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ROTARY DISTRICT 5000, Hawaii Awards Submissions Form 2014-2015

Rotary Club of:

Club Division: ___ Large Club _X__ Medium Club ___ Small Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members.

Award Category: Club Service

Check for each item completed:

!Sponsored the charter of a new Rotary club this Rotary year (Date, name __________________________)

X Created or updated a Strategic Plan for the Club (Date _Updated July 30)

X Conducted at least 3 Club Assemblies this year (Dates _11/26______________, ___12/17_______________, __4/15____________________)

X Have a structured committee or other method for coordinating meeting speakers

! Had at least 4 fellowship activities during the year (Dates 10/31_, _12/6_, _3/21, 2/31______)

X Had a Club fundraiser event (Name, date __ Name, date _Mardi Gras Wailea, February 13____)

X

Held a joint Club fundraiser, meeting, fellowship, networking, or other event with another Rotary club (Other club name/event _all Maui Clubs/All-Island Induction for New Presidents; all-island District Governor reception 8/17, Kihei Sunrise/4th Friday through year; All Maui Clubs/Presidents and PE meetings 3rd Tuesday; All Maui Clubs/reception for Taiwan Team Rotary Friendship Exchange)

X Utilize a Club membership directory (either printed or electronic)

X Performed at least 3 New Member Orientation sessions (Dates _9/14__________, _1/14___________, _5/20___________)

X All new members were assigned/recruited to work in a specific committee

X New member information added to the D5000 Club Runner database within 1 week of each new member induction

! Recruit a Rotary Alumnus as a new member (Name(s) ___________________________)

X Implemented or updated the Ignite program in the club or implemented another club membership development and retention program (Please describe what you did in narrative)

!Recognized a club member with the Avenues of Service Citation (https://www.rotary.org/myrotary/en/document/596)

X Recognized a club member for the Quiet Rotarian Award

X Recognized a club member for the Rotary D5000 Spirit Award

! 25% of club members registered for the District Conference by 15 April 2015 (# registered _____)

! At least 5% of club members registered for RI Convention by 15 April 2015 (# registered _____)

X Participated in at least one literacy project related to Club Service (Please describe in narrative)

Please provide a narrative description of your Club Service activities and limit your response to ONE 8 ½”x11” page. (No letterhead, pictures or graphics; use Times New Roman 12pt size).

A narrative follows: __X___ Yes _____ No

Submission Deadline: 20 April 2015

CLUB 12


• Our Club Administration program works off a design that has worked successfully for us since our move to Mulligan’s on the Blue in 2008-09. Our aim is to involve as many members as possible in committee and club activities. One member of the committee is responsible for assigning Club Duties, assigned randomly and posted on our website and emailed to assignees. The Program Chair assigns the Speaker Chair for each month, and that person is responsible for recruiting speakers and placing PSAs in the Maui News and Maui Weekly. The website subcommittee is responsible for weekly updates to our website, our web-based newsletter, our web-based members-only membership database, and our social media (see Public Image). We also video our programs and feature them on the website Newsletters. Newsletters and Program videos are archived on the website. Some of our members post daily on our website and our Facebook page Our website is based on Club Runner, so that member data, attendance, Ignite data are available to members and uploaded to the District and RI websites.

• One of our most successful innovations has been to take advantage of Mulligan’s three flat screen monitors. With PC/HDMI projection, speaker PowerPoints are exponentially more effective. This AV format (plus a wireless internet connection) gives on-screen access to our website, newsletters, and Facebook page allowing the President to present recaps of Club activities and announcements of upcoming events on screen, and updating our Ignite tracking sheet (while at the same time marketing the website and social media sites to Club members and our many guests).

• As a result of our Strategic Planning in 2012-13 (Updated July 30, 2014), we began to experiment with new approaches to our meetings, and concluded in our recent update that these changes had indeed improved meetings. In response to overwhelming support for more fellowship during meetings, we now start meetings at 11:30 with 30 minutes of fellowship and end at 1:30. Club members also wanted more social occasions without Club business or speakers, so the Club is dark on 5th Wednesdays with pau hana socials (including family members and potential new members) replacing the regular meeting. One member of our Club Administration Committee has been very active in arranging field trips. On July 30, we toured the Kihei Police Station with lunch at a new venue for us, Fabiani’s Wailea. Maui PRLS coincided with Children and Youth Day at the Kihei Youth Center on October 11 (where we shared a booth with Kihei Sunrise and volunteered for the UH Nursing program asthma research project—supported by our DG. On October 29, we held our meeting at the Kihei Youth Center, with a presentation by Celeste Baldwin, leader of the UH Nursing program project. One of our best off-sites was a cultural tour (March 21) of the Hawaiian Restoration site in Kahana. We have partnered with Kihei Sunrise to participate in 4th Friday events in South Kihei, where we staged our Polio Day funding campaign for Polio Plus and other outreach programs.

• Our First Annual Mardi Gras event at Mulligan’s on February 13 had net proceeds of nearly $9,000. We are planning another smaller event for the end of the Rotary Year. Our Club President has arranged most of our holiday socials, including a Halloween and Year-End Holiday parties at his home.

• We continue to support the District Literacy Project with distribution of 216 dictionaries to 3rd graders at Montessori Hale O Keiki Kihei on Maui and 4 schools on Molokai. We also support the Maui News Newspapers in the Classroom project with a $500 donation.

• Increasingly, the Maui Clubs are cooperating in all-island events and projects. Beginning with the all-Island Presidents Induction in late June, Presidents and PEs meeting monthly to coordinate projects and fundraisers. Maui RYLA, the Interact Workshop, PRLS, the Taiwan Friendship, Youth Exchange, and other events are all cooperative ventures. We also participated in chartering two new Clubs in Maui County—the Lahaina Sunset and RC of Lanai. We have also been a leader in forming all-island coalitions of Club for international projects, such as GG1524827—Rotary Eye Hospitals in New Delhi, which involved most of the Clubs on Maui. Kihei-Wailea, Kihei Sunrise, and Valley Isle Sunset have partnered on monthly 4th Friday events.

ROTARY DISTRICT 5000, Hawaii Awards Submissions Form 2014-2015 Rotary Club of:

Club Division: ___ Large Club _X__ Medium Club ___ Small Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members. Award Category: Club Service Check for each item completed:

! Sponsored the charter of a new Rotary club this Rotary year (Date, name __________________________)

x Created or updated a Strategic Plan for the Club (Date __July 3, 2014________________)

x Conducted at least 3 Club Assemblies this year (Dates ____July 3, 2014____, ___October 15, 2014____, ____April 2, 2015__________________)

x Have a structured committee or other method for coordinating meeting speakers

! Had at least 4 fellowship activities during the year (Dates ______, _______, _______, _______)

x Had a Club fundraiser event (Name, date October 25: Golf Tourney Scholarship Fundraiser March 21, Spring Concert Scholarship Fundraiser___________)

x Held a joint Club fundraiser, meeting, fellowship, networking, or other event with another Rotary club (Other club name/event _”Friendraiser”, Beach Cleanup, First Fridays)

x Utilize a Club membership directory (either printed or electronic)

! Performed at least 3 New Member Orientation sessions (Dates ___________, ____________, ____________)

x All new members were assigned/recruited to work in a specific committee

x New member information added to the D5000 Club Runner database within 1 week of each new member induction


! Implemented or updated the Ignite program in the club or implemented another club membership development and retention program (Please describe what you did in narrative)

! Recognized a club member with the Avenues of Service Citation (https://www.rotary.org/myrotary/en/document/596)

! Recognized a club member for the Quiet Rotarian Award

! Recognized a club member for the Rotary D5000 Spirit Award



x Participated in at least one literacy project related to Club Service (Please describe in narrative)

Please provide a narrative description of your Club Service activities and limit your response to ONE 8 ½”x11” page. (No letterhead, pictures or graphics; use Times New Roman 12pt size). A narrative follows: _X____ Yes _____ No Submission Deadline: 20 April 2015

ekane

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CLUB 13

ROTARY DISTRICT 5000, Hawaii Awards Submissions Form 2014-2015 Narrative description of your Club Service activities and limit your response to ONE 8 ½”x11” page. (No letterhead, pictures or graphics; use Times New Roman 12pt size). “Friendraiser”- This effort was a joint undertaking with The RC of Lahaina Sunrise and Sunset. It was done in the spirit of raising awareness of Rotary and recruiting members. Maui residents were invited to attend a “Friend-Raiser” hosted by the three West Maui Rotary clubs Wednesday, November 19, 5:30 to 6:30 p.m. at Royal Lahaina Resort. The Rotary clubs provided complimentary pupus, a no-host bar with happy hour prices, and the opportunity for community members to get to know the Rotary Clubs. The goal was to meet some new friends and to thank those who have done so much to help Rotary serve the community on the West Side The Result: Total of 31 guests, including 9 (or 11) prospective Rotary members. Attendance numbers * Prospective members 9 (or 11?) * Lahaina members and spouses 8 * Lahaina Sunrise member 1 * Lahaina Sunset members and spouse 4 * Lahainaluna Interact 3 * Visiting Rotarians 6 (or 4?) Total 31 Beach Cleanup- November 8, 2014 Baby Beach and Lahaina Harbor and Breakwall Beach. This was another effort and undertaking with The RC of Lahaina Sunrise and Sunset. It was done in the spirit of raising awareness of Rotary and recruiting members. Maui residents were invited to partake in a community service day in which members of the 3 West Maui Rotary Clubs would help to clean up the beaches in Lahaina. It garnered support from Interact Club students and a few prospective Rotary members. It was a great time for fellowship as well. Second Friday in Lahaina- December 11, 2014, 5:30 - 8:30 p.m. This was yet another effort and undertaking with the RC of Lahaina Sunrise and Sunset. It was done in the spirit of raising awareness of Rotary and recruiting potential members. The Rotary Clubs of Lahaina setup a table/booth on Front Street and informed the community and visitors about what Rotary is all about and tried to create interest to join.


Rotary Club of:

Club Division: __ Large Club _X__ Medium Club ___ Small Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members.



! Sponsored the charter of a new Rotary club this Rotary year (Date, name ___________________)

Created or updated a Strategic Plan for the Club (Date __July/Aug 2014__________)

! Conducted at least 3 Club Assemblies this year (Dates _______________, ___________,)

! Have a structured committee or other method for coordinating meeting speakers

Had at least 4 fellowship activities during the year (Dates _8/16_, _8/24_, 10/3, 1/31, 4/22 _)

Had a Club fundraiser event Oktoberfest, Oct. 3, 2014 ____________)

! Held a joint Club fundraiser, meeting, fellowship, networking, or other event with another Rotary club (Other club name/event RCHiloBay, RCHilo, RC SoHilo —joint mtg 1/20/15; 2 – 5 EH Clubs workdays, Rotary Park 1/31 & 3/28) Utilize a Club membership directory (either printed or electronic)

Performed at least 3 New Member Orientation sessions (Dates _we’ve held 7 orientation sessions, scattered throughout year.) All new members were assigned/recruited to work in a specific committee

New member information added to the D5000 Club Runner database within 1 week of each new member induction Recruit a Rotary Alumnus as a new member (Name(s) ______________________________)

Implemented or updated the Ignite program in the club or implemented another club membership development and retention program (Please describe what you did in narrative)

!Recognized a club member with the Avenues of Service Citation (https://www.rotary.org/myrotary/en/document/596) Recognized a club member for the Quiet Rotarian Award

Recognized a club member for the Rotary D5000 Spirit Award



! Participated in at least one literacy project related to Club Service (Please describe in narrative)


A narrative follows: _____ Yes _____ No


CLUB 17

2014-15 Club Service RCHB had a full year for Club Service. Our 15th annual Oktoberfest on Oct. 3 saw more than 400 ticket sales to community members and the gala netted the Club $15,000 which are used to fund community, international and youth service projects. The Club participates in Ignite program and has achieved Premier Status. Four fellowship activities: 8/16 - members and spouses were invited to Volcano Winery (member) for wine tasting and to learn about tea plants. 8/24, members and spouses went to Cunningham (member) Gallery to learn about custom picture framing and enjoy fellowship and food. Our Oktoberfest was a major fellowship activity, as were the two after-working lunch gatherings that were part of the Rotary Park cleanup, 1.31 and 3/28; another major fellowship, the Spring Fling, is scheduled for April 22. Our Program Committee has done an excellent job of providing diverse speakers for meetings, from non-profits to academics and scientists to business and government leaders. It has also arranged vocational talks by members to provide a better knowledge of our membership and what each does. The Club participated with the four other East Hawaii Clubs in the Rotary Park workdays, 1/31 and 3/28—our club had at least a dozen members, along with spouses or friends, helping.

also joined the other East Hawaii Clubs in promoting Rotary in the Merrie Monarch Parade 4/11.

joined with and for a joint meeting that featured Michael Titterton of Hawaii Public Radio.

is making a concerted effort to involve new members in projects and get them involved in Club activities. Each is assigned a mentor, and the president tries to assign new members to small tasks, such as handling signup and arrangements for the parade, or collecting items for Rotaract. On the Club Service/Admin side, we’ve made great strides, allowing online registration and payment for events; backend website repository for documents so important files are always accessible; built a substantial web presence and eBulletin.


Rotary Club of: Club Division: Medium Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members.


Sponsored the charter of a new Rotary club this Rotary year (Date, name__________________)

Created or updated a Strategic Plan for the Club (Date 4/9)

Conducted at least 3 Club Assemblies this year (Dates 7/10, 12/4 ,4/9 )

Have a structured committee or other method for coordinating meeting speakers

Had at least 4 fellowship activities during the year (Dates 8/20, 11/9, 12/14, 6/20)

Club fundraiser event (Name, date MEC Golf Tournament 1/21-26, Feast on the beach 12/12)

Held a joint Club fundraiser, meeting, fellowship, networking, or other event with another Rotary club (Other club name/event DG Visit Social 8/20, Polio Plus Proj. Compassion 11/9, Food Drive & Parade 12/13)

Utilize a Club membership directory (Electronic – Club Runner)

Performed at least 3 New Member Orientation sessions (8/21, 12/9, 1/26)

All new members were assigned/recruited to work in a specific committee

New member information added to the D5000 Club Runner database within 1 week of each new member induction

Recruit a Rotary Alumnus as a new member (Name(s) ___________________________)


Recognized a club member with the Avenues of Service Citation (https://www.rotary.org/myrotary/en/document/596)

Recognized a club member for the Quiet Rotarian Award


25% of club members registered for the District Conference by 15 April 2015 (# registered_____)

At least 5% of club members registered for RI Convention by 15 April 2015 (# registered _____)

Participated in at least one literacy project related to Club Service (Please describe in narrative)


A narrative follows: __X Yes _____ No

CLUB 22


CLUB SERVICE

has made a concerted effort to improve the club structure to support the growth of our club. We implemented the use of DropBox to share documents and have documented job descriptions and processes needed to keep the club running. These include accounting, club service, community service, PR and more. We have a structured leadership team of 20 people that included Executives, Service Chairs and project chairs. We have implemented a strategic plan over the last 3 years and have identified club unity and member enjoyment as two critical goals of our club. We have made great progress in this area. We have changed our Club Service Chair into the Chair of Fun. Her job is to make meetings more fun, make sure we have successful social events and get the club members to know each other better. As a result, the Rotarians of ROK 2014-15 are often heard saying that they enjoy our club now, more than ever. We have implementing a Get to Know Your Fellow Rotarian’s program. About once a quarter, we have 2 or 3 Rotarians get up and talk about themselves for about 10 minutes. It has turned into a friendly competition to have the most exciting talk. As a result, I often hear Rotarians speaking of the unique talents and backgrounds of their fellow Rotarian’s with pride. We are actively recruiting new members to our club. We continue to implement the Ignite program and have achieved Double Premier Status. Tom Fine manages and tracks our activities encouraging membership activities all year. As a result we have attracted 13 new active members,1 New Corporate member and 2 new honorary members. We are very proud of our efforts to attract corporate members and now have 3. So while officially, we have 13 new members, with our 2 new corporate honorary members, we actually have attracted 15 new members this year. We continue to use our club meeting as an opportunity to provide books for the Kealakehe Library. Each speaker is provided a book to sign. The book is then donated in their name to the high school library. Overall the speakers are pleased with the idea, and we use Rotary funds toward something with lasting impact. It has been the goal of the West Hawaii Clubs to work together and play together more. We promote and attend each other’s events and fund raisers. We have joint social events including the DG Visit, hosted by . We have several joint projects including our Polio Plus Fund Raiser, hosted by , Rotary Means Business, hosted by the Menehune Food Drive, the Christmas and 4th of July Parades and this year we worked together on hurricane relief (hurricane relief was led by ).

ROTARY DISTRICT 5000, HawaiiAwards Submissions Form

2014-2015

Rotary Club of:

Club Division:_ Large Club x Medium Club Small ClubDivision determined by club membership as of 1 July 2014 SAR, exclusive of honorary members.



DD

Sponsored the charter of a new Rotary club this Rotary year (Date, name)

Created or updated alStrategic Plan for the Club (Date )

Conducted at least 3 Club Assemblies this year (Dates: November 4, February 10, March 31)xX

X

X


Had at least 4 fellowship activities during the year (Dates: July 19; August 20; November 28;December 12Had a Club fundraiser event (Valentine Wine Tasting on February 13,2015)

Held a joint Club fundraiser, meeting, fellowship, networking, or other event with another Rotaryclub (Other club name/event: Kona Mauka, Kona, Kona Sunrise, North Hawaii - PancakeBreakfast, DG Social for Laura / Kona Mauka, Kona, Kona Sunrise - monthly Rotary MeansBusiness get togethers)Utilize a Club membership directory (either printed or electronic)

Performed at least 3 New Member Orientation sessions (Dates: August 5; November 24;December 21; January 13; March 10)All new members were assigned/recruited to work in a specific committee

New member information added to the D5000 Club Runner database within 1 week of each newmember inductionRecruit a Rotary Alumnus as a new member (Name( s) invited a former Interact student andscholarship recipient who now works at the hospital to a meeting. She expressed interest injoining and we held a Fireside Chat orientation -unfortunately, the meeting times didn't work withher work schedule)Implemented or updated the Ignite program in the club or implemented another clubmembership development and retention program (Please describe what you did in narrative)Recognized a club member with the Avenues of Service Citation(https://www.rotary .org/myrotary /en/document/596)Recognized a club member for the Quiet Rotarian Award


25% of club members registered for the District Conference by 15 April 2015 (# registered 10)

At least 5% of club members registered for RI Convention by 15 April 2015 (# registered __ )


X

X

X

X

X

X

x

DXXX

DX

Please provide a narrative description of your Club Service activities and limit your response to ONE8 ~"xll" page. (No letterhead, pictures or graphics; use Times New Roman 12pt size).

A narrative follows: x Yes No

CLUB 23

ROTARY DISTRICT 5000, HawaiiAwards Submissions Form2014-2015

• Have a comprehensive club newsletter that gets sent to club members, district level Rotarians, members ofthe community, and Rotary guests

• Have a club website that gets updated on a regular basis; including a list of weekly speakers

• An updated club roster/directory is distributed to all members; this includes contact information along withPaul Harris standings, birthdays, anniversaries, and club admission date

• Held a multi-club social for DG Laura Steelquist in which all 4 clubs in Hawaii West participated.

Hosted a club social at thl home of one of Rotarians for our sister club visiting from Mizusawa, Japan.•

• Held a multi-club community service project: Provided a Pancake Breakfast for Habitat for Humanity

• Held a club social at the Elks. President Larry cooked ribs for everyone.

Held a Christmas Party i~ which Rotarians' spouses are invited, along with visiting Rotarians (includingsnowbirds), and sister clubs in the community

•

• Held a very successful Wine Tasting Fundraiser in which our club raised over $45,000 - our most successfulfundraiser ever. Rotary members were encouraged to invite prospective members to this event.

We have a very oganized ISpeakers' Program. Our speakers are scheduled at least 2 months in advance.Rotary Club of is known for having quality speakers.

•

• Participated with area Rotary clubs by pooling District Grants to help fund the Menehune Food Drive inDecember. DDF: $960.00/ Cash donation: $576.00. Members also manned booths at areagrocery stores to collect donations of cash and food.

• Club Social: An Evening at the Theatre - club members had dinner together then enjoyed a showing of'Jekyll and Hyde' at the local community theater. The first 2 rows were reserved for our club Rotarians.All members included a donation to the theater with their ticket purchase.

• Several members join other Hawaii West club members and participate in the monthly Rotary MeansBusiness get together

• Literacy Project: Donated dictionaries to all3rd graders in area schools. Did a presentation to the studentsexplaining how to utilize a dictionary.

• In order to build club comradarie, member profiles are included in each issue of the club newsletter.

• Held a social Thanksgiving weekend at a member's home.

• In order to further highlight Rotary's impact throughout the world, there is a 'Rotary Travels' segment in thenewsletter that features photos of members stumbling upon Rotary projects in their travels.


Rotary Club of:

Club Division: ___ Large Club __X_ Medium Club ___ Small Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members. Award Category: Club Service Check for each item completed:


x Created or updated a Strategic Plan for the Club (Date __October 14, 2014__)

x Conducted at least 3 Club Assemblies this year (Dates ___July 1, 2014_______, __October 28, 2014____, _____February 12, 2015 _)

x Have a structured committee or other method for coordinating meeting speakers

x Had at least 4 fellowship activities during the year (Dates _Nov 8, 2014, _Jan 11, 2015, _Apr 11, 2015______, _Apr 21 2015______)

x Had a Club fundraiser event (Name, date 96792 Calendar Contest, Jul-Oct 14, Larry Hatfield Memorial Golf Tournament Jul 22, 2014,

x Held a joint Club fundraiser, meeting, fellowship, networking, or other event with another Rotary club (Other club name/event _Kapolei Sunrise, Kapolei Sunset, West Honolulu, E-Cub, Metro, West Pearl Harbor_______)

x Utilize a Club membership directory (either July 24, 2014r printed or electronic)

! Performed at least 3 New Member Orientation sessions (Dates _ Aug 1, 20 14, _Nov1, 2014, Nov 5, 2014

x All new members were assigned/recruited to work in a specific committee

x New member information added to the D5000 Club Runner database within 1 week of each new member induction

x Recruit a Rotary Alumnus as a new member (Name(s) __Jim Savelli__________________)

x Implemented or updated the Ignite program in the club or implemented another club membership development and retention program (Please describe what you did in narrative)

x Recognized a club member with the Avenues of Service Citation (https://www.rotary.org/myrotary/en/document/596)



x 25% of club members registered for the District Conference by 15 April 2015 (# registered __8__)

! At least 5% of club members registered for RI Convention by 15 April 2015 (# registered __2___)

x

Participated in at least one literacy project related to Club Service (Please describe in narrative) Waianae participated on the Ready to Learn Project where we packed and distributed school supplies to schools on 16 Jul 15. Read Aloud – Waianae Intermediate- Aug 9, 014 Books4Kids project with Kapolei Sunset where we packed books and school supplies to be shipped to the Philippines on 21 Sept. Dictionary Distribution Sep to Dec 14. Mock Interviews at Waianae High School on 1-4 Dec 14, and Mock Interviews at Kamaile Academy on 25 Mar 15.

ekane

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CLUB 28


Please provide a narrative description of your Club Service activities and limit your response to ONE 8 ½”x11” page. (No letterhead, pictures or graphics; use Times New Roman 12pt size). A narrative follows: __X___ Yes _____ No

Service Projects Jul 2014 to April 2015

service projects include: 1. Waianae Elementary School’s - assist in laying concrete slab – 12 Jul 14. 2. Ready to Learn – Transport and sort school supplies – 15 Jul 14 3. Sport/Athletic Medical Exams – 26 Jul 14 4. Golf Tournament fundraiser - Larry Hatfield’s Memorial Scholarship Fund – 22 Jul 15.

5. Read Aloud – Waianae Intermediate – 22 Aug 14 6. Install and restore a new RI sign and new “ Waianae Coast” sign – 6 Sep 14 7. Books 4 Kids – Assist Kapolei Rotary with packing school books the Philippines – 21 Sep 14. 8. Mini –RYLA - Oct 14 9. Interact Workshop -Oct 14 10.Polio Bowling Fundraiser -25 Oct 14

11.Waianae Military Civilian Advisory Council (WMCAC) Veterans Day Parade – 2 Nov 14 12. Fireside (Rotary Day) networking with guests at the O’Connells. 8 Nov 14. 13. Cook for the homeless on Thanksgiving at Our Lady of Kea’au - 27 Nov 14

14. Rotary Gives Thanks Day Food Drive (Lahilahi Club House) – 27 Nov 14 15. Waianae High School Mock Interviews – 1-4 Dec 14 16. Blood Bank Drive with West Pearl Harbor Rotary Club at the Waianae Mall – 6 Dec 14

17. 20th Annual Christmas Parade – 13 Dec 14. 18. Annual 96792 Pride Calendar Project – Jun to Oct 14

19. Women Rotary Tea – 14 Feb 15 20. Waianae Mall Hall of Fame – 40th Anniversary – 21 Feb 15 21. Kamaile Academy Mock Interviews – 25 Mar 15 22. Rotary Day – US Vets Clothing Drive – 28 Mar 15 23. RYLA –3-5 Apr 15 23. Rotary Day Picnic - 11 Apr 15 24. Waianae Adventure Challenge – 17-19 Apr 15 5. Submission Deadline: 20 April 2015

ROTARY DISTRICT 5000, Hawaii

Awards Submissions Form

2014-2015

Rotary Club of:

Club Division: ___ Large Club _X_ Medium Club ___ Small Club

Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members.



Sponsored the charter of a new Rotary club this Rotary year (Date, name

__________________________)

Created or updated a Strategic Plan for the Club (Date __________________)

X Conducted at least 3 Club Assemblies this year (Dates _10 July 2014_, _4 Dec 2014_, _9 Apr

2015 _)

X Have a structured committee or other method for coordinating meeting speakers : yes, have a

committee of four.

X Had at least 4 fellowship activities during the year (Dates _13 Nov 14_, _6 Dec 2014_, _12 Mar

2015 _, _28 June 2015_)

Had a Club fundraiser event (Name, date ___________________________________________)

X Held a joint Club fundraiser, meeting, fellowship, networking, or other event with another

Rotary club (Other club name/event: _ with the Pearl Harbor Club at the Aviation Museum__)

X Utilize a Club membership directory (either printed or electronic) : both printed and electronic

Performed at least 3 New Member Orientation sessions (Dates _15 Jan 2015, _19 Mar 2015_,

____________)

X All new members were assigned/recruited to work in a specific committee : yes, see narrative

X New member information added to the D5000 Club Runner database within 1 week of each new

member induction. Entered in Rotary Club Central and ClubRunner.


Implemented or updated the Ignite program in the club or implemented another club

membership development and retention program (Please describe what you did in narrative)

Recognized a club member with the Avenues of Service Citation

(https://www.rotary.org/myrotary/en/document/596)

X Recognized a club member for the Quiet Rotarian Award : Dudley Foster

X Recognized a club member for the Rotary D5000 Spirit Award : Ashley Masarik

25% of club members registered for the District Conference by 15 April 2015 (# registered _ )

X At least 5% of club members registered for RI Convention by 15 April 2015 (# registered

__9____)

ekane

Typewritten Text

CLUB 29

ROTARY DISTRICT 5000, Hawaii

Awards Submissions Form

2014-2015

Please provide a narrative description of your Club Service activities and limit your response to ONE

8 ½”x11” page. (No letterhead, pictures or graphics; use Times New Roman 12pt size).

A narrative follows: __X___ Yes _____ No


Rotary Club of has conducted, for several years, three lunch meetings and one evening

meeting per month. The evening meetings are the last meetings of each month. This is to accommodate those

members who are unable to meet during every lunch meeting. Prior to each one-hour meeting, our Club has

a half-hour social when members can informally get together. A Speakers Committee assigns and publicizes

speakers who are drawn from the community, for the lunch meetings. However for the evening meetings, the

speakers are our own Club members who present their “My Life’s Journey”. This is to better acquaint

members with each other’s backgrounds. Our Club Secretary provides Rotary information to new members,

including a 40-page history of our Club. Various Club members mentor new members. The Secretary also

officially greets visitors and speakers.

Currently, our Club has two new members: Ashley Masarik and Kristine Westmoreland who came from

another Club. Ashley is already filling out the submission form for the Matson $ 1,000 environmental

cleanup grant. Both Ashley and Kristine helped plan our St. Paddy’s Day party. Kristine is also planning the

upcoming induction ceremony for PE Kate Braden. Kristine will also be giving a presentation (on 14 May)

which will be about her PolioPlus experiences in Ethiopia and India. They attend our Board meetings even

though they are not Board members yet.

DG Steelquist conducted an induction ceremony for my Board and me on 26 June 2014. There was a 100-

year birthday party for Steward Wade on 13 Nov 2014. My Club held a Holiday Season party on 6 Dec. 2014

and a St. Paddy’s Day party on 12 Mar 2015. DG Steelquist inducted Ashley on 26 March. DG Steelquist

has held a Bequest Society Member and Major Donor awards ceremony on 16 April. There will be an

induction ceremony for PE Kate Braden on probably 28 June.

During the meetings, our Club has a marbles game in order to generate additional income for the Club. There

are 14 black marbles and one white marble in a bag. The member who draws the white marble wins the pot.

Virtually every winner has given his/her winnings to the Club.

Our Club maintains a printed membership directory, and an electronic directory (with members’ portraits) are

on our Club’s website.

CLUB36

ROTARY DISTRICT 5000 Awards Submissions Checklist for 2014-2015

Items Due by 20 April 2015

Rotary Club of:

Club Division:_ Large Club X Medium Club Small Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members.

A ward Category: Club Service


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D Sponsored the charter of a new Rotary club this Rotary year (Date, name

Created or updated a Strategic Plan for the Club (Date 7/7/2014)

Conducted at least 3 Club Assemblies this year (Dates 9/24/14, 12/22/14, 5/11/15)


Had at least 4 fellowship activities during the year· (Dates 11/7/14, 12/5/2014, 2/6/2015, 3/13/15)

Had a Club fundraiser event (Name, date Ciao, Chao, Chow and Chocolate on 5/16/2015)

Held a joint Club fundraiser, meeting, fellowship, networking, or other event with another Rotary club (w/Sunset, US Vets, 3/28/15) Utilize a Club membership directory (either printed or electr·onic)

Performed at least 3 New Member Orientation sessions (Dates Dawn's,teve's, 1/30/15)


New member information added to the D5000 Club Runner database within 1 week of each new member induction Recruit a Rotary Alumnus as a new member (Name(s) Amin Leiman)

Implemented or updated the Ignite program in the club or implemented another club membership development and retention program (Please describe what you did in narrntive) Recognized a club member with the Avenues of Service Citation - Allen Kamemoto

Recognized a club member for the Quiet Rotar·ian Awar·d - Masa Edamura

Recognized a club member for the Rotary D5000 Spirit Award- Dean Sakamoto

25% of club members registered for the District Conference by 15 April 2015 (# registered _8_)

At least 5% of club members registered for RI Convention by 15 April 2015 (# registered _2__)

Participated in at least one literacy project related to Club Service (Please describe in nanative)

Please provide a narrntive description of your Club Service activities and limit your response to ONE

8 Yi"xl l" page. (No letterhead, pictures or graphics; use Times New Roman 12pt size).

A na1rntive follows: X Yes


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Eve1y member of the Rota1y Club o� participates in meeting assigrunents on a rotating basis at least twice a year. This instills the importance of attendance, participation and familiarization with the many facets of a meeting.

Strategic Plan - Our Strategic Plan was introduced to the club at our cwTent president's inaugural meeting. Eric Kaler was able to share and discuss the Board's goals, desires and aspirations for his presidential year based on surveying club members for updates since the initial strategic planning session tv.•o years ago.

Club Assemblies (Calabash) – We had/will have 3 Club Assemblies where members learn about service committees. Each was sponsored by a committee and arranged for a small project to be conducted during the meeting; 9/29 our club made tray favors for the children at Kapiolani Women's and Children's Hospital. Our 12/22 assembly was filled with holiday cheer, along with games, and there was a food collection for the Hawaii Food Bank. Birthdays and other accomplishments are recognized during this time. The final Calabash for the year is scheduled for 5/11 and each service chair will inform the club of their award submission as a recap of the year.

Speaker Schedule - A speaker committee scheduled speakers according to monthly themes. Honolulu Sunrise offered a variety of outstanding speakers this year from the Hawaii Theatre Center and Pacific Business News to the Congressional and Senatorial Candidates (Mark Takai, Charles Djou, Colleen Hanabusa and Brian Schatz). Roz Cooper spoke about Polio Plus, Marco spoke about membership and several of our own members spoke about their vocations. The committee stayed two months ahead on the calendar and speaker engagements were competitive this year, driving world class quality for the club and measurable value for the members.

Dutch Lunches – Our Dutch Lunches allowed our members to dine at some of Honolulu's finest eateries such as: Cafe Julia, Fresh Cafe, MW Restaurant, Grondin, Scratch, Soul de Cuba and Livestock Tavern. The luncheons were held monthly with an average attendance of 6 members.

Ethnic Dinners – Dinners were held quarterly at restaurants such as Du Vin, HASR Bistro and Uncles Bo's. Members attended a play at Hawaii Theatre Center prior to dinner at Du Vin and a wine tasting was organized before eating at HASR Bistro. Average attendance was 18.

Holiday Celebration – A Holiday Celebration and cookie exchange was held at the magnificent Kailua home of Margit Watts. Over 100 people (members, family and a couple potential new members) attended the annual event.

Club Fundraiser – Ciao, Chao, Chow....and Chocolate is the theme for our exciting annual fundraiser. It's scheduled for 5/16 at Kapiolani Community College's Culinary School Dining Room. 200 is the expected attendance.

Joint Club Project(s) On 3/28/15, 18 enthusiastic members helped upgrade the US Vets Housing Facility at Kalaeola. Thiswas a joint club project with each club assigned to improve various areas of the facility. 22 members participated for 4 hours and theclub donated over a thousand dollars in cash, half from a district matching grant award.

Feeding Homeless Teens - On the third Wednesday of each month this year, our club committed to providing meals for 50 homeless teens. After the first several months of providing these meals, we opened the opportunity to our West Central Oahu partner clubs and both Pau Hana and Downtown accepted the challenge. They each participated for a month and are now considering taking on their own day each month. The community service budget covers the food and a few members shop, prepare and deliver the food to Yo House.

Ignite: Following the ignite protocols, the membership committee began tracking invited guests and new members to their sponsors. The result is that so far this year 10 new members have joined the club (25%). The ignite tracking matrix was submitted with more than double the points required to qualify for ignite.

Literacy: School supplies were collected and donated during meetings at the beginning of the school year. The donations to Royal school included books signed by our guest speakers for the year and library books purchased with district simplified grant.


Club Division: ___ Large Club _X__ Medium Club ___ Small Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members.



Rotary Club of:

Sponsored the charter of a new Rotary club this Rotary year (Date, name __________________________)

Created or updated a Strategic Plan for the Club (June 15, 2014 )

Conducted at least 3 Club Assemblies this year (Dates _______________, __________________, ______________________)


Had at least 4 fellowship activities during the year (Dates 7/7/14, 10/23/14, 12/23/14,3/28/15)

Had a Club fundraiser event (Sake Sushi Nov. 8, 2014 & Rotary Rocks for Scholarships March 28, 2015)

Held a joint Club fundraiser, meeting, fellowship, networking, or other event with another Rotary club (Rotary Health Day July 4th with Rotary Club of Hawaii Kai)

Utilize a Club membership directory (either printed or electronic)

Performed at least 3 New Member Orientation sessions 10/1/14, 12/20/14, 3/3/15)


New member information added to the D5000 Club Runner database within 1 week of each new member induction



Recognized a club member with the Avenues of Service Citation (https://www.rotary.org/myrotary/en/document/596)

Recognized a club member for the Quiet Rotarian Award


25% of club members registered for the District Conference by 15 April 2015 (# registered 10)

At least 5% of club members registered for RI Convention by 15 April 2015 (# registered 2)


CLUB 42

mailto:[email protected]

Rotary Club of - Club Service

Club Service This year we started with a strategy plan and many things were implemented as we went into the year as well. Our weekly speakers were very well planned and very successful this year. We had a club assembly, 15% attended PEARLS, 2 fundraisers, started up our Club Runner site, and continue to dedicate the last meeting of the month to Club Fellowship. We also implemented a very good member follow up system when they are missed at our weekly meetings. New member orientations also have been successful and has resulted in a new awareness of why we are Rotarians and why we want others to learn about Rotary.

The Ignite Program We implemented the Ignite program for our club to increase members and help to retain current members. We set a membership goal, dedicated our second club meeting of the month to membership updates and congratulating those members who are out there sharing Rotary, at every meeting we posted the Ignite Action Point sheet so that members could see where we were at in participation and achieving our goal. We scheduled action and had a Pau Hana Meet and Greet at a local night spot, and sponsored “What is Rotary” Pupu hours at Waialae Country Club featuring our District Gov. and District Gov. Nominee talking about Rotary and also dedicated our Club Fellowship meeting for all of our new member inductions. We were successful at setting a goal and we put it into action and got club members involved, which also helped our retention. We became a Double Premier Ignite Club but the greatest benefit for us are the new members that have enhanced our club and the club members who got actively engaged in Igniting our club. For us the Ignite program has been a very good tool to use in focusing on membership.

Literacy Project Aina Hina Library project was a great club service. We planned with the Friends of the Library to help them with their annual fundraiser. The club participated in several ways. Prior to the event we collected used books, CDs, and DVD’s, we received donations to help with creating the Aina Hina Library Christmas mugs and had some our Kalani High School Interact club help with set up. On the 2 days of the event we manned the check in and help to sell Christmas mugs and ran the holding and pick up tent. 30% of the club participated in this project and we have formed a great relationship to help out the Friends of the Library that will continue every year.

ROTARY DISTRICT 5000, Hawaii Awards Submissions Form 2014-2015 Rotary Club of:

Club Division: ___ Large Club __X Medium Club ___ Small Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members. Award Category: Club Service Check for each item completed:


! X Created or updated a Strategic Plan for the Club on August 20, 2014

! X Conducted at least 3 Club Assemblies this year (Dates 8/20/14, 11/12/14. 1/7/15, 2/4/15.

! X Have a structured committee or other method for coordinating meeting speakers

! Had at least 4 fellowship activities during the year (Dates ______, _______, _______, _______)

! X Had a Club fundraiser event (Name Garage sale date 11/22/14

! X Held a joint Club fundraiser, meeting, fellowship, networking, or other event with another Rotary club (Hawaii Kai Rotary Club, Rotary Saves Lives, on July 4, 2014.

! X Utilize a Club membership directory (either printed or electronic)

! X Performed at least 3 New Member Orientation sessions (Dates 10/1/14, Dec 17, 2014 Mar 17,2015

! X All new members were assigned/recruited to work in a specific committee

! X New member information added to the D5000 Club Runner database within 1 week of each new member induction


! Implemented or updated the Ignite program in the club or implemented another club membership development and retention program (Please describe what you did in narrative)

! Recognized a club member with the Avenues of Service Citation (https://www.rotary.org/myrotary/en/document/596)




! At least 5% of club members registered for RI Convention by 15 April 2015 (# registered ______) Please provide a narrative description of your Club Service activities and limit your response to ONE 8 ½”x11” page. (No letterhead, pictures or graphics; use Times New Roman 12pt size). A narrative follows: _____ Yes _____ No Submission Deadline: 20 April 2015

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Typewritten Text

CLUB 46

Rotary Club of

Club Service Award Narrative:

During this fiscal year, the Rotary Club of implemented a number of strategic activities to enhance it’s club member retention and recruitment efforts. Following the district’s guidance, the Kahala Sunrise club implemented the Ignite Program. While our goal is to score 270 points to become a Premier Club, our club is currently at 230 points. Currently, some of the areas in which members earned points include but is not limited to:

• Bringing in new members (3 so far this year) • Establishing a Membership Goal (3 for the year) • A Mentor was assigned to each new member • Each new member selected a committee to participate in during their first week with the Club • Members brought visitors and new member prospects to Club meetings and events

In addition to such, a new member recruitment event was held on February 19, 2015. About 30 club members and new member prospects attended our first Speed Networking Event. Membership applications along with information regarding the club were disseminated at the event. Also unique to the Club was our financial scholarship that was awarded to new members that were interested in joining but had financial difficulties doing such. A partial scholarship was offered to offset the cost of club fees and meals.

As another part of the strategic plan was to “Get Back to Basics” and rejuvenate club spirit and commitment. We increased the number of club assemblies to involve the entire membership in the planning and decision making for the club. At each assembly, either a speaker presented on a topic related to Rotary or fun networking activities were included as a part of the program. Assemblies were held on the following dates: August 20, 2014; November 12, 2014; January 7, 2015, February 4, 2015; and May 20, 2015 (scheduled).

Strategic planning is an important activity to set the mission and course of action to meet it’s mission. The plan was revised at the August 20, 2014 assembly. One major focus area was improving the weekly program and scheduling dynamic speakers and networking activities. A team of three have maintained a schedule of interesting speakers for the year. A favorite is the Hero’s breakfast that we have held for the past three years where we honor community leaders. This year it was held on February 25, 2015. Another annual event is celebrating the high scholarship recipients at one of our breakfast meeting which is planned for June 3, 2015.

Our club likes to have fun and enjoys coming together for social activities where family members are invited to join our fellow rotarians. We had a fall event on November 1, 2014 – Fall Social at Koolani Condo, Christmas party on Dec 6, 2014 and celebrated Chinese New Year together on February 15, 2015. We are planning a summer social in May at one of our member’s homes.

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