Arlington Career CenterSummer Work 2019

May 9, 2019

Agenda

• Enrollment growth at Arlington Tech

• Summer 2019 work

•Career Center Expansion Project

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Enrollment Growth at Arlington Tech

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Career Center Students

2018-19Enrollment

Seats for Future Classes

2019-20 2020-21 2021-22 2022-23

Total 1,018 1,197 1,319 1,403 1,451

Arlington Tech Students(-grads/+9th grade)

196 346(-0/+150)

468(-28/+150)

552(-66/+150)

600(-102/+150)

Other Full-Time Students 171 200 200 200 200

Part-Time CTE 651 651 651 651 651

•Arlington Tech growth will reach 600 students in school year 2022-23

Strategies for Increasing Arlington Tech to 600 Students

• Installation of eight relocatable classrooms in summer 2019

• Collaboration with the County to renovate the second floor of the Columbia Pike Library so that it can be used by Arlington Tech during the school day and the Library at other times

• Installation of additional relocatable classrooms in summer 2020, some of which may be used as swing space to allow moderate and larger interior renovation projects to continue into the school year if necessary

• Moderate interior renovations in summer, and possibly extending into fall 2020, coordinated with the overall concept design for the Career Center Expansion Project to be approved by the School Board in March 2020

• Larger interior renovations in summer, likely extending into fall 2021, coordinated with the overall concept design for the Career Center Expansion to be approved by the School Board in March 2020

• Collaboration with the Arlington County Board and the BLPC/PFRC to proceed with construction of a third floor over the two-story section of the Career Center as soon as possible, and before receiving the Use Permit for the overall Career Center Expansion project in 2021, using remaining funding already approved in the FY 2017-26 and FY 2019-28 CIPs, and possibly additional funding approved in the FY 2021-30 CIP; earliest likely delivery date September 2022

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Summer 2019 Plans in Preparation for 2019-20

Current Conditions• Arlington Tech Enrollment is rising.

• Most of the easily achievable internal renovations to add capacity have been completed.

• Creating additional capacity through major internal renovations is possible but must be coordinated with the concept design for the Career Center Expansion Project.

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September 2019 Needs• Increased capacity for 346 projected

additional Arlington Tech students.

• Approximately 8 additional classroom spaces (relocatables).

• Renovated kitchen to provide full service model comparable to other high schools.

• Minor interior renovations.

Update on Summer 2019 Work

• Using existing term contracts:• Kitchen equipment has been ordered so that it can be installed by the general

contractor before school opens.

• Construction Manager Advisor (CMA) has started work.

• Invitation to Bid (ITB) to hire General Contractor for summer interior renovations posted on April 15, 2019; due on May 14, 2019.

• 8 relocatable classrooms to be installed in parking lot by Maintenance Services.

• Parking spaces to be leased off site to replace spaces lost to relocatable classrooms.

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Summer Work 2019 Next Steps

May 23, 2019: School Board Information:

• Contract Award for Arlington Tech Summer 2019 Construction (will include a budget update for total anticipated summer 2019 expenses)

June 6, 2019: School Board Action or Consent:

• Contract Award for Arlington Tech Summer 2019 Construction

June 24, 2019:

• Summer 2019 construction commences

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Career Center Expansion Project

• The School Board’s adopted FY 2019-28 Capital Improvement Plan (CIP) includes two projects at the Career Center site:• Arlington Tech Expansion for 250 high school seats to be completed by

start of school September 2021 for a maximum total project cost of $18,750,000, bringing the total capacity of Arlington Tech to 600 seats.

• Career Center Expansion Project to be completed in two stages: athletic field and parking garage by start of school 2023 and 800-seat addition with performing arts facility by start of school September 2025 for a maximum total project cost of $184,700,000.

• In September the BLPC/PFRC process will begin the Concept Design Phase of the Career Center Expansion Project which will include both CIP projects.

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Potential Changes in FY 2021-30 CIP

Changes in enrollment projections, new information and opportunities, and design proposals developed during the BLPC/PFRC process often cause the funding, timing and phasing of CIP projects that have not proceeded beyond the Concept or Schematic Design phases to change in the next CIP adopted by the School Board.

Given continued changes in enrollment growth, and the complexities, opportunities and demands at the Career Center site, it is likely that the BLPC, PFRC and staff will recommend some changes to the funding, timing and phasing of the Arlington Tech and Career Center capital projects in the FY 2021-30 CIP.

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Career Center Expansion Updates

• Staff issued Request for Qualifications (RFQ) for Construction Manager at-Risk (CMR) on April 11, 2019; qualifications due May 9, 2019.

• Staff began drafting a BLPC charge.

• Staff began negotiating a fee for architecture and engineering services to support the concept design phase.

• Following the recommendation of the Career Center Working Group (CCWG):• Staff completed and posted a report researching the location of historic Camp

Casey https://www.apsva.us/wp-content/uploads/2019/05/190501_CampCasey_FinalReport.pdf .

• Staff collaborated with County staff to develop scope for Multimodal Transportation Analysis (MMTA); work has commenced and is scheduled to be largely complete before BLPC/PFRC process starts in September.

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Career Center Expansion Next Steps 2019

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May 9 School Board Information on Policy F-5.7

Construction and Maintenance

Amendment to Policy stating School Board

will appoint chair to and adopt charge for

BLPC

May 23 School Board Action on Policy F-5.7 Construction

and Maintenance

May 31 Superintendent approves revision to Policy

Implementation Procedure F-5.7 PIP-2 Building

Level Planning Committees

Complete revision of existing PIP

June 3 APS staff commence process of selecting

members for appointment to Career Center

Expansion BLPC

June 6 • School Board Information on appointment of

chair and adoption of charge for Career Center

Expansion BLPC

• School Board Information on

Architecture/Engineering team fee for Concept

Design phase

Career Center Expansion Next Steps 2019

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* Dates for BLPC meetings and School Board meetings during School Year 2019-20, are tentative and have not been finalized.

June 18 • School Board Monitoring on PreK-12

Integrated Program Pathways (IPP)

• School Board Action on appointment of chair

and adoption of charge for Career Center

Expansion BLPC

• School Board Action on

Architecture/Engineering team fee for Concept

Design phase for Career Center Expansion

July 25* School Board Information on appointment of

members to Career Center Expansion BLPC

Aug. 22* School Board Action on appointment of

members to Career Center Expansion BLPC

Sep. 5* School Board Information on Construction

Manager at Risk contract for pre-construction

services

Week of

Sept. 9

Joint School Board/County Board work session

on Career Center Expansion

If required

Sep. 18* BLPC/PFRC Meeting #1 First meeting of Concept Design Phase

Career Center Expansion Next Steps 2019

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* Dates for BLPC meetings and School Board meetings during School Year 2019-20, are tentative and have not been finalized.

Sep 19* School Board Action on Construction Manager

at Risk contract for pre-construction services

Oct. 2* BLPC/PFRC Meeting #2 Agenda to be developed

Oct. 3* School Board Information on Educational

Specifications

Oct. 16* BLPC/PFRC Meeting #3 Agenda to be developed

Oct. 17* School Board Action on Educational

Specifications

Nov. 6* BLPC/PFRC Meeting #4 Agenda to be developed

Nov. 20* BLPC/PFRC Meeting #5 Agenda to be developed

Dec. 4* BLPC/PFRC Meeting #6 Agenda to be developed

Dec. 18* BLPC/PFRC Meeting #7 Agenda to be developed

Career Center Expansion Next Steps 2020

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* Dates for BLPC meetings and School Board meetings during School Year 2019-20, are tentative and have not been finalized.

Jan. 15* BLPC/PFRC Meeting #8 Agenda to be developed

Feb. 19* BLPC/PFRC Meeting #9 BLPC & PFRC complete draft

recommendations to School and County

Boards

Feb. 28* BLPC/PFRC Meeting #10 BLPC & PFRC complete final

recommendations to School and County

Boards based on reconciled Concept

Design total project cost estimates

Mar. 12* School Board Information on Concept Design

Mar. 26* School Board Action on Concept Design

Apr. 29 BLPC/PFRC Meeting #11 First meeting of Schematic Design Phase

May 27 BLPC/PFRC Meeting #12

June 4* School Board Information on FY 2021-30 CIP

June 25* School Board Action on FY 2021-30 CIP