Line be recognized with commemorative plaques placed at historically significant locations along Armadale Road and that it be further considered for artistical interpretation as part of the Jull Street Mall Revitalisation Project.

FILE No.

: M/165/13

DATE

: 14 March 2013

REF

: PW

RESPONSIBLE MANAGER


Tabled Items

1. Publication: The Fremantle to Armadale Railway Line publication by Jeff Austin, Research Officer for Rail Heritage WA.

Officer Interest Declaration


1.3.1 Promote and support community arts, historical and cultural facilities and events Legislation Implications


Nil Budget/Financial Implications

Plaques to mark historic locations of the Armadale to Fremantle Railway Line are estimated to cost approximately $3,000 each (based on the cost of the Heritage Plaques placed in parks and reserves). The current budget of $10,000 would purchase up to 3 plaques. Additional funding would be required as locations become an option for additional plaques. Funding for any interpretation of the railway line with the Jull Street Mall Revitalisation Project has not been estimated, but would need to be included within the budget for this project if approved. Consultation

1. Executive Manager Planning Services 2. Acting Executive Director Technical Services 3. Manager Community Infrastructure Planning


BACKGROUND

At its Ordinary Meeting of 25 June 2012 Council considered the matter of the Armadale to Fremantle Railway Line remnants and the recommendation that a portion thereof centered on the James Drain railway bridge to be entered in the Municipal Heritage Inventory at an “A” Management level. The Council Resolution was:

D39/6/12 RECOMMEND That Council: 1. Resolve that the portion of the Armadale-Fremantle Railway Line

remnants:

a) centred on the railway bridge over the James Drain and the formed railway embankment for 100 metres east and west of the bridge be entered in the MHI at an “A” Management level, b) the rest of the portion between Nicholson Road and Taylor Road be entered in the MHI at a “D” Management Category, c) the remainder of the former railway line alignment between the intersection of the Armadale Perth railway on Armadale Road to the border with the City of Cockburn be entered at an “E” Management Category.

2. Advise the subcommittees accordingly. 3. Recommend to the Office of Heritage that the former Armadale-

Fremantle railway line be assessed for consideration of entry in the State’s Register of Heritage Places.

4. Retain the option of reviewing portions of the “D” Management

Category between Nicholson and Taylor Roads in the future to upgrade to an “A” Management Category any remaining remnants of formed railway embankment following the finalisation of Main Roads WA works in the vicinity.

A Council amendment to the Development Services Committee recommendation stated:

5. Resolve that the preservation and enhancement of the historical items be referred to the Community Services Committee for further investigation.

An amount of $10,000 has been included in the 2013/14 Budget for this purpose. This agenda item considers opportunities to not only preserve and/or enhance the historical items referred to in the recommendation, viz. the railway bridge over James Drain and formed railway embankment to the east and west of the bridge, but also considers opportunities to interpret the history of the Armadale to Fremantle Railway line in different


but historically significant locations, given both its significance to the history of Armadale, and also the limitations in accessibility of the James Drain Railway Bridge location. A potted history of the Armadale to Fremantle line provided by Jeff Austin Research Officer for Rail Heritage WA is part of the Birtwistle Local Studies Library collections. The context of the publication advises that: Outside of the City of Armadale:

The line Robbs Jetty to Jandakot opened 1906. The line from Jandakot to Armadale connected with the South West Railway at

Armadale in 1907 and was open for good and passengers. The Jandakot Terminus was still open when the railway closed in 1964. It is

nowadaysin the City of Cockburn. Banjup was known as No.1 Siding. It had a public siding, shelter shed and loading

ramp. The public siding was removed in April 1952 but the location remained open as a passenger stopping place until January 1961. It was just west of Liddelow Road, just outside of the City of Armadale, also in the City of Cockburn.

Within the City of Armadale:

Taylor’s Crossing was a stopping place only, opened prior to 1922. Originally called Skeet’s Crossing, renamed in June 1934. It was mainly used by school children and eliminated in January 1961. It was about 500 meters east of the intersection of Armadale and Taylor Roads.

Pine Tree Crossing was a passenger stopping place mainly for school children opening 1936-38, and eliminated in January 1961. It is at about the intersection of Armadale and Nicholson Roads.

Forrestdale was known as No.2 Siding. It opened with the railway on 15 July 1907 named Jandakot in April 1908, East Jandakot in September 1908 and renamed Forrestdale in August 1915. It had also had a public siding, shelter shed and loading ramp. It was still open when the railway closed in 1964. It was located at about the intersection of Armadale and Wirin Roads, Forrestdale.

Westfield Public Siding opened August 1911 then named Murphy’s Crossing. Renamed Westfield in May 1916. It was removed for a while but re-installed in October 1923. A shelter shed was provided for passengers and goods. It was still open when the railway closed in 1964. This siding was just west of the current Armadale and Lake Road intersection.

Alcoa’s plans to run a direct route bauxite railway from Mundijong to Kwinana eliminated the need to maintain a parallel railway from Armadale to Robbs Jetty. Train services from Bibra Lake to Armadale were suspended from 23 January 1964. DETAILS OF PROPOSAL

It is proposed that interpretive plaques be installed on shared paths at significant locations along what was the Armadale to Fremantle Railway Line, viz. the locations of the sidings/stations and other identified locations such as at James Drain. If there is no current suitable location for the plaque due to lack of any pathway infrastructure, this can be done at such time as shared paths make this a viable option. It is further proposed that consideration be given to interpreting the Armadale to Fremantle Railway Line as a part of the Jull Street Mall Revitalisation Project.


COMMENT

ANALYSIS

The major consideration in determining, what if anything, should be done at the James Drain and railway bridge site to preserve and enhance the historical items there, which was the intent of the 25 June 2012 agenda item, is access to the site. Main Roads advised in correspondence to the City in October 2011 when considering the proposed Heritage Listings, that it is currently planning duplication of Armadale Road between Anstey Road in Forrestdale and Tapper Road in Atwell. However this is not included in the State’s forward estimates so no date as to when the works might take place is known. The drainage design requires additional sumps in this area to meet urban drainage design criteria. Main Roads has advised that there are 5 proposed sumps in the section of the duplicated road opposite the area of the railway embankment, and to achieve this some 640 m of the railway embankment would remain including the bridge over James Drain. In essence, it would seem that while the bridge remnant over the James Drain is of historical significance and will remain in place in the long term, any preservation or enhancement of the historical items in situ is not a viable option at this time, as the road duplication works could well undo any enhancement that may be undertaken. The Executive Manager Planning Services has advised that it is possible that a shared path will be established on the southern side of Armadale Road where the bridge remnant is located, but this will not occur until the duplication of Armadale Road is complete. At such time as this takes place, the option for some interpretive plaque at the railway bridge, or even some way of having the shared path incorporated into the railway bridge remnant could be explored. Should this shared path not eventuate the Acting Director Technical Services has advised that the developer of the Aspiri Piara Waters development is required to install a shared path on the northern side of Armadale Road that is opposite the existing railway embankment and the remnant bridge over James Drain. A plaque on this side of the road would be an alternate option. This will need to be determined once the Armadale Road duplication is completed. To date, there has not been a response from the Office of Heritage to the request to consider assessment for entry in the State’s Register of Heritage Places of the former Armadale to Fremantle railway line. In the meantime, however, the opportunity to interpret the history of the Armadale to Fremantle Railway line at other significant locations such as the sidings and stopping places within the City of Armadale could be carried out, particularly where shared paths are already installed along Armadale Road. It is suggested that an appropriately designed plaque could be installed at the four locations identified by Jeff Austin in his research paper. Comments on the current status of the shared paths, has been provided by the Executive Manager Planning Services as:

Taylor’s Crossing – located about 500 meters east of the intersection of Armadale and Taylor Roads. No shared path at this stage. Future possible location for shared path when Armadale Road is reconstructed into 4 lanes.

Pine Tree Crossing – located at about the intersection of Armadale and Nicholson Roads. There is a shared path on the south side of Armadale Road, between Nicholson Road and Forrestdale Townsite. So this is a possible location for a plaque, if it is near the original station.


Forrestdale No.2 Siding - located at about the intersection of Armadale and Wirin Roads, Forrestdale. There is a shared path on the south side of Armadale Road, so this is a possible location for a plaque or in the median of Armadale Road as the median is very wide and there is a crossing, if it is near the original station.

Westfield Public Siding – located just west of the current Armadale and Lake Road intersection. There is a shared path on the south side of Armadale Road, so this is a possible location for a plaque, if it is near the original station.

Some additional research will be required to determine the closest possible location to the stations but photographs contained in the Jeff Austin paper will assist in determining this. Rail Heritage WA may be able to provide further assistance in this matter if required. The City of Cockburn may be prepared to undertake a similar project to complete the history of the railway. The Administrator Planning Services indicated in the agenda item of 25 June 2012, that informal discussions with City officers at Cockburn indicated that this is something that could be considered by them when next reviewing their MHI. Other opportunities could also be explored to interpret this important part of the City’s history, such as a public art work in the Jull Street Mall where it meets the Armadale Railway Station. Suggestions that could be explored are a small replica train that children could interact with adjacent to a story board or wall that might include a map of the line and the stations including those in the Cities of Cockburn and Fremantle; photographs that include those of the trains, stations and the remnants of the bridge at James Drain; and a QR code back to information on the City’s website that could also link to oral histories. Options for this type of interpretation could be explored with the Jull Street Mall Revitalisation Project. OPTIONS

1. Install commemorative plaques at significant locations along what was the Armadale to Fremantle Railway Line, now Armadale Road.

2. Refer consideration of interpreting the Armadale to Fremantle Railway Line to the Jull Street Mall Revitalisation Project.

3. Consider other alternative ways of preserving and enhancing the remaining historical items of the Armadale to Fremantle Railway Line.

CONCLUSION

The Armadale to Fremantle Railway Line is an important aspect of the history of Armadale and is worthy of recognition and interpretation. Any infrastructure or interpretation should be accessible so locating memorial plaques at appropriate historic locations along shared paths is recommended. Additionally, the option to include some interpretation of the Railway Line with the Jull Street Mall Revitalisation Project that could include a miniature replica train that children are encourage to engage with at the Armadale Station end of the Jull Street Mall would be worthy of consideration.


RECOMMEND

That Council:

1. Request investigation of options for the design, and significantly historical locations for, memorial plaques to be placed on shared paths along Armadale Road, the route of the Armadale – Fremantle Railway Line, and that a further report be presented to Council on the design, wording and location of the plaques.

2. The option to include an artistic interpretation of the Armadale to Fremantle Railway Line be referred to the Jull Street Mall Revitalisation Project for consideration of inclusion in the project.


COMMUNITY SERVICES 47 2 APRIL 2013 COMMITTEE - Ranger and Emergency Services

5.1 - AUTHORISED OFFICERS

WARD

: ALL In Brief:

The appointment of Ms Sylvia Kispal as an “Authorised Person” for the purpose of carrying out the duties of a Registration Officer pursuant to the Dog Act 1976.

FILE No.

: M/172/13

DATE

: 15 March 2013

REF

: BW

RESPONSIBLE MANAGER


Tabled Items

1. Nil Officer Interest Declaration


Nil Legislation Implications

Section 11(1)(3) Dog Act 1976 Council Policy/Local Law Implications

Local Laws Relating to Dogs Budget/Financial Implications

Nil Consultation

Nil BACKGROUND

Nil DETAILS OF PROPOSAL

To enable the following staff member to undertake the appropriate responsibilities it is a requirement that Council shall, in writing, appoint them to exercise on behalf of the Local Government the powers conferred on an “Authorised Person” for the purpose of carrying out the duties of a Registration Officer pursuant to the Dog Act 1976.


COMMENT

The recommended appointment of the following person as an “Authorised Person” is consistent with their position role description and will serve to facilitate and assist in the orderly business and performance of the Ranger Services.

RECOMMEND

That Council:

Appoint Ms Sylvia Kispal - Customer Service Officer as an “Authorised Person” in accordance with the provisions of Section 29 (1) of the Dog Act 1976, for the purpose of effecting dog registrations only.



5.2 - AUTHORISED OFFICERS

WARD

: ALL In Brief:

The appointment of Ms Elizabeth Benson as an Authorised Person for the purposes of administering the Litter Act 1979 - 1981

FILE No.

: M/173/13

DATE

: 15 March 2013

REF

: BW

RESPONSIBLE MANAGER


Tabled Items



Nil Legislation Implications

Section 26(1) Litter Act 1979 - 1981 Council Policy/Local Law Implications

Local Laws relating to Litter. Budget/Financial Implications

Nil Consultation

Nil BACKGROUND

Nil DETAILS OF PROPOSAL

To enable the following staff member, and nominated person at Council’s Waste Services, to undertake the appropriate responsibilities in regard to the orderly management of Waste Service, it is a requirement that Council shall, in writing, appoint Ms Elizabeth Benson to exercise on behalf of the Local government the powers conferred on an ‘Authorised Person’ for the purpose of enforcing the Litter Act 1979- 1981. COMMENT


The recommended appointment of the following person as Authorised Officers is consistent with their position role description and will to facilitate and assist in the orderly business and performance of Waste Service.

RECOMMEND

That Council:

Appoint Ms Elizabeth Benson as an ‘Authorised Person’ for the City of Armadale to exercise powers under the Litter Act 1979 – 1981.



COUNCILLORS’ ITEMS To be submitted EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT To be submitted

MEETING DECLARED CLOSED AT ___________


COMMUNITY SERVICES COMMITTEE

SUMMARY OF “A” ATTACHMENTS 2 APRIL 2013

ATT NO. SUBJECT PAGE

1.2 COMMUNITY SERVICES - POLICY REVIEW

1.2.1 Policy Review - Art Collection Policy 53

1.2.2 Management Practice - Art Collection Policy 54

1.2.3 Policy Review - Health Declaration 59

1.2.4 Management Practice - Health Declaration 60

1.2.5 Policy Review - �Public Internet Use 61

1.2.6 Management Practice - Public Internet Use 62

1.2.7 Policy Review - Lighting on Sporting Reserves 63

1.2.8 Management Practice - Lighting on Sporting Reserves 64

1.2.9 Policy Review - �Provision of Goal Posts and Structures 67

1.2.10 Management Practice - Provision,Installation and maintenance of goal posts on Sporting Reserves

68

Community Services 53 ATTACHMENT 1.2.1COMMITTEE - 2 April 2013


POLICY

LIB 3 – Public Internet Use

Management Practice

LIB 3

Relevant Delegation N/A

Rationale Strict guidelines related to access to the Internet are required to be displayed in the libraries, together with the adopted policy, to ensure that the City is not held responsible for inappropriate usage of the Internet. Policy The City of Armadale Library & Information Service will provide free and equitable access to the world wide web for the public. Usage of the internet shall be in accordance with the current Management Practices. Related Local Law N/A

Related Policies N/A

Related Budget Schedule N/A

Last Reviewed 5 February 2013

Next Review Date 4 March 2016

Authority Council Meeting of:

4 March 2003 (C6/2/03)

19 April 2004 (CS14/4/04)

6 March 2007 (C14/2/07)

12 April 2010 (C15/4/10)


MANAGEMENT PRACTICE

LIB 3 Public Internet Use 1. Members using the internet are responsible for reading the terms and conditions

associated with its use as required prior to log on access being approved. (“Member” includes those persons using a “guest” membership in all matters relating to internet use.)

2. The City reserves the right to deny access or to restrict access to certain internet sites and/or materials, and to terminate a member's internet privileges if any of its rules and procedures are breached.

3. Due to the changing nature of the internet, guidelines and procedures are subject to change without notice and at the City's discretion.

4. The City does not take responsibility for the information gathered on the internet, or for any technical problems in accessing sites on the internet. If the internet is unavailable during a time where a member has booked a session then the member will lose this booking.

5. The City takes all care to protect against viruses and unauthorised use of data. However, members are responsible for ensuring their own privacy by logging out completely from all sites which require a password.

6. The City is bound by an agreement with the Internet Service Provider (ISP) that prohibits any unlawful use of the internet.

7. A member must not use a computer to ‘transmit, obtain possession of, demonstrate, advertise or request the transmission of an article knowing it to contain objectionable material’ (WA Censorship Act 1996, s101) or to make restricted material available to a minor (a person under 18 years of age).

8. A member must not violate or attempt to violate any computer network system security or modify the installed hardware or software in any way.

9. Members must respect copyright laws and licensing agreements. 10. Supervision or restriction of a minor's access to the internet, and software is the

responsibility of the parent or legal guardian. 11. Members will be assisted in their use of the internet, and software installed on the

PCs, to the same degree as assistance is given in the use of other library resources. (ie: Direction given in locating our resources and information).

12. The City will determine the maximum number of sessions a member may have per day across all branches.

13. Members are to advise the library if the session time booked is no longer required. Failure to do so may affect future computer use.

14. Members are permitted to print and download information from the internet at costs determined by the City. Downloading to the hard drive is not permitted.

15. The City provides a wireless hotspot for public access to the internet free of charge within each library building. All of the computer/internet use terms and conditions apply to the use of the wireless hotspot service.


POLICY

RECN 1 – Lighting on Sporting Reserves

Management Practice

RECN 1

Relevant Delegation N/A

Rationale To support local sporting groups within the City by assisting with the provision of adequate standard lighting. Policy Council will on a progressive basis provide or upgrade reserve lighting on selected reserves for training, competition and public safety purposes. The provision and upgrading of lighting shall be in accordance with the current Management Practice and Australian Standards AS 2560. Related Local Law N/A


Related Budget Schedule M91



Authority Council Meeting of:

4 March 2003 (C6/2/03)

19 April 2004 (CS14/4/04)

29 May 2007 (C28/4/07)

12 April 2010 (C15/4/10)


MANAGEMENT PRACTICE

RECN 1 Lighting On Sporting Reserves Generally, all lighting installations will be arranged and managed by the City. Lighting levels are provided by the City to Amateur Sporting training standards only. Any requests for lighting above these levels, upon approval are to be fully funded by the Sporting Club(s) for the initial installation, replacement costs and the additional cost of electricity. 1. Any sporting club wishing to upgrade the lighting at a City venue must firstly present

a brief proposal in writing to the Manager Parks Services or Manager Leisure Services. Under no circumstances is any club permitted to proceed with the installation of any lighting at a City venue without the City’s formal written approval.

Community Services will initially consider the need and concept aspects and if conceptually supported, the Technical Services will consider the technical feasibility and costing aspects.

2. A formal proposal is to be presented to the City which, as a minimum, provides the

following information:

(a) Summary of proposal (b) Needs analysis (c) Feasibility (d) Plan of area for lighting upgrade (e) Cost Estimates (f) Funding Proposal including any contribution by the club(s) .

3. The project is to be referred to the Technical Services Committee for consideration of inclusion in the Parks Development Five Year capital works program.

Generally, all lighting installations will be arranged and managed by the City. Lighting levels are provided by the City to amateur sporting training standards only. Any requests for lighting above these levels, upon approval are to be fully funded by the Sporting Club(s) for the initial installation, replacement costs and the additional cost of electricity.

4. Grant applications are to be prepared which seek the nominated grant contribution to

the project. Grant applications are to tie in with the likely timeframe for any City contribution to the project.

5. Subject to final approval of funding for the project, the installation of any new

lighting or upgrading of existing lighting will be arranged and managed by the City and undertaken by the City’s tendered electrical contractor or authorised lighting consultant.


6. Design Criteria:

(a) The design of sports lighting is complex and needs the services of the following professionals

Lighting Engineer Electrical Engineer Licensed Surveyor Geotechnical Engineer Structural Engineer

(b) For all new lighting installations or upgrades, a Lighting Design must be

prepared which provides the following information:

A computer print-out of horizontal illumination over the playing surface; Average illumination Maximum illumination Minimum illumination Uniformity Maintenance factor Playing surface boundaries and dimensions Column positions Existing and required electrical supply capacity Asset Management Plan

Lighting Plans must comply with the following Australian Standards for outdoor sports lighting up to amateur level. AS2560 2.1 - Outdoor tennis AS2560 2.3 - Football (all codes) AS2560 2.6 - Baseball/softball AS 2560 2.7 - Hockey AS2560 2.8 - Bowling Greens

(c) Any new light pole and associated infrastructure to be installed must be

designed to accommodate its ultimate carrying capacity in accordance with the approved Lighting Plan, supplier’s specification and AS1170.2.

(d) Any new lighting towers to be installed on sporting reserves are to follow the

recommended relevant part of AS 2560. (e) The base for any new lighting tower must be designed to accommodate the

ultimate carrying capacity of the lighting tower, comply with the pole supplier’s specifications and comply with AS1170.2 and AS4676. A geotechnical report of the pole sites is required to determine the soil characteristics in terms of AS4676.

(f) The City’s Electrical Consultant must approve the electrical specifications.


(g) Factors to be considered when selecting light fittings for a sporting reserve include:

(i) Light output (ii) Maintenance factor (iii) Luminous efficacy (how efficiently a light converts electrical energy to light) (iv) Rated life (expected average operating life of the lamps) (v) Lamp guarantee (vi) Lamp replacement costs (vii) Uniformity (viii) Energy consumption- within existing supply capacity (ix) Cabling and switching needs (x) The sail area and mass of the floodlight (xi) Spill light control (xii) Aesthetic considerations (xiii) Robustness (xiv) Back up services such as preparation of lighting plans, aiming of lights, availability of parts and lamps etc (xv) Price

(h) Once a particular type of light fitting has been chosen for a sporting reserve, any subsequent upgrading of the lighting at that venue is to utilise the same type of floodlight wherever possible.

7. Funding

(a) Any proposal, which is supported by the City, shall be funded through a

combination of City, Club and grant contributions. Subject to availability of funding, some projects may need to be staged over a number of years.

(b) Any proposal, which is not supported due to the nature of the proposal (e.g. a

proposal for a training standard lighting venue to be upgraded to competition standard), will be considered on its merits by the City but may not attract financial support from the City.


POLICY

RECN-5 Provision of Goal Posts and Structures

Management Practice RECN-5

Relevant Delegation

Rationale To ensure that all goal posts and structures used at the City’s sporting reserves and venues comply with all relevant safety standards, and are correctly installed and maintained so as to minimise the risk of accident or injury that may be attributed to the goal post or structure. Policy The City shall be responsible for the provision, installation and maintenance of permanent goal posts and structures at the City’s sporting reserves and recreation venues. The individual sporting clubs that use the City’s sporting reserves and recreation venues shall be responsible for the provision, installation and maintenance of all portable and modified goal posts or structures under the risk management guidelines and procedures as set out in Management Practice RECN 5. Related Local Law N/A


Related Budget Schedule



Authority Council meeting of:

5 June 2007 (C34/5/07)

12 April 2010 (C15/4/10)


MANAGEMENT PRACTICE RECN 5 Provision, installation and maintenance of goal posts on

Sporting Reserves.

1. Permanent Goal Posts or Structures

1.1 Provision

The City shall be responsible for the initial provision of permanent goal posts and structures at the City’s Sporting Reserves and Recreation Venues. This includes the goals that may be removed from ‘sleeves’ in the ground at the end of a playing season e.g. Australian Rules Football.

1.2 Installation

The City shall ensure that all goals are correctly manufactured and installed in accordance with any relevant Australian Standards (AS), manufacturer’s specifications and/ or a structural engineer’s certificate.

1.3 Maintenance

The City shall be responsible for the maintenance of all permanent goals and structures. The level of maintenance required shall be determined via an annual inspection by the Parks and Reserves Department. The inspection shall include checks for the following:

a. Stability of structure especially the condition of joints and welded areas. b. Rust and/or corrosion c. Appearance and/or condition of paint.

1.4 Replacement

The City shall be responsible for replacing and repairing any permanent goals that have either reached the end of their structural life or are assessed to be unsafe and/or no longer viable to repair or maintain.


2. Temporary or Portable Goal Posts or Structures and Protective Equipment

The individual clubs that use the City’s sporting reserves and recreation venues shall be responsible for the provision, installation, maintenance, replacement and safe storage of any portable or modified size goals and goalpost protective equipment that they use.

Any portable or modified goal post or structures that the sporting clubs wish to use must fully comply with all relevant AS requirements for individual sports as detailed below and must be correctly installed so as to minimise the risk of injury to any player, spectator or member of the public.

All such goalpost structures, sleeving, anchoring and protective equipment shall be housed in lockable storage areas when not in use.

Australian Rules Football

a. ‘In order to prevent injuries to players, officials and spectators, all fixed goal posts must be padded and PVC or plastic posts replace all portable steel posts’. (Source WA Football Commission, WA Junior Club Manual, Policies and Procedures. 2006)

Soccer

a. Definition: ‘Moveable soccer goalposts can be described as any freestanding

goal post designed to be moved from field to field or to be moved on and off a field.’ (Source: Department of Consumer Protection, ‘Soccer Goal Safety’, 2006’)

b. Securing: ‘Generally it takes 200 kg to anchor moveable soccer goalposts,

with weights distributed evenly on the ground bar and both side supports. This equates to: using 10 hooded pegs or 12 sandbags or 10 bags of cement mix. Moveable goalposts can also be secured by inserting the frame into ground sleeves……. Before use, adults, preferably club officials, should test all moveable soccer goal post to make sure they are stable. (Source: Department of Consumer Protection, ‘Soccer Goal Safety’, 2006)

All portable soccer goal sleeves in the City are to be housed in lockable boxes for which the clubs are issued keys when not in use.

c. Notification: Each soccer goal post shall have three warning notices, in the

form of the official warning sticker placed on the both upright bars and the crossbar. The individual clubs shall be responsible for this on temporary and moveable goal posts.


Rugby

a. ‘All goals post within the playing enclosure must be fitted with goal post

padding’ (Source: Rugby Union WA, Modified Games, Coordinators Handbook, and 2005 Edition)

3. Implementation

All sporting clubs that use goal structures shall be notified of the policy by letter and a copy distributed to the clubs with the seasonal ground hire application. Awareness and compliance with the policy will be included in the Conditions of Hire on the application form for which each club is required to sign the declaration. The City’s Parks and Reserves Department shall conduct an annual inspection of all goal structures, both permanent and temporary, prior to the commencement of the sporting season.

The recording of this inspection will be consistent with the current inspection of the City’s playgrounds. An inspection form will be signed and dated by the inspecting officer and retained on the City’s records system. With adequate communication to the relevant sport club(s) the City’s Parks and Reserves Department reserves the right to remove from the playing surface at any time, any goal structures and/or equipment, permanent or temporary that is considered to be unsafe.

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