assistive technology: software operating procedure...3. when scanning is completed, the reader will...

Assistive Technology: Software Operating Procedure

Assistive Technology Software Operating Procedures

Revised 7/2020

Assistive Technology Operating Procedure

Table of Contents

ADA SOFTWARE TRAINING .................................................................................................................................... 4

ADA LAB LOCATIONS ............................................................................................................................................. 4

WHAT TECHNOLOGY IS AVAILABLE FOR MY DISABILITY TYPE? .............................................................................. 4

JAWS ..................................................................................................................................................................... 5

OPENING JAWS............................................................................................................................................................5 OPENING THE DOCUMENT YOU WANT JAWS TO READ ..........................................................................................................5 OPENING INTERNET PAGE YOU WANT JAWS TO READ...........................................................................................................5 HOW TO CLOSE JAWS....................................................................................................................................................5

NETWORK WYNN WIZARD 7.0............................................................................................................................... 6

HOW TO OPEN WYNN ...................................................................................................................................................6 SIGN IN USER ................................................................................................................................................................7 HOW TO OPEN A FILE .....................................................................................................................................................7 SCANNING PAGES ..........................................................................................................................................................7 SAVING A FILE ...............................................................................................................................................................7 CHANGING THE READ RATE..............................................................................................................................................7 CLOSING WYNN ...........................................................................................................................................................7

ZOOMTEXT ............................................................................................................................................................ 8

OPENING ZOOMTEXT .....................................................................................................................................................8 CHANGING LEVEL OF MAGNIFICATION ................................................................................................................................8 NAVIGATING USING ZOOMTEXT .......................................................................................................................................8 CHANGING SCREEN COLORS.............................................................................................................................................8 OPENING A PROGRAM, DOCUMENT, OR WEB SITE USING ZOOMTEXT......................................................................................9 READING A DOCUMENT USING ZOOMTEXT .........................................................................................................................9 EXITING ZOOMTEXT .......................................................................................................................................................9

DRAGON NATURALLY SPEAKING ......................................................................................................................... 10

OPENING THE DRAGON NATURALLY SPEAKING SOFTWARE...................................................................................................10 (Option 1) ...........................................................................................................................................................10 (Option 2) ...........................................................................................................................................................10

OPENING A USER FILE...................................................................................................................................................11 New Users ..........................................................................................................................................................11 Previous Users: ...................................................................................................................................................11

START USING DRAGON NATURALLY SPEAKING...................................................................................................................11 DISABLE/ENABLE THE MICROPHONE ................................................................................................................................12 SEVERAL WAYS TO PERFORM CORRECTIONS .......................................................................................................................12 IF DRAGON DOESN’T UNDERSTAND ANYTHING YOU ARE SAYING..........................................................................................12 SHORT-CUT KEYS FOR EDITING. .......................................................................................................................................12 NAVIGATION COMMANDS .............................................................................................................................................12 CLOSING DRAGON NATURALLY SPEAKING .........................................................................................................................13

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NVDA................................................................................................................................................................... 13

OPENING NVDA .........................................................................................................................................................13 OPENING THE DOCUMENT YOU WANT NVDA TO READ........................................................................................................13 OPENING INTERNET PAGE YOU WANT NVDA TO READ ........................................................................................................13 HOW TO CLOSE NVDA .................................................................................................................................................13

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ADA Software Training Training sessions should be scheduled with the Assistive Technology Specialist who can be reached at 405-974-2516.

ADA Lab Locations

Campus Locations:

o Digital Den - NUC 1st flooro Education Bldg. Rm. 110o Library 1st flooro Math/Science. Bldg. Rm. 126o DSS Lab NUC Rm. 305Go Business Bldg. Rm. 109o Howell Hall Rm. 319o Thatcher Hall Testing Center

What technology is available for my disability type? Attention Deficit. You may want to try using WYNN to assist with textbook reading. This program allows the user to see and hear the words simultaneously.

Blind. JAWS and NVDA are tools for blind students. JAWS and NVDA provide access to the internet and many other computer applications.

Learning Disability. The WYNN program is designed to assist students with learning disabilities with reading and writing. It uses color, voice, and formatting techniques to assist with reading comprehension as well as a built-in dictionary and word prediction features to assist with writing.

Low Vision. Try out ZoomText for your screen magnification needs. If enlarging the items on the computer screen is not effective, use the screen reader JAWS.

Closed Circuit Television System (CCTV) is an electronic magnifier designed to assist persons with vision impairments. It consists of a video camera and video monitor. CCTV systems also come equipped with sliding trays for holding books and other printed information beneath the video camera. The trays slide left to right/forward and back, allowing the reading material to be positioned beneath the camera. CCTV systems can provide from up to about 60 times magnification, depending on the system.

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JAWS

Screen reading software

JAWS (Job Access With Speech) is a screen reader that works with your Windows operating system to provide access to software applications and the Internet. JAWS uses an integrated voice synthesizer and your computer's sound card to output the content of your computer screen to speakers. JAWS also outputs to refreshable Braille Displays. Access a wide variety of information, education and job related applications through your computer, without the use of the monitor or mouse. More information is available on the product website: http://www.freedomscientific.com/Products/Blindness/JAWS

Opening JAWS 1. Locate the JAWS icon on the computer desktop

2. Double click the JAWS icon

Opening the document you want JAWS to read

1. Insert the cursor at the beginning of the text you want JAWS to read2. Press the key combination <INSERT+DOWNARROW>, this is the Say All command

a.While in the Say All command you can use the following key commands:b.Press the LEFT ARROW key to rewind or the RIGHT ARROW key to fast

forward through the text c.Press PAGE DOWN or PAGE UP to increase the reading rated.To stop speech, press CTRL key

Opening Internet page you want JAWS to read 1. Move the cursor point over the page and JAWS will automatically read the information

and describe the page or...Click on the area you want JAWS to read

How to close JAWS

1. Move the mouse cursor to the bottom of the screen2. Click on JAWS on the task bar (The JAWS window will pop up on screen)3. Select “Options” in the JAWS menu

4. Select “exit”5. Select the “OK” button

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http://www.freedomscientific.com/Products/Blindness/JAWS

http://www.freedomscientific.com/Products/Blindness/JAWS

Jaws Keyboard Shortcuts ~ GJ GJ GJ GJ GJGJ GJGJ [;][;]GJ~

□ GJGJGJGJGJGJGJGJGJGJ□GJ~ ■ bJ r::7 ~ CJD □ GJGJGJD GJ 5 GJ +

GJ G] GJ GJ GJ GJ GJ [J G] G] [iJ [j] CJ GJ GJ GJ GJG] Q[JQQDD I Enter I

..___I Shift _.I GJ GJ GJ GJ G] GJ Q □ □ Q I Shift I

G:J□ ~II Spacebar 1 •□ □□ El GJGJ GJ □ El lo ID Erner

5 Say an entire word

Stwice Spell the word

f- Say the previous word

➔ Say the ne xt word

1' Say the entire line

-l, Say Al I (everything after the cursor)

A Read the UAL in the address field

FB List the tool bar buttons

F7 Provide a list of all the links on a page to scroll through and select

Enter Move to non-link text

F2 Prompts JAWS to read keyboard shortcuts for the active applicati on

J JAWS application wi ndow

iple Camba Commands

ctrl +Insert+ .J,. Enter skim mode

ctrl + Shift +Insert+ .,j., Change skim reading preferences

Ctrl +Alt+ F12 Silence while working in an application onl y

Alt+ Spacebar+ X Maximize a window

Alt+ Spacebar+ N Minimize a window

Alt+ Spacebar+ R Restore a window

Alt +ctrl +-J,. Decrease reading rate

Alt +ctrl + 1' Increase reading rate

Tab Move forward in a dialog box

ctrl Temporarily silence JAWS (will reactivate with arrow keys or mouse)

1' Return to the previous line and say it

-J,. Advance to the next line and say it

Say a single Character

Alt+ commands Tab Switch between open programs

F4 Exit a program

D Select the address field

➔ Forward to the next page

f- Back to the revious age

H Hotkey help feature in JAWS


Network WYNN Wizard 7.0 Wynn scans printed pages and converts them into electronic text. The text is highlight as it is spoken. Transform printed text into understandable information. Individuals who have reading and writing challenges are the intended users of WYNN. More information is available on the product website: http://www.freedomscientific.com/LSG/products/wynn.asp

How to open WYNN 1. Locate the WYNN icon on the computer desktop

2. Double click the WYNN icon

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http://www.freedomscientific.com/LSG/products/wynn.asp

http://www.freedomscientific.com/LSG/products/wynn.asp


Sign in User 1. In the User login text box, type your username or click on the down-arrow and select a

username2. Click on the OK button

How to Open a File 1. Go to the menu bar and select “File”2. Select “Open”3. Locate and select the file you want to open4. Click the “Open” button

Scanning Pages 1. Place page to scan on scanner. NOTE: Make sure page is flat on scanner glass by

pressing down on book binding2. Press <F3> to scan page.3. When scanning is completed, the reader will begin to read the scanned page. Select

<F2> to start and stop the reader.4. View the scanned page for accuracy. If editing is needed press <CTRL + E> to edit. For

other editing tools like spell check, go to menu bar and click on Tools.*If many errors occur, rescan the page

5. To Rescan a page: Click “Scan” on the menu bar and select “Scan and Replace CurrentPage”.

6. Repeat Scanning steps to continue scanning other pages

Saving a File 1. Go to the menu bar and select “File”2. Select “Save As”3. Identify the filename with book title, your name, chapter, and/or page range4. Click on the “Save” button

Changing the Read Rate 1. Select “Settings” from the main menu2. Select “Speech Settings”3. Vary the “Rate” sliding scale, to vary words per minute (WPM), moving it to the right to

speed up the rate and to the left to slower the rate4. Click the “Test” button to hear the reader at this rate5. Repeat steps “C” and “D” until you have the setting you want6. Click “OK”

Closing WYNN 1. Select “File” from the main menu2. Scroll down and select “Exit

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z

~ ZoomText 10

File Actions Magnifier Read1

Zoom Text

r ~ Magnifier

Zoom Wind

~[:1 Power


ZoomText A screen magnification program magnifies the size of the characters or graphics displayed on the computer screen up to 32 times. In addition, provided is advanced screen magnification designed for computer users who are vision impaired. More information is available on the product website: http://www.aisquared.com/zoomtext

Opening ZoomText 1. Double click on ZoomText to start.

2. When ZoomText opens, you will see a tool bar on the screen and the screen willautomatically be magnified to twice normal size.

Changing Level of magnification 1. To change the level of magnification you will use the arrows next to power on the

magnification tab. Try changing the magnification to a higher or lower level to see whatworks best for you.

Navigating Using ZoomText 1. In order to see the other parts of the screen move the cursor in the direction you want

to view.2. Practice navigating around the screen with the mouse.

Changing Screen Colors 1. If you need to change the colors of the screen, go to the enhancements menu under the

magnifier tab and click on the color icon. You can also change the scheme of the pointerand the cursor under enhancements by clicking on those icons.

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http://www.aisquared.com/zoomtext

Enhancements

I • Color Pointer Cursor Focus

~ ZoomText 10 _ □ [8J File Actions Magnifier Reader Tools Settings Help

• Magnifier c(J1)) Reader Tools

Speech Echo

~ F ~ ~ ~ ' ' ZoomText Speech Rate Typing Mouse 1/erbos. Arp '- Doc d· Zones Speaklt

Application: Microsoft Word Readers Zones App Settings


2. Practice changing the screen colors, pointers and cursers until you find what worksbest for you.

3. Once the magnifier is set to what you want, then you can minimize ZoomText and openthe program or document that you wish to use.

Opening a Program, Document, or Web site using ZoomText 1. Click the minimize button in the right-hand top corner of the screen.2. Open a program, document, or Web site you wish to magnify by moving your cursor to:

a. A file icon that you double-click to openb. Start programs button and clicking on the application to openc. Internet Explorer or other web browser to open a Web-site

Reading a Document using ZoomText 1. Open the document or web site to be read2. Make the ZoomText menu visible by scrolling down to the bottom of the screen and

click ZoomText on the taskbar3. Click the Reader tab

4. Click the DocRdr Icon5. Use the controls on the menu to adjust settings and exit

Exiting ZoomText 1. If the ZoomText window is not visible, scroll down to the bottom of the screen and click

ZoomText on the taskbar2. Select “File” on the main menu3. Select “Exit”4. Click “Yes”

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Dragon Naturally Speaking Turns speech into text; users can dictate into virtually any windows-based application. Dragon NSP is designed for those with learning or physical disabilities looking to verbalize, rather than type input to their computer. More information is available on the product website: http://www.nuance.com/naturallyspeaking

Dragon Naturally SpeakingTM is a voice recognition program that enables individuals the freedom to use dictation and voice recognition to type papers, letters, etc. This program Naturally SpeakingTM requires each person to complete voice training prior to utilizing the software. Once voice training is completed, the software is ready to read your voice and dictate your words.

For the program to hear your words you must dictate into the microphone. Sometimes, Dragon Naturally SpeakingTM does not understand what you say. Speaking clearly and using good enunciation will help Dragon Naturally SpeakingTM to understand you. The program types your dictation as you speak.

Beware that Dragon Naturally SpeakingTM is going to type anything that you say into the microphone. If you mutter or say something you do not want typed—immediately use the “delete that” command.

Opening the Dragon Naturally Speaking Software

(Option 1) 1. Using the Desktop Icon

a. Locate the Dragon Naturally Speaking icon on the desktop and double click theicon.

2. Once, program is running skip to Part II: Opening a User File.

(Option 2)

1. Using the Windows Start Buttona. First, click on the Start button located at the bottom left corner of the screen.

b. Scroll up to Programs button, when highlighted, another column will appear tothe right of that Start column.

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http://www.nuance.com/naturallyspeaking


c. As the Program words are highlighted and the second column appears, move thecursor across to the box that lists all the programs; locate the Dragon NaturallySpeaking 9.5 program and highlight. NOTE: If you cannot locate the icon, therewill be a double arrow at the bottom of the box. The double arrow is use toexpand the software box. Click it and then you should be able to locate it.

d. Once highlighted, a third small column will appear, then move your cursor acrossto the Dragon Naturally Speaking program, double click to run program.

Opening a User File

New Users 1. Each person must train Dragon Naturally Speaking to recognize their voice. This training

is creating a User File. When the user dialog box appears click “New”. The program willgive you step-by-step instructions through this process. Follow the instructions throughthe New User Wizard (green lettering and follow the yellow arrows.) You will need torepeat the sentence if the yellow arrow pops up. TIP: Say your words clearly and pauseat the end of sentences. Once you have created your User File you may begin usingDragon Naturally Speaking for dictation or go through the tutorial for more in-depthinstructions. For helpful hints on dictation go to Part III through X.

Previous Users: 1. Use the mouse to click on the Naturally Speaking menu at the top of the screen, green

button on the toolbar at the top of your screen.

2. Select “Open User”. Find and select your name then open your user file.

3. Adjust the headset so that the microphone is in front of your mouth. See part VII for helpon the microphone use.

Start Using Dragon Naturally Speaking 1. Open a new file or Word document to use for dictation.

2. You will need to enable the microphone to begin dictation.

3. To enable the microphone and start dictation click the horizontal red microphone symbolat the top left of the screen.

4. The microphone is enabled when the microphone symbol is positioned vertically andturns to a green color. NOTE: At this point, do not speak into the microphone until youare ready to dictate your report (Any spoken sounds into the microphone will beinterpreted by the program and will result in errors).

5. Begin speaking when you are ready to begin your report.

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Disable/Enable the microphone 1. You need to disable the microphone when taking a phone call, during conversations, etc.2. To disable the microphone and stop dictation say ‘Go to Sleep” or use the mouse to

click the microphone icon at the top left of the screen. The microphone is disabled whenthe microphone icon is red.

3. To enable the microphone and start dictation, say ‘Wake Up” or use the mouse to clickthe microphone icon at the top left of the screen. The microphone is enabled when themicrophone icon is green.

Several ways to perform corrections 1. If the error occurs as you are dictating, you may say “delete that”. This deletes the last

word that was typed.2. If you want to change a lowercase word to upper case, you will say “select (followed by

the word you want to change) cap that”.3. Another option is to say “select (followed by the word you want to change” if a dialogue

box pops up with the choice you want, say “choose (and then the number of the correctchoice).”

4. Example: “Select dragon, cap that” or “Select dragon, choose 2” if the correct spelling isoption 2.

5. If you say a word that does not appear on the list, you can say “spell that” followed byspeaking the correct spelling into the microphone.

6. Inserting Basic Punctuation, say “Period”, “Full Stop”, “Comma”, “Open Quote”, “ClosedQuote” or use the key strokes on the keyboard.

7. To bold text, say “Bold That” or use Word Processing format commands8. To cut/paste/copy a word, say “Cut That”, “Paste That”, “Copy That”, or “Scratch That” or

use the selection tool

If Dragon Doesn’t Understand Anything You Are Saying 1. Go to the Dragon Bar2. Click on Tools3. Go to Accuracy Center then click on Check Your Audio Settings4. Follow the directions

Short-cut keys for editing. 1. In addition to the spoken commands, there are short cut keys that can be used for

editing.2. To get to the correction menu through the keyboard, press the minus key on the key pad

and use the arrow keys to highlight your selection and press enter.

Navigation Commands 1. To start a new paragraph, as you are dictating, say “new paragraph” and the cursor will

move down to start a new paragraph or press the Enter key twice.2. To start a new line, say “New Line “or press the Enter key once.

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3. To move from the top of the page to bottom of page say “go to top” or “go to bottom “ ormove the insertion point to the end document or to the top of your document.

Closing Dragon Naturally Speaking Before closing program, be sure you save what you completed.

1. Use the mouse and go to the menu bar2. Select “File”, hold and drag to the word “Exit” or click the X box at the top right hand

corner of the screen.

NVDA NonVisual Desktop Access, NVDA, is a screen reader that works with your operating system to provide access to all aspects of your computer. NVDA uses an integrated voice synthesizer and your computer’s sound card to output the content of your computer screen to speakers. NVDA is similar to JAWS in how it reads the screen; however, NVDA is available for free. Also like JAWS, NVDA can be used with a refreshable Braille display. More information is available on the product website: http://www.nvaccess.org/

Opening NVDA 1. Locate the NVDA icon on the computer desktop

2. Double click the NVDA icon

Opening the document you want NVDA to read 1. Insert the cursor at the beginning of the text you want NVDA to read2. Press the key combination <INSERT+DOWNARROW>, this is the Say All command

a. While in the Say All command you can use the following key commands:b. To stop speech, press CTRL key

Opening Internet page you want NVDA to read 1. Move the cursor point over the page and NVDA will automatically read the information

and describe the page or... 2. Click on the area you want NVDA to read

How to close NVDA 1. Press <INSERT+Q>2. Press ENTER

13

http://www.nvaccess.org/

[Esc ~l

Caps Lock

[Ctrl ~~l

Fl F8 WW Fl 1 ~ 9 0 I ◄ Backspace

I U~ill!U O'"::~ LJ J )

Windows p *"

Alt l~---------S~p_ac_e_ba_r _________ ~

Kl'Yc ea,;ccommands -- rn,ectna,og,t;on •iii■

OTHER USEFUL COMMANDS:

(rr,,J~o;,mbott)'II

~io'si~~~IHlft :JA+CTRL+f

NVOA +s..-T+F3

""""""'

◄ Enter

[_RC• Shift l Alt Gr Windows Menu Key D I

PrintScrn Scroll Pause

SysRq Lock

Break

II Home PageUp

De~te w Page Down

L!j """""" L!j --~

Table navigation lfflsCTRt.+AJJ+key

- ~ic~ _ caps Lock - ~~~~I

Num LJLJLJ Lock

~ ~ 9 -~, +

''"''-~~~ lll~llE\'lfti ~~3--0 0 Enter

Review commands 'll'W:hNurnp,dlockoff

tmA + Sl,IFT + lJP !tPH)W NV0A + CTRl + SJ'A({

~ ,::;{!~~tly ~~~~t

SHfT + NUMPAO 7 NVOA +SHIFT + 8N:IC9'N:E ,,_tolopofliMll'I,_ ~~:=..~ti SHfT +NUMPA09 -tobottomofll!'>fln~

SHfT + NUMPAO I mowtos~rtofhntln~

SHfT+MUt,W.03 mowtoffldof•nt1n-


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