how to choose a document management system (dms)

DOCUMENT MANAGEMENT SYSTEM(DMS)

How to choose the correct DMSTop 3 Recommendations

Less resource for Data entry?

Finding it difficult to

search your documents ?

STRUGGLING WITH MANAGING DOCUMENTs?

.

Document Management SystemA Document management system is software which allows storing, managing and keeping track of information in the form of electronic documents and can also manage entire

lifecycle of electronic documents stored.

5

Organization Dealing with lots of Physical DocumentOrganization Dealing with lots of electronic document locallyOrganization having the need to access documents from any location

WHO REQUIRES A DMS ?

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DMS allows access to documents from anywhere and anytimeGreat Level of Security by setting permissions at different levelNo or very little organizational changes required, providing great benefitsRecent DMS are affordable hence it is not heavy on the accountBetter time management in a cost effective manner improving the performance

Reasons for implementing DMS

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Can the document management system integrate into your core business systems such as accounting, ERP etc?Will the document management system provide end-to-end complete solution?Does the software have well established customer base to cater to the needs of different sectors of the organizations?Is there an after sales support in terms of dedicated support team who can quickly respond to technical queries?Is the document management system easy to use and user-friendly? Does the supplier provide enough training sessions?

Questions to be asked while deciding for DMS

Ask The Vendor For A COMPLETE DEMO Before Selecting

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Essential Features for a DMS

File Structu

ringEasy to use File manage

ment System

CollaborationEasy

sharing and

access to

documents

Disaster

Recovery

Efficient data

back-up plan

Cloud BasedRemote access

to docume

nts

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PINPOINT-BEST OVERALLCost Available On Request

Platforms Mac/Window/Linux

Business size Small , Medium large

Deployment Cloud/ On premise

Highlights

Built in document handling capability. Built in electronic signature feature. Version control to monitor and review documents .Track user actions. Free trial download available.Excellent customer support.

Recommended

Software -1

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DOKMEE-Best Low cost System

Cost Starter: FreeBasic: $29.95 per month                       Professional: $39.95 per monthBusiness: 59.95 per monthEnterprise: 99.95 per month

Platforms Any web broweser

Business size Small , Medium largeDeployment Cloud/ SaaS

HighlightsLow cost affordable. Pay only a monthly fee for the service. Five price plans.Easy to use filing structure. Online accessibility. Mobile app.Backup included..

Recommended

Software -2

11

E file Cabinet-Best for Virtual Teams

Cost  Performance: $50 per user/mProfessional: $65 per user /mEnterprise:Price on Request  

Platforms Mac/Window/Linux

Business size Small

Deployment Cloud/ PC

HighlightsSecure cloud based and desktop storage solution.Login into the system from any computer or mobile device.Role based permission settinge Signature integration.File sharing & Version control.Workflow management.Mobile app.Ability to create templates.Backup service (for desktop.

Recommended

Software -3

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Still Need More Help?For Free Consultation

Please Visithttp://www.smemaxx.com/document-management-software