outlook web access utica community schools technology department

OutlookOutlookWeb AccessWeb Access

Utica Community Schools

Technology Department

QuickTime™ and aTIFF (LZW) decompressor

are needed to see this picture.

• Organize and track all your information• Maintain a personal calendar of appointments, events, and meetings

• Schedule meetings• Store names, addresses and other information about contacts

• Keep a journal of messages sent, received, Office documents, and events

• Access OWA from the Web

Outlook Web Access Overview

Accessing OWA from the Internethttp://ucsmail.uticak12.org

Last name,first initial,middle initialYour UCS password

Security:Public or shared

(15 min.)-internet café,etc.Private (24 hours)

Entering text in Outlook Web Access items, it is not considered as activity. Use “Save” button often!

Understanding the OWA Interface

Main ScreenAfter entering your username and password,you will be presented with the OWA main screen, which will be similar to the one displayed below.

Navigationpane

View pane

Understanding the OWA Interface - Inbox•Unread messages have bold type.

•Read messages have plain text.

•Messages sent as high importance are marked with a red exclamation point to the left of the message.

•Messages sent with low importance will have blue arrow pointed down to the left of the message.

•Messages with attachments are marked with a paper clip.

•Messages you reply to will have a purple arrow in front of the envelope.

Understanding the OWA Tool BarThe OWA toolbar is displayed above the View Pane. See below for an overview of each item on the toolbar.

Create a new message or click on the arrow for more options

Move selected message(s) to a folder

Copy selected message(s) to a folder

Delete selected message(s)

Up 1 folder level

Rename a folder

Check for new messages

Empty Deleted items

Select a sort order for the displayed messages

Open the Find Names screen (Address Book)

Access the Help screens

UCS, not contacts

Understanding the OWA Interface - Messages In order to view your messages in OWA, position your mouse over the message you’d like to read in the View Pane, and click it. Your message will be displayed in the View Pane.

Understanding the OWA Interface - Messages• Click on column (from,subject, & received) to reverse order.

• To read a message, click on any part of message.

Understanding the OWA Interface - Messages

View all messages Toolbar

When you login, your inbox (list of messages) will appear in the view pane.

Your message is now open

Opening Attachments

•Select attachment by double clicking. Note: Download menu may show up when using Safari & attachment might be sent to the desktop.•OR simply drag attachment to desktop

Opening Attachments

If you run into “issues”, Control click to get this screen and select

“Download Link to Disk”

Creating/Sending New Message

Creating/Sending New MessageFirst Method

Type in email address

Creating/Sending New MessageSecond Method

• Type in last names separated by semicolon & click on the check names button (global address book & contacts)

• Black (name NOT email address) vs red font

• Click on red (can’t resolve)

Creating/Sending New MessageSecond Method, cont.

• Choose the correct “Smith” from the list by clicking to the left of the name (business card icon represents a contact)

• Select: “To”, “Cc”, or “Bcc” & then, click “Apply”

• Selected name is now included

Creating/Sending New MessageThird Method

• To locate a UCS employee or search by grade level , building, etc., click the address book (To:button)

• When all buildings have been migrated, you will be able to search by multiple topics & add to recipient list (limited list at present time)

Creating/Sending New MessageThird Method, cont.

Creating/Sending New Message Third Method, cont. Finding a Group

• Click the paperclip icon on the toolbar to add an attachment

• Click “Browse” to locate file/picture

• Click “Open” to choose picture/file

• Click “Attach” to add attachment

Adding an Attachment

• Process may be repeated before you close the window

• Then, send or return to message

Signature & Out of Office Assistant“Options”

• Messaging options (items per page, automatically include signature, & enter signature

• Out of Office (select & enter message)

Printing

, file print, or use print icon from browser

Add Contacts

Save Attachment Delete Map Close(exit screen w/o saving)

Enter Contact Information

Create Distribution List (group)

• Click “New” Distribution list

• Name the list (group)• Add names • Or use address book.• (or use “Find Names” for

UCS members)

Create Distribution List (group)

• Check box to the left of the name

• Add recipient to “Distribution list”

• Note: name(s) appear on bottom of window

• Save after adding additional names

• Note: To add contacts, copy & paste email address from contact list

Deleting Items

This icon sends item to deleted folder

Recovering Deleted Items

• Mail folders (mail deleted goes into “deleted items” folder

• Deleted items can then be deleted from folder• These “Permanently Deleted” items can be recovered

within 4 days• To recover: Select “Options” from Navigation pane

Recovering Deleted Items, cont.

• Select “View Items” • Check items and “Recover” or

“Permanently Delete”

Getting HelpQuickTime™ and aTIFF (LZW) decompressorare needed to see this picture.

Select the “Help” button on the view pane toolbar.

Got Questions?

• Contact:

Stacey Soderman ext.6834

stacey.soderman@uticak12.org

Additional Features

• Calendar• Spell check• Thesaurus

• Enter recipients by one of the 3 methods• Save (puts it on calendar)• Send (sends email to recipients)• Note: All day event appears at the top of the calendar

Calendar - Schedule a Meeting/Appointment

30 min delay

CalendarAn Appointment is an activity that can be

scheduled for any specific time period and consumes

a block of only your time.(Note: Full blown version includes meetings

and events)

QuickTime™ and aTIFF (LZW) decompressorare needed to see this picture.

Calendar , cont.

• Double click on meeting to view details

Got Questions?

• Contact:

Stacey Soderman ext.6834

stacey.soderman@uticak12.org

outlook web access utica community schools technology department

owa interface messages

desktop slide

disk slide

open slide

messages toolbar

email address slide

owa toolbar

journal of messages

Documents

annual report 2016-17 - msbo · lisa keyes, ctd utica...

ordovician utica shale

paseo utica

utica community schools isaac monfort elementary...utica...

utica presentacion

utica shale

foreign language assistance program lea grants – utica...

stevenson program black 2020 (1) - utica community schools

best practices for online teaching - utica college · utica...

utica community schools - insideucs

utica community...

outlook 2000 summertime technology 2002 vicki blackwell...

community...

20425 utica tugger

utica community schoolsinsideucs.uticak12.org/ucs teacher...

utica shale presentation_cwc2011

utica college › finance › comptroller... · utica...

utica service handbook

eyeglasses utica ny

home - utica community schools