alphabetical table of contents - abilitiesalphabetical table of contents chicago • june 29-july 1,...

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Serving the Community Since 1979

Alphabetical Table of ContentsChicago • June 29-July 1, 2018

Renaissance Schaumburg Convention Center

Page

Advertising Opportunities/Print & Online 5, 6, 7 Audio Visual Rental 12, 47 Badge Information— MANDATORY 12 Balloons 12, 13 Booth Cleaning 26 Booth Equipment/Regulations 12 Booth Set Up Guidelines & Regulations 10, 11 Canopies/Tents 12 Cart Service 14, 28 Deadlines/Important Dates & Checklist 3, 22 Directions to the Convention Center Parking 9 Electrical Form & Information (Source One Events) 41-43 Exhibitor Appointed Contractors/Non-Official Contractor Insurance Requirements 13, 36, 40 Exhibitor Service Desk 13 Exhibitor Unloading 28 Fire Dept. Rules & Regulations 39 Floor Stickers 21 Food Service 13 Furniture, Carpet & Accessories Rental Items Form (Total Expo) 26 Hall Regulations 13 Hanging Sign form (20’x20’ or larger booths only) (Source One Events) 44-47 Hotel Registration/Reservation Form 8, 13 Insurance MANDATORY 13, 17-19 Internet /WIFI/ Telecommunications 14, 16, 48 Liability 14, 38 Literature Distribution 14 Material Handling/Labor Rates/Installation & Dismantle (Total Expo) 29, 35 Move In—Special Concession for Wheelchairs/Bicycles/Tricycles 4, 28 Offensive Materials 14 Photograph & Video Taping 14 Privately Owned Vehicle (POV) 14, 29 Product Demos 14 Rules & Regulations 15 Security 15 Shipping /Material Handling Information (Total Expo/YRC) 15, 33 Shipping Labels (Total Expo) 31, 32 Show Colors 16 Show Directory (Online, Print, Advertising) 5, 6, 7 Show Management/Staff 4 Show Schedule (Hours/Move In/Move Out) 4, 22 Sound Level 16 Storage 16 Telecommunications (Internet, WIFI, Phone) Order Form 48 Total Expo Contact Information & Order Recap & Billing Form 25 Total Expo How To Submit Order 23 Total Expo Payment Authorization Form 24 Total Expo Quick Facts 22 Traffic (Booth and Exhibit Hall) 16 Vehicle Spotting (Total Expo) 16, 34 Welcome Letter from Abilities Expo 2 Worksite Rules 37

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Welcome LetterChicago • June 29-July 1, 2018


Welcome to the 2018 Abilities Expo Chicago!

We are pleased to present you with the on-line version of your Exhibitors Manual! This kit will only be provided online and contains all of the information that you need to successfully transport, set-up/tear down and equip your booth with furnishings. Please print the pages that you will need to complete all the appropriate forms as well as the important information included.

Although not every exhibitor requires every form, we advise you to…..

Read the manual thoroughly and pay close attention to the order details and deadlines, as it will save you time and money later!

Total Expo, the official service contractor is available to assist in your planning and answer any questions pertaining to Decorator Show Services for this event. Exhibitor services may be reached at 1-800-868-2539.

IMPORTANT Policies and Guidelines

1. No one under the age of 18 (including infants) is permitted on the show floor during move-in or move out.

2. All exhibitors MUST carry general liability and workman’s compensation insurance and keep a copy of your policy in your booth with you at the show. Please carefully review the details on coverage located on your exhibitor contract as well as in this kit. This is for your own protection!!

3. Move out does not begin until 4:00 PM on Sunday, June 25. Please do not plan to tear down your booth until 4:00 PM and schedule your flights accordingly.

4. All exhibits and freight MUST be removed from the show floor by 11:59 pm on Sunday. Please plan to comply with this deadline or it will be necessary for Total Expo to remove your freight from the show floor, and to make alternative arrangements for the return of your freight. You will be charged extra should this action become necessary.

5. Only Par Avion is authorized to book our housing, please ignore solicitations from other housing companies.

6. DO NOT RESPOND TO ANY COMPANY SOLICITING YOUR BUSINESS FOR OUR SHOW DIRECTORY. Our show directory listing is complimentary and your login data has already been emailed to you.

Be sure to visit www.abilities.com for continuous updated show information!

If there is anything we may do to assist you, please contact me or your Sales Representative.

We look forward to greeting you at Abilities Expo Chicago!

Caryn C. Bates, CEM Operations / Abilities Expo Direct: 818-522-2792 [email protected]

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Important Dates & ChecklistChicago • June 29-July 1, 2018


Early Bird Discounts Deadline Dates

General Contractor—Total Expo Booth Cleaning June 12 Credit Card Authorization June 12 Furnishings & Accessories June 12 Order Recap & Billing June 12 Online Ordering June 12 Vehicle Spotting/Cart Service June 12

Hotel Registration Hotel Reservation Form (Par Avion) Early bird rate June 4 (Reduced rate and availability deadline)

Labor/Move-in & Move-Out Installation & Dismantle Labor (Total Expo) June 12 Exhibitor Appointed Contractor (EAC) June 12 Third Party Authorization (Total Expo) June 12 Move In Vehicles June 12

Marketing & On-line Directory Sponsorship Opportunities ASAP Directory Advertising - artwork due by June 7 Show Directory Data Input Online (Noon PST) June 12

Other Services Audio Visual Rental (Smart Source) ASAP Electrical (Source One Events) June 13 Telecommunications/Internet (PSAV) June 12

Exhibitor Badges Exhibitor Name Badges June 25

Shipping Information Freight Advanced Shipping to warehouse (last day to arrive) June 15 Direct Shipments to Show Site (only allowed these days) June 27 & 28

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Important Show InformationChicago • June 29-July 1, 2018


SHOW MANAGEMENT STAFF

We will be easily identifiable on site! Look for our “Mango” colored shirts, or if it’s cold, our purple fleece jackets. We will be onsite from move in to move out. People in black shirts with the AE logo are temporary staff assigned to various show duties during the event. Stop by the Accessibility Help Desk if we may be of assistance.

Name Phone 310-405-1317714-612-6565

Email [email protected]

@abilities.com David Korse Debbie Barbieri

On-site Freight Hours Received Exhibitor Registration Open

12pm – 5 pm 9am – 5 pm Only: 20’x20’ booths and larger not open Wed

PLUS Vehicle Placement

8 am — 5 pm 8 am — 5 pm 9 am — 5 pm

Title President/CEO Operations

Move -In & Set-up

Wednesday, June 27

Thursday, June 28

Friday, June 29 8 am — 10 am 8 am — 5pm

Last minute hand carry only — Freight Door closes at 10 am SHARP

Please note: Exhibitors already in the hall at 5pm on Thursday will be allowed to continue work in progress with appropriate Union labor. Exhibitors may not re-enter the hall after posted hours. Any exhibitors arriving after posted hours will not be allowed into the hall and must return the next morning. Exhibitors who have not arrived or made plans to have their booth set up by Friday at 10:00 am will either have their exhibit erected by Show Management at prevailing labor rates, or the exhibit may be removed from the floor.

As a special concession, the following items may be rolled into the exhibit area by an exhibitor on their own: Wheel Chairs, Bicycles and Tricycles. Items not included are: crates, pallets or other receptacles loaded with wheel chair, bicycle or tricycles, which will be handled as drayage or cart load if applicable. This also does not include furniture, displays, shelving, or other items that May be on wheels. An exhibitor May transport from the dock area, across the exhibit floor, any amount that can be hand carried in ONE TRIP. Exhibitors may also use their own 2-wheel luggage type carriers to wheel items to their booth and will be limited to ONE TRIP.

Exhibit Hall Open Hours Exhibitors Allowed On Floor Registration Open Friday, June 29 11 am – 5 pm as of 8am 8 am – 5pm Saturday, June 30 11 am – 5 pm as of 10am 10 am – 5 pm Sunday, July 1 11 am – 4 pm as of 10 am 10 am — 3 pm

Move –Out Hours Freight Forced off Floor Sunday, July 1 4 pm – 10:00 pm 10 pm– 11:59 pm

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Show DirectoryChicago • June 29-July 1, 2018


Dear Abilities Expo Exhibitor,

Thank you for reserving your booth space! We welcome your participation in the upcoming Abilities Expo event to be held at the Renaissance Schaumburg Convention Center.

You don’t have to wait until the event to reach out to the thousands of prospective customers. We have valuable marketing opportunities available to you through www.abilities.com as part of your exhibitor package. Our Comprehensive Online Directory is your opportunity to introduce your company to thousands of prospects each month by presenting a complete description of your company and your contact information.

The sooner you take advantage of this benefit, the more impact you will have on your purchasing audience. Our research shows that the majority of Abilities Expo attendees prefer to access the website and plan their event experience ahead of time.

YOU WILL RECEIVE AN EMAIL UNDER SEPARATE COVER WITH YOUR PERSONAL LOGIN INFORMATION. WHEN YOU RECEIVE THIS EMAIL, PLEASE IMMEDIATELY BEGIN THE PROCESS TO ENTER ONLINE DIRECTORY INFORMATION.

DEADLINE TO INPUT DATA FOR THE PRINTED DIRECTORY IS, NOON PST, JUNE 12

Your information will be located at www.abilities.com on the Exhibitor List page which can all be found under the For Exhibitors and The Expo drop-down menus. In addition, there are numerous reference links to these pages throughout the rest of the site.

If you have a local Dealer or other representative at the show, you may now add the name of that Dealer or Representative directly under your company name. YOU MUST UPDATE THAT INFORMATION FOR EACH SHOW BY THE DEADLINE DATE.

If you’ll be participating in other Abilities Expo events in 2017, we will save you time by repopulating the same data for the other shows. You will also have the ability to modify your content at any time by using your login data.

The sooner in the calendar cycle you confirm your participation at future events, the longer your products and services will be listed and available for visitors to review on the website.

Please don’t delay—enter your information as soon as you receive our Online Directory email.

EXHIBITORS WITH NO CHANGES IN THEIR DIRECTORY LISTING FROM PREVIOUS EXPOS

DO NOT HAVE TO RE-ENTER THEIR SHOW DIRECTORY INFORMATION UNLESS THEY ARE ADDING A LOCAL DEALER OR

OTHER REPRESENTATIVE AS STATED ABOVE.

YOUR BOOTH NUMBER WILL BE UPDATED.

THERE IS A 500 CHARACTER LIMIT ON COMPANY DESCRIPTION,

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Abilities Expo 2018 Insertion OrderName ___________________________________Title _______________________ Company Name___________________________________

Street Address _______________________________________________________________________________________________________

City ________________________________State/Province _________ Zip/Postal Code ______________Country (if other than US) _____________

Phone Number ( )__________________Fax Number ( )___________________E-Mail address _____________________________

For the print and onsite advertising opportunities, please place a (X) in show columns that apply and multiply the total number by the price. For the featured product on the show home page, please place a (X) in the show columns that apply and multiply the total number of checks by the appropriate price per show. For the email sponsorship, select the number of emails that you would like to sponsor for each show. If you select 1-3 per show, multiply the total emails by $750. If you select all 4 emails for one show, the total cost for that show will be $2500. For the rest of the web advertising, please select the months that you are interested in advertising and multiply the total number by the price. All final costs should be recorded in the total column.

LosAngeles

NYMetro Chicago Houston San

MateoBoston

WEB

O N S I T E

PRINT

Premium position, full-page color ad $995 Center spread, color directory ad $1695Full-page, color directory ad $795Half-page color directory ad $495

Insert into show bag $995Conference session sponsorship $995

4-color logo on one side of show bag $2995 Special Event Arena sponsorship $5000Pre-show email sponsorship Single email price $750

Show price (all 4 emails) $2500

Abilities Buzz sponsorship tile ad (per month) $750(max of 5 ads per month)

Rotating footer banner ad (per month) $750

Rotating header banner ad (per month) $1250

A LA CARTE PRICE

Sub Total

3% convenience fee

Total Amount

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

Print Deadline to Receive Artwork Jan. 23 April 4 May 29 July 3 Aug. 21 Sept. 26

JAN FEB MAR APR MAY JUN JULY AUG SEPT OCT NOV DEC



Select Months:

Select Months:

Select Months:

TOTAL

SOLD

SOLD SOLD SOLD SOLD SOLD SOLD

SOLD SOLD SOLD SOLD SOLD

1 2

3 4

1 2

3 4

1 2

3 4

1 2

3 4

1 2

3 4

1 2

3 4

Method of payment (Please check one): Check Visa MasterCard American Express

CC# _________________________________________ Exp. Date __________________ Security Code ________________________________

Billing Address __________________________________________________________________________________________________________

City ____________________________State/Province ________ Zip Code ______________ I authorize this credit card as payment for my Abilities Expo order.

Total amount authorized: _________________________ Name as it appears on card:_______________________________________________

Signature___________________________________________________________________________Date:_____________________________

Fax/email your insertion order: fax: 424.238.6358 • email: [email protected] Expo • 16501 Ventura Blvd. • Suite 510 • Encino, CA 91436 • www.abilities.com

Advertiser: ______________________________________________________________________________ Signature / Date

Sales Rep:Payment Schedule 100% of Fee is due upon receipt A 3% convenience fee is applicable

on all amounts paid by credit card.

7 Abilities Expo • 16501 Ventura Blvd. • Suite 510 • Encino, CA 91436 • • Tel: 310.450.8831 • Fax: 424-238-6358 • www.abilities.com

Directory/Web Ad Specifications

FULL PAGE: 8” x 101⁄ 2” 83⁄ 4” x 111⁄ 4”HALF PAGE: 8” x 5 1⁄ 4” 83⁄ 4” x 55⁄ 8” CENTER SPREAD: 161⁄ 2” x 101⁄ 2” 171⁄ 4” x 111⁄ 4”

AD MEASUREMENTS DIRECTORY AD/BELLY BAND REQUIREMENTS

Formats:ABILITIES EXPO PREFERRED FORMAT IS PDF. Please use Adobe Acrobat Distiller, 4.0. or higher. We will accept Quark, In-Design, Photoshop and Illustrator files. We will not accept Microsoft Word, Freehand, PageMaker or PowerPoint files.

Graphics, Colors and Fonts:All screen and printer fonts and graphics must be included. PDF files must have all fonts embedded. Please use only TIFF and EPS graphics in layouts.

All colors must be CMYK. Files not provided in CMYK will be converted and we are not responsible for any variations or color shifts that occur during this conversion. Only PostScript fonts are accepted. Do not use TrueTypes, MM, Type 3, Quick Draw or other fonts.

Proofs:A digital proof is suggested for all black and white and color ads. All proofs should be printed at 100% size. We are not responsible for ad quality if you have not sent us a proof.

8 3/4 inches11

1 /4 in

chesFull Page Ad

(with bleed)

83/4” x 111/4”

ONLINE AD REQUIREMENTS

8 inches

101 /2

inch

es Full Page Ad(no bleed)

8” x 101/2”

8 inches

51/4

”

8 3/4 inches

55 /

8”Half Page Ad(no bleed)8” x 51/4”

Half Page Ad(with bleed)

83/4” x 5 5/8”

TRIM SIZE: 81⁄ 2” wide by 11” high.LIVE SIZE BLEED SIZE

LOGO SUBMISSIONS

Formats: JPEG, GIF or PNG (no rotating artwork or animation)All files must be RGB, 72 dpi and optimized for web. Provide the URL address for the link back to your site.

SIZE (Pixels) FILE SIZEBuzz e-newsletter: 120 x 90 40kHeader: 468 x 60 40kFooter: 728 x 90 40kProduct Showcase:Format: Provide image of product with a white background as a jpeg, gif, png, eps or pdf.Text: Include the name of your company and product.Pre-show Email Sponsorship:Text: Include a message of no more than 35 words.

Formats: EPS, TIFF, JPEG, GIF or PNG (eps files preferred)All files must be 300 dpi measuring at least 4 inches in one direction in RGB, CMYK and/or Grayscale. Anything smaller is not acceptable.

DELIVERY/CONTACT INFOFormats: Zipped or self-extracting compressed file • MAC formatted-CD’s and DVD’s.Email submissions must contain advertiser name, show name, show date and contact information in message field. Ads provided on CD or DVD disk must be labeled with advertiser name, ad contact/telephone

number, show name, show city and show date.

E-mail all Directory Ad files and/or technical questions to: [email protected] mail to: PELICO and Associates, 10945 Westwood Blvd., Culver City, CA. 90230.

E-mail all Online Ad files and/or technical questions to: [email protected]

All other inquiries e-mail: [email protected] or call: 818-522-2792

BELLY BAND SPECS

16 1/2 inches

101 /2

inch

es

17 1/4 inches

111 /4

inch

es

Center Spread Ad(no bleed)

16 1/2” x 101/2”

Center Spread Ad(with bleed)

17 1/4” x 111/4”

TRIM SIZE: 181⁄2” wide by 2” high.BLEED SIZE: 183⁄4” wide by 21⁄4” high.

183/4”

2 1/4” Belly Band w/bleed

Wraps around entire booklet

YOUR MESSAGE HERE

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OFFICIAL HOUSING FORM FOR ABILITIES EXPO CHICAGO 2018 – RESERVATION DEADLINE JUNE 4, 2018

Contact Information

Name: _____________________________________________________ Zip/Postal Code: ________________________________

Company Name: _____________________________________________ Phone: _______________________________________

Address: ___________________________________________________ Fax: _________________________________________

City: __________________________________State:________________ Email: ________________________________________

Group Booking (up to 5 rooms) Indicate the Bed type request and number of rooms required per night. For more than five rooms please contact our reservation department at (866) 364-9508 or (310) 590-4729.

Event Days Bed Type Tue, June 26 Wed, June 27 Thu, June 28 Fri, June 29 Sat, June 30 Sun, July 1 Mon, July 2

All reservations must be guaranteed with major credit card or 1st night’s deposit by check. Credit card information must be provided until check arrives. Check must be received by May 22, 2018. Room rates are on space available basis and do NOT include tax. Last day to make reservations for the discounted rates is June 4, 2018.

Card Type: American Express Diners Club Discover MasterCard Visa

Card Number: ____________________________________________ Expiration Date: __________

Name on Card: ____________________________________ Signature: __________________________________________

RESPONSIBILITY AND LIABILITY: Par Avion Meetings and Conventions (travel program producer) and 5Net4 Productions, LLC. (travel program sponsor) and/or their agents act only in the capacity as agents for customers in all matters pertaining to hotel accommodations, and as such are not responsible for any damage, expenses or inconvenience caused by late train or plane arrivals or departures, or by any change of schedule condition from any loss, injury or damage to any person or property from any cause whatsoever. Baggage handling throughout the program is entirely at the owner's risk. The customer agrees that 5Net4 Productions, LLC and Par Avion shall not be held responsible in the event of any errors or omissions in any promotional material.

Four easy ways to make your reservations:

https://resweb.passkey.com/go/ABECHI2018 (866) 364-9508 Toll Free (310) 649-3554 Par Avion Meetings & Conventions: Abilities(310) 590-4729 Local 15901 Hawthorne Blvd., Suite 440 Lawndale, CA 90260

Hotel Information Distance to Convention Center The Renaissance Schaumburg Hotel (Connected) King / Double-Double / ADA. . . . . . $127.00 1551 North Thoreau Drive Schaumburg, IL 60173

**In-room WiFi is available for $12.95 per day (subject to change). There are no pets allowed at this hotel. Self parking is complimentary and Valet Parking is available for $17.00 per day (subject to change).**

Rates do not include current tax of 14% or any other applicable hotel fees (Subject to change without notice.)

Individual Guest Booking Bed Type: King (max 2) Double/Double (max 4)

Guest Name: _________________________________________________ ADA Roll-in Shower

Arrival Date: __________________ Departure Date:_________________ ADA With Tub

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1551 North Thoreau Drive Schaumburg, IL 60173

WWW.RENAISSANCESCHAUMBURG.COM

From the North:Take 294 South or 94 East. Take 90 (Northwest Toll way) West. Exit on 53 North. Take first exit - Algonquin Road – and turn right/West. Turn left on Thoreau Drive or Meacham Road.

From Chicago:Take I-90 (Northwest Toll way) West from Chicago. Exit on 53 North. Take first exit - Algonquin Road – and turn right/West. Turn left on Thoreau Drive or Meacham Road.

From O’Hare Airport:Exit airport and take I-90 (Northwest Toll way East. Exit on 53 North. Take first exit - Algonquin Road – and turn right/West. Turn left on Thoreau Drive or Meacham Road.

From the West:Take I-90 (Northwest Toll way) East. Exit on 53 North. Take first exit - Algonquin Road – and turn right/West. Turn left on Thoreau Drive or Meacham Road

From the South:Take 294-N - Merge on 290 West. Exit on Algonquin Road- turn right/ West. Turn left on Thoreau Drive or Meacham Road.

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Any exception to these guidelines must be submitted to Abilities Expo Show Management in writing with a diagram at least four (4) weeksprior to the move in date. You may email or fax your request. A written response will be issued within 48 hours after your submission.

Email: [email protected] / Fax: 424-238-6358

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General InformationChicago • June 29-July 1, 2018


GENERAL INFORMATION

Audio-Visual Equipment

Any exhibitor wanting to rent equipment such as monitors, projectors, sounds systems or laptops, please contact PSAV by using the form located in this kit. Please visit the Table of Contents for appropriate AV form page.

Badges/Exhibitor Registration

Please cut and paste this link into your browser https://www.abilities.com/chicago/badge.html to register staff working in your booth. Please complete the information by the Monday before the show opens. After that date you will need to register staff on site at the show.

Badges will not be mailed in advance, but will be available at Exhibitor Registration at the Expo during move in and show days.

Persons under the age of 18 are not permitted on the Exhibit Floor during move-in & move -out.

Exhibitors with an outstanding booth balance upon arrival at the exhibit hall will not be given Exhibitor Badges or allowed to set up until the balance has been paid either by certified check, checks, money order, credit card or cash.

All Exhibitors and booth personnel must have an Exhibitor Badge to have access to the exhibit hall during move in, show days and move out.

Booth Equipment The standard equipment included in your linear booth consists of a polished aluminum telescopic frame with flameproof 8’ high plum and white back wall drape and 36” high white side rail and a one-line identification sign with your company name and booth number.

HINT: Design your booth with traffic flow in mind. Do not block the aisle in front of you. It is the front door of your booth. Anything in its way hinders your customer’s ability to enter.

Booth Regulations Please refer to the back of your contract for specific regulations. Please note:

• Island booths only may exceed the 8’ height limit(the only exception to this rule is when the product itself is over 8’)

• All other booths may not exceed the 8’ height limit

• Show Management has the right to eliminate booth set-ups that exceed heightrestrictions, block the line of vision or have noise levels above those consideredreasonable.

• Canopies and/or tents are not allowed, except in island booths and must be submitted to [email protected] approval at least 30 days pre- move in.

• NO BALLOONS ARE ALLOWED ON THE EXHIBIT FLOOR OR IN EXHIBITOR BOOTHS.

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Exhibitors Service Desk Total Expo will have an Exhibitors Service Desk located within the exhibit hall. The Service Desk will have representatives for labor, furnishings, freight, etc. After you have checked in at the Exhibitor Registration Desk, we suggest you go to the Service Desk to confirm your pre-ordered services and equipment. The representative from your company in charge of your booth set up should carefully inspect and personally sign off for all work order forms. If you disagree with an invoice presented for signature, question it immediately. If you cannot come to a satisfactory agreement with the Service Contractor, contact Show Management. DO NOT PUT IT OFF and DO NOT IGNORE IT, as once the event comes to an end, it becomes extremely difficult to resolve any differences.

Exhibitor Appointed Contractors (EAC’s) Exhibitors using the services of display firms/independent contractors must fill out the EAC approval form enclosed within this manual and submit to Show Management at least 30 days prior to the show. Notification must include a current Certificate of Insurance that meets all the Convention Center, Show Management and Official Show Contractor specifications for insurance. The contractor must abide by all the rules and regulations of the Convention Center, Show Management and Union regulations. Additional information and pricing are available in this kit, please refer to the Table of Contents for appropriate pages.

Food Service Food and beverage consumed or distributed in the exhibit facility must be purchased through the authorized in-house food service supplier. Exhibitors are not permitted to dispense “samples” of food and beverage in their booths without approval from the Convention Center.

Coffee service will be available during the morning hours prior to show opening. Concession stands will be open during show hours and you will be able to purchase drinks, food and snacks throughout the day.

Hall Regulations

BALLOONS OF ANY SORT ARE NOT ALLOWED IN THE EXHIBIT HALL OR IN EXHIBITOR BOOTHS.Storage of compressed gases is prohibited unless approved by the Fire Protection Bureau.Animals are not allowed in the venues unless they are service or assistance animals.

Hotel Registration See page 8 for HOTEL registration information. Be sure to book your room through Par Avion in order to receive the special room rate. Only Par Avion is authorized to book our housing, please ignore solicitations from other housing companies.

Insurance Exhibitors are responsible for obtaining and keeping in your booth a mandatory certificate of General Liability Insurance. We are pleased to offer very affordable exhibitor booth insurance for $84 through Rain Protection at https://www.abilities.com/pdfs/Rainprotection-AbilitiesExpo-Chicago-June-29-July-1-2018.pdf our official booth insurance vendor. See sample insurance form located in this kit with appropriate dates and the names of required additional insured.

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Internet The venue has both wired and WIFI internet service. Please see PSAV form for appropriate information.

Liability Exhibitors are liable for any damages to floors, walls, or columns of the exhibit hall. No cement or paste is to be used for fastening floor coverings. Tape used to secure carpets, linoleum or tile should have a cloth rather than a paper binding to facilitate its complete removal from the floor. Show Management will hold the exhibitor responsible for removal of all tape or adhesives placed on the exhibit floor.

Literature Distribution Canvassing in any part of the exhibit hall, lobbies or corridor is prohibited. Printed or product promotion materials may be distributed only at the Exhibitor’s booth. Exhibitors must restrict their activities to the space for which they have contracted. Any unauthorized solicitation, whether by an Exhibitor or Attendee, should be brought to the attention of Show Management.

Offensive Materials Show Management reserves the right to require Exhibitors to remove from their exhibits any materials that we determine, in our discretion, to be inappropriate. Including, for example, materials that May be offensive, disparaging, or discriminatory.

Photography & Video Tapings Unauthorized photography or video taping of exhibits is prohibited. Exhibitors may photograph their own exhibits only. See Show Management for any exceptions to this policy.

Privately Owned Vehicle (POV) & Cart Services This service is available only for small pieces of freight and other materials that are brought to the show floor in a private car, SUV, or trailer no longer than 12’ in length. Items cannot be crated, palletized freight and/or heavy material, as what might be delivered by a common carrier. If these types of items are brought through the small-item hand carry area, you will be charged as if it were standard drayage.

Each cart will handle a load comprising of 3’x 4’ height and for safety reasons the freight supervisor will determine the load, capacity and number of pieces carried per trip. Please proceed to the freight table at the freight dock for this service. You must pre- pay for the service. Additional information and pricing are available in this kit, please refer to the Table of Contents for appropriate pages.

Product Demos All demonstrations of your products must take place within your booth space, or in the case of wheelchairs, scooters, bikes and the like, demos are permitted within reasonable proximity to your booth provided they do not block the aisles, or cause harm to any attendee or exhibitor. Insurance regulations prohibit non-show areas (behind drapes, the parking lot) from being used for product demos.

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Rules and Regulations Exhibitors agree to abide by all rules and regulations by signing the exhibitor contract. If you need a copy of the rules and regulations, please email [email protected] to request a copy.

Security/Exhibit Hall Guard Service Show Management will provide 24-hour security guard service from move-in until move-out. Show Management is not responsible for lost or stolen items. Security for individual booths and their contents is the responsibility of each Exhibitor. If you wish to hire security for your booth, please call 818-522-2792. There is an additional cost to you for this service.

Security/Product: Hints & Suggestions:

1. If you have product that you allow people to touch and feel, be sure that each potential customer issupervised. To avoid theft, consider asking for a credit card or driver’s license as a form of deposit from people who youallow to demo your equipment.

2. Remove all small items from your booth every night. This would also include any electronics, computers, cameras orvideo equipment.

3. Be sure to have back-up and replacements either available on site, with a local distributor, or stand-by at your office withsomeone who can overnight shipments to you.

4. Do not list contents of your boxes on the outside of the box.

Security/Receipts For your protection, no product may be removed from your booth prior to 4pm on Sunday. In an emergency go to the Exhibitor Registration counter and ask for Show Management to assist you. Exhibitors are requested to provide a receipt to any visitor who purchases and takes product with them. They will be required to show this receipt to the guard as they exit the exhibit floor.

Shipping your Exhibit Three ways to get your exhibit to the Exhibit Hall: Ship it in Advance, Ship it to Show Site or Hand Carry to the Show. See table of contents directing you to additional information on shipping labels and pricing.

Advance Shipments to Contractor’s Warehouse

Freight shipped to Total Expo’s designated warehouse will be placed in the Exhibit Hall first. All freight that has been prepaid in advance upon arrival will be placed in your booth. If you have not paid for the freight in advance, you will need to go to the Total Expo Service Contractor’s desk to pay for your shipment and arrange for delivery. For your convenience we have included shipping labels in this kit for your use to both the Advance Shipping Warehouse as well as a Ship to Show Site label. Please refer to the Table of Contents for appropriate pages.

Show Site Shipments

Shipments to show site may not arrive until the first day of move in. Anything shipped to arrive prior to that date will be turned away and returned as the Convention Center will not accept and does not store freight. All freight must be brought into the hall from the freight and loading dock area. Please look for the FREIGHT/LOADING DOCK directional signs and follow the instructions and supervision of the Freight Dock Supervisor. Keep and carry a detailed list of what you have shipped, in what type of box it was packed and repack the same way. Double check your shipment when it arrives back at your office. Any questions regarding freight, shipping or loading dock, please contact TotalExpo, Inc. at 310-320-4203 or 800-868-2539.

16




Show Colors: Plum and Gray

Sound Level Exhibitors sound level shall not intrude or violate the rights of all adjacent exhibit areas. Exhibitors shall not be permitted to operate audio amplification systems at levels that are greater than the ambient noise level when measured in any neighboring display area. This also applies to product demonstration if you are demonstrating a product that creates noise above the ambient noise level. Sound Pressure level measurements will be made during the show by Show Management. Show Management will inform the exhibitor of the violation. The exhibitor shall correct the violation immediately upon notice. If the exhibitor fails to correct the violation, Show Management is authorized to cut-off the supply of electricity without any liability. The use of sound systems or equipment producing sound is an exception to the rule, but not a right.

Storage Per order of the Fire Marshall, there shall be no storage behind an exhibitor’s booth drape. Please design your booth so that there is adequate storage area for your product. If it is not possible to store your product in your booth, please arrange for storage space with the general contractor, Total Expo.

Traffic Show Management encourages promotional plans/demonstrations but asks that you do not interfere with normal traffic flow in the aisles or traffic into any neighboring exhibits. Demonstration areas must be organized within the exhibitor’s space so as not to interfere with any aisle traffic.

Vehicle Placement (Spotting) All vehicle displays must be approved by Show Management prior to moving vehicles to show floor. There is a Spotting Fee charge for each vehicle that is moved onto the show floor.

Vehicles being display on the show floor may arrive between 12:00 pm and 4:00 pm on Wednesday.The last vehicle will be allowed to roll onto the show floor no later than 4 pm. All vehicle move in and move out must be assisted by the Show Decorator. No un-assisted vehicle move in or move out will be allowed.

Vehicles will not be allowed on the show floor for the sole purpose of loading and unloading. All loading and un-loading must be done through the freight doors.

All vehicles displayed on the show floor must meet Fire Marshall requirements. The specific guidelines are as follows: 1. Batteries must be disconnected during all hours while on the show floor.

2. Gas caps shall be taped shut or locked.

3. Gas tanks can be no more than 1/4 tank full.

Additional information and pricing are available in this kit, please refer to the Table of Contents for appropriate pages.

WIFI WIFI is available inside the exhibit hall. Additional information and pricing are available in this kit, please refer to the Table of Contents for appropriate pages.

17

Exhibitor Liability Insurance Requirements As an exhibitor in Abilities Expo, and in accordance with the Terms and Conditions of the booth sales agreement, Exhibitor agrees to maintain adequate insurance to fully protect the venue, Total Expo, Abilities Expo and its affiliates, co-sponsors, service contractors and the Hall and Hall Management from all claims, arising from Exhibitor’s activities including, but not limited to, the installation, operation and dismantling of Exhibitor’s display. The foregoing insurance requirement includes claims under the Worker’s Compensation Act or for personal injury, death, or for damage to property. Exhibitor understands that neither Show Management nor the Hall maintains insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

Exhibitor is responsible for all damages caused by Exhibitor or Exhibitor’s agents, employees or guests. Exhibitor agrees to indemnify, defend and hold harmless the venue, Total Expo and Abilities Expo, its affiliates, subsidiaries, agents, assigns and employees from and against any liability for loss or damage of any kind, which Exhibitor May directly or indirectly cause. Exhibitors in the Show must carry: Statutory limits for workers’ compensation coverage; and Commercial general liability including products and completed operations, independent contractor’s personal injury and blanket contractual liability insurance limits of at least $1,000,000 per occurrence, $2,000,000 aggregate. These coverages must be evidenced by a Certificate of Insurance with a 30-day notice of cancellation provision to the holder.

Obtaining a Certificate of Liability Insurance naming Abilities Expo & Subsidiaries at 16501 Ventura Blvd., Suite 510, Encino, CA 91436, Total Expo at 1161 Sandhill Ave., Unit D, Carson, CA 90746 and The Renaissance Schaumburg Hotel & Convention Center, 1551 N. Thoreau Drive, Schaumburg, Illinois,60173 as additional insured’s is easy to do. Simply contact your general liability insurance provider and request that they provide proof of insurance according to the CERTIFICATE OF LIABILITY INSURANCE format on page 18. Most insurance carriers will provide this Certificate of Liability Insurance free of charge, while some may charge you a nominal processing fee.

Dates to use are from move in 8:00 am, 6/27/18 to move out 7/1/18, 11:59pm.

If you do not currently have insurance you may purchase a temporary policy from our official booth insurance vendor, Rain Protection. Standard price is $84 per exhibiting company (not per booth unit). Please go to https://www.abilities.com/pdfs/Rainprotection-AbilitiesExpo-Chicago-June-29-July-1-2018.pdf

See following pages of this kit for an example of what the show policy should look like. It is not necessary to provide this policy to Show Management however you must keep a copy of it in your booth space in case it is needed on show site.

21

Abilities Expo Floor Sticker Order FormName ___________________________________Title _______________________ Company Name___________________________________

Street Address _______________________________________________________________________________________________________

City ________________________________State/Province _________ Zip/Postal Code ______________Country (if other than US) _____________

Phone Number ( )__________________Fax Number ( )___________________E-Mail address _____________________________

LosAngeles

NYMetro Chicago Houston San

MateoBoston

Premium position, Stickers ( Outside - Booth) $100ea

Stickers Price Qty

Sub Total

3% convenience fee

Total Amount

$

$

$

$

TOTAL

Method of payment (Please check one): Check Visa MasterCard American Express

CC# _________________________________________ Exp. Date __________________ Security Code ________________________________

Billing Address __________________________________________________________________________________________________________

City ____________________________State/Province ________ Zip Code ______________ I authorize this credit card as payment for my Abilities Expo order.Total amount authorized: _________________________ Name as it appears on card:_______________________________________________

Signature___________________________________________________________________________Date:_____________________________

Fax/email your insertion order: fax: 424.238.6358 • email: [email protected] Expo • 16501 Ventura Blvd. • Suite 510 • Encino, CA 91436 • www.abilities.com

Advertiser: ______________________________________________________________________________ Signature / Date

Sales Rep:Payment Schedule 100% of Fee is due upon receipt A 3% convenience fee is applicable

on all amounts paid by credit card.

Exhibitor’s who want to apply low tack adhesive stickers on any part of the venue, outside of their booth (floor, walls, columns, etc) must first receive approval from the Facility and Abilities Expo 40 days prior to the show, describing the size, number and location of where the stickers will be placed.• All stickers within the confines of their booth will be considered promotional materials. If they are adhered to the floor, walls or columns, they will need to be approved by the Venue 40 days prior to the show.• Any stickers applied to a surface (floor, wall or column, etc) outside of the exhibitor’s booth will be considered additional promotional materials and, if approved, will incur a charge of $100 per sticker.• Any and all artwork submitted for approval must be camera ready or an exact replica of artwork to be used.• Any artwork that varies from the initial submission is subject to rejection.• There will be NO stickers allowed outside the building or in the parking lot, however there will be no need for approval or will there be charges for stickers on private vehicles that are owned or being used by the exhibitor.• Exhibitor, once approved, will be responsible for the installation and removal of all stickers and any associated adhesives that could damage the floor of the facility.• If a sticker has been applied to any part of the Facility without approval from the Facility and Abilities, and is subject to a sticker fee, and the fee has not been paid, it will be immediately removed by show management. A second offence in the same show may result in the exhibitor being removed from the show without any refunds.• All fees to Abilities Expo are in addition to any fees the facility may charge.

22

How to Submit Your Order

1161 Sandhill Ave, Unit A, Carson, CA 90746 Phone: (310) 320-4203 Fax:(310) 320-4265 www.totalexpo.com [email protected]

- ,

Di d R D dli T , J , O li O d i d T , J ,

S b i d li ! Vi i d l Abili i S d A H

N d ddi l i ? ibi S i (3 ) 3 -4 3 il i @ l

Pl d li !

T l , O li d i i il bl d li d b A d d b i i

il Pl b l i F N ibi H

A H

ibi -

+S N O d

F R i ibi H l i d d

+S N O d

F R i ibi H dd

+J i A H

Pl N O l i d d ibi , l i d d A A b d ll d i i li d i l (3 ) 3 -4 3 d il

d @ l

il Y O d

T P A i ld b i l d d, i l d ll i di d b ili i

F Y O d

-

N d F A i ?

-

23

Payment Authoriza on This form must be included with all orders

Credit Card Number: Expira on Date Security Code

FOR YOUR SECURITY DO NOT SEND YOUR CREDIT CARD NUMBER VIA EMAIL. If you are emailing your order leave the above portion blank.

Billing Informa on

Company Name

Cardholder Name

Billing Address

City State Zip

Phone Fax

Invoice Email Address

Required Authorized/Cardholders Signature

s Payment Policy and Terms and

Authorized Signature/ Cardholder s Signature

Authorized Name (Please print)

Need addi onal assistance? Contact out Exhibitor Services at (310) 320-4203 or email us at [email protected]

Payment Policy

of payment method. For your rs placed at show- of

but not limited to shipping/drayage charges. Advanced discounted rates will only apply to those orders received with full payment on or before the listed .

Cancella on Policy

iness days or more prior the onsite Exhibitor

-in date by the exhibitor will reno refund depending on order status and costs incurred by TotalExpo. Orders cancelled during set up or on-site will not be refunded. For all other

Payment Methods

Checks should be made payable to TotalExpo Inc. and must include a completed credit card authoriza on form.

Submi ng Your Order

-320-

How to properly submit an order via email: but leave the credit card number blank

complete your order. Orders can be emailed to [email protected].

- ,



- -

24

Payment Policy of rs - of

d anced discounted rates

Cancella on Policy

iness days or more prior to the ite

personnel --

Payment Methods

Chec s should e made paya le to otal po Inc and must include a completed credit card authori a on form

u mi n Your rder

- -

Ho to properly su mit an order ia email ut lea e the credit card num er lan

Contact Informa on

Company Name

Contact Name Cell Phone

City Zip Code

Phone

rder ecap Cate ory otal

$

$

$

$

$

- $

$

$

$

$

Contact Informa on and rder ecap

Need addi onal assistance? Contact out hi itor er ices at -4 or email us at info@totale po com

- ,



- -

25

Rental Items: Furniture, Carpet and Accessories

Please note h space. accumulated during set up, then ooth acuuming should e ordered). immediately. Furniture, carpet, and accessories should only e used for their intended purpose with reasona le care. Chairs should not e stood on, ta les should not e stood or sat on. TotalExpo, Inc. assumes no responsi ility for damage or odily injury arising from improper use of furniture, carpet, and accessories.

Need addi onal assistance? Contact out Exhi itor Ser ices at (310) 320-4203 or email us at [email protected]

- ,



Hi T bl i Ski

Q I l Ad R l T l

$

$

$

$

Hi T bl i Ski

Q I l Ad R l T l

$

$

$ $ A il bl l

S d d

Q I Ad R l T l

$ $

$

$

I l d B d B lk S -

Q I Ad R l T l

$

l -

Q I R l T l $

INDI AT YOUR AR T OLOR Y b iz l

A il bl l

ddi d Vi Q I Ad R l T l

$ $

Hi T bl - U ki d

Q I Ad R l T l $ $ $

Hi T bl - U ki d

Q I Ad R l T l $

$ $

d l T bl Q I Ad R l T l

$

$

i Q I Ad R l T l

$ $ $ $

B A i Q I Ad R l T l

$ $ $ $ $ $ $ $ $ $ $ $

$

R l D l ______________________ A il bl d l

- -

26Need addi onal assistance? Contact out Exhibitor Services at (310) 320-4203 or email us at [email protected]

booth space. If excessive debris has accumulated during set up, then booth vacuuming should be ordered. the TotalExpo service desk immediately before you begin

se ng up.

If you require special cleaning services please contact us at [email protected] or 310-320-4203. Con rm your booth size _______ x _______

Booth Cleaning

sweeping. To avoid accidental disposal, any trash outside of the wastebasket will not be removed.

Service Advance egular ate Total Sq.Ft. Total:

One Time Booth Cleaning $0.46 $0.56 $_____ X _________ = $

aily Booth Cleaning $1.26 $1.50 $_____ X _________ = $

Booth Cleaning and Vacuuming

Booth orter Service

orter Service includes emptying of wastebaskets, and wiping down booth area at 2 hour intervals during the show hours

is per booth.

Service Advance egular ate Total:

aily orter Service $474.00 $570.00 $_____ $

aily orter Service 401 sq. . and larger $_____ $

Booth Cleaning Cancella on olicy

me cleaning orders will be refunded 50%.

- ,



- -

27

Special Concessions for the Abili es Expo: Cartload Service and Exhibitor Unloading


Special for the Abili es Expo: Exhibitor Unloading

exhibit

As a special concession to show management, the following are the only items that may be rolled into the exhibit area by exhibitors on their own:

Wheel ChairsBicycles

to any furniture, displays, shelving or other items

- ,



- -

l d S i

-

S i N b T i R P T i T l

d i l i b d l d

28

Material Handling and Drayage Informa on Please order these services on the following page


- ,



M i l H dli d D G l I

-

W q i di d iz b l ll i

Pl ll i i l dli d d i

F ddi l l i M i l H dli d D l ibi i ( ) -4 l l M i l H dli

i q l lb

Ad W R i i ( i i i i d)

-

- Di S -Si S i i ( i i i i d)

-

R l H dli d S i l H dli R l H dli

S i l H dli

S ll P

l S i d Addi l S

O b d S i i

W R W S i (S bj il bili , 4 i i )

-

- -

- -

29

Before submi ng your material handling order please review the Material Handling Informa on on the previous page

- We require that a redit ard authoriza on form be on le for all shipments. If you are paying by he k you must also in lude a redit ard authoriza on form with your order.

ray

Return To Total po Warehouse 4 wt minimum harge fro

a p-

Your Cwt Rate Total

dvan e Warehouse Re eiving wt minimum harge ora

-kid

will not - hipment Cwt Rate Total

ie e Count

Regular $

$

mall a kage hipments lbs ma imum per shipment

Number of pie es Rate Total hipment is being Delivered to

$ -

$ -

hrink Wrap and Banding for utbound hipments of

-

Material Handling ervi es rder Form

Re eiving Dates

dvan e warehouse shipments Mon May st through Fri June th 8 from am- pm.

Dire t to show-site shipments Wed June 7th and Thu June 8th 8 from 8 am-4 pm.

Dire t to how- ite Re eiving wt minimum harge -site during the dates listed and delivered

hipment Cwt Rate Total

ie e Count

Regular $

$

Need addi onal assistan e? Conta t out hibitor ervi es at -4 or email us at info@totale po. om

- ,



- -

30

ADVANCE WAREHOUSE EXHIBITION MATERIAL

SHIP TO:

Abili s Ex hic 2018 /O T lEx / S/YR

4108 W. 52 d Pl hic , IL 60632

SHIPMENT MUST ARRIVE BETWEEN: M , M 21s h u h F i, Ju 15 h , 2018 9:00am-3:30pm

i ______________________________ Pi c u b _____________ f ______________ l i c s.

Adv c W h us Shi i L b ls

T su u shi s h dl d i l l s us h b l w l b ls.

Pl s k i i d -

- -4265

ADVANCE WAREHOUSE

SHIP TO:

Abili s Ex hic 2018 /O T lEx / S/YR

4108 W. 52 d Pl hic , IL 60632

SHIPMENT MUST ARRIVE BETWEEN: M , M 21s h u h F i, Ju 15 h , 2018 9:00am-3:30pm

i ______________________________ Pi c u b _____________ f ______________ l i c s.

31

DIRECT TO SHOW-SITE EXHIBITION MATERIAL

SHIP TO:

Abili s Ex hic 2018 /O T lEx

Sch u bu v 1551 . Th u D . Sch u bu , IL 60173

SHIPMENT MUST ARRIVE ON : Wed, June 27th and Thu, June 28th , 2018 from 8:00am-4:30pm

i ______________________________ Pi c u b _____________ f ______________ l i c s.

Di c Sh w-Si Shi i L b ls

T su u shi s h dl d i l l s us h b l w l b ls.

Pl s k i i d -

- -

DIRECT TO SHOW-SITE

SHIP TO:

Abili s Ex hic 2018 /O T lEx

Sch u bu v 1551 . Th u D . Sch u bu , IL 60173

SHIPMENT MUST ARRIVE ON : Wed, June 27th and Thu, June 28th , 2018 from 8:00am-4:30pm

i ______________________________ Pi c u b _____________ f ______________ l i c s.

32

This form must be completed and returned to TotalExpo no later than Tue, June 19th from 8:00am - 4:30pm.

All vehicles, trailers, rolling stock, and vehicles or machinery that are self-propelled, towed or pushed that will be used in displays on the show Do not a empt to move your vehicle on or o the show oor

without a spo er from TotalExpo s Sta

The following requirements must be met: 1. The gas cap must be taped shut or locked. 2. The gas tank should be no more than 1 8 full (or 3 gallons, whichever is less). 4. Ba eries must remain disconnected while on the show oor, a er being placed in the booth.

acceptable).5. Refueling, or removal of fuel from the vehicles, while on the premises is prohibited. 6. Vehicle cannot be turned on, operated or moved during event hours. 7. Key s should be available to Show Management and TotalExpo at all mes. 8.9.10.11. .

r loss, damage or bodily injury arising out of the placement of exhibitor s vehicle. Exhibitor assumes the responsibility and any liability arising therefrom, for the work performed by TotalExpo labor under the exhibitors supervision.

Roundtrip Vehicle Spo ng

icl-out. This service is require for all vehicles and trailers.

Type of Vehicle Qty Advance Rate Regular Rate Total

Regular Vehicles - Cars, vans, and pick up trucks $ 182.00 $ 218.00 $

$ 210.00 $ 252.00 $ Oversized Vehicles - Over 10,000lbs gross weight, busses, RV s, etc.

Vehicle Spo ng Placement Required for all vehicles brought on to the show oor

Require Vehicle nforma on

Vehicle Descrip on Arrival Time Vehicle Dimensions Vehicle Weight

1. Wed, June 27th at: _________L x ________W x ________H







- ,



- -

34

Installa on and Dismantle Labor ld be ordered

-to-

hibitors ma install or dismantle their own e hibit if it meets the following requirements

Labor rder Informa on

kers will be sent to the booth

o t

lea

ates for Installa on and Dismantle Labor rates are subject to change Labor Ad ance ate egular ate chedule

unda

u er ision of Labor AL XP UP VI I

ing su

mergenc Contact: ____________________________________ Cell umber: _____________________________________ XHIBI UP VI I

or must check in at the

hibitor u er isor: ____________________________________ Cell umber: _____________________________________ How is our booth Being hi ed?

Ad ance arehouse Direct to how ite Carrier: ________________________ # of ieces: __________ A: _______________________ rder and chedule Labor All dismantle labor will be done on D UBL I

Install Dismantle D Date tart ime nd ime otal Hours # of orkers ate otal

$ $

$ $

$ $

$ $

$ For all labor orders lease ro ide drawings and instruc ons

PL A ALL DI A L LAB ILL B CHA G D A H D UBL I A Labor total $

eed addi onal assistance? Contact out hibitor er ices at 2 - 2 or email us at info@totale o com

- ,



L b ll P li

- -

35

Intent to Use EAC (Exhibitor Appointed Contractor)

r, selected

th

t o eeks prior to the rst mo e-in date

he ollo ing re ired orms MUS BE RECEIVED OGE HER:

Intent to Use an Exhibitor Appointed Contractor

t is the Exhibitor s bit

ctos a

ered or

Exhibitor Appointed Contractor:

Contact Name:

Email Address: Cell Phone:

O ce Phone: Fax N mber:

Street Address: City, State ZIP:

a

A thori ed Signat re BY EXHIBI ING COMPANY

A thori ed Name (Print) Date

Need addi onal assistance? Contact o t Exhibitor Ser ices at (310) 320-4203 or email s at in o@totalexpo com

- ,



- -

36

EAC Rules and Regula ons The EAC has been selected by the above listed exhibitor to provide services at the above listed event. The EAC agrees to follow TotalExpo, Inc. 1. ll

2. ervice Provider in

cannot be corrected.

3. t prior to s prepared by the

two wee s prior to the rst ove-in date. 4. rvices at the prevailing

5. co

ead

6. nd s fees and court costs, arising out of EAC

s fees and costs incurred in

7. party as "exclusive" or is ly with the rules, the

vent. 8.

- each accident. disease -

-

-contributory basis. It is the EACs responsibility to

The following re uired for s U T BE RECEIVED T ETHER Intent to Use an Exhibitor Appointed Contractor

Authori ed Representa ve ignature BY EAC C PA Y

Authori ed a e Print Title Date

Co pany

hows-site Contact a e Cell Phone

ce Phone E ail Address

treet Address City, tate Zip

eed addi onal assistance? Contact out Exhibitor ervices at 31 32 -42 3 or e ail us at [email protected]

- ,



- -

37

Worksite Rules and Regula ons

Decora on: Exhibits and Displays

plays. These exhibits

ing

ld be e-to-one

er hired -

Exhibitors ay install or dis antle their o n exhibit i it eets the ollo ing re uire ents: 1. 2. 3. T

-

Freight: aterial Handling oading and nloading

and contract as as the handling crates and the pallet

contractors.

Exhibitors are per i ed to bring in their aterials either by: The belo is per exhibi ng co pany one trip total not per person ng

R 2. type

Exhibitors AY T SE:

Riggers: Hea y achinery

-

abor Schedule: Whene er applicable labor charges ill be billed per the ollo ing schedule:

Straight Ti e:

er e:

Double Ti e:

Tipping

p please report it to the g t

eed addi onal assistance? Contact out Exhibitor Ser ices at 31 32 - 2 3 or e ail us at in [email protected]

- -

-

38

LIMITS OF LIABILITY AND RESPONSIBILITY FOR MATERIAL HANDLING SERVICES

PROVIDED BY TOTALEXPO, INC. Insurance — It is understood that TotalExpo Inc., is not an insurer. That insurance, if required, it is to be obtained by

be displayed.

TotalExpo Inc. prior to the close of the show.

Acceptance —

- -

www.totalexpo.com [email protected]

-

39

Fire Department Rules and Regula ons INHERENTLY FIRE RETARDANT OR FLAME RETARDANT TREATMENT: 1.

2. 3.

use is prohibited. 4.

VEHICLES/INTERNAL COMBUSTION ENGINES ON DISPLAY: 1.

-in date. 2.

taped. 3. -

- 4. -

manner. COMBUSTIBLES: 1.

2.

behind the back- OBSTRUCTIONS:

be

ELECTRICAL EXTENSION CORDS AND MULTI-PLUG ADAPTERS: 1.

2. -

3. COMPRESSED CYLINDERS: 1. 2.

L.P.G. COOKING AND/OR WARMING DEVICES: 1.

2.

3. HEAT PRODUCING EQUIPMENT:

40

Abilities Expo Chicago 2018 June 29 - July 1, 2018Renaissance Schaumburg Convention Center1551 N. Thoreau DriveSchaumburg, IL 60173Discount Deadline Date: June 13, 2018 Payment Policy Payment for Services – SourceOne requires full payment prior to the time services are ordered. SourceOne requires a credit card authorization with initial order. For your convenience, we will only use this authorization to charge your account if indicated below by

Method of Payment – SourceOne Events, Inc. accepts MasterCard, VISA, Discover, American Express, checks, cash and wire transfers. We do not accept purchase orders as forms of payments. All payments are to be made in U.S. funds drawn on a U.S. Bank. Exhibitors will be charged a $35.00 fee for returned NSF checks.

Order Recap

Electrical $

Electrical Labor $

Amount Due

Charge my credit card this amount

Enclosed is a check for this amount

$

$

$

Method of Payment – Requires credit card with initial order

Mastercard Visa Discover American Express

Corporate Card Personal Card Check Wire Transfer – Call for more information

Check No Dated

Account #:

Exp. Date: CVV2 Number: In a card-not-present environment such as the Fax or Internet, CVV2 lets a merchant verify that the cardholder does in fact have the card in his or her possession.

Payment Information – By signing I agree to all terms and conditions of the contract.

Company Name Cardholder Name Email Address Booth Number

Cardholder Billing Address City State Zip

Cardholders Phone Fax Authorized Signature Authorized By Date

PLEASE MAIL OR FAX ORDERS TO: SourceOne Events Inc.

160 Eisenhower Lane N. Lombard, IL 60148

Telephone: (708) 344.4111 Fax (708) 344.3050 Email: [email protected]

Electrical Order Recap

Third Party Billing – responsible for all charges incurred on its behalf. If third party does not pay for services SourceOne reserves the right to collect full payment from exhibitor. Cancellation of Order – Orders cancelled by the Exhibitor prior to SourceOne move-in are subject to a cancellation fee of 50% of the total order. Orders cancelled after SourceOne begins moving in are subject to a cancellation fee of 100% of the total order. Show Discount – SourceOne offers a discount price for orders received with full payment on or before the discount deadline(s). If orders are received after discount deadline(s) date then standard pricing applies. Orders placed onsite will be subject to onsite pricing.

41




Company Name Email Address Booth Number

Authorized Signature Authorized By – Please Print Date

Electrical Order Form

Page 37

Electrical Service Rental Order Form 120 Volt Single Phase Price includes labor

for service

Quantity Show Hours

Only

Discount Standard Qty 24 Hrs

Discount Standard Total

5 Amps/500 Watts $153.00 $206.00 $306.00 $405.00

10 Amps/1000 Watts $188.00 $253.00 $383.00 $504.00

15 Amps/1500 Watts $208.00 $281.00 $416.00 $561.00

20 Amps/2000 Watts $230.00 $344.00 $460.00 $689.00

208 Volt Single Phase Price DOES NOT

include labor

Quantity Show Hours

Only



30 Amps $413.00 $567.00 $825.00 $1133.00

60 Amps $468.00 $688.00 $935.00 $1375.00

208 Volt Three Phase Price DOES NOT

include labor or lift

Quantity Show Hours

Only



20 Amps $468.00 $704.00 $935.00 $1408.00

30 Amps $523.00 $732.00 $1045.00 $1463.00

60 Amps $825.00 $1128.00 $1650.00 $2255.00

100 Amps Call for Quote

Call for Quote

Call for Quote

Call for Quote


Call for Quote

Call for Quote

Call for Quote


Call for Quote

Call for Quote

Call for Quote

480 Volt Three Phase Price DOES NOT

include labor or lift

Quantity Show Hours

Only




Call for Quote

Call for Quote

Call for Quote


Call for Quote

Call for Quote

Call for Quote


Call for Quote

Call for Quote

Call for Quote

Important Information and Ordering Instructions

SourceOne Events is the Exclusive Electrical Service provider at the Schaumburg Convention Center. No outside electrical service provider will be allowed on the show

120 Volt Power Services - In-Line & Peninsula Booths – Power includes labor and materials to one location at the rear of the booth. If you require the outlets to be distributed to any other location, materials and labor charges will apply. There is a minimum charge of 1 hour for installation and removal. Complete and return the Electrical Labor Order Form along with the Electrical Layout Form of your booth space indicating outlet locations.

- Island Booths – All Electrical outlets will be installed to one main location per the electrical layout form provided by the exhibitor. Any change in location, or additional distribution of power will be charged on a labor and material basis.

208/480 Volt Power Service and Connections - Delivery and connection of high voltage services is done on a time and material basis. Please complete the SourceOne Events Electrical labor form to schedule your estimated connection time and return it with this order.

Island Booths

indicating all outlet locations with measurements and orientation. If a main power drop/delivery location is not indicated on the

convenient location.

24 Hour Services - Electricity will be turned on within 30 minutes of show opening and off 30 minutes after the show closes. If you require power outside the show hours please make arrangements in advance of show by indicating 24 hour power on the electrical order form.

Distribution of Power - For distribution of power within your booth space, prices DO NOT include equipment (lifts) and materials (extension cords, power strips, and/or cord caps). - If carpet is installed prior to electrical installation, additional labor charges will apply. - Exhibitors are not allowed to use power unless it is ordered. Exhibitors found using outlets without an order will be subject to the regular rates for outlets used – no discounts will be given. Sharing power or plugging into facility outlets is strictly prohibited.

Electrical Labor: One Hour Minimum Install and One Hour Minimum Dismantle. Labor over one hour is charged at hour intervals. All

electrical layouts must be provided with initial order.

Quantity Hourly Total

ST (Mon-Fri, 8am-4:30pm, excluding Holidays) X $89.00

OT (Mon-Fri, 4:30pm-12am, Saturday from 8am-4:30pm) X $136.00

DT (All other times Monday-Saturday. All day Sunday & Holidays) X $181.00

Type of Labor (Please Check)

Under Carpet Equipment Hook-Up Hang Lights AV - Monitor Other

Abilities Expo Chicago 2018 June 29 - July 1, 2018Discount Deadline Date: June 13, 2018

42






Electrical Order Form& Layout

Electrical Service Rental Order Form


Accessories (Price DOES NOT include power) Quantity Discount Standard Total

15’ Extension Cord (Price DOES NOT include power) $20.00 $30.00

30’ Flat Extension Cord (Price DOES NOT include power) $45.00 $69.00

Power Strip (Price DOES NOT include power) $40.00 $50.00

Armlight – Halogen Bulbs – 150watts – Silver Finish $55.00 $75.00



* Armlights have an adjustable clamp that can be placed on hard wall booth systems or separate pole with adjustable arms can be ordered separately.

Lift Equipment Quantity Discount Standard Total

Scissor Lift (Per Hour) $150.00 $175.00

High Lift (Per Hour) $175.00 $225.00

Total Items Ordered: $

Important Information and Ordering Instructions

SourceOne Events is the Exclusive Electrical Service provider at the Schaumburg Convention Center. No outside electrical service provider will

Accessories - Accessories requested on this form DO NOT include power. Please see Service Desk prior to show opening to pickup items ordered. If the accessories are not either in your booth or turned in at the end of the show, you will be charged for the misplaced items. Cancellations - Orders cancelled by the Exhibitor prior to SourceOne move-in are subject to a cancellation fee of 50% of the total order. Orders cancelled after SourceOne begins moving in are subject to a cancellation fee of 100% of the total order. Terms and Conditions - I have read and agree to the terms, conditions and payment policy for the electrical services to be provided by SourceOne Events.

Electrical Layout Form HOW TO USE THE GRID FORM: 1. Use bold lines to indicate the outline of your booth. 2. Place an “X” where you would like your electrical outlet to be placed. The electrical is dropped in the back center of your booth, so if you need power elsewhere, please order an extension cord. 3. “X”’s placed anywhere other than the back center of the booth will be automatically be charged for labor and extension cord rental, if not previously ordered. 4. Indicate the scale of the grid (i.e. 1 square = 1 foot) or indicate the dimensions of your booth. 5. Mark the adjacent booth numbers or aisle numbers.

Each square is ______________ feet square since my booth is ______________ feet wide by _______________ feet long.

BACK OF BOOTH (Indicate adjacent booth or aisle number: ___________)

Adjacent Booth or Aisle Numbers

________________


________________

Please return to SourceOne Events along with all your information pertaining to your electrical order.

43

Abilities Expo Chicago 2018 June 29 - July 1, 2018Renaissance Schaumburg Convention Center1551 N. Thoreau DriveSchaumburg, IL 60173Discount Deadline Date: June 13, 2018 Payment Policy Payment for Services – SourceOne requires full payment prior to the time services are ordered. SourceOne requires a credit card authorization with initial order. For your convenience, we will only use this authorization to charge your account if indicated below by

Method of Payment – SourceOne Events, Inc. accepts MasterCard, VISA, Discover, American Express, checks, cash and wire transfers. We do not accept purchase orders as forms of payments. All payments are to be made in U.S. funds drawn on a U.S. Bank. Exhibitors will be charged a $35.00 fee for returned NSF checks.

Order Recap

Rigging/Hanging Sign Labor $

Hanging Sign Equipment $

Amount Due

Charge my credit card this amount

Enclosed is a check for this amount

$

$

$

Method of Payment – Requires credit card with initial order

Mastercard Visa Discover American Express

Corporate Card Personal Card Check Wire Transfer – Call for more information

Check No Dated

Account #:

Exp. Date: CVV2 Number: In a card-not-present environment such as the Fax or Internet, CVV2 lets a merchant verify that the cardholder does in fact have the card in his or her possession.

Payment Information – By signing I agree to all terms and conditions of the contract.

Company Name Cardholder Name Email Address Booth Number

Cardholder Billing Address City State Zip

Cardholders Phone Fax Authorized Signature Authorized By Date




Rigging Order Recap

Third Party Billing – responsible for all charges incurred on its behalf. If third party does not pay for services SourceOne reserves the right to collect full payment from exhibitor. Cancellation of Order – Orders cancelled by the Exhibitor prior to SourceOne move-in are subject to a cancellation fee of 50% of the total order. Orders cancelled after SourceOne begins moving in are subject to a cancellation fee of 100% of the total order. Show Discount – SourceOne offers a discount price for orders received with full payment on or before the discount deadline(s). If orders are received after discount deadline(s) date then standard pricing applies. Orders placed onsite will be subject to onsite pricing.

44






Rigging Order Form

Rigging / Hanging Sign Service Order Form


Labor Schedule Standard

Straight Time Monday through Friday from 8:00am to 4:30pm $137.50

Overtime Monday through Friday from 4:30pm to 12:00am; Saturday from 8:00am to 4:30am $206.25

Double Time Monday through Friday from 4:30pm to 8:00am; All Day Sundays & Holidays $275.00

SourceOne Events is the Exclusive Overhead Rigging / Hanging Sign Service Provider at the Schaumburg Convention Center. No outside rigging service provider will be

Rigging Guidelines - All ceiling rigging must conform to Show Management rules and regulations as well as the facility limitations. -- If Electrical is required for the sign it must be in working order and in accordance with the National Electrical Code. Electrical services can be ordered through the

SourceOne Events electrical order form. - Overhead hanging signs must be sent in a separate container directly to the advance warehouse indicating Hanging Signage on crate or container. The container must be

Show Labor Schedule Schedule Date(s) Start Time End Time Minimum Hrs. Rate = Total

Install

AM AM 8 hours

= $

PM PM

Removal

AM AM 8 hours

= $

PM PM

Hanging Sign Equipment Description Advance Rate Onsite Rate Sub-Total

Plan Submission 1 $65.00 $85.00

Wire – 60 lbs. max 1 $40.00 $55.00

Shackles (each) $45.00 $70.00

Cabling (per foot) all signs over 60 lbs. $20.00 $40.00

Scissor Lift (per hour) – 4 $145.00 $175.00

Condor Lift (per hour) – Requires 3 person crew $230.00 $255.00

45






Rigging Order Form & Conditions

Abilities Expo Chicago 2018 June 29 - July 1, 2018Discount Deadline Date: June 13, 2018 Please Indicate Service SourceOne Events Supervised (OK to Proceed) Exhibitor will not be present for labor supervisions? Yes No If YES, please note you will be billed a supervisory fee of 30% of the total cost of the labor charges. Exhibitor Supervised (Do NOT Proceed) Exhibitor will supervise and be present for labor supervisions? Yes No Exhibitor will supervise – If Exhibitor does not arrive by the scheduled time, Exhibitor will be charged an additional hour for each laborer.

SourceOne Events is the Exclusive Overhead Rigging / Hanging Sign Service provider at the Schaumburg Convention Center. No outside rigging service provider will be

Rigging Guidelines - All ceiling rigging must conform to Show Management rules and regulations as well as the facility limitations. -- If Electrical is required for the sign it must be in working order and in accordance with the National Electrical Code. Electrical services can be ordered through the

electrical order form. - Overhead hanging signs must be sent in a separate container directly to advance warehouse indicating Hanging Signage on crate or container. The container must be in

booth prior to scheduled labor time. If this is not followed, the SourceOne Events cannot guarantee the hanging of your sign. -

- SourceOne Events is the exclusive provider for Rigging in the Schaumburg Renaissance Hotel and Convention Center. In order to provide proper size of the overhead

signage suspended from the ceiling of the Convention Center, SourceOne Events must approve all plans prior to suspending from the ceiling without prior approval(s) from SourceOne Events. Failure to obtain the proper approval(s) prior to install could and will result in the item(s) being terminated from the booth design and will not be allowed to be suspended.

-and approval fee is increased to $85.00 per submission. To avoid more than one submission fee please be sure to include all information with your initial submission of plans.

- - Exhibitors are REQUIRED to include hanging sign setup instructions and orientation diagrams in advance. Please submit with form or via email. Location of Sign - Use the Booth Layout Form to represent your booth and indicate from each boundary how you would like your signature placed. Cancellations -

to a 25% service fee. Terms and Conditions - I agree in placing this order that I have accepted SourceOne Events payment policy and the terms and conditions of contract. -

defend SourceOne Events and Show Organizer from any claims arising out of or related to the installation or dismantle of any sign without approved drawings I agree in placing this order that I have read and accept SourceOne Events policies for handing signage.

Banner Dimensions & Weight of Sign Width _________ Length _________ Height _________ Weight _________ lbs. Number of Pick Points _________ Weight Per Point _________ lbs.

Square Rectangle Triangle Circle Other ____________

Yes No

Yes No

Onsite Exhibitor Contact Information:

46






Rigging Layout Form


Rigging Layout Form

HOW TO USE THE GRID FORM: 1. Use bold lines to indicate the outline of your booth. 2. Indicate the scale of the grid (i.e. 1 square = 1 foot) or indicate the dimensions of your booth. 3. Mark the adjacent booth numbers or aisle numbers.

Each square is ______________ feet square since my booth is ______________ feet wide by _______________ feet long.

BACK OF BOOTH (Indicate adjacent booth or aisle number: ___________)


________________


________________

Please return to SourceOne Events along with all your information pertaining to your electrical order.

FRONT OF BOOTH (Indicate adjacent booth or aisle number: ___________)

47

Exhibiting Company: Booth #:Onsite Contact: Onsite Cell:Delivery Date: Pickup Date: Time Frame: Ordered By:Credit Card: Expiration Date: Security Code:Billing Address: City: State:

Audio Visual Equipment Computer Technology

Kiosks & Charging Stations

Copiers & Printers

10.0%

Show Name:

Vide

o W

alls

Proj

ectio

nSo

und

Disp

lay

Stan

ds &

Acc

esso

ries

June 29 - July 1, 2018 Show Code: ABIL0618

Email Address: Phone #:Time Frame:

$0.00

27" Thunderbolt Display $215 $0

For assistance with your order, and for questions about other technology solutions, please contact Roger Campbell at (480) 829-6336, or via email at

[email protected]

$0$0$0

$685$210

To decline waiver, type No in the orange box.

$695

$0

Total

$995$795

Lilitab Floor iPad Stand (stand only)

Classic Charging Station (Includes Branding)Lockable Charging Station Hightop Table Charging Station 21.5” Podium Kiosk

Offi

ce T

ools

HP Black & White Laser PrinterHP Color Laser PrinterHP Black & White Copier

HP Color Copier

Show Price Qty

Equipment SubtotalDelivery, Set-up, and Pick-up

28% or Minimum Charge of $175

Prod

ucts

Bran

ding Branding options are available for all Kiosks and Charging Stations. Call for more details.

Prices vary per unit.

$320

$0

PCs/

Lapt

ops

Appl

e Pr

oduc

ts

OTHER ITEMS AVAILABLE UPON REQUEST

$0

$695$0

$0

$0$0

$0$0$0$0$0$0$0$0

$0

Sales Tax of

Abilities Expo Chicago Show Dates:

For Fast and Easy Ordering, Order Online, or Submit this Completed Form to [email protected]

$175

$0.00

Grand Total $175.00

$0

$0

JBL Pro 10" Powered Speaker Includes Stand

Wireless Mic Kit (1) Lav, (1) HH, (1) Receiver

$0$210

$0

$0

$0

Spandex Wrap for Dual Post Stand

LED Tiles

$25

$0

$0$0

$0

$0

Damage & Loss Waiver 10.5%

Accessory Shelf for Dual Post Stand

NEC 46" LCD Video Wall Panel*NEC 55" LCD Video Wall Panel*2X2 46" LCD Video Wall**3X3 46" LCD Video Wall**2X2 55" LCD Video Wall**3X3 55" LCD Video Wall**

$6,525$9,100$4,125$1,450

$300

Call For Pricing

$1,295

$0$0$0$0

$0$0

Show Price Qty Total

$0$0$0$0$0$0

$165$235

iPad Pro 128GBiPad 5 Air WiFi 16GB15.4" MacBook Pro i7 QuadCore (8GB, 750GB)Mac Mini i5 (4GB, 500GB)27" IMAC i7 QC 16/1TB21.5" iMAC i7 QC 16/1TB

HP Probook 650 (Laptop) $190$145

Mifi Hotspot Device Activation Fee Included

$85

Wall Bracket For SmartSource Displays between 19“ and 24”

72” Single Post Floor Stand For SmartSource Displays from 19" and 24”

72” Dual Post Floor Stand For SmartSource Displays of 32” and larger

$90$35$25

$710

$150

$30$35

$85

Booth Sound System (2) MM Meyers Speakers w/Stands, Mixer & Wireless Mic

$155

$175$595$195$625

$14,5005000 Lumen Projector8' x 8' Tripod Projection Screen7.5' x 10' FastFold Screen w/Dress KitMeyer Self-Powered Mini Speaker

$1,100

Touc

h Sc

reen

sM

onito

rs

55" LED Touch Screen* 46" LED Touch Screen* 42" LED Touch Screen*40" LED Touch Screen* 32" LED Touch Screen* 27" LCD Widescreen Display*

65” LED Display with Speakers*55” LED Display with Speakers*46” LED Display with Speakers*40” LED Display with Speakers*32” LED Display with Speakers*60" LED Touch Screen*

24” LCD Widescreen Display* 20" LCD Display (4:3)*19” LCD Display (4:3)*

$0$0

$0$0

WE'RE PROUD TO SERVE AS YOUR OFFICIAL TECHNOLOGY PROVIDER

$090" LED Display with Speakers*80" LED Display with Speakers*

$0$1,895

TotalShow Price Qty Show Price Qty Total

Zip:

Larg

e LE

D Di

spla

ys

21.5” iMAC i5 QC 16/1TB

$1,389Dell E6520 i7 (Laptop)

$205$105$225$120$425$325$295$250

27" iMAC i5 QC 8/1TB$0$0$0

$1,395

Dell 7040 SFF i7 (Desktop)HP Touch Smart 23" Quad Core i7 (Desktop)

$0$0

For specific details regarding your rental order, please refer to our Terms & Conditions.

ORDER TODAY!

$170

$995$675

$1,195$995$795$920$580

$545$425$285

$0

$0$0$0$0

June 29 - July 1, 2018 | Schaumberg, IL

The Trusted Experts in Technology Solutions for Businesses and Events (800) 955-5171 | www.smartsourcerentals.com

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