aesl final report
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Allied Engineering & Services Ltd.
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We dedicate this project report to our beloved parents andrespected teachers.
Allied Engineering & Services Ltd.
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DEDICATION
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In this report we are making the database of several processes of tradingorganization Allied Engineering & Services Ltd. We have studied different
operations involve in a trading organization. So, the process we are studying
and discussing in this report is Sales Department.
Allied Engineering & Services Ltd.
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PREFACE
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Weare very grateful to our Course InstructorProf. SHAHID RASOOLwho provided us a great opportunity to make a project and also for his great
guidance and assistance to develop this project report and also to our class
fellows for their great ideas and cooperation to create this project report. We
are also highly obliged to the management of Allied Engineering & Services
Ltd. Who provided us details about their organization without their
courteous efforts it couldnt have been possible.
We have tried our level best to give this report a professional touch which
we learned during our career at HCBF, we regret for any shortcomings.
Allied Engineering & Services Ltd.
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ACKNOWLEDGMENT
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Table of Contents
Introduction __________________________________________7
Historical Background __________________________________9
Customer support at Allied _____________________________10
Achievements of Allied ________________________________11
Infrastructure off Organization __________________________14
Processes ___________________________________________16
Objects _____________________________________________17
Attributes ___________________________________________18
Tables ______________________________________________21
Relationships ________________________________________25
ERD _______________________________________________26
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INTRODUCTION
Authorization:This project report is authorized to our Author and Course Instructorprof
shahid rasool
Outline:In this project report, first of all, the historical background of the
organization will be emphasized, and then its different process and objects
will be revealed and in the end over all function of the selected department
will be presented.
Purpose:The creation of this project report is a part of our course namely, DBMS.
Scope:This project report is totally based on the sales department of organization
and focuses on its functions.
Methodology:
During the developing process of this project report, mainly the methods ofinterviews and questionnaires were adopted for collecting data.
Sources:www.aesl.com.pk
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Allied Engineering & Services Ltd.
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Historical Background
Established in 1978, Allied Engineering & Services Ltd., is a member of
Allied Group of companies and has more than 25 years been the authorizeddealer in Pakistan for the complete range of world renown Caterpillar
earthmoving and construction machinery, material handling equipment ,
electric power generation systems and diesel & gas engines for industrial
applications.
So from start to finish, its good to know that Allied can assist you in
successfully completing projects in the most cost efficient manner using
machine and equipment from a single manufacturer, Caterpillar and
available from a single source Allied.
Future Perspective of Allied
Continuous improvement is a way of life at Allied
Customer and Employee satisfaction is high and rising
Allied and Caterpillar are developing a strong relationship
Reinforcing our commitment to creating an ever prosperous Pakistan
Origin of Allied
Headquarters at Karachi, Allied also has full service regional branches in
Lahore, Islamabad, Multan, Faisalabad, Peshawar and Quetta, giving the
company true country-wide presence. Customers are never far from the
unmatched dealer backup that has always been the hallmark of Caterpillar
products and services worldwide.
Services at Allied
Allied can offer customers something they cant get elsewhere. To the best
machinery in business , Allied adds the best Backup in the business,engineering consultants. Financing with owning or leasing options, and CAT
Rentals, offering machines and engines by the day, week, or longer, but but
for in working with our valued customers Allied have played and continue to
play a vital role in the development of Pakistans industrial, commercial and
housing infrastructure.
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Customer Support at Allied
Our job is to do everything Allied can help do your job better, to give you
the machines and equipment to complete each project, big or small, on timeand on budget; to supply the machines, engine, material handling equipment
or power generation system that will quietly and efficiently do their work
without drawing attention to themselves and most importantly, to provide
the backup of sufficient depth and. Quality.
In other words, Allied dont just sell yellow machinery. We offer the peace
of mind thats built in to everything that carries the Caterpillar name from
the simplest component to the biggest.
The right machine for the right job
Using Allied Computerized Equipment, Investment Analysis Fleet
Production Calculations and other sophisticated tools, Allied offer the
optimum machine systems for every task: land clearing, roadbed
preparations, compacting, mass excavation, grading, irrigation ditch, and
canal digging as well as haul road maintenance, rock and aggregate loading
and hauling and lot of other.
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ACHIEVEMENTS OF ALLIED
From the heights of to north to the plains of south, Allied is the name
recognized for offering technically efficient services. We are serving thesegments of General and Road Construction, Cement Mining, Oil & Gas
Exploration and Distribution, Agriculture and Irrigation etc.
For example, the use of Caterpillar equipment in the construction of Tarbela
Dam was a major achievement, and the trust placed in Caterpillar by the
nation has recently been reaffirmed. Caterpillar equipment being selected in
help turn over in another dream into reality, The Ghazi Barotha Hydro
Power Project.
Allied received their biggest single order worth USD 25 million for
supplying a turn key Power Plant of 44 MW to Lucky Cement situated near
Karachi.
The project includes supply, installation and commissioning of 5 Nos.
Caterpillar gas genset model 16GCM 34 each rated 5.917 MW and 2 Nos.
Heavy Furnace oil genset model 16 CM 32 each rated 7.230 MW.
The project is planned to be commissioned in March 2006
Allied now takes pride in introducing Caterpillar small Gas Generatorsranging from 11 KVA to 72 KVA for prime duty.
These are designed to meet your power requirements with unmatched cost-
effectiveness and unparalleled Allied's service support.
Highly durable and efficient
- Suitable for Pakistan's climate.
- Gas Generators are mobile as they operate on LPG as well.- Runs smoothly on domestic Gas Pressure Line.
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GAS ENGINES PAKISTAN - ALLIED RECEIVED THEIR BIGGEST
SINGLE ORDER WORTH USD 25 MILLION.....
Allied received their biggest single order worth USD 25 million for
supplying a turn key Power Plant of 44 MW to Lucky Cement situated near
Karachi.
The project includes supply, installation and commissioning of 5 Nos.
Caterpillar gas genset model 16GCM 34 each rated 5.917 MW and 2 Nos.
Heavy Furnace oil genset model 16 CM 32 each rated 7.230 MW.
The project is planned to be commissioned in March 2006.
CATERPILLAR EARTHMOVING MACHINES CONTRIBUTE IN
PAKISTAN'S REQUIREMENT TO MEET CEMENT PRODUCTION
AND GENERAL / ROAD CONSTRUCTION NEEDS.
In the preceding years cement requirement has increased tremendously, this
is not only due to the local needs for infrastructure development but also due
to the huge increase in export of cement to various other countries. To keep
in pace with the ever growing demand of cement, cement companies in
Pakistan are either increasing / enhancing the production capacity of their
existing plant or setting-up an entirely new plant.
Who else, other than Caterpillar the global market leader who tailor's its
equipment for various segments such as cement production, infrastructure,
road construction, agriculture can fulfill various segment demand.
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Below are the few brief details of Caterpillar machines, recently sold by
Allied to various cement and constructions companies.
DG Khan Cement Co. Ltd. (Khairpur Project)
Allied received one of the biggest single order from D.G.Khan Cement forConstruction Equipment worth 11.67 Million Dollars. The total machines in
this deal are Twenty Three in number and consist of three Front Shovels
385-C which are the largest Front Shovel in Caterpillar Family , Wheel
Loaders 988H, Off Highway Trucks 775-E ,Track Type Tractors D9R,
Track Type Tractor D8R & Wheel Loaders 966H.
These machines will fulfill the new DGKCC (Kalar Khahar) factory's entire
raw material handling requirement for producing around 6800 tons/day
cement.
Best way Cement Limited
Allied also received the order from Best way Cement of Caterpillar Largest
Front Shovels to be used as their main production equipment for new facility
it consists of three Front Shovels/Excavator 385-C ,this reflects the
confidence of customer on our brand "Caterpillar".
Lucky Cement (Karachi Project)
Allied has supplied Four units of Track Type Tractor model D8R and Two
Units of Wheel Loader 980GII to Lucky Cement. Four units of Wheel
Loader model 966H has also shipped for customer's new Karachi plant.
Habib Rafiq (Pvt.) Ltd.
Allied has sold fourteen units of Motor Grader Model 140H and Four units
of Wheel Loader model 938GII to Habib Rafiq (Pvt.) Ltd., These machinesare being used by the customer on various ongoing road construction
projects in Pakistan.
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QUESTIONNARE
FOR
ALLIED ENGINEERING SERVICES LIMITED
Q1:What is the main objective of your organization?
Q2: What is the history and background of your organization?
Q3: Where is the origin of your organization and how many
branches of your organization are there?
Q4: What is the setup of your organization?
Q5: What are the main processes of your organization?
Q6: What are the objects of those functions?
Q7: What are the criteria of sales department and how it is
organized?
Q8: What operations are involved in carrying out its tasks and layout?
Q9: How do you deal with your customers?
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Q10: What services do you provide to your customers?
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Infrastructure of Organization
Setup
Headquarter at Karachi, Allied also has full service regional branch in
Lahore. The regional branch in Lahore follows out the following
dimensions.
Administration Department
This department involves the functions of human resources, recruitment of
new employees, develop the plans and make strategies to achieve the
organizational goals. It co-ordinates the over all activities of organization.
Finance Department
This department involves the financial operations of the organizations.
Basically, it deals in the expenditures rising and financial transactions of the
organization. This department manages the finance for organization.
Inventory Control Department
This department involves the mandatory functions of inventory maintenance.
It includes the functions regarding stock keeping like updating the stock.
Allied regional office at Lahore is not directly linked with the Caterpillar as
the purchasing functions perform the headquarter at Karachi.
Sales Department
This department mainly deals with the selling operations of organizations
and doing such jobs like marketing and monitoring quality management so
that to fulfill the customer demands.
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Product Support Department
This department assists the Allied customers by providing all the facilities
regarding after sales and services. It comprises of a well-equipped lab and
technical staff expertise.
ITDepartment
This department is basically developed for the organizational internal needs.
This is serving as a communicational platform. This department is
interrelated with all the nation wide regions. This department is designed
with the latest equipment in order for data sharing purposes.
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Processes ::
Administration
Finance
Inventory Control
Sales
Product Support
IT
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Attributes ::
Administration
Employees Employee Name
Employee I.D
Department
Designation
Address
Salaries Salary I.D
Employee Name
Employee I.D
Amount
Qualification Qualification I.D
Employee Name
Employee I.D
Degree
YearInstitution
Departments Department Name
Department I.D
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Inventory Control
Products Sr. No
Product Name
Product I.D
Model
Quantity
Price
Sales
Customers Customer Name
Customer I.D
Address
Telephone No
Order Order I.D
Customer I.D
Product I.D
Order Date
Delivery Date
Delivery Order I.D
Delivery I.DStatus
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Subscription Order I.D
Product name
Product I.D
Subscription I.D
Payment Customer I.D
Order I.D
Payment I.D
Date
Payment Information Payment I.D
DateStatus
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Employees Table
Salary I.D Text Fk
Qualification I.D Text Fk
Customer I.D Text Fk
Qualification Table
Field Name Data Type Keys
Q I.D Text
Employee Name Text Pk
Employee I.D Text
Degree Text
Institution Text
Year Text
Department Table
Field Name Data Type Keys
Department I.D Text Pk
Allied Engineering & Services Ltd.
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Field Name Data Type Keys
Employee Name Text
Employee I.D Text Pk
Designation Text
Department I.D Text Fk
Address Text
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Department Name Text
Salaries Table
Field Name Data Type Keys
Salary I.D Text Pk
Employee Name Text
Employee I.D Text Fk
Amount Number
Product Table
Field Name Data Type Keys
Serial Number Auto Number
Product Name TextProduct I.D Text Pk
Model Text
Quantity Number
Price Number
Customers Table
Field Name Data Type Keys
Customer Name Text
Customer I.D Text Pk
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Payment Table
Field Name Data Type Keys
Imbursement I.D Text Pk
Customer I.D Text Fk
Order I.D Text Fk
Amount Number
Date Date/Time
Payment Information Table
Field Name Data Type Keys
Imbursement I.D Text Fk
Information I.D Text Pk
Status Yes/No
Relationships::
1. Each employee will get only one salary
2. One employee will have only one qualification.
3. One employee can deal many customers.
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4. One customer can place many orders.
5. There will be one delivery for one order.
6. There will be only one payment information for one payment.
7. There can be many employees in one department.
8. Many payments can be due on one customer.
9. Many orders can be based on many products.
ERD
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Now after implementing our work in MS ACCESS we have made
some queries to illustrate the different operations of the specific
department.
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Queries
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Order Details
This query will display which order was place on which date so, that we can
view its details.
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Stock Check
This query can be helpful to check the stock quantity of any product so thatit can be useful before taking orders and ultimately n updating stock.
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Outstation customers
This query can be helpful for viewing all the records of our outstation
customers. In this we can have a better grip on customers.
Employee Age Group
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This query is related to the employees and all the staff working regarding
sales and products. This query will provide us the details that of which age
group employees are working.
Customers & Orders
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This query can be proven very helpful by checking which customer has
placed most orders so which one is our regular customer. It will provide us
with all the required details of customers and orders.
Products & Orders
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This query can also be very useful in case with its help we can analyze our
sales that our which product is having more sales and which is having the
greater customer demand.
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Late Payments
This query is also very important in a way because it reveals that which
customers have submit their payments late. It will also mention the late
duration.
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