mip workbench: revisions fema learning management system project administration role

MIP Workbench: RevisionsMIP Workbench: Revisions

FEMA Learning Management SystemFEMA Learning Management System

PROJECT ADMINISTRATION ROLEPROJECT ADMINISTRATION ROLE

Welcome to the Project Administration tutorial of the “MIP Workbench: Revisions” course. The role of the Project Administrator, with respect to Revisions, is to create a project in the MIP that represents a revision request submittal. The Project Admin has one activity which will required them to input information which will create a project number specific to the case. This is what will launch a revision project into the workflow where it can then be tracked by various users through the life of the project.

Project Administration Functionality: Project Administration takes the incoming revision request and creates a project in MIP to reflect that revision. Once a project is created, it will appear on the workbench of Revision Resource Managers with the appropriate geography and organization related to the particular project.

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Revisions Workflow Link

MIP Revisions Project Admin Role FunctionalityOverview

MIP Revisions Project Admin Role FunctionalityOverview

The website to access the MIP is

http://hazards.fema.gov

Once you navigate to this webpage you must go to the login screen to login as an authenticated user by entering your username and password. Your username and the role of Task Lead is associated with your MIP user account which is established through your regional manager and MIPHelp.

NOTE: After 3 failed login attempts, you will be locked out and will need to contact MIPHelp to regain access.

4MIP Revisions Project Admin Role Functionality

Overview: Log inMIP Revisions Project Admin Role Functionality

Overview: Log in

The Task Lead’s workbench is comprised of various tabs which will lead you to different portals within the MIP. The tabs available are: Work Items Project Dashboard Reports & Form Letters Search & Retrieve Data Create Project

Other useful links on this page:

• Map Modernization – helpful links to FEMA main website • Tools & Links – allows Task Lead to upload to Content Manager outside the workflow• Learning – link to Learning Management System (LMS) along with other helpful links• Map Viewer – search for flood map info• Process Admin – tool for users with the PA role

4MIP Revisions Project Admin Role Functionality

Overview: Welcome ScreenMIP Revisions Project Admin Role Functionality

Overview: Welcome Screen

The Project Admin’s workbench is the location where the functionality to create revision projects can be accessed. Each tab on the workbench contains specific functionality:

Work Items Displays all cases tracked in MIP based on user’s role, geography, and organization

Project Dashboard Quick visual tracking tool

Reports & Form Letters Run various reports and generate LOMR determination document and cover letter

Search & Retrieve Data Find data that is stored in Content Manager

Create Project Location where user’s with the Project Admin role can create projects

5MIP Revisions Project Admin Role Functionality

Overview: WorkbenchMIP Revisions Project Admin Role Functionality

Overview: Workbench

Initiate Revision Project Module:

Once at their workbench, the Project Administrator will need to click the Create Project tab. They below the row or tabs they will need to choose and click Revision for the type of project they would like to create. This will launch the Initiate Revision Project module. The Project Administrator should then choose the appropriate Organization Name, Region, and State for the revision request. The selection of each drop down will trigger the drop down below it to populate with corresponding choices. This information will determine where the project will appear in the workflow (i.e. whose workbenches it will appear on).

4MIP Revisions Process Admin Role Functionality

Create Project & Initiate Revision ProjectMIP Revisions Process Admin Role Functionality

Create Project & Initiate Revision Project

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Once an activity is launched, the first module of the activity will appear. A list of all modules within that activity will appear under the Work Item Details heading. Each module represents a separate screen within the activity.

Project Data Module:As much information is entered as possible based on the initial revision request submittal. The Task Lead will use this information throughout the workflow and will have the ability to modify/update if necessary.

Previous Case # - if the current project follows a case that was previously in the MIP then the prev. case # can be used to auto populate fields. Once a case # is entered and Populate Project is clicked, the data will auto populate in all applicable fields and then the previous case # will transfer to the Related Case # field.Initial Request Date - This value should correspond to the date of the cover letter received with the initial case submittal. Related Case No. - A related case could be a previously dropped case or a previously issued CLOMR.Follows Conditional Case No. - Enter previously issued CLOMR case #, if applicable for a LOMR. The value entered in this field is required to end in the suffix R.Corrected Copy Case - select Yes if project is to correct a portion of a previously issued LOMR. Suffix will change to X upon work item list refresh.

MIP Revisions Project Admin Role FunctionalityInitiate Revision Project: Project Data

MIP Revisions Project Admin Role FunctionalityInitiate Revision Project: Project Data

MIP Revisions Project Admin Role FunctionalityInitiate Revision Project: Main Requestor Mailing Address

MIP Revisions Project Admin Role FunctionalityInitiate Revision Project: Main Requestor Mailing Address

Main Requestor Mailing Address Module:

Enter as much information as possible based on the initial revision request submittal. The Task Lead will use this information throughout the workflow and will have the ability to modify/update if necessary.

This information can usually be found on page 2 of the MT-2 Form 1.

MIP Revisions Project Admin Role FunctionalityInitiate Revision Request: Other Addresses

MIP Revisions Project Admin Role FunctionalityInitiate Revision Request: Other Addresses

Other Addresses Module:

Enter as much information as possible based on the initial revision request submittal. If additional mailing addresses cannot readily be found this module can be left blank and left for the Task Lead to complete.

Once all information is entered in the required fields, the Add Mailing Address button must be clicked in order to save the information to the project. The information will then be consolidated as it appears below. The Task Lead always has the ability to Modify or Delete this information.

MIP Revisions Process Admin Role FunctionalityInitiate Revision Request: Flooding Source

MIP Revisions Process Admin Role FunctionalityInitiate Revision Request: Flooding Source

Flooding Source Module:

Enter the flooding source(s) information as it appears on the Flood Insurance Rate Map (FIRM). All flooding sources affecting the revision should be entered.

Once a flooding source is entered, the Add Flood Source button must be clicked in order to save the information to the project. The information will then be consolidated, and the Task Lead will have the ability to Modify or Delete this information.

MIP Revisions Process Admin Role FunctionalityInitiate Revision Request: Community Information

MIP Revisions Process Admin Role FunctionalityInitiate Revision Request: Community Information

Community Information Module:

Enter the State, County, and Community, or alternatively, enter the CID and hit enter to have this information auto populated. Add all communities affecting the revision request.

Add Map Panel Numbers for the FIRM panels that are being revised by this revision request. If this information is not readily available through the submittal, this information can be omitted and the Task Lead can enter the information downstream in the workflow. The Add Map Panel button must be clicked in order to save the information to the community. The Add Community button must be clicked once all information is entered in order to save the information to the project. The information will then be consolidated as it appears below. The Task Lead always has the ability to Modify or Delete this information.

MIP Revisions Task Lead Role FunctionalityReview Data Received: Review Data

MIP Revisions Task Lead Role FunctionalityReview Data Received: Review Data

Review Data Module:

All information associated with the Review Data Received activity can be viewed from this module. To expand a single module, click the arrow located to the left of the module name. To view all modules, click the Expand All hot link to show all data fields and information entered.

MIP Revisions Process Admin Role FunctionalityInitiate Revision: Complete Task & Create Another Project

MIP Revisions Process Admin Role FunctionalityInitiate Revision: Complete Task & Create Another Project

Complete Task:

A brief reminder message will be displayed reminding that once the Complete Task button is clicked, the Process Admin will no longer be able to work in this activity and the project will then progress to the next step in the workflow.

Once Complete Task is clicked the new case # will displayed along with a button allowing the Process Admin to launch the Initiate Revision Project activity to create a new project.

Click here to expand Task Lead’s Work

Item List