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E-Invoicing Legally Significant E-Documents

ALPE Taxcom SAP Component

http://alpeconsulting.com/

www.alpeconsulting.com © ALPE consulting 2

E-Invoicing is Here!

Continuing trend of digitalizing information and documents for

many years already

Growing volume for legally significant e-documents

Paper based and electronic documents work simultaneously

Going forward e-documents will overtake paper based

volumes (similar to fax -> email and land line phones -> cell

phones and VOIP.



E-Invoicing in Russia: local trends

Positive

• Key Stakeholders pushing E-Invoicing Market

• Common Legislation and Regulations Area (Russia 1 vs. Europe (EU) 28 different ones!!)

• 75% < Companies use Electronic Tax Returns and E-Signature (from 2014 onwards 100% will have to use electronic VAT Tax Returns)

Negative

• Lack of Experience and Knowledge

• Fear of Transparency

• Distrust of electronic-based documents (mostly a psychological issue)



Key Stakeholders push E-Invoicing

Industries with high invoice volume

Invoice Issuers:

FMCG, Utility, Telco, Logistics

Invoice Recipients:

Retail

Regulators and Tax Authorities

Federal Tax Service

Ministry of Finance



Business Environment is ready for E-Invoicing

Legislation

Paper-based and electronic documents with the e-signature are

treated equally under the law.

Standards of e-documents and interchange and submission

procedures are approved by Authorities

Infrastructure, Solutions and Services

Authorized Providers of electronic interchange (i.e. TaxCom,..)

Low-cost web-services for SMBs

Free extensions to Russia’s largest accounting software 1C

ERP integration components for SAP, Axapta, etc.



E-Invoicing – 4 Scenarios

A Vendor and Distributors Suppliers and a Buyer

Chain or Net of Partners Group of Companies

Initiator



E-Invoicing is constantly expanding

Processing costs for E-Invoice are reduced as the

volume of documents increase

Key Stakeholders are demanding E-Invoicing

Market Forces:

Network Effect: value rising with the number of participants

Snow Ball: one company starts and partners will follow

Improve Competitiveness: promote / capitalize on benefits

Continuously increasing types of E-Docs



Immediate Benefits

Additional service as a competitive advantage

Digitalization is an attribute of a modern enterprise

Increase labor efficiency and automate inbound processing

Make business processes and cash flow fast and prompt

Reduce costs for transport, processing, storage & reporting

Risk mitigation: step by step implementation of E-Invoicing

with initially low volume of operations and selected partners

Electronic and automated invoice processing can result in a 60-

80% cost reduction compared to traditional paper-based

processing.

Due to electronic and automated invoice processing savings of

between 1 and 2% of turnover are realistic objectives.

Sources: Taxcom; E-Invoicing/E-Billing Report 2013, Billentis



Every step is important

One Invoice needs at an average 3 pieces of paper. Therefore:

Sending 1000 E-Invoices per month helps to save 5 trees per year.

Sources: Taxcom

Paper-Based Invoicing spends Resources irrevocably:

Paper and Ink

Fuel for Documents Transportation

Construction Materials and Energy for Storage



Electronic & Paper-Based Processing in Parallel

Documents are generated by an ERP-system and proceed in

electronic or paper-based form depending on partner

ERP

Invoicing Storage

User



Increasing Supply Chain Efficiency

Paper-Based Processing

few days

few minutes

E-Invoicing

Electronic Archive

SAP Content Server

Archives

VS.



ERP ERP

12

Architecture Solution

ERP

WEB-

Service

ERP

Partner

or

ALPE Taxcom SAP Component

ABAP

.NET

Content

Server

Provider



Integration Model

AB

AP

.NE

T

Content Server

Documents and

records archive

SAP GUI

User Workstation

Prepare, sign and dispatch

outbound documents

check/confirm/reject inbound

documents

Access policy management

Download Server

Receive inbound

documents

Dispatch and receive

notifications and confirmations

SAP ERP

Documents

generating

Transaction

Processing

Outbound

Inbound

Confirmations

and Notifications

ALPE Taxcom

SAP Component



The Solution is Certified by Taxcom

Integration solution «ALPE

Taxcom SAP Component»

conforms fully to legal and

regulatory requirements in

the area of electronic

document interchange

using qualified electronic

signature with regard to

interfacing with «Taxcom

Doclines» System.

19.07.2013



Provider guarantees Legal Significance for E-Invoices

Functions of E-Invoicing Provider:

Ensuring Communication between

Contracting Parties (includes tracking,

mediating between the courts, etc..)

Participant Management

Infrastructure Management

Storage of Notification and

Confirmation Records

Electronic Signature Certificate

Management



Founded in 2006

Offices in Moscow, St. Petersburg, Kazan

SAP Gold Channel & Service Partner

Certified SAP Gold Partner Center of Expertise

70+ employees, consultants & project managers

60+ successful projects

Numerous SAP Quality Awards: 2008, 2010, 2012 & 2013

2013 – SAP implementation project AKFA (Uzbekistan) was awarded

by SAP CIS during Central Asia Summit as the best SAP

implementation delivered within agreed timeline

Strategic Partner of SAPLAND.ru, the largest SAP-Portal in CIS

Member of AmCham, AEB, & AHK

ALPE consulting Overview



Sample of ALPE consulting Clients

International Russian

17


http://www.mazda.ru/

http://www.brenntag-cee.com/

http://www.beko.com/RU/RU/default.htm

http://www.enka.com/Default.aspx

http://www.bbraun.com/cps/rde/xchg/bbraun-com/hs.xsl/index.html

http://www.rockwool.com/sw3365.asp


Appendix: Legislation

Civil Code of the Russian Federation art. 160, 434, 847

Tax Code of the Russian Federation, part 2, art. 169

Federal Law dated 06.12.2011 № 402-FZ «On accounting»

Federal Law dated 19.07.2011 № 245-FZ «On amendments to parts one and

two of the tax code of the Russian Federation and certain legislative acts of

the Russian Federation on taxes and fees»

Federal Law dated 06.04.2011 № 63-FZ «On electronic signature»

Federal Law dated 27.07.2010 № 229-FZ «On amendments to part one and

part two of the Tax code of the Russian Federation and some other legislative

acts of the Russian Federation»

Federal Law dated 27.07.2006 № 149-FZ «On information, information

technologies and protection of information»

Federal Law dated 10.01.2002 № 1-FZ «On the electronic digital signature»

Federal Law dated 21.11.1996 № 129-FZ «On accounting»

Orders and letters of the Federal tax service and the Ministry of Finance of

the Russian Federation



Appendix: Orders of the Federal Tax Service

In 2012 Federal Tax Service approved:

Submission to FTS of 14 types of documents via

telecommunication channels.

Order FNS dated 29.06.2012 № ММВ-7-6/465@

Electronic formats for documents delivery note TORG-12 and

Works (services) acceptance certificate

Order FNS dated 21.03.2012 № ММВ-7-6/172@

Formats for invoice, customer and vendor invoice journal,

purchase ledger, sales ledger, additional sheets for purchase

and sales ledger in electronic form

Order FNS dated 05.03.2012 N ММВ-7-6/138@

Procedure of request for submission of documents and

procedure of submission of documents to FTS via

telecommunication channels

Order FNS dated 17.02.2011 N ММВ-7-2/168@



Appendix: E-Form Submission

№ Type XML Image

1 invoice, correction invoice and corrections to them; + +

2 purchase ledger; +

3 sales ledger; +

4 customer and vendor invoice journal; +

5 act of acceptance of works (services); + +

6 additional page of purchase ledger; +

7 additional sheet sales ledger; +

8 delivery note (TORG-12); + +

9 waybill; +

10 cargo customs Declaration/transit Declaration; +

11 additional page to cargo customs Declaration/transit Declaration; +

12 specification (calculation) of the price (cost); +

13 contract (agreement); +

14 amendment to the contract +

According to the Order FNS dated 29.06.2012 № ММВ-7-6/465@ , the

following 14 types of documents can be submitted to tax authorities in e-

form via telecommunication channels.



Appendix: Dispatching Logical Diagram

E-Invoice E-Invoice E-Invoice

Dispatch date

confirmation

Dispatch date

confirmation

Dispatch date

confirmation

Dispatch

notification Dispatch

notification

Dispatch

notification

Dispatch

notification

Receiving receipt Receiving receipt Receiving receipt

Dispatch

notification

Dispatch

notification

Dispatch date

confirmation

Dispatch date

confirmation

Correction

notification

Correction

notification

Correction

notification

Dispatch

notification

Dispatch

notification

Dispatch

notification

Supplier Provider Customer



ALPE consulting

CENTRAL OFFICE

Krasnoproletarskaya St., 16, Bldg. 1, Entrance 3, Floor 4 127473, Moscow

P/F: +7 (495) 660-20-19

BRANCH OFFICE ST.PETERSBURG

Krasnogo Kursanta St., 25, lit. «В», «IT Park» BC, Office № 7 197110, St. Petersburg

P: +7 (812) 680-22-34

BRANCH OFFICE POVOLZHIE

M.Salimjanova St., 2V, «Sakura» BC 420107, Kazan, Tatarstan

P: +7 (967) 365-3941

Stanislav Malyshev

Director of North-West Subdivision

[email protected]

Phone/Fax: +7 (812) 680-22-34

Mob.: +7 906 244 8723


mailto:[email protected]

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