features, benefits and the usage ess d igital d ocument m anagement s ystem

FEATURES, BENEFITS AND THE USAGE

ESS

Digital Document Management System

What is Document Management

Document management is one of the oldest of the content management disciplines - and was essentially born out of the need to manage ever growing amounts of information being created within organisations.

Why use DDMS?

Can each member of your group quickly find any relevant document created by any other group member?

If not, how long does a typical document quest take? Can you call up a list of documents and, simply by looking at

the list, know the nature of each? Can you quickly sense the content? Can you control who can see each document? And who can

edit? Do you have a detailed record describing every action taken

by every user on your system with respect to every document in your repository?

Can you quickly locate any document in your department associated in any way with say, Higher Education?

Statistics by survey

Most office workers lose up to 500 hours a year looking for documents.

On average, professionals spend 50% of their time looking for information.

The average organization: Spends Rs.20 in labor to file each document. Spends Rs.120 in labor finding each misfiled document. Loses 1 out of every 20 documents. Spends 25 hours re-creating each lost document.

Benefits of DDMS

DDMS benefits break down into two main types.

1. Tangible benefits are those things that can be measured in the sense that the benefit can be quantified.

2. Intangible benefits are things that its going to be hard to measure and attribute to the use of DDMS, but are nevertheless known benefits that occur indirectly through the implementation of a DDMS.

Benefits of DDMS

Tangible benefits

Reduced Storage Flexible Retrieval Flexible Indexing Improved, faster and more flexible search Controlled and Improved Document distribution Improved Security Disaster Recovery No Lost Files Digital Archiving Improved Regulatory Compliance Improved Cash Flow

The Product

Centralized

DataBase

Desktop Application on

client PC

Desktop Application on client PC

Desktop Application on client PC

DDMS Architecture

Walk Through

Activation Form

Walk Through

Login Dialog

Walk Through

Main Window

Walk Through

Search Options

Walk Through

Search Results

Walk Through

Search Results

Walk Through

Update Form

Walk Through

Update Form

Walk Through

Changing Password

Why it is not being used?

Lack of awareness.Users are afraid of changes.Users resist adopting the new systems.No incentives from the management.

THANK YOU

ESS

Digital Document Management System

http://eximiussoftsolutions.com