aiesec eau claire q1 report

Quarter One Report 2012

AIESEC Eau Claire | Quarter 1 Report 1

AIESEC Eau Claire | Quarter 1 Report

Table of Contents

A Word from the President……………………3 The ExecuAve Board……………………………..4 AIESEC at a glance…………………………………5 Incoming Exchange……………………………….6 Outgoing Exchange……………………………….7 CommunicaAons…………………………………..8 Talent Management……………………………..9 Finance…………………………………………………10 Financial Report……..…………………………….11

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Let me first begin by saying that Quarter 1 has been an exciAng Ame for AIESEC Eau Claire! We are experiencing growth in all sectors at a scale that has never been seen in a very long Ame. I remember when I first joined AIESEC in the fall of 2009 and had my fair share of ups and downs. Having had the opportunity to be under three very unique leaderships before finally taking the helm, I feel that we have come a long way since then. The saying goes that success breeds more success. There is no greater truth than this. We started this quarter strong, with a tremendous success at recruitment followed by our first realizaAon of a traineeship, a feat not seen in more than 3 years. We went on to represent AIESEC Eau Claire at the Regional OrientaAon Kick Off Seminar (ROKS) with an outstanding aaendance of 30 members, second only to our hosts AIESEC Madison. Let us not forget to menAon that we finally have a magnificent Board of Advisors comprised. It makes me proud to see how much AIESEC Eau Claire has matured into a plaborm for leadership development that is impacAng the lives of UW-‐Eau Claire students.

My ExecuAve Board and I have made a promise to foster a culture of Excellence, CreaAvity and Sustainability within AIESEC Eau Claire and I believe we are holding true to our promise with the performance in Q1. We strive to conAnue our success for the rest of the year. This is the year AIESEC Eau Claire makes that homerun. The foundaAon is set and we only have the stars to shoot for.

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A Word from the President


The Execu5ve Board

Jade Schantzen VP Finance

Jenna Snyder VP Incoming Exchange

Melanie Brunner VP Talent

Management

Rita Fay VP

Communica5ons

Ryan Nicholls VP Outgoing Exchange

Wendell Tan Local CommiHee

President


AIESEC at a glance AIESEC has 60 years of experience in developing high-‐potenAal youth into globally minded responsible leaders. Present in over 110 countries and territories and with over 60,000 members, AIESEC is the world’s largest youth-‐run organizaAon. Focused on providing a plaborm for youth leadership development, AIESEC offers young people the opportunity to parAcipate in internaAonal internships, experience leadership and parAcipate in a global learning environment. What makes AIESEC unique is the youth driven impacbul experience that it offers to its members. AIESEC is run by young people for young people, enabling a strong experience to all its stakeholders.

Our Vision

Peace and fulfillment of humankind’s potenAal

Our Approach

AIESEC members live an integrated development experience. This involves leadership opportuniAes, internaAonal internships, and interacAng with a global network to support their development.

AIESEC’s Scope

AIESEC is a global, non-‐poliAcal, independent, not-‐for-‐profit organizaAon run by students and recent graduates of insAtuAons of higher educaAon. Our members are interested in world issues, leadership, and management. AIESEC does not discriminate on the basis of race, color, gender, sexual orientaAon, creed, religion, naAonal, ethic, or social origin.

AIESEC by the Numbers

60,000 members 2,100 universiAes 20,000 leadership roles 470 conferences annually 16,000 internships 945,000 alumni 4,000 partners +60 years of experience


Incoming Exchange


The Vice President’s Report: In Quarter 1 of 2012 was a very producAve Ame for Outgoing Exchange. During this Ame we received online trainings from the Vice President of Outgoing Exchange for AIESEC-‐United States on segmented recruitment and using the updated database of work experiences abroad. From our recruitment we received 12 applicaAons from students at the University of Wisconsin-‐Eau Claire that were interested in going abroad through AIESEC. The Outgoing Exchange team read through the applicaAons and interviewed these students and decided to raise 11 these applicants. During Quarter 1 we already matched 1 of these exchange parAcipants with a work experience abroad. A liHle on Quarter 2: In Quarter 2 of 2012 we have already matched 2 of exchange parAcipants with

work experiences. The total 3 exchange parAcipants already matched will be abroad on their work experiences before the end of Quarter 2, thus realized. Some of the exchange parAcipants recruited has chosen not to go abroad of this summer for a variety of reasons: found other summer work, received a leadership posiAon in AIESEC, or other personal reasons. All of these exchange parAcipants expressed interest in going abroad through AIESEC next summer. We are currently working with the risk management of the University of Wisconsin-‐Eau Claire to figure out which university guidelines AIESEC-‐Eau Claire must follow when sending students abroad, specifically dealing with insurance and travel warnings.

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Outgoing Exchange


The Vice President’s Report: This quarter CommunicaAons focused on conAnuingly communicaAng with our communiAes. We effecAvely adverAsed for our general member recruitment and our exchange parAcipant recruitment. We took advantage of tradiAonal ads such as posters, table tents, white boarding and class room talks. We also used social media like, Facebook, twiaer, and our website to let students know about our info sessions. Overall, it was very successful. We averaged around 25 students for the 3 of our info sessions.

Aker recruitment was done we focused increasing campus awareness of AIESEC. We held campus events and updated our blogs. We also kept in constant

contact with our alumni by sending out newsleaers. Our goals for the next quarter will focus on creaAng new and fresh posters to adverAse AIESEC. We also want to uAlize twiaer in a more effecAve and professional manner. We want the students on campus to know who we are, what we do, and why we are the best student organizaAon on campus.

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Communica5ons


The Vice President’s Report: One of TM’s goals for Quarter 1 was to hold a successful recruitment that would grow our Local Commiaee to keep up with exchange demand. We held informaAon sessions which 51 students aaended. We subsequen t l y r e ce i ved 28 on l i ne applicaAons for membership of which we accepted 19. 6 members dropped out in the first 2 months and at the end of the quarter 68% of new members were fully trained in their funcAonal areas.

For Quarter 2 we hope to have a 100% member retenAon rate and have all members fully trained in their funcAonal areas. We will not be recruiAng any members this quarter and will focus on preparing for recruitment, which will occur at the end of Quarter 3.

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Talent Management


The Vice President’s Report: Over the last quarter, the finance team has been working hard to keep the LC sustainable and diversify its assets. Finance conAnues to track the revenues and expenses of the LC, while re-‐budgeAng and diversifying revenues to keep the LC on track. We have been working on diversifying revenues through membership dues, raising TN’s, matching EP’s, and applying for grants and sponsorships.

Finance has also been working on increasing revenue and cash flows to fund this years upcoming SNC in ConnecAcut. This will allow LC and EB members to achieve training and personal growth

opportuniAes to conAnue the sustainability and growth of AIESEC. Over the past quarter the finance team has also been applying for grants and sponsorships to conAnue to keep AIESEC sustainable. The LC has received its first grant of $150 from Wal-‐Mart and will be applying for more in the future.

GRANTS & SCHOLARSHIPS RAISED SO FAR

$150

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Finance

3% 0%

19%

6%

72%

Breakdown of Actual Expenses Exchange Performance Non-‐Exchange Performance Conference Fund:

AssociaAon Expenses Other Expenses


Revenue

Contributions4010 - Contributions- NSF $ 750

Total Contributions 750

Incoming & Outgoing Exchange (MC, LC, GC):4204 - Administration Fee 5004212 - Reception Fee 1294224 - Application Fee 600

Total Incoming & Outgoing Exchange (MC, LC, GC): 1,229Total Revenue 1,979

Expenditures

Other Than Personnel Services (OTPS)6104 - AIESEC Association Expenses 5006104-02 - National Affiliation Fees 300

Total OTPS 800

Program Expenses:6200-02 - OGX 68

Total Program Expenses: 68

Conference Expenses6304-03 - Spring NPM 3006308-03 - Spring NPM 60

Total Conference Expenses 360

Total Expenditures 1,228

Net Income-Current Period $ 752

Local Chapter Balance $ 752

AIESEC - U.S., IncIncome Statement - Monthly LC Summary

Eau Claire Year To Date 03/31/20121

1Eau ClaireAIESEC Departments (w/o GC)

Unaudited Financial Reports0 Page 1

aiesec eau claire q1 report

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