helms briscoe presentation

Meeting Site Selection

Meeting Site SelectionBy Lauren Larsen

HelmsBriscoe

The Industry Leader in Site Selection

By Lauren Larsen

HelmsBriscoe

The Industry Leader in Site Selection

sleeping rooms

rates

meeting space

function space

upgrades

AV

exhibits

amenities

attrition & cancellation

food & beverage

destination

facility

Attendee Post Meeting Survey.. Venue & Facility supported

overall meeting objectives Excellent value High attendee satisfaction

Excellent service Achieved all meeting goals

Attendee Post Meeting Survey.. Venue & Facility supported

overall meeting objectives Excellent value High attendee satisfaction

Excellent service Achieved all meeting goals

What Actions Are Meeting Planners Taking to save money on Hotel Costs*?

What Actions Are Meeting Planners Taking to save money on Hotel Costs*?

62%62%

Planning less expensive F&BPlanning less

expensive F&B

37%37%

Planning shorter meetings

Planning shorter meetings

34%34%

Paring down or eliminating coffee

breaks

Paring down or eliminating coffee

breaks

28%28%

Planning fewer meal functionsPlanning fewer meal functions

26%26%

Reducing or eliminating in-room gifts

Reducing or eliminating in-room gifts

*Meetings and Conventions

A Scaleable Resource For Your Organization A Scaleable Resource For Your Organization

HelmsBriscoe is the largest conference resource firm in the world.

As the finest site selection firm in the industry, we handle and evaluate 25,000 meetings per year. (Large, medium and small).

HelmsBriscoe is the largest conference resource firm in the world.

As the finest site selection firm in the industry, we handle and evaluate 25,000 meetings per year. (Large, medium and small).

A Valuable Resource For Your Organization

A Valuable Resource For Your Organization

• Founded in 1992

• Representing more than 8,000 clients with 3.5 million room nights booked in 2008

• Delivering more than $4 billion in gross meetings spend annually to the hotel community

• Global presence with 1000+ associates in 31 countries

• Founded in 1992

• Representing more than 8,000 clients with 3.5 million room nights booked in 2008

• Delivering more than $4 billion in gross meetings spend annually to the hotel community

• Global presence with 1000+ associates in 31 countries

The Distinct Advantages of Working With Us

The Distinct Advantages of Working With Us

• Our Experienced Professionals

• Our Industry Partnerships

• Our Purchasing Power

• Our Collective Knowledge

• Our Experienced Professionals

• Our Industry Partnerships

• Our Purchasing Power

• Our Collective Knowledge

Our Experienced ProfessionalsOur Experienced Professionals• With an average of 12 years industry experience

• 75% with hotel sales background

• 82% with meeting planning experience

• Located within 2 hours of every hotel in the World

• Global contract negotiation expertise

• Developing RFP’s that are focused on meeting your needs

• With an average of 12 years industry experience

• 75% with hotel sales background

• 82% with meeting planning experience

• Located within 2 hours of every hotel in the World

• Global contract negotiation expertise

• Developing RFP’s that are focused on meeting your needs

Our Industry PartnershipsOur Industry Partnerships• First or second largest client of every major

hotel brand in the world

• Delivering incremental business to major chains and independent hotels of all sizes

• Streamlining the RFP and contract negotiation process

• First or second largest client of every major hotel brand in the world

• Delivering incremental business to major chains and independent hotels of all sizes

• Streamlining the RFP and contract negotiation process

Putting the Advantage to Work for Your OrganizationPutting the Advantage to Work for Your Organization

• HB leads receive the highest priority

• Flexibility of contract terms

• Soft dollar concessions

• We use our industry relationships to benefit you while you maintain your identity with the hotel

• RFP’s are much easier and faster for the hotels to respond to versus creating traditional proposals.

• HB leads receive the highest priority

• Flexibility of contract terms

• Soft dollar concessions

• We use our industry relationships to benefit you while you maintain your identity with the hotel

• RFP’s are much easier and faster for the hotels to respond to versus creating traditional proposals.

Our Purchasing PowerOur Purchasing Power

• The largest site selection firm in the world

• Unparalleled knowledge of every marketplace

• Extensive rate history of all events captured through our RFP process is used to further negotiate your rates

• Value-added contract negotiations

• The largest site selection firm in the world

• Unparalleled knowledge of every marketplace

• Extensive rate history of all events captured through our RFP process is used to further negotiate your rates

• Value-added contract negotiations

Buying PowerRate History

* Partnership* Knowledge

Buying PowerRate History

* Partnership* Knowledge

Collective Knowledge

* InSite

Collective KnowledgeFeedback

Collective Knowledge

* InSite

Collective KnowledgeFeedback

CollectiveKnowledgeFacilityInformation

CollectiveKnowledgeFacilityInformation

CollectiveKnowledgeSpaceOpportunities

CollectiveKnowledgeSpaceOpportunities

CollectiveKnowledgeSpecialOffers

CollectiveKnowledgeSpecialOffers

The Site Selection ProcessThe Site Selection Process

HelmsBriscoe Client/HelmsBriscoe Client

Meeting objectives

Prioritize needs

Meeting/budget requirements

Meeting history

Possible options

RFP to hotels

Collect data from RFPs

Response grid for presentation to

client

RFP proposals & opportunities for

negotiations

Develop “Wish List”

Contract negotiation

Select hotel

Finalize contract

Arrange site visits

Manage contract cut-off dates

Problem resolution

Post-meeting feedback

sleeping rooms

upgrades

AV

amenities

attrition & cancellation

food & beverage

facility

meeting space

function space

exhibits

rates

destination

A Valuable Resource For Your Organization

A Valuable Resource For Your Organization

Lauren A. Larsen

Director Global Accounts

702-860-4751

Lauren A. Larsen

Director Global Accounts

702-860-4751