Analysing Data with Excel 2000

Importing Data from a Text File

To import data from a text file:

1. Start Excel.

2. Click File, click New, click Workbook, and then click OK to open a new worksheet.

3. Click Data, point to Get External Data, and then click Import Text file.

4. Select the desired text file, and then click Import. The Text Import wizard opens.

5. Verify that Delimited is selected, and then click Next.

6. Select the type of delimiter that the file uses, and then click Next.

7. Verify that General is selected, and then click Finish.

8. Select the active worksheet, and then click OK.

Importing Data from a Text File

Importing Data from a Database

Importing Data from a Database

To import data from a database:

1. Start Excel.

2. Click File, click New, click Workbook, and then click OK to open a new worksheet.

3. Click Data, point to Get External Data, and then click New Database Query.

4. On the Databases tab, select Select MS Access, and then select Use the Query Wizard to create/edit queries.

5. Click OK.

6. In the Select Database dialog box, locate the database named major_database, and then click OK. The Query wizard opens.

7. In the Choose Columns dialog box, in the Available tables and columns box, click the name of the table you would like to use, and then click the right arrow.

To import data from a database (continued):

8. If you wish, remove any unnecessary columns by selecting them from the list on the right and then click the left arrow.

9. To preview your data, click the name of the desired column in the Columns in your query box, and then click the Preview Now button.

10. Click Next.

11. Click Next again.

12. Click Next again.

13. Verify that Return Data to Microsoft Excel is selected, and then click Finish.

14. Verify that Existing Workbook is selected

Importing Data from the Web

Importing Data from the Web

To import data from the World Wide Web:

1. Start Excel.

2. Click File, click New, click Workbook, and then click OK to open a new worksheet.

3. Click Data, point to Get External Data, and then click New Web Query.

4. Type the URL of the data file.

5. Choose the part of the Web page that contains the data you want.

6. Choose how much formatting from the Web page you want your data to keep.

Filtering a List

Filtering a List

To filter a list:

1. Click a cell that is below the header row.

2. Click Data, point to Filter, and then select AutoFilter. Drop-down arrows will appear next to the field names.

3. Click the drop-down arrow next to a heading.

4. Select a filter.

To stop filtering a column:

1. Click the drop-down arrow at the top of the column.

2. Select All.

To turn AutoFilter off:

• Click Data, point to Filter, and then select AutoFilter.

Creating a PivotTable

Creating a PivotTable

To create a PivotTable:

1. Open an Excel worksheet that contains data.

2. Click the Select All button in the upper-left corner of the worksheet where the row and column headings meet.

3. Click Data, and then click PivotTable and PivotChart Report. The PivotTable and PivotChart Wizard opens.

4. Select the location of the data you wish to analyze and select PivotTable. Click Next.

5. Click Next.

6. Select a location for the data, either a new or existing worksheet, and then click Layout.

7. Construct your PivotTable by dragging the field buttons on the right to the diagram on the left.

8. Click OK, and then click Finish.

Working with a PivotTable

Working with a PivotTable

To manipulate the data in a PivotTable:

1. Click on the dropdown arrow next to the field you wish to change.

2. Select the checkboxes next to the data you would like to include in the PivotTable.

3. Click OK.

To add a field to a PivotTable:

• From the PivotTable toolbar, drag the field to the desired position in the PivotTable.

To remove a field from a PivotTable:

• From the PivotTable, drag the unwanted field outside of the PivotTable.

Creating a PivotChart

Creating a PivotChart

To create a PivotChart:

1. On the PivotTable toolbar, select the PivotTable drop-down box.

2. Select Pivot Chart.

3. Click the Chart Wizard button on the PivotTable toolbar (the third button from the left). The Chart Wizard opens.

4. Select the Standard types tab, and then click Next.

5. Click Next again.

6. Select As object in.

7. In the drop-down list, select the name of the worksheet in which the PivotChart should appear.

8. Click Finish.

To modify a PivotChart:

1. On the Chart menu, click Chart Options.

2. Select the Titles tab.

3. In the Chart title box, type the title of your chart. Select the Legend tab.

4. Verify that the Show Legend check box is selected, click Bottom, and then click OK.

5. Select and drag the PivotChart below the PivotTable.

6. In the PivotChart, click the appropriate check boxes for each field.

7. To delete fields, click the field on the PivotChart, and then drag the field over the PivotTable toolbar.

Creating an Interactive Web Page

Creating an Interactive Web Page

To provide Web access for a worksheet:

1. Click the worksheet tab for which you wish to provide Web access.

2. On the File menu, click Save As.

3. In the Save As Type drop-down list, select Web page.

4. On the Save: line, click Selection: Sheet.

5. Select the Add Interactivity check box.

6. Click the Change Title button.

7. Type the new title, and then click OK.

8. Click Publish.

9. Select the Open published web page in browser check box, and then click Publish.

10. Click the Spreadsheet Property Toolbox button, and change adjust the properties to change the appearance of the spreadsheet.