matrix cosec tam_presentation_v1_r1
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Presentation Agenda
COSEC Time Attendance
Applications
COSEC Solution
Software Solution
Hardware Solution
Key Features
Time-Attendance
Leave Management
System Features
Reports and Charts
It is a Automatic Attendance Marking System
Combination of Hardware and Software
Hardware is Used to Record Time of an User from a Credential
Software is Used to Process the Time According to Attendance Policy
System Generates Attendance Reports or Send Attendance Data to
Payroll Software for Further Action
What is Time-Attendance System?
Employee Access the System Using Fingerprint, Card
or PIN
How Attendance System Works?
Access
Reader Collects User Time from the Credentials
System Compare User Data with his Attendance
Policy
Collect Compare
System Process the Data and
Generate Reports or Send to Payroll
Software
Process
What is COSEC Time-Attendance?
Comprehensive Solution for SOHO, SMB, SME and Enterprises
Time-Attendance and Leave Management
Fingerprint and Card based Attendance Marking
Various Attendance Policies Creation
Manual Entry and Correction of Attendance Data
Integration with Existing Payroll Software
Attendance and Leave Reports and Charts
Benefits of Time-Attendance
Eliminate Human Error in Employee Time Records
Prevent Buddy Punching and Fraudulent Time Keeping Records
Significantly Increase Employee and Manager Satisfaction
Cut Down on Administrative Time and Cost
Monitor and Analyze Absence to Reduce Impact on Productivity
Graphical Representation of Attendance for Easy and Fast Interpretation
Significantly Cut Down on Payroll Processing Time
Adapt to Existing HR Policies
Eliminate Payments for Unapproved or Fraudulent Overtime
Give Employees Self-service Access
Comprehensive Time-Attendance Solution
Accurate Time Record
Leave Management
Configurable Attendance Parameters
Integration with Payroll and HRM
Proactive SMS and Email Alerts
Completely Scalable, Flexible and Modular
On Demand Report Generation
Why COSEC Time-Attendance?
Target Customers…
Small Offices
Remote Sites Factory
Shopping Malls R & D Labs Corporate Offices
Hotels
Government
Organisations
Educational Institutes
Large Enterprises Financial Institutes
And Many More.....
Target Customers…
Retail Stores
Clubs
• 1-100 Users • COSEC Door Controller is Used for Attendance Marking • Door Controller is Connected with COSEC Server through Ethernet • Events are Transferred to COSEC Server in Real Time • Reports can be Generated from COSEC Server • Ideal for Private Office, Clinics, Retail Shop, Factory and More
Small Office Application
Ethernet
COSEC Application Server COSEC Door Controller
User
Campus Application
COSEC is Installed in an Organization having Four Separate Offices
in a Campus
Door Controllers at each Office are Directly Connected with the
COSEC Server Installed in a Main Building via LAN
Door Controller Records Employees Time-Attendance Details and
Send it to COSEC Server in Real Time
HR can Generate Reports from a Single Place and Send Data to
Payroll Software for Further Processing
Remote Location Application
COSEC is Deployed in a Large Enterprise having Offices Located at
Different Geographical Locations
COSEC Application Server is Installed at Corporate Office (CO) to
Manage Attendance of all Employees Centrally
COSEC Door Controllers at each Location are Connected Directly or
via PANEL with COSEC Server using Available Connectivity (GSM,
Wifi or WAN)
DOORs Records User Attendance from Fingerprint or Card and Send
it to the COSEC Application Server in Real Time
COSEC Server Processes the User Attendance Data and Sends it to
the Payroll Software or Generate Reports
Using Web Application, Proper Person can Generate Report or
Configure the System from any Location at any Time
Add-on Software Modules
Additional Hardware
Readers Door
Controller
COSEC PANEL
COSEC PLATFORM
Software
Hardware
COSEC Solution Component
COSEC Application Software
Complete and Powerful Web based Application Software
Controls up to 1000 PANELs and 10,000 Door Controllers
Manage up to 1 Million Users
Time-Attendance, Access Control, Leave Management, Visitor
Management and Employee Self Service
Real Time Monitoring and Control
Comprehensive Reports Generation
Integration with ERP, HRM and Payroll
COSEC Software Modules
COSEC PLATFORM
Admin User Devices
Visitor Management
Module (VMM)
Employee Self Service Portal
(ESS)
Access Control Module(ACM)
Time Attendance Module (TAM)
Built-In
Add-On
Time Attendance Module (TAM)
COSEC PLATFORM
Available with basic Time Attendance and Access Control Features
4 PLATFORMs with Different User and Door Controller Capacity
Compatible with all COSEC Hardware
Optional Software Modules can be Added Depending on Requirements
Expandable in Terms of Users
PLATFORMs USERS DOOR CONTROLLER
Built-in Expandable Built-in
COSEC PE PLATFORM 100 NA 4
COSEC GE PLATFORM 100 500 16
COSEC ME PLATFORM 500 1000 32
COSEC LE PLATFORM 1000 1 Million 10000
Admin Module
Perform Administrative Functions
Create User Roles for the Organization
Assigning Role based Access Rights to Users
Export and Import Data
Backup and Restore Database
Maintain Software Licensing Information
User Module
Perform Human Resource Functions
Create Full Fledge User Profile
Maintain User Database
User Enrollment
Assign Door Controllers to User
Device Module
Add New COSEC Hardware and Configure Various Parameters
COSEC PANEL
COSEC DOOR CONTROLLER
Define Features and Functions
Enrollment Management
Desktop based Application Software
Fingerprint and Card Enrollment
USB based Enrollment Station
Show Image of Finger Print while Enrolling a User
Show Finger Print and Card Details
Fingerprint Verification
User Photo Browse, Upload and Capture Facility
User Photo Adjustment
Built-in Module with COSEC PLATFORM
Time-Attendance Module (TAM)
Define Organizational Hierarchy
Create Various Attendance Related Policies
Manual Entry and Correction of Attendance Events
Attendance Authorization
Holiday and Shift Schedule Management
Generate Time-Attendance Reports
Separate Time Attendance Module (TAM) for each COSEC PLATFORM
Time Attendance Module
COSEC PE TAM
COSEC GE TAM
COSEC ME TAM
COSEC LE TAM
Leave Management Module
New Leave Creation
Accurate Leave Balance Management
Leave Carry Forward and Encash
Leave Request and Approval
Automatic Leave Report Generation
Comes Along with COSEC Time Attendance Module (TAM)
Employee Self Service Portal(ESS)
Portal for Employees and Reporting Officers
Employees can Check their Time-attendance and Leave Details
Leave/Tour Request and Approval
Manual Attendance Marking
Attendance Summary for the Month
Company News/Notice/General Information on Web Page
Monthly Shift and Schedule
Controls up to 75 Door Controllers
Maximum 75 Door Controllers on Ethernet
Maximum 32 Door Controllers on RS485
Ethernet, RS485, WiFi and 3G Interface
10,000 Users Capacity
Store 1,00,000 Events in Log
Built-in Battery Backup Provision
Supervised Alarm Input Port and Auxiliary Output Relay Contact
Built-in USB Port
Audio Visual Indication in terms of LEDs and Buzzer
COSEC PANEL
128×64 Dot Matrix Display with Backlit
16 Touch Sense Keys
Fingerprint and Card Reader
Ethernet, RS485 and WiFi Interface
50,000 Events Storage
Built-in Auxiliary Input, Auxiliary Output and Relay Port
4 LEDs and Buzzer
USB Port for Data Transfer and 3G Connectivity
Two Power Supply Options
Adaptor based Local Power Supply
Power Supply from PANEL
COSEC DOOR
COSEC Reader
Exit Reader
Fingerprint or Contactless Card Reader
Wiegand and RS232 Interface
Allowed, Denied, Status and Alarm LEDs
Built-in Buzzer
Power Supply from COSEC DOOR
COSEC Enrollment Station
Enrollment Stations for Easy User Enrollment
Card and Finger Enrollment
USB based Devices
Enrollment Software for Enrollment
COSEC Card Personality Module
Pluggable Card Reader Module
Inserted at the backside of COSEC Door Controller and COSEC
READER CA
EM PROX
HID PROX
HID iCLASS
Mifare
COSEC CPM
User Creation with Details
Create New User Profile with Complete Details
Edit Existing User Details
Add User Details Like-
General
Personal
Contact
Attendance
Access
Device
Photograph
Assign Door Controllers to Users
Enrollment
Enroll New User with Card and Fingerprint
Enroll Special Function Cards
Enroll Up to 10 Fingerprints and 2 Cards per User
Enrollment Initiated from-
Directly Door Controller’s Key Pad
From Enrollment Station
From Software (Giving Command from Software and Showing
Credentials on Door Controller)
Automatic Fingerprint Distribution
Intelligent and Unique Feature
Enroll User Fingerprint on any Door Controller
Software will Distribute Fingerprint Template to all Connected Door
Controllers Automatically
No Need to Enroll Finger on Each Door Controller
Saves Lots of Time
Multiple Profiles Creation
Flexibility to Create Multiple Profiles Under One Company
Create Multiple Profiles Like:
Organizations
Branches
Sections
Departments
Categories
Designations
Grades
Assign a Profile Against Each User
Software Access to only Particular Profile Only
Holiday Schedule
4 Holiday Schedules
32 Holidays in each Schedule
Assign any Schedule to a User Group
Define Continuous Holidays Using Only one Holiday (Important for
School Vacation)
Restricted Holiday List
Late-In and Early-Out Policy
99 Late-In and Early-Out Policies Creation
Assign Policy to Each User Depending Upon Work Profile
Flexible Programming to Meet Diverse Attendance Requirements
Rounding-off Option
Overtime Policy
Various Overtime Parameters for Diverse Requirements
Daily and Weekly Overtime Calculation
Overtime Rounding-Off Option
Automatic Authorization Option
Overtime Calculation based on Working Hours and Shift Time
Multiplication Factor for Week Off and Holiday
COFF Policy
Compensatory Off Policy for Extra Working Hours
Define Minimum Hours Required for COFF Conversation
Automatic COFF Authorization Option
99 COFF Policies
Absentee Policy
Absentee Policy for Clubbing the Leaves
Option for Single Side or Both Side Absent for Week Off and Holiday
Bus Route
Define Bus Route with Unique ID i
Assign Bus Route to a User
If Bus Arrives Late to Office, Employees Assign to that Particular Bus
can be Condone for Late Coming
Admin can Generate Bus Route Report and Manage Employees
Shift and Schedule
Shifts Creation with Numerous Optional Parameters to Tackle
Complexity of Organization's Shifts
99 Schedules
6 Shifts per Schedule
Auto Shifts Correction Option if Employee Comes in Other Shift instead
of Regular Shift
Define Rotation and Week off for the Schedule
Define Start Time, End Time, Break Time, Late-In, Early-Out and
Other Options in Every Shift
Manual Entry and Correction
Manual Entry and Correction of User Attendance Details
Manual Entry of:
Absent
Late In / Early Out Allowed
Personal / Official Marking
Overtime / COFF
Change Group for Single User and Multiple Users
Change Policy for Single User and Multiple Users
Change Schedule Group for Single User and Multiple Users
Previous Adjustment
Week Off Change
Change Shift
Manual Correction of Attendance Events
Past Adjustment
Past Adjustment of Data after Attendance Period is Closed
Automatically Calculated in Next Month’s Salary Processing
Very Useful Attendance Feature
Authorization
Authorization of Attendance, Overtime, COFF, Personal and Official
Marking
Authorization for a User or a Group of Users
Any Change will not Occur without Admin/HR Authorization
Attendance with Fingerprint Only
Useful Feature where both Card and Fingerprint are Used
System will Mark Attendance only with Fingerprint
Card is Used for Access Control Only
Reduce Proxy Punching
Integration with Payroll
COSEC can be Integrated with HRM, ERP, Tally and Payroll
System will Send Attendance and Leave Data to Payroll Software
Define Required Fields for the Payroll
API for Automatic Payroll Integration
Generates Salary at the End of every Month/Week
Special Function Card
User can Access Various Predefined Functions Quickly with this Card
Need not to Dial or Remember Code for Routine Functions
User has to Show his Identity after Showing this Card
Various Predefined Functions like late in, Early Out, Lunch In/Out,
Overtime, Enrollment etc
Enroll Up to 4 Cards per Function
COSEC SMS and Email Alerts
SMS and Email Notification for the Attendance and Leave Status
Alerts for the:
Punch Time
Forget to Punch
Leave Rejection
Leave Approval
Monthly Attendance
Customized Message for Special Announcement
Automatic and Instant Notification to Multiple Users
Important Feature for School, Colleges, Offices and more
View Attendance Details
View Daily and Monthly Attendance of an User
Attendance Details for Current Date, Current Month, Last Month and
between Defined Dates
Monthly Attendance in Colorful Calendar View
Attendance Summary for the Month
Leave Creation
Create Various Leave Types like CL, PL, ML etc
Provision to Define Detailed Leave Parameters Like
Maximum Allowed at a Time
Allowed Users
Allowed with Other Leaves
Prior Leave Entry Allowed
Leave Encashment, Leave Balance and Leave Accumulation
Option of Single Side or Both Side Leave for Holiday or Week Off
Leave Grouping
Leave Application and Approval
Employee can Apply for Leaves Using this utility
Reporting Officer/HR can Approve or Reject Application
Web based Application and Approval Process
Reduce Time and Increase Transparency
Leave Balance Management
Automatically Leave Credit in User Account in Every Month
Leave Encashment or Lapse Option at the End of Year
Automatically Update Balance Upon Employee Timing and Leave
Approval
Unique Hardware Design
Attractive Vertical Look
Built-in Controller and Reader
Touch Sense Key Pad and LCD Display
Screw Less Push Type Connector for Easy Wire Insert
Pluggable Card Reader Module
Easy Wall Mounting with Back Plate
Built-In Tamper Detection
Operations from Door Controller
Easy Operation from Door Controller with Touch Sense Keypad and
Dot-Matrix Display
16 Touch Sense Numeric and Function Keys
Functions from Door Controller
Admin
Enroll
User Profile
Late In
Early Out
Attendance
Regular
Break
Overtime
Official
Short Leave
USB Connectivity
USB Port for Various Applications
Connect Memory Stick, Internet Dongle or WiFi Dongle
Easy Data Transfer from Controller/Panel to Server
Easy Firmware Upgrade of Door Controller and Panel
Connect Remote Sites with 3G/2G USB Internet Dongle
No any Physical Connectivity is Required between Door Controller
and Server
Ideal for Remote Applications
WiFi Connectivity
Simple Connectivity between Controller and Server
No Wiring is Required
Real Time Events and Report Generation
Ideal for Applications where Ethernet is not Possible because of
Aesthetic Purpose or any Architectural Limitations
Easy Backup and Data Restore
One Click Backup of System Database
Helpful in Case of System Crash
Restore Database Easily from File
Import and Export Data
Import Data from File and Restore in COSEC Software
Export Data in ERP, Payroll and HRM
Export in Various File Formats
Excel
Text
CSV
XML
Message Board
Virtual Notice Board for All Users
Three Separate Messages: Notice, News and General
Advanced Editing Options
Reduce Possibility to Miss any Important Communication
COSEC Live Monitoring Window
Real Time Events Monitoring and Control
Live Status of Door Controllers and Panels
Alarm Monitoring and Control
Firmware Up Gradation
Temporary Deactivate Function/Features
Automatic Events Download
Web Based Application
Built-In Web based Application Software
Program the System and Generate Reports from any Location
View Attendance and Access Detail of Users Remotely
Apply for Leave/Tour and Check Attendance
Password Protection
Separate Password for all Login User
Password Change Option
Expire Old Password after Predefined Days and ask for New Password
Option for Account Blocked when it is Unused for Predefined Days
Software Access to User
Web based Application Software
User can Access COSEC from Anywhere with his Login ID and
Password
Generate Reports, Change System Parameters and View
Attendance Details
User can Access only those Details in which he has Access Rights
Ideal Tool for Payroll/HR Software integration
Each Event can be transferred
Useful tool for SAP Integration
Backward integration support for User Creation
Different API possible like:
Add or Delete Device , Assign or Revoke Device
Add User, Daily Attendance, Monthly Attendance, Daily T&A Events
Web Application Program Interface
Useful Integration Tool for Payroll having SQL database
Each Event can be transferred
Transferring with Field Mapping Facility
Daily Attendance, Attendance Events, Monthly Attendance Possible
MS SQL Integration
Active Directory is an useful Microsoft Windows Server Operating
System
Active Directory is a Database that keeps track of all the User
Accounts and Passwords in an organization and from which we can
Import user data in Cosec database
Active Directory Integration
PostGre SQL is a Proprietary SQL for Government usage purpose
PostGre SQL must have predefined tables like devices and device logs
Device table hold the basic data like device ID,MAC & IP. This table
holds information on last Ping Time and last Log Download
Event logs for a particular device can also be obtained in device logs
table
PostGre SQL Integration
Tally is one of the powerful Accounting and Inventory Software
Importing attendance data from COSEC Server into Tally would
allow user to directly generate attendance vouchers
Vouchers can be used to maintain Employee accounts.
Integration through Export tool with required file format by Tally
Tally Integration
COSEC Reports and Charts
Wide Range of Reports and Charts for Divers Needs of the
Organizations
100+ Reports and Colorful Charts
Reports with Month, Day and between Defined Dates
Print Report
Reports of Time-Attendance, Access Control, Leave, Visitor, User
etc.
Reports in File Format
Export Report in Various File Formats
XML
Rich Text Format
MS Excel
MS Excel (Data Only)
Crystal Report (RPT)
MS-Word
MS-Word Editable
COSEC Reports
Late In
Early in
Overtime
Absent
Exception
Attendance
Attendance Summary
Shift Change
Late Arrival Memo
Absent Memo
Weekly Work and OT
Continuous Absenteeism
Special Function Punch
Department wise Absent
Shift Schedule
Muster Summary
Salary Data
Attendance Register
Overtime Register
Yearly Performance
Schedule Group Report
Time-Attendance
COSEC Reports
Leave Application
Leave Register
Leave Balance
Leave
User Personal Information
Activity Log Viewer
Event
Monthly Shift Schedule
Daily Attendance
Monthly Attendance
View
For Further Information Please Contact:
Email ID: Security@MatrixComSec.com
Tel: +91 265 2630555
Visit us at www.MatrixComSec.com
Version: V1R1
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