appendices - london borough of southwark...lantern's 21' scaff pole for festoon christmas...

Alice in Winterland 2018/19

Southwark Council evaluation report

Appendices

APPENDIX 1

Filename: Alice in

Winterland V13 with

Lanterns.dwg

Client:

Things To Do ltd

Project:

Southwark Park Lantern

& Lights Festival

Event Name:

Alice in Winterland

Drawn By: Millie Devereux

Drawing: Southwark Park - North Section

Date: 31-Oct-18Scale: 1:1 Version: V13

NOTES:

KEY:

8' Scaff Pole for PA

Tower Lights for Build

Heras

Lantern's

21' Scaff Pole for Festoon

Christmas Tree

Generator

16' Scaff Pole for Goal post

CSimm

Sticky Note

Unmarked set by CSimm

CSimm

Highlight

CSimm

Highlight

CSimm

Highlight

CSimm

Highlight

CSimm

Highlight

CSimm

Highlight

Pcowell

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APPENDIX 2

Alice in Winterland festival Southwark Park Ecological Statement

Compiled by Jon Best, Ecology Officer, Southwark Council 19th September 2018.

The location of the event is in the northern end of Southwark Park (see Plan). The site is parkland

and is dominated by amenity grass and mature Plane trees. The GLA habitat records lists the habitat

within the site as: Amenity grass (60%, 15.17ha); Bare artificial (5%, 1.26ha); Non- native wood (25%,

6.32ha); Non-native hedge (1%, 0.25ha); Scat trees (7%, 1.77ha); Shrubbery (2%, 0.51ha) The habitat

described has a low ecological value. There are records of 6 red or amber data species of bird and 3

species of bat recorded within 200m of the site.

The event occurs during the winter months so the impact on wildlife is considered to be low for the

following reasons:

Birds:

The majority of birds have completed nesting in England by August and many species will have

migrated to warmer climates by November. So there is a negligible risk of adverse impact on birds

from this event.

Bats:

Bats begin hibernating at the end of October so there would be no impact on bats as they are not

active during the events dates.

In conclusion there is a negligible risk to wildlife from this event. It is the view of the Ecology Office

that no ecology surveys are required for the reasons set out above.

Plan of event site.

Pcowell

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APPENDIX 3

S I M L A W E C O L O G Y | SE1819-1041 Preliminary Bat Roost Assessment | Gloucester Centre, Peterborough | Report for WSP 1

Ground-Based Bat Tree Assessment Southwark Park, London

Tree Assessment Schedule for Continental Drifts

Project reference: SE1819-10111| 22nd October 2018

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APPENDIX 4

S I M L A W E C O L O G Y | SE1819-10111 Bat Tree Assessment Schedule | Alice in Southwark Park, Southwark Park, London | Report for Continental Drifts

2

Table 1. Ground-Based Tree Inspection Results

T1

Species: London Plane Platanus x hispanica

Potential Roosting Features:

T1a: Knot-hole – 5.5m – facing west

Preliminary Assessment: Moderate potential to support roosting bats

Rationale: Hole too small for squirrel or parakeet so reduces competition for the feature.

Leisler’s bat (Nyctalus leislerii), noctule bat (N.noctula), Nathusius’ pipistrelle (Pipistrellus

nathusii), common pipistrelle (P.pipistrellus) and soprano pipistrelle (P.pygmaeus) all known

to roost in knot-holes during the autumn flux and winter hibernation periods (BTHK, 2018).

Surrounding parkland provides foraging resources.

T2

Species: London Plane


T2a: Tear-out – 15m high – facing north

Preliminary Assessment: Low potential to support roosting bats

Rationale: Leisler’s, noctule, Nathusius’ pipistrelle, common pipistrelle and soprano

pipistrelle all known to roost in tear-outs during the autumn flux and winter hibernation

periods (BTHK, 2018). Surrounding parkland provides foraging resources.


3


T3



T3a: Knot-hole – 5m high – facing northeast



pipistrelle all known to roost in knot-holes during the autumn flux and winter hibernation


T4



T4a: Tear-out – 8m high – facing north






4


T5



T5a: Knot-hole – 4m high – facing southwest

T5b: Woodpecker-hole – 4.25m high – facing southwest


Rationale: Leisler’s bat, noctule, Nathusius’ pipistrelle, common pipistrelle and soprano

pipistrelle are all known to roost in knot-holes during the autumn flux and winter

hibernation periods (BTHK, 2018). Noctule and soprano pipistrelle are both known to roost

in woodpecker-holes during the autumn flux and winter hibernation periods (BTHK, 2018)



5


T6



T6a: Woodpecker-hole – 2.5m high – facing south


Rationale: Noctule and soprano pipistrelle are both known to roost in woodpecker-holes

during the autumn flux and winter hibernation periods (BTHK, 2018). Surrounding parkland

provides foraging resources.

T7



T7a: Squirrell-hole – 3m high – facing northwest


Rationale: Very little is known about the use of squirrel holes by bats in the parkland habitat.

However, the hole may lead to a suitable cavity within. Surrounding parkland provides

foraging resources.


6


T8



T8a: knot-hole – 8.75m high – facing southeast





T9



T9a: woodpecker-hole – 3m high – facing northeast

T9b: knot-hole – 3.4m high – facing southeast

T9c: woodpecker-hole – 5.5m high – facing northeast

T9d: knot-hole – 6m high – facing southeast


Rationale: Leisler’s bat, noctule, Nathusius’ pipistrelle, common pipistrelle and soprano


7


pipistrelle are all known to roost in knot-holes during the autumn flux and winter

hibernation periods (BTHK, 2018).

Noctule and soprano pipistrelle are both known to roost in woodpecker-holes during the

autumn flux and winter hibernation periods (BTHK, 2018).

Multiple potential roosting features raises potential for bats to find and utilise each feature.



8


T10



T10a: tear-out – 15m high – facing northeast





T11



T11a: woodpecker-hole – 4.5m high – facing northwest



pipistrelle all known to roost in woodpecker-holes during the autumn flux and winter

hibernation periods (BTHK, 2018). Surrounding parkland provides foraging resources.


9


T12



T12a: Knot-hole – 4.5m high – facing east





T13



T13a: Knot-hole – 5m high – facing east






10


T14



T14a: Pruning-cut – 5m high – facing south


Rationale: Leisler’s bat is known to roost in pruning-cuts during the autumn flux and winter


T15



T15a: Tear-out – 7m high – facing northwest






11


T16



T16a: Knot-hole – 8m high – facing east





T17



T17a: Knot-hole – 7.5m high – facing north






12


T18



T18a: Woodpecker-hole – 6.5m high – facing south


Rationale: Noctule and soprano pipistrelle all known to roost in woodpecker-holes during

the autumn flux and winter hibernation periods (BTHK, 2018). Surrounding parkland

provides foraging resources.

T19



T19a: Ivy-cladding – 1-16m high – Every orientation and aspect


Rationale: Common pipistrelle and soprano pipistrelle have, very rarely, been known to

roost in ivy-cladding during the autumn flux and winter hibernation periods (BTHK, 2018).



13


T20



T20a: Knot-hole – 7m high – Facing north

T20b: Knot-hole – 7m – facing southwest






14


T21



T21a: Fluting/Knot-hole – 3m high – Facing southeast



pipistrelle all known to roost in fluting / knot-holes during the autumn flux and winter


T22



T22a: Knot- / Woodpecker-hole – 8m high – Facing north



pipistrelle all known to roost in knot-holes and woodpecker-holes during the autumn flux

and winter hibernation periods (BTHK, 2018). Surrounding parkland provides foraging

resources.


15


T23



T23a: Tear-out – 11m high – Facing northwest





T24



T24a: Knot- / Woodpecker-hole – 8.5m high – Facing northwest



pipistrelle all known to roost in knot-holes and woodpecker-holes during the autumn flux

and winter hibernation periods (BTHK, 2018). Complex feature with several possible

access/egress points. Surrounding parkland provides foraging resources.


16

Figure 1. Ground-Based Bat Tree Inspection Plan

S I M L A W E C O L O G Y | SE1718-4103 Full Bat Roost Assessment | Upper Brooke, Upper House Lane, Shamley Green | Report for Mr & Mrs Slater 17

Final Site Inspection Alice in Winterland Southwark Park Date: Tuesday 15 January 2019

In Attendance:

A Whyte LBS Events

N Cheetham LBS Parks

Millie Deveraux Continental Drifts

Marcus van der Gaag

Golden Tours

Lynne Olding Quadron ID Verde

Following on from the visit undertaken on Friday 11 Jan 2010, Quadron IDVerde are

in the process of clearing the site of leaves and debris as scheduled. This will

continue throughout today/tomorrow with ongoing litter picking for cable

ties/trackway grips and other items.

All site areas are accessible to the public.

All equipment, plant and site infrastructure was removed from site on

departure date.

Damaged Areas

There area 4 areas which will require additional reinstatement to include levelling.

Paradise Gate entry point – requires raking, seeding and soil.

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APPENDIX 5

Production area – requires raking, seeding and soil.

Grassed area near the band stand (where large grotto marquee was sited) and the

Dog and Duck pub area / Bone yard – requires levelling, raking, seeding and soil,

Rotavation is not required as was anticipated.

Generator area / Turfed space – the turfed area had now been fenced off to

prevent any further access) (animals digging holes in turf) this area will be raked,

seeded and soiled using the specific soil as advised by Philip Barwell. The cost of

the soil for this area (only) can be sent to the production company to forward to the

contractors.

Additional areas around where the public walkway (white supertrak) was sited will

require raking and seeding (Humpty Dumpty area / Chess board)

Reinstatement timetable

Works are ongoing and reinstatement works are expected to be completed by the

week ending 25 Jan.

Soil is being delivered at the end of this week.

Ecological and Aboricultural report.

Officers are arranging a site visit and will feedback their comments. The Park

manager is not aware of any issues.

Park Infrastructure

Nicola Cheetham has confirmed that there is no damage to park infrastructure –

benches, fencing or sign posts. No damage has been done by the steel shield.

Signage/banners

All banners and signage have been removed from the park. The marketing

team are in the process of removing borough wide marketing – there are 25

locations in total, over half have been removed and this task should be

completed by end of play tomorrow (16/11/2019)

Costs

Quadron IDVerde have submitted a quote for services however additional works

have been identified since the quote was submitted. A new quote has been

requested to be submitted on or before the end of this week (Friday 18 Jan 2019)

Next steps.

Quadron IDVerde to submit a final quote for works.

Eco and Aboricultural officers visit site and submit comments.

Events Team/Parks will monitor the reinstatement works over the next 2

weeks.

An event debrief will be scheduled in early February – date Wed 13 Feb at

3pm.

Council Officers are satisfied that the site can be officially handed back to

Southwark Council.

A.Whyte

15/01/2019

TP(Permit)

SOUTHWARK COUNCILTOWN AND COUNTRY PLANNING ACT 1990 (as amended)

www.southwark.gov.ukPLANNING PERMISSION

Applicant Mr M Van Der GaagThings To Do Ltd

LBS Registered Number 18/AP/2766

Date of Issue of this decision 31/10/2018

Planning Permission was GRANTED for the following development:Temporary change of use of part of the public park and the of erection of a steel shield fence to surround theSouthwark Park Lantern and Lights festival from 7th November 2018 until 11th January 2019. The workswould consist of:- Production porta cabins,- Build and backstage marquees,- Heras fencing, crowd control and pedestrian barriers to control areas,- Portable generators,- PA system,- Lighting effects,- Scaffolding towers for lights,- Wooden chalet style cabins for traders,- Track mat for pedestrian walkway and trackway for production vehicles,- Plant equipment used in the form of fork lift trucks.

At: SOUTHWARK PARK (NORTH SECTION) GOMM ROAD, BERMONDSEY SE16 2ET

In accordance with application received on 21/08/2018 16:00:28 Your Ref. No.:

and Applicant's Drawing Nos.Southwark Park - North Section V12Planning EquipmentNoise PlanRevised Access Map 4Oct Rev2 Layout Plan

For the reasons outlined in the case officer's report, which is available on the planning register

Subject to the following eight conditions:

Time limit for implementing this permission and the approved plans

1 The use hereby permitted and all associated structures shall run on the site from 7th November 2018 until 11thJanuary 2019, on or before which date the use shall be discontinued, and shall revert back to its open park use.

Such use, other than for a temporary period would prejudice the designation of the site as Metropolitan OpenLand and and in order to result in an unacceptable impact long term impact on amenity due to noise, inaccordance with the National Planning Policy Framework 2018, Strategic Policy 13 High EnvironmentalStandards of the Core Strategy 2011 and Saved Policy 3.2 Protection of Amenity, and 3.25 Metropolitan OpenLand of the Southwark Plan (2007).

Continued overleaf...

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APPENDIX 6a

TP(Permit)



LBS Reg. No. 18/AP/2766 Date of Issue of this decision 31/10/2018

2 The development hereby permitted shall not be carried out otherwise than in accordance with the followingapproved plans:

Southwark Park - North Section V12Revised Access Map 4Oct Rev2 Layout Plan

Reason:For the avoidance of doubt and in the interests of proper planning.

Compliance condition(s) - the following condition(s) impose restrictions and/or other requirements that must becomplied with at all times once the permission has been implemented.

3 Sound from any fireworks or other pyrotechnic displays not be audible beyond the site boundary.

ReasonTo ensure that occupiers of neighbouring premises do not suffer a loss of amenity due to music noise inaccordance with the National Planning Policy Framework 2018, Strategic Policy 13 High EnvironmentalStandards of the Core Strategy 2011 and Saved Policy 3.2 Protection of Amenity of the Southwark Plan 2007.

4 There shall be no direct lighting on trees T1, T9, T10, T23 and 24 identified with moderate potential for batroosts Ground Based Tree Assessment (dated 22 October 2018); and there shall no be lighting above 3 luxwithin 15 metres or generators or plant machinery within 30m of tree T10.

Reason:To protect the bats identified in T10 and retain the potential for other trees to be used as bat roosts inaccordance with the National Planning Policy Framework 2018; policy 7.19- biodiversity and access to nature ofthe London Plan 2016; strategic policy 11- open spaces and wildlife of the Core Strategy 2011 and saved policy3.28 biodiversity of the Southwark Plan 2007.

5 The event set up is hereby granted to commence on 7th November until 20th November.

The event space hereby permitted shall be between 21st November and 6th January and the festival shall onlybe open to the public during the hours of 15:00 to 22:00 on any day.

The event pack up shall take place from 7th January and the park shall be returned to its former state no laterthan 11th January.

Reason:To safeguard the amenity of neighbours in accordance with The National Planning Policy Framework 2018,Strategic Policy 13 High environmental standards of The Core Strategy 2011 and Saved Policy 3.2 Protection ofAmenity of The Southwark Plan 2007.


TP(Permit)




6 The access for customers visiting the Lantern and Lights Festival shall be the Paradise Gate entrance locatedat the northeastern end of the park. Any other gates within the park shall be used for essential maintenance andemergency access only.

Reason:To ensure that occupiers of neighbouring premises do not suffer a loss of amenity in accordance with theNational Planning Policy Framework 2018, Strategic Policy 13 High Environmental Standards of the CoreStrategy 2011 and Saved Policy 3.2 Protection of Amenity of the Southwark Plan (2007).

7 The music noise level from live and recorded music (measured as LAeq 15 minute) shall not exceed theprevailing background sound level (LA90 15 minute) by more than 5dB at any time when measured on theboundary of the park in front of any residential dwelling.

Reason:To ensure that occupiers of neighbouring premises do not suffer a loss of amenity due to music noise inaccordance with the National Planning Policy Framework 2018, Strategic Policy 13 High EnvironmentalStandards of the Core Strategy 2011 and Saved Policy 3.2 Protection of Amenity of the Southwark Plan (2007).

8 The Rated sound level from any plant, shall not exceed the Background sound level (LA90 15min) at thenearest noise sensitive premises. For the purposes of this condition the Background, Rating and Specificsound levels shall be calculated in full accordance with the methodology of BS4142:2014.

Reason:To ensure that occupiers of neighbouring premises do not suffer a loss of amenity due to plant and machineryin accordance with the National Planning Policy Framework 2018, Strategic Policy 13 High EnvironmentalStandards of the Core Strategy 2011 and Saved Policy 3.2 Protection of Amenity of the Southwark Plan (2007).

Statement of positive and proactive action in dealing with the applicationThe Council has published its development plan and core strategy on its website together with advice about howapplications are considered and the information that needs to be submitted to ensure timely consideration of anapplication. Applicants are advised that planning law requires applications to be determined in accordance with thedevelopment plan unless material considerations indicate otherwise.


TP(Permit)




Signed Simon Bevan Director of Planning

Your attention is drawn to the notes accompanying this document

Any enquiries regarding this document should quote the LBS Registered Number and be sent to the Director ofPlanning, Southwark Council, Chief executive's department, Planning division, Development management, PO Box64529, London SE1 5LX, or by email to [email protected]

UPRN: 200003493815 TP/139-G

PLANNING PERMISSION

LBS Registered Number: 18/AP/2766

Date of issue of this decision: 31/10/2018

www.southwark.gov.uk

IMPORTANT NOTES RELATING TO THE COUNCIL'S DECISION

[1] APPEAL TO THE SECRETARY OF STATE. If you are aggrieved by this decision of the council as the local planning authorityto grant permission subject to conditions you can appeal to the Secretary of State under Section 78 of the Town and CountryPlanning Act 1990. If you appeal you must do so within six months of the date of this notice. The Secretary of State can allowa longer period for giving notice of an appeal but will not normally use this power unless there are special circumstanceswhich excuse the delay in giving notice of appeal. The Secretary of State need not consider an appeal if it seems that the localplanning authority could not have granted it without the conditions imposed, having regard to the statutory requirements, to theprovisions of any development order and to any directions given under a development order. If you do decide to appeal youcan do so using The Planning Inspectorate’s online appeals service. You can find the service through the appeals area of thePlanning Portal at www.planningportal.gov.uk/pcs. You can also appeal by completing the appropriate form which you can getfrom The Planning Inspectorate, Customer Support Unit, Temple Quay House, 2 The Square, Temple Quay, Bristol BS1 6PN[tel. 0117-3726372]. The form can also be downloaded from the Inspectorate's website at www.planning-inspectorate.gov.uk.The Planning Inspectorate will publish details of your appeal on the internet on the appeals area of the Planning Portal. Thismay include a copy of the original planning application from and relevant supporting documents supplied to the council by youor your agent, together with the completed appeal form and information you submit to The Planning Inspectorate. Pleaseensure that you only provide information, including personal information belonging to you, that you are happy will be madeavailable to others in this way. If you supply information belonging to someone else please ensure you have their permissionto do so. More detailed information about data protection and privacy matters is available on the Planning Portal.

[2] PURCHASE NOTICE. If either the local planning authority or the Secretary of State grants permission subject to conditions,the owner may claim that the land can neither be put to a reasonably beneficial use in its existing state nor made capable ofreasonably beneficial use by the carrying out of any development which has been or would be permitted. In thesecircumstances the owner may serve a purchase notice on the Council requiring the Council to purchase the owner's interest inthe land in accordance with Part VI of the Town and Country Planning Act 1990.

[3] PROVISIONS FOR THE BENEFIT OF THE DISABLED. Applicants are reminded that account needs to be taken of thestatutory requirements of the Disability Discrimination Act 1995 to provide access and facilities for disabled people whereplanning permission is granted for any development which provides:

(i) Buildings or premises to which the public are to be admitted whether on payment or otherwise. [Part III of the Act].(ii) Premises in which people are employed to work as covered by the Health and Safety etc At Work Act 1974 and theManagement of Health and Safety at Work Regulations as amended 1999. [Part II of the Act].(iii) Premises to be used as a university, university college or college, school or hall of a university, or intended as aninstitution under the terms of the Further and Higher Education Act 1992. [Part IV of the Act].

Attention is also drawn to British Standard 8300:2001 Disability Access, Access for disabled people to schools buildings – amanagement and design guide. Building Bulletin 91 (DfEE 99) and Approved Document M (Access to and use of buildings)of the Building Regulations 2000 or any such prescribed replacement.

[4] OTHER APPROVALS REQUIRED PRIOR TO THE IMPLEMENTATION OF PLANNING PERMISSION. The granting ofplanning permission does not relieve the developer of the necessity for complying with any Local Acts, regulations, buildingby-laws and general statutory provisions in force in the area, or allow them to modify or affect any personal or restrictivecovenants, easements, etc., applying to or affecting either the land to which the permission relates or any other land or therights of any persons or authorities [including the London Borough of Southwark] entitled to the benefits thereof or holding aninterest in the property concerned in the development permitted or in any adjoining property.

[5] WORKS AFFECTING THE PUBLIC HIGHWAY. You are advised to consult the council's Highway Maintenance section [tel.020-7525-2000] about any proposed works to, above or under any road, footway or forecourt.

[6] THE DULWICH ESTATE SCHEME OF MANAGEMENT. Development of sites within the area covered by the Scheme ofManagement may also require the permission of the Dulwich Estate. If your property is in the Dulwich area with a post codeof SE19, 21, 22, 24 or 26 you are advised to consult the Estates Governors', The Old College, Gallery Road SE21 7AE [tel:020-8299-1000].

[7] BUILDING REGULATIONS. You are advised to consult Southwark Building Control at the earliest possible moment toascertain whether your proposal will require consent under the Building Act 1984 [as amended], Building Regulations 2000 [asamended], the London Building Acts or other statutes. A Building Control officer will advise as to the submission of anynecessary applications, [tel. call centre number 0845 600 1285].

[8] THE PARTY WALL Etc. ACT 1996. You are advised that you must notify all affected neighbours of work to an existing wall or

floor/ceiling shared with another property, a new building on a boundary with neighbouring property or excavation near aneighbouring building. An explanatory booklet aimed mainly at householders and small businesses can be obtained from theDepartment for Communities and Local Government [DCLG] Free Literature tel: 0870 1226 236 [quoting product code02BR00862].

IMPORTANT: This is a PLANNING PERMISSION only and does not operate so as to grant any lease, tenancy or right ofoccupation of or entry to the land to which it refers.

LICENSING SUB-COMMITTEE - NOTICE OF DECISION - 20 SEPTEMBER 2018

NOTICE OF DECISION

LICENSING SUB-COMMITTEE – 20 SEPTEMBER 2018

LICENSING ACT 2003: SOUTHERN PARK LANTERN & LIGHTS, SOUTHWARK PARK NORTH SECTION, GROOM ROAD, LONDON, SE16 2TX

1. Decision That the application made by Marcus Van Der Gaag for a time limited premises licence to be granted under s.17 of the Licensing Act 2003 in respect of the premises known as Southern Park Lantern & Lights, Southwark Park North Section, Groom Road, London, Se16 2TX is granted as follows:

2. Hours

The provision of live music Sunday – Thursday 15:00-21:00 hours Friday – Saturday 15:00-22:00 hours

The provision of recorded music, performance of dance, anything similar to live/recorded music and the sale of alcohol to be consumed on the premises

Monday – Sunday 15:00-22:00 hours

Opening Hours Monday – Sunday 15:00-22:00 hours

3. Conditions

The operation of the premises under the licence shall be subject to relevant mandatory conditions, conditions derived from the operation schedule highlighted in Section M of the application form, the conditions agreed with the environmental protection team during the conciliation process and the following additional conditions agreed by the sub-committee: 1. That the site will be cleared of all patrons by 23:00 hours each day.

2. That the tower lights will be turned off by 23:00 hours each day.

3. That waste receptacles will be provided in the external queuing area and waste

and/or refuse will be picked at the exit routes from the venue through the park at least once per hour throughout the day and 15 minutes after closing.

4. That the following policies shall be approved by the safety advisory group and will be provided to the licensing authority and kept with the licence:

Dispersal policy to include ingress and egress.

Crowd management plan to include one SIA officer per 100 patrons queuing outside and signage outside the event arena to direct patrons to queue quietly. The SIA are also to actively discourage the consumption of alcohol in the queue outside the event.

Transport plan which includes active discouragement of driving to the premises and parking in the local roads and housing estates.

Pcowell

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APPENDIX 6b

LICENSING SUB-COMMITTEE - NOTICE OF DECISION – 20 SEPTEMBER 2018

Security plan.

Noise management plan.

1. Reasons The reasons for the decision are as follows: The applicant advised that the Southwark Park Lantern and Lights Festival would be a unique lantern experience themed around Alice in Wonderland. The experience will take place in the northern section of Southwark Park. The lanterns are being designed around the popular children’s classic, Alice in Wonderland and will include a walk through the story created in lantern format. The event was designed to be interactive using slides and other audio visual effects to explore the lanterns. There would also be food and beverage traders, entertainers on the bandstand and special effects. There would be on bar at the bandstand area as well as one location on the lights route. The event arena would accommodate 2,000 patrons and there would be a staggered entry, allowing 500 patrons entrance every 30 minutes. The event will be ticketed and both pre-sale and on the door tickets will be available, with a sliding discount for local residents and borough wide residents. The licensing sub-committee then heard from the ward councillor who advised that that it was not appropriate for the events team to consent to an event of this size that would take place seven days a week in excess of six weeks, without the proper consultation of the local community. The area is densely populated, yet many residents were unaware of the proposed event. The events team may have recommended that the applicant liaise with tenant resident associations (TRAs), but no TRAs exist in this area, which the events team should have known. This apparent flaw in the consultation process had caused considerable anger in the community and residents were told any objections received after the licensing consultation period, would not be heard. The licensing officer, accepted a number of objections had been received after the licensing consultation period and in accordance with the Licensing Act 2003 and associated regulations had to be disregarded. The licensing sub-committee noted the representations from six other persons objecting to the application. The licensing sub-committee the licensing sub-committee noted that the representation from the environmental protection team, which had been conciliated. It was also noted by the licensing sub-committee that the applicant gave an undertaking not to apply for any temporary event notices during the period of the time limited licence. The licensing sub-committee were advised by the licensing officer presenting the item that that the application would extend the provision of entertainment at the park by an hour on Sunday to Thursday in addition to allowing the sale of alcohol. Permission for the event had already been given by Southwark’s events team. Effectively, if this licensing sub-committee were to refuse this application, the event could still take place under licence 10878 (but without the sale of alcohol and extended hours for entertainment). This licensing sub-committee is extremely concerned that such approval undermines the licensing process and without consultation with local residents. This licensing sub-committee therefore directs that a report is prepared and presented to the licensing committee on 23 January 2019 detailing the working arrangements between the events team, the safety advisory group and the Southwark’s responsible authorities under the Licensing Act 2003, how these joint working arrangements can be improved to ensure

LICENSING SUB-COMMITTEE - NOTICE OF DECISION – 20 SEPTEMBER 2018

consultation with the wider community so that the decision making process is open and transparent. In view of this, the licensing sub-committee grant this time limited application. By granting it, the applicant’s activities are regulated, which will be properly enforced, if necessary. In reaching this decision the sub-committee had regard to all the relevant considerations and the four licensing objectives and considered that this decision was appropriate and proportionate. Appeal rights The applicant may appeal against any decision: a) To impose conditions on the licence b) To exclude a licensable activity or refuse to specify a person as premises supervisor.

Any person who made relevant representations in relation to the application who desire to contend that: a) The licence ought not to be been granted; or b) That on granting the licence, the licensing authority ought to have imposed different

or additional conditions to the licence, or ought to have modified them in a different way

may appeal against the decision.

Any appeal must be made to the Magistrates’ Court for the area in which the premises are situated. Any appeal must be commenced by notice of appeal given by the appellant to the justices’ clerk for the Magistrates’ Court within the period of 21 days beginning with the day on which the appellant was notified by the licensing authority of the decision appealed against.

Issued by the Constitutional Team on behalf of the Director of Law and Democracy. Date: 20 September 2018

18th September 2018

Dear Resident,

We would like to let you know about Alice in

Winterland - a new, family lantern and light

experience taking pace in the north end of

Southwark Park this festive season.

Alice in Winterland is an immersive experience

where you walk through over thirty famous

scenes. With over 160 giant character lanterns,

some over five metres high, they will be amazing

to see. After the tour there will be a Mad Hatter’s

tea party with Santa’s Grotto, food stalls, a bar

and a Christmas market.

In order to use Southwark Park, Southwark

Council has set a series of conditions on our use

of the site, including that there is ongoing

communication with local stakeholders and

information provided to residents. This letter

outlines the plans for the festival and we have

also collated some frequently asked questions

(FAQs), which answer queries around the impact

of the festival on the park and the local area. The

FAQs and more information can be found at

www.southwark.gov.uk/alice

Things to Do Ltd is based in London and we believe it's important to bring families together at Christmas and other festive seasons, and that's why this event will be so special, giving people the opportunity to make long-lasting memories in the areas that they call home. We have been working with members of the local community, local schools and groups and have the support from the Friends of Southwark Park and local Rotherhithe Area Housing Forum to bring something new to the area. Whether you are an Alice in Wonderland fan, enjoy Christmas markets, are intrigued by the handmade lanterns or simply want a night filled with fun., it's the perfect adventure. Access to the park

We understand that Southwark Park is a well-used local park and it will remain accessible during the standard park opening times. Park users will always have access to areas around the installation and be able to pass through it from east to west until 2pm each day. The space

designated for the event, approximately 20% of

the park, and the access route through it are

marked on the site map. Pathways for residents

will remain open (marked in green) during the

standard park opening times each day, and none

of the entrances to the park will be affected.

Times & dates (subject to planning)

Event set-up 7 to 27 November 2018

Event dates 28 November 2018 to 6

January 2019

(not open 25 December

2018)

Event times 3pm to 10pm (last entry

9pm)

Event off-site 11 January 2019

Noise Management

Sound and music within the installation will be low

level background noise with some performances

such as school choirs and local bands taking

place on a small community stage. We have

designed a noise management plan to minimise

noise nuisance to local residents with noise levels

monitored at regular times during the event.

If you have any concerns with noise during the

event please call 020 7341 6283

Waste management

A dedicated cleaning company will keep the park

clean during our time in Southwark Park. There

will be no loading or unloading of skips between

8pm and 8am.

Security

In agreement with police and the council, security

will be in place 24/7 with professional guards and

stewards. In addition, we will have CCTV covering

our area of the park and there will be a bag

search before entering the event.

Park protection

We are responsible for returning the park to its

original state. Much of the event will use existing

Things to do Ltd.

156 Cromwell Road

London, SW7 4EF

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http://www.southwark.gov.uk/alice

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APPENDIX 7

pathways but track mat will be used in all other

areas. A damage deposit is paid to Southwark

Council to ensure all necessary work is carried

out after the event.

Resident tickets

Local residents in close proximity to Southwark

Park (those who receive this letter), are eligible

for a 40% discount on tickets if booked before 30th

November 2018 (valid for any time slot during

weekdays until 14 December). Please use

promotional code AIW40R. To reserve you

tickets please go to www.aliceinwinterland.co.uk

Terms and Conditions apply.

Contact details

For details and more information about the planning around Alice in Winterland please go to

www.southwark.gov.uk/alice

To reserve you tickets please go to www.aliceinwinterland.co.uk

If you have any questions please email [email protected] or call 0207 341 6293.

Many thanks and we look forward to seeing you soon.

The Team at Alice in Winterland

http://www.aliceinwinterland.co.uk/

http://www.southwark.gov.uk/alice

http://www.aliceinwinterland.co.uk/

mailto:[email protected]

© Crown copyright and database rights 2018 Ordnance Survey (0)100019252. Land Registry Index data is subject to Crown copyright and is reproduced with the permission of Land Registry.

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APPENDIX 8

appendices - london borough of southwark...lantern's 21' scaff pole for festoon christmas...

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