webxpress wms solutions

WebXpress WMS

Online Warehouse Management System

WebXpress WMS Features

WebXpress WMS Modules

WebXpress WMS

Pick, Invoice, Dispatch

Billing, Finance & Acc

Enquiry & Order Gen

Reports &Masters

Location Management

Auto Alerts Bar Code

WAREHOUSE AND ORDER MANAGEMENT

Custo

mers

ERP

PDT

ASN, GRN, Put Away

B2B Data Integration

WebXpress WMS Salient Features

• Web-based Online Warehouse Management System

• Information across locations to customers through online access

• Handles multi-customer multi-location warehouses for 3PL

• Advance location management for better warehouse usage

• B2B Integration with Customers’ ERP for online information update

• Bar code enabled- bar code generation and scan

• PDT enabled- use of hand held terminals for put-away, pick and cycle count

• Deployed across various industry verticals such as Paper, Telecom, Consumer Durables, Books, Music, Project management etc.

• Fine tuned for India situation and infrastructure

Customer Business Process Study

Typical Distribution Scenario

1 warehouse

35,000 SQFT

Regional Distribution

Center (RDC)

CWH- Central Warehouse

Own Store Own Store B2B Customers

Large Format Stores Dealers

17+ warehouses

1500-3500 SQFT

20+ Stores

500-1000 SQFT

Customers

Consumers

E-Commerce +

Home Delivery

Regional Distribution

Center (RDC)

Customer Logistics

• Supply Side Logistics

– What are places of manufacturing

– How goods are moved from manufacturing location

– Where manufactured goods are stored

– Mode of transport

• Distribution Side Logistics

– Storage at central warehouse?

– Primary Movement from central warehouse to Local warehouses

– Secondary movement from local warehouses to stores/ customers

Customer Transport Volume Matrix-

Example

Facility Monthly Dispatch Number of facilities Monthly transport

volume

Factory 6 containers – 40 ft 2-3 6

CWH 20-25 containers- 20 ft 1 25

RDC 30+ 20 600

TOTAL 630 dispatches

2000+ LRs

Transport volume is an indicator of number of dispatches and arrivals at various

warehouses in the supply chain

E-commerce + Home delivery

• Is company into e-commerce

• How is shipment done for e-commerce orders

– Direct from Central Warehouse

– From RDC

• What are plans for e-commerce

WMS Requirement Study & Implementation

WMS Action Map

WMS Process

Study Template

• This documents helps to study the requirement of a particular customer.

• This helps to record information required to configure WMS

• This documents charts out various actions points for customer as well as WMS provider

• This plan is used to form a Project Timeline and monitor progress

IT Infrastructure and roadmap

IT Infrastructure Roadmap

• What is the ERP system of customer

• What systems are in use at warehouses and stores

• What is the connectivity in distribution network

• Will there be a data exchange between ERP and WMS

• What will the form of data exchange- XLS upload, proprietary bridge, EDI

Typical IT Map

HO- ERP- ERP software will manage all back office functions and a repository for information

from Stores as well as Local warehouses

Stores PoS- Point of Sale (PoS) will send sales data to HO ERP software

Warehouses- Central and RDC will be using WebXpress WMS to manage stock, arrivals and

dispatches, location management and invoicing for B2B customers

HO- ERP

Stores PoS Stores PoS

RDCWMS

RDCWMS

RDCWMS

Central WHWMS

Factory/Vendor

WMS Technical Architecture

WebXpress WMS

Web Application

+

Database

Server

INTERNET

Internet Data Center.

• RDC

• Mobile Users

• Customer Login

PC with Browser

Dedicated Internet Link (Leased/ Broadband)

F

I

R

E

W

A

L

L

•CWH personnel

•Sys. Admin

Firewall

LAN

Central Warehouse

Broadband Internet Connection

Serverat

CWH

WebXpress WMS Solution

ComponentsSr. Component Description

1. WebXpress WMS Application

Software

License for WMS for different modules

No limit on number of users

2. Server Hardware

Application Server

1U/ 2U Rack mountable server

Single processor - Pentium Duo Core/ Quad Core plus Memory- 12 GB RAM upgradeable to 18 GB

Hard disk- 120 GB X 2 RAID implementation

2 X Network Interface Cards

2. Server Hardware

Database Server

1U/ 2U Rack mountable server

Single processor - Pentium Duo Core/ Quad Core plus Memory- 8 GB RAM upgradeable to 16 GB

Hard disk- 220 GB X 2 RAID implementation

2 X Network Interface Cards

3. Server Software License Microsoft Windows 2003 Server Enterprise Edition

Microsoft SQL Server 2005- Processor license Anti-virus

4. Web Hosting Servers MAY be hosted at an IDC such as Netmagic

Solutions Bandwidth 512Kbps average, Peak- 2-3 Mbps

Data transfer- Approx 50GB pm for volume of 30,000 ASN a month

5. User machine Any Windows PC

CPU Centrino or above 512 MB RAM or greater

IE 6.0 and above

WMS Process Flow

Customer Business Process

Customer Order/ Sock Transfer Request

Pre-Delivery Inspection

Pick Process

Order Processing

Warehouse Stock Update

Handover to Transporter

Manufacturing/ Imports

Put away

Arrival & Goods Receipt Note

Advance Shipping Notice

Transport MovementArrival at Destination

TRANSPORTATION PROCESS

DISPATCH PROCESSRECEIPT PROCESS

STN/Invoice

Receipt Process- Central Warehouse

Put Away Process

Goods Receipt Note

Advance Shipping Notice

Order to Vendor

Containers arrival & customs clearance

Shipping Documents

PROCESS IN WMSPROCESS IN ERP

Goods in StockStocks Available for

Dispatch

Advance Shipping Notice

Stock Update

Data Integration

Dispatch Process- Central Warehouse

Pre-Delivery Inspection

Pick Process

Pending Order List

Stock Transfer Request from RDC

Order Processing

PROCESS IN WMSPROCESS IN ERP

Dispatch to RDCStocks Available for

Dispatch

Dispatch Order to CWH

Stock & Dispatch Update

Data Integration

Advance Shipping Notice to RDC

Receipt Process- RDC

Put Away Process

Goods Receipt Note

Advance Shipping NoticeDispatch to RDC

WebXpress WMS RDCWebXpress WMS WMS- CWH

Goods in Stock

Advance Shipping Notice

Data Integration

Stock Update Data to ERP

Dispatch Process- RDC

Invoice for B2B/ STN for Stores

Pick Process

Pending Order List

Customer Order

Order Processing

PROCESS IN WMSPROCESS IN ERP

Dispatch to Customer/ StoresStocks Available for

Dispatch

Dispatch Order to Local

Stock & Dispatch Update

Data Integration

Systems Data Flow Mapping

Data Exchange between HO ERP & WebXpress WMS

Put Away

GRN

Pending Order Creation

Pick process

PDI & STN/Invoice

Advance Shipping Notice

Stock Update

Order Advice

Dispatch

Dispatch Confirmation

WebXpress WMS

Customer Order ProcessingOr Stock Transfer Note

Vendor Order

Order for dispatch

Accounts

Customer Information

Customer ERP

Process Flow Between System Components- Own Stores

HO

-ERP

Advance Shipping Notice

Stock Update

RDC Dispatch & Stock update to ERP

Dispatch Order from ERP

WM

S-

RD

C

Advance Shipping Notice

Dispatch Order from HO ERP

Warehouse Stock Update

Sto

res-P

OS

Dispatch Update to Stores

Stores Dispatch & Stock Update to HO-

ERP

STN Request based on Re-order levels to HO- ERP

Sales Information from PoS to HO-ERP

WM

S-

CW

H

Process Flow Between System Components- B2B Customers

HO

-ERP

Advance Shipping Notice

Stock Update

RDC Dispatch & Stock update to ERP

Dispatch Order from ERP

WM

S-

RD

C

Advance Shipping Notice

Warehouse Stock Update

B2B C

usto

mers

Dispatch + Invoice to Customer

Customer Dispatch & Stock Update to HO-

ERP

STN Request based on Re-order levels to HO- ERP

WM

S-

CW

H

Sales Information from Sales Staff to WebXpress WMS

Order Entry &

approval in ERP

Dispatch Order

PDT Technical Architecture & Process

Technical Architecture

Leased/ Broadband

Link: 256 Kbps to 1 Mbps

INTERNET

Wi-Fi Router

WebXpress WMS Server

Internet Data Center.

FIREWALL

Wireless Enabled Warehouse

PC/Laptop

Architecture

• The warehouse is Wi-Fi enabled

• Warehouse is connected to

Internet by dedicated hi speed

links

• The Portable Digital Terminal

(PDT) is also Wi-Fi enabled and

it has a built in bar code

scanner

• PDT is connected to WMS sever

over Internet

• Warehouse may also have PC/

laptops connected to the

Internet

• PC may be connected to a

wired scanner

PDT

PDT Technical Details

• Wi-Fi enabled

• Bar code scanner

• 64 MB RAM

• Windows Mobile/ CE OS

• .net compact framework

Put-away process using PDT

Download Put-away ticket

Upload Put-away status

Put away information

Put-away update information

PDT at Warehouse

Generate Put-away Ticket

Stock At warehouse

KN IT WMS at Data Center

GRN Preparation

ASN preparation

Put away material, scan and store information

Pick process using PDT

Download Pick ticket

Upload Pick status

Pick information

Pick update information

PDT at Warehouse

Pick-ticket Preparation

Dispatch and invoice

KN IT WMS at Data Center

Order process

Order Entry

Pick material, scan and store information

Advantage of WebXpress WMS PDT

architecture• The application talks DIRECTLY to web-server 100s of Km away from warehouse over the Internet.

• There is NO MIDDLEWARE at the warehouse- thus no server, no maintenance, no downtime

• The application uses Web-services over Wi-Fi or GPRS over HTTP, thus not requiring special firewall settings

needed for an FTP or an SQL query.

• This also does away with docking, sync partnerships etc.

• The application retrieves data from web BUT then works offline. ALL validations of locations, SKU, quantity are

carried out within the device. Thus, workers can move around warehouse without worrying about signals.

• This also means that we DO NOT need to cover entire warehouse with Wi-Fi signals.

• The built in locking mechanism ensures that when HHT is using a particular transaction- say a pick-ticket- no other

HHT can use the same. Also, web application too can not use it till the time HHT releases or completes the

transaction.

• Also, users can move seamlessly between HHT and non-HHT environment. For example, user may decide to

carry a pick ticket using paper and update the same directly into web-browser in a PC. This ensures that if a HHT

is down or work load is more requiring extra workers without HHT, we can continue our operations.

WMS Mobile Application Flow

Login Screen

For the first time,

no warehouse list

will come.

Click on Menu for

connection setting for

the first time.

Establishing connection setting:

After setting connection string,

click on Save Settings.

Login Screen:

Click on Update Warehouse List to

retrieve the latest warehouse from

the central database server

select the appropriate

Warehouse & click on Log-

In button.

Welcome Menu Screen:

Pick Process

Pick Process

Select Pick Ticket

Select Pick Ticket from the list and

Click on Start Picking to start

updating it.

Update Pick Ticket

1 2

3 4

5

7

6

8

910

11

12 13 14

1. Pick Ticket No

2. Order No

3. SKUID

4. Ordered Quantity

5. Location Available (Display Name)

6. Stock at location

7. Scan Location (Display Name)

8. Scan SKUID / IMAI ID

9. Quantity to pick from Location

10. Total Pick Quantity Current SKU

11. No of SKU from Total SKU

12. Next (To Proceed)

13. Done (To Update PickTicket)

14. Close the form and return to previous

menu.

Update Pick Ticket

Enter Location, ID and quantity and Click Next to

proceed..

Constraints…

1. Scan Location should match location Available

2. Scan ID should match SKU ID

3. Total Pick quantity should not be grater than

Order Quantity

4. Quantity should not be grater than stock at

location

Update Pick Ticket

Next button will be disable if no SKUID is left

and total put quantity equals order quantity.

Click done.. To save update pick ticket

Update Pick Ticket

On Successful completion

of update, the message

appears. Click ok to

proceed.

Update Pick Ticket

Ticket updated is not disappeared from

the ticket list..

Click here to move at Welcome Screen

Put Away Process

Put Away Process

Retrieve Put Away Ticket

Select Put Away Ticket from the

list and Click on Start Put Away to

start updating it.

Update Put Away Ticket

12

34

5

76

8

10

9

11

12

1. Put Away Ticket No

2. SKUID

3. Put Away Quantity

4. Scan SKUID

5. Scan Location (Display Name)

6. Quantity to put at location

7. Total Quantity to put

8. Allow to put Item to more location

9. Move to next SKU

10. Update Put away ticket

11. Close the form and return to previous

menu.

12. No of SKU from Total SKU

Update Pup Away Ticket

Enter Scan ID, Location and Quantity

Constraints:

1. Scan ID should match SKU ID

2. Scan Location should not repeat again for same SKU.

3. Total quantity should not be

grater than Put Away Quantity

Click to Update

Click to Put at

more locationClick to Move

Next SKU

Update Put Away Ticket

On Successful completion

of update, the message

appears. Click ok to

proceed.

Update Put Away Ticket

Ticket updated is no longer shown

Click here to move at Welcome Screen

Thank You

info@webxpress.in www.webxpress.in

KEEP IN TOUCH

Headquarters Regional Sales Office

114, Sundervilla, S. V. Road,

Santacruz (West), Mumbai – 400052

+91 93 232 428 02

+91 22 325 735 60

ECFY Consulting Pvt. Ltd.

107, First Floor, Suncity Trade Tower,

Sector–21, Gurgaon – 122001

+91 93 117 363 59