anne-marie svendsen aylott, mrcvs - caw management... · 2016-05-23 · time management for...
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Time management for managers
Anne-Marie Svendsen Aylott, MRCVS Leadership coach, NLP Master Practitioner
PurpleCat Coaching Ltd
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Let’s talk about Marina...
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Aspects of Time management
• What is really going on…
• Maximising energy and working better
– Internal
• Perceptions
• Coping mechanisms
– Practical skills
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Time – or energy?
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How does ‘stress’ affect the body?
Picture by Jermz Photography
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Role overload
Job control
Social support
Role ambiguity
Perceived autonomy
Perceived relatedness
Perceived competence
Emotional exhaustion
Depersonalisation
Personal accomplishment
Red arrows indicate a negative effect, green arrows a positive effect. Purple arrows indicate that the effect can be positive or negative depending on how well the psychological need is met
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Coping mechanisms • Physical
– Breaks • Sleep • Exercise / stretches • Food
• Mental – The lens with which you view reality
• Positive vs ‘noise’ • The meaning of ‘busy’ – addicted to
adrenaline • Expectations
– Mind-chatter – Preferential work patterns
• Time of day • Size of team
– Social support
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Practical skills
• Key first steps
• Prioritising
• Dealing with procrastination
Picture by Austin Community College
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Key first steps
• To do lists – Choose format that
works for you – Schedule all tasks – Delegate appropriately – Transfer from day before – Daily tasks – post it note
• Focus – avoid multi-tasking – Rigorous roles – Systems and processes
Picture by Austin Community College
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Stages of motivation
Pre-contemplation
Contemplation
Preparation Action
Maintenance
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Prioritising
Important and urgent
Not important and not urgent
Important and not urgent
Not important and urgent
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Procrastination
• Causes for procrastination
– Overwhelm – too large chunks
– Lack of motivation • Deadline too far away
• ‘Why’ not answered
• Fear of failure
• Fear of success
• Fear of intimacy or separation
• Lack of time sense
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Dealing with procrastination
• Chunk it down to 15 minute segments
• Focus – then reward
• Move the deadline closer – subgoals
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Dealing with procrastination
• Ask yourself: – What is it that I need to do before I can do that which I need to do
effectively?
– What is it that I need to find out before I can do the job?
• Honour your personal style of breaks
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Time sense and time factor
• What does being on time mean to you?
• The time factor..
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Let’s talk about Marina..
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QUESTIONS?