faculty contract & services office april 3, 2013 tpt epaf overview
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Faculty Contract & Services Office
April 3, 2013
TPT EPAF OVERVIEW
Agenda
General Announcements Revised Training Materials Deadlines for Summer Session TPT Updates for Summer Research Updates for Summer Administrative
Appointments Initiating EPAF versus Hard Copy Submission Common Mistakes or Lessons Learned Open Labs for TPT EPAFS
General Announcements
New FCSO Manager– Start Date of April 15, 2013
Retirement – May 1, 2013
Recruitment– Late April, 2013
Updated Training Materials
Revised Training Materials Available end of business on April 3, 2012 How to select appropriate Suffix/Job Overlapping Dates Check List Revised LOU
Deadlines for TPT Summer Session
Start date in May, 2013 – New and Rehires must be submitted to FCSO by May 10, 2013
Start date in June, 2013 – New and Rehires must be submitted to FCSO by May 17, 2013
Start date in July, 2013 – New and Rehires must be submitted to FCSO by June 14, 2013
Summer Research
OVPR Summer Research Guidelines
- Release in early April, 2013
Summer Research Form
- Available on FCSO Website
Summer Administrative Appointments
Revised Form Available on FCSO website
Must be submitted hard copy
Deadline for Submission is May 10, 2013
Future EPAF Option – Next Summer
EPAF Versus Hard Copy
Initiate EPAF when:- TPT Faculty Member has existing approved hiring proposal in UNMJobs for same or similar courses
- TPT Faculty Member has existing approved EPAF in Banner for same or similar courses
Submit Hard Copy document when:- TPT Faculty is a new hire with approved hiring proposal.
- TPT Faculty does not have available Suffix/Job in Banner.
Common Mistakes or Lessons Learned
Verification of Start and End Dates of Job- Letter of Understanding (LOU) and EPAF Dates
Must Be the Same
Job End Date - Default Earning Section- Must be Day after the last day of job
Must submit EPAFs in chronological order- Process 1st 8 weesk assignment before 2nd 8 weeks assignment
Common Mistakes or Lessons Learned - Continued
Incorrect Annualized Salary - MUST use Contract Calculator on FCSO Website
Supporting documents must be uploaded
- Letter of Understanding
- Approval to work beyond 1.25 FTE
Common Mistakes or Lessons Learned
Processing EPAF with overlapping start and end dates
Processing Saturday or Weekend Classes
Process Saturday to Saturday Classes
Common Mistakes or Lessons Learned - Continued
TPT Assignments Exceeding 1.0 FTE
- Do not submit an EPAF for more than 1.0 FTE
Use different suffix for additional assignments beyond 1.0 FTE
Example: 5 classes at .25 FTE each = 1.25
Submit 4 classes for 1.00 FTE on FTXXXX-00 Submit 1 class for .25 FTE on FTXXXX-01
Common Mistakes or Lessons Learned - Continued
Enter Correct Information in Comment Section
- Must include course information-Must include UNMJobs Posting Number or
EPAF Transaction Number-Must correct all errors noted by Approver
and/or FCSO before resubmitting
FCSO will note dates returned for correction
TPT Open Labs Business Center, Room 1019
April 11th – 9:00 a.m. to 11:30 a.m.April 15th – 1:30 p.m. to 3:30 p.m.April 17th – 9:30 a.m. to 11:30 a.m.April 18th – 9:30 a.m. to 10:30 a.m.April 19th – 1:30 p.m. to 3:00 p.m.
TPT Open Labs Business Center, Room 1019
April 11th – 9:00 a.m. to 11:30 a.m.
April 15th – 1:30 p.m. to 3:30 p.m.
April 17th – 9:30 a.m. to 11:30 a.m.
April 18th – 9:30 a.m. to 10:30 a.m.
April 19th – 1:30 p.m. to 3:00 p.m.
CONCLUSION
QUESTIONS?
THANK YOU FOR ATTENDING
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