master planning on a budget - pnws-awwa

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Master Planning

on a Budget

Michelle L. Johnson, P.E. mjohnson@jub.com

J-U-B ENGINEERS, Inc.

Coeur d’Alene, ID

(208) 762-8787

Presented By:

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Overview

• What is a master plan

• Key elements of a master plan

• Ideas for streamlining your planning

process

• Questions

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

What is a Master Plan?

• “A plan giving overall guidance”

• “A comprehensive long-term strategy”

• “A plan giving comprehensive guidance or

instruction”

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

What is a Master Plan?

• A Master Plan can be:

– A plan for achieving a goal

– An agreement between parties

• Government, Regulatory Agencies, Rate Payers,

Engineers, Public

– A big picture look

– A long term roadmap

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Who Needs to Master Plan?

• Municipalities

• Water Districts

• Companies

• Facilities

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Why Plan at All?

• Major

infrastructure

improvements

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Why Plan at all?

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Why Plan at All?

• Financial planning

– Rates

– System Development Charges

• Training, transitions

– Communicate institutional knowledge

• Operation and maintenance

– Compile into one document

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Why Plan at All?

• Required by regulating agencies

– Dependent on location and size

• Required by funding agencies

• Required for procurement of additional water

rights

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Key Elements

• Develop review criteria

– Input from system management and operators

• Critical goals and project drivers

– Development

– System constraints

– Potential future service area

– Pubic perceptions and politics

• Identify problem areas and opportunities with

system staff

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Planning Area

• Define future planning area

– Limitations

– Realistic

– Attainable

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Population Projections

• Need to consider

– Future land use

– Expansions

– Isolated areas

– Seasonal shifts

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

System Demands and Capacity

• Evaluate current supply availability and demands

• Develop system capacity

– Specific to zone and system component

• Demand forecasting considerations

– Conservation measures

– Rate changes

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Understanding System Capacity

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Monthly Pumping: 2006 - 2011 2007 Water Pumped 2008 Water Pumped 2009 Water Pumped 2010 Water Pumped 2011 Water Pumped 2012 Water Pumped Filter Production Capacity Firm Filter Capacity

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Major Project Components

• System mapping

– GIS with consistent data

– Pipe size, material, age

• Hydraulic Modeling

– Necessary?

– Topography

– Distributed sources vs. single source

– Ability to import GIS data

– Compatibility with meter data

– Field data collection by operations staff

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

System Evaluation

• Hydraulic model

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Develop Solutions to Meet Needs

• Develop realistic criteria

• Expand the existing system or build new?

• Leave room for expansion

• Consider O&M implications

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Evaluation of Alternatives

• Regulatory Considerations

– Environmental Impacts

– Safety Impacts

– Future Regulations

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Evaluation of Alternatives

• Technical Considerations

– Evaluate potential solutions

– Process alternatives

– Site limitations

– O&M

• Financial Considerations

– Capital cost

– O&M cost

– Cost effectiveness and lifecycle costs

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Economic Evaluation

• How much detail?

• Rate and Fees or more?

• Bring capital costs to present value for

comparison

• Consider differences in O&M

• Balance system needs and funds

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Financial Analysis

• Financial

– Use existing data where you can

– Development, pre-fund or cash flow

– Funding options – format matters

• Detailed Rate Study or Cash Flow Analysis

– What rate should be?

– How do rates need to be globally adjusted to meet cash flow requirements?

– Will increase trigger a public hearing requirement?

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Capital Improvement Plan

• Programmatic schedule

– Balance costs and schedules

– Regulatory requirements

– Funding requirements and timelines

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Summary

• Understanding what you are planning for

and why

• Establishing your key goals up front

• Streamlining your planning process

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Questions?

Michelle L. Johnson mjohnson@jub.com

2013 PNWS AWWA Conference Spokane, Washington May 10, 2013

Lifecycle Considerations

• Planning periods

– Storage – 30 to 50 years

– Supply – 30 to 50 years

– Treatment – 15 to 25 years

– Distribution –50 to 100 years

• Phase Projects

– I 10 to 15 years - Size main components

– II 20 to 30 years - Expandability

– III Beyond - Future Provisions