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Curriculum Vitae

Name : Alok Kumar

Current Position : Document Controller, EPCM Projects.

Project : HYCO BPCL ,Cochin Kerala - India

Client : Prodair Air Products India Pvt. Ltd., Cochin , India

Having about 8 Years of experience (2 years in India and 6 Years in Doha Qatar and UAE) in

Document Control Management for various EPCC, EPCM Projects in Oil & Gas industry (Plant &

Pipelines).

Summary of Employment Record:

Sr. No. Designation Employer Duration

1.Document Controller

Technip India LimitedHYCO- Project, BPCL, Cochin-IndiaClient: Prodair Air Products India Pvt. Ltd

31st Oct 2014 to Till date

2. Document ControllerLarsen & Toubro LimitedTPGIF- Project, Ras laffan, Doha QatarClient: Dolphin Energy

06th Jan 2014 to 11-Oct-2014

3.Planning Assistant / Document Controller

Larsen & Toubro LimitedSGD-5 Project, 128 KM Pipeline from Shah to Habshan.Madinat Zayed, Abu Dhabi, UAEClient: Al Hosn gas

06th March 2011 to 05th Jan-2014

4. Planning Assistant

Larsen & Toubro LimitedC5-GTL: Gas to Liquid Project (Shell + QP). Raslaffan, Doha QatarClient: SHELL,QP

12th December 2008 to

09th December 2010

5. Planning Assistant

Larsen & Toubro LimitedIOCL : Sulphur recovery unit (SRU). Vadodara, Gujarat (India) Client: I.O.C.L

10th Sep 2008 to 02nd Dec 2008

6. Data Entry Operator

Larsen & Toubro Limited.FCCU: Reliance Petro Chemical Ltd (RIL)Jamnagar ,Gujarat (India)Client: Reliance Industries Limited

30th April 2007To 09th Sep 2008

Core Competencies

Project Document Management Establishing the project correspondence procedure. Monitoring the incoming and outgoing documents. Obtaining the signatures on the documents as and when required. Maintaining the proper filing system Routine follow-up with vendors for timely submission of required documents Routine follow-up with Client for obtaining approval on submittals.

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Office Administration

Supervision of Vehicle movement through I.V.M.S and perpetual monitoring to full fill timely site requirements.

Assisting in Liaising with government agencies/ local authorities. Handled various administrative works and documentation of the same. Updating Annual maintenance contracts/work orders (guest house, vehicles, land rentals) and

ensure timely renewals of the same. Follow up with service providers for technical breakdown of any office equipment.

WORK DETAILS:

(1) TECHNIP INDIA LIMITED, INDIA.

Installation of Two HGU of capacity110 MMTP each & Air Separation Unit, Project (HYCO) BPCL, Cochin, Kerala (India)

Reporting to Site Manager

Job Responsibilities:

Preparation of Transmittal for Client /Contractor correspondence and maintain log

sheet Document number wise and revision.

Maintaining, Filing and Distribution system in Engineering Project Department for

process / Civil / Mechanical / Electrical / Instrumentation.

Controlling the flow of documents coordinating with Eng. Sub-contractor and Client

Computerizing data related to Engineering Project Documentation, worked with

different packages Like IDB, EXCEL, CDB, PDB, VDB, DDB, Adobe Acrobat Pro..

Maintain revision of documents as per documents control index.

Conversant in Isometric Drawing, P & ID’s, data sheet, plot plan etc.

Maintain electronic filing backup as well as hard copy filing up to date with signature

in logical order.

Uploading documents in the net storage and notifying the team via e-mail.

Co- ordinate between various disciplines at the site office and engineering home

office.

Periodical audit of Contractors.

Final Documentation.

Maintain the QA QC document ITP, FIN, Procedure, method statement & Formats.

Maintain electronic registers for Letters, MOM, Memos, NCRs, RFIs, Reports,

Transmittals, Drawings, DPR, WPR, MPR, Safety and Quality related documents.

(2) LARSEN & TOUBRO LIMITED, HCP DIVISION, DOHA QATAR.

TPGIF, EPC of 5.3 KMs 36” Gas Pipeline from QP Station A4 to A2 and QP Station A2 to Dolphin Plant (DEL)

Reporting to Project Manager


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Preparation of Transmittal for Client correspondence and maintain log sheet

Document number wise and revision.

Coordinate all activities related to the Document Control procedures, including

Vendor, technical documents, drawings, and commercial correspondences.

Input document data into the standard registers ensuring that the information is

accurate and up to date.

Makes sure that controlled copies of latest approved documents and drawings are

given to the appropriate staff, execution team, subcontractors and vendor/ suppliers

as applicable.

Maintain updated records of all approved documents and drawings and their

distribution clearly.

Routine follow-up with vendors for timely submission of required documents.

Maintain the documents and drawings in the Document Control office under safe

custody without any damage or deterioration with easy traceability.

Updating the inbuilt software of EPC player, M/s. Dolphin namely EZDELCOM for

reporting Project’s progress viz. Daily progress report, Drawings all documents

download and circulate. Log sheet updating in Software in MOSS.

Maintain all contract related documents and Weekly Minutes of Meeting copy

(MOM).

Notifying the involved party for tracking appropriate action on the pending

documents.

Maintain electronic registers for Letters, MOM, Memos, NCRs, RFIs, Reports,

Transmittals, Drawings, DPR, WPR, MPR, Safety and Quality related documents.

Uploading and downloading all approved engineering & constructions related

documents.

Updating in CEMA EIP “L&T’s Patent Software" for processing subcontractor

Invoice & Client invoice.

System work order preparation in EIP: Vendor registration, Item code creation

(group wise) and system work order creation. Checking the measurement of

Subcontractor’s invoice and along with the supporting log sheets/ time sheets for

entry in system. Sending the same for further approval.

(3) LARSEN & TOUBRO LIMITED, HCP DIVISION, ABUDHABI, UAE.

SGD-5 Project, Construction of 128 KMs 36” Pipeline from SHAH Plant to Habshan and 132 KM (66 KM X 2 Nos) 16” pipelines (NGL & Condensate) from SHAH Plant to ASAB.

Reporting to Planning Manager


Segregation of drawings as per discipline and continuous monitoring for revision

drawing, Letter drafting & Documentation.Page 3 of 6

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Preparation of the list of Daily Manpower and Daily Progress Report as per site

progress.

Assistance maintaining the documentations of billing, measurement copy and

Weekly Minutes of Meeting copy (MOM).

Preparation of Transmittal for Client correspondence and maintain log sheet

Document number wise and revision.

Maintain of Subcontractor Application record with category wise area wise.

Preparation of sub-contractor Work Order for approval from higher management for

various construction activities and amendment record log sheet updating



System work order preparation in EIP: Vendor registration, Item code creation

(group wise) and system work order creation. Checking the measurement of

Subcontractor’s invoice and along with the supporting log sheets/ time sheets for

entry in system. Sending the same for further approval.

Assistance LOIs & LPOs are prepared as and when required.

Assistance Workforce Management /WMS system in EIP.

Assistance Preparation of JCR in EIP system and maintain of excel sheet Direct

cost and Indirect cost..

Preparation of Subcontractor billing & client billing data.

Supporting Planning department for preparation of Progress report. Preparation of Provision Statement on monthly basis

Updating the inbuilt software of EPC player, M/s. Saipem S.p.A namely Spicom &

EIM Replica for reporting Project’s progress viz. Daily progress report, Drawings all

documents download and circulate. Log sheet updating in Software in E-Room.

(4) Larsen & Toubro LTD. – Doha Qatar.

C-5 LPU project (GTL) - Erection of Structures, Equipment and Piping and Civil

works.

Planning assistant reporting to Planning Manager.


Assistance Preparation of Field Change Note and extra work claim data &

Scaffolding work.

Maintain the log sheet of Construction Equipment and heavy vehicles.

Assistance receiving the quotation from different vendors & supplier in standard

format, making the comparison statement for management approval.

Preparation of Provision Statement on monthly basis.



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Preparation of the list of daily Manpower and daily Progress Report as per site

progress reported by site engineers.

Assistance Preparation of Subcontractor billing & client billing data.

Updating of Daily Progress, Drawing wise, Area wise & Sub-Contractor Wise.

(5) Larsen & Toubro LTD. VADODARA (GUJARAT)

Sulphur recovery unit (SRU) Baroda (Gujarat) Civil & Mech Work.

Planning assistant reporting to Sr. Planning Engineer.


Assistance Preparation of the list of daily Manpower and daily Progress Report as

per site progress reported by site engineers.

Assistance Preparation of Weekly & Monthly Progress reports and Manpower

Report .

Assistance Preparation of Subcontractor billing

Updating of Received Material – Delivery Challan (DC) & Invoice.

(6) Larsen & Toubro LTD. JAMNAGAR (GUJARAT)

Erection of Structures, Heavy Equipment and Piping and Civil works.

Planning assistant reporting to Sr. Planning Engineer.


Preparation of the list of daily Manpower and daily Progress Report as per site

progress reported by site engineers.

Assistance Checking bills as per drawing & Site.

Preparation of Weekly Manpower Report trade wise.

Assistance Preparation of Weekly & Monthly Progress reports.

Updating of Received Material – Delivery Challan (DC) & Invoice.

(A) EDUCATIONAL QUALIFICATION:

Course / Degree Year of Passing Subject University

PGD+M.B.A (Distance Learning)

Perusing PGD+MBA (HR

Management)

J.N University, Jaipur

(India)

B.A 2009Psychology

(Honours)

B.N.M. University,

Madhepura (India)

(B) PROFESSIONAL QUALIFICATION:

• Diploma in Computer Application. Form Madhepura “Cyber System". Madhepura, Bihar,

India - Year of Passing: 2006

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• Leadership and Supervisor Training from ILM Year of Passing: 2010 (QISC W.L.L- DOHA

QATAR).

• Computer Proficiency – MS Office, Lotus Notes, PDB, VDB, CDB, DDB, CEMA EIP,

Spicom, EIM Replica, E Room and EZDELCOM.

• Basic First Aid applicable in Oil & Gas Fields (GTSC, UAE).

• Basic Fire Fighter Training applicable in Oil & Gas Fields (GTSC, UAE)

(C) PERSONAL:

Date of Birth : 06th January 1989

Marital Status : Single,

Language Know : English, Hindi & Methli

Passport Details : Passport G 8260343

Issued at – Patna, Valid up to – 30.03.2018

Contact Number : 0091 989541346 / 0091 9431413419 (India)

Email address : [email protected]

[email protected]

Indian driving license : License No. BR-4320080002026 (LMV)

valid 22-Feb 2029

I confirm that all details mentioned above are true & correct in all respect.

Place : Cochin

Date : Alok Kumar

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mailto:[email protected]

alok_cv_updated_on_6-jan-15

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