baker county board of county commissioners agenda … · 2019. 7. 18. · baker county board of...

BAKER COUNTY BOARD OF COUNTY COMMISSIONERS

AGENDA

JULY 23, 2019

BUDGET WORKSHOP 3:00 P.M.

1. Review of County Dept Budgets

2. Review of Constitutional Officer Budgets

3. GIS Funding Allocation

4. Community Development Reorganization

5. Fire Assessment Discussion

6. Proposed Millage Discussion

REGULAR SESSION 5:00 P.M.

I. Invocation and Pledge of Allegiance

II. Approval of Agenda

III.

1.

Approval of Consent Agenda Items

Expense Report

2. Reappointment of NFEDP Members (James Bennett & Darryl Register)

IV. Public Comments

1. Kim Denmark, Walk Across America Inc.

V. Constitutional Officers

VI. New Business

1. Approval to proceed with FDOT project- Woodlawn Rd. Construction; Robert Fletcher

2. Approval to proceed with FDOT project- CR 229 Design; Robert Fletcher

3. Resolution 2019-18 FDOT Funding Agreement- CR 229 Additional Funds; Robert Fletcher

4. Award RFQ 2019-01- Design of Turner Cemetery Rd.; Robert Fletcher

5. Approval of Grant Applications for JAGC & JAGD; John Blanchard

6. Acceptance of $811,949 – Central Co Fire Station Funding; Trevor Nelson

7. Approval of Interlocal Agreement and Purchase- Surplus City of Jax Fire Equipment; Trevor Nelson

8. Approval of Agreements for Fire Inspection Services; Trevor Nelson

9. Award BID 2019-07 Ag Center Repair/Remodel; Kennie Downing

10. Appointment of BCCMC Member – Joel Barber; Commissioner Croft

11. Resolution 2019-19 Budget Amendment (CR 229 Additional Funds); Cheryl Rewis

12. Resolution 2019-20 Budget Amendment (Central Fire Station Funds); Cheryl Rewis

13. Fire Assessment Rate; Kennie Downing

14. Proposed Operating Millage; Cheryl Rewis

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Continued on next page

If any member of the public desires to appeal a decision made at these hearings, he or she will need a record of the proceedings and for that purpose he or she may

need to ensure that a verbatim record of the proceedings is transcribed, which record would include the testimony and evidence upon which the appeal is to be based.

In accordance with the American with Disabilities Act, persons needing a special accommodation of an interpreter to participate in these proceedings should contact

the County Commissioners Office at (904) 259-3613, at least 48 hours prior to the time of the hearing. Please Note: Items marked as “information only” may have Board

action taken at the time of discussion.


AGENDA

JULY 23, 2019

VII. Old Business

1. Pending Business

VIII. County Manager

1. Community Development Director Update

IX. County Attorney

X. Commissioner Comments

XI. Adjourn

If any member of the public desires to appeal a decision made at these hearings, he or she will need a record of the proceedings and for that purpose he or she may

need to ensure that a verbatim record of the proceedings is transcribed, which record would include the testimony and evidence upon which the appeal is to be based.

In accordance with the American with Disabilities Act, persons needing a special accommodation of an interpreter to participate in these proceedings should contact

the County Commissioners Office at (904) 259-3613, at least 48 hours prior to the time of the hearing. Please Note: Items marked as “information only” may have Board

action taken at the time of discussion.

Memorandum

To: Board of County Commissioners

From: Kennie Downing, County Manager

Date: July 23, 2019

Re: Budget Workshop- Reorganization of the Community Development Department

During the last budget hearing, several ideas were suggested to reorganize the Community Development department however no consensus was reached. Below is a recap of discussions and a new revised budget submitted for the Board’s further discussion (Comm Development version 5B and SHIP version 6). Staff is seeking direction on the eight questions that follow:

FY18-19 Salary Annual Hourly NotesDirector 60,000 28.85Permit Technician 24,440 11.75Code Enf. Officer/ P&Z Assistant (PT)

13,406.60 12.89

SHIP (PT) 13,405.60 12.89Edgar’s Original Budget Submission for FY19-20Director 60,000 28.85Permit Technician 24,440 11.75Code Enf. Officer/ P&Z Assistant (PT)

13,405.60 12.89

SHIP (PT) 13,405.60 12.89P & Z Assistant 31,200 15.00 New position County Manager’s Budget Submission for FY 19-20 to BOCCDirector 70,000 33.65 BOCC approved salary increase Permit Technician 24,440 11.75Code Enf. Officer/ P&Z Assistant (PT)

13,405.60 12.89

SHIP (PT) 13,405.60 12.89P & Z Tech I 22,880 11.00 New position P & Z Tech I 22,880 11.00 New position Revised Budget (Community Development version 5B; SHIP version 6):Director 75,000 36.06 Propose $5,000 increase on salary cap Permit Technician 24,440 11.75Code Enf. Officer/ Permit Assistant (FT)

22,880 11.00 Reclassed position to help with building permits, code enforcement, counter, misc.

SHIP (FT) 22,880 11.00 Highest full-time salary available w/ 100% Benefits paid from SHIP.

P & Z Tech I 22,880 11.00 New position P & Z Tech II 35,360 17.00 New position

Budget Workshop – Community Development Dept Reorganization 7/23/19

The Community Development Director interview(s) will be held on August 6, 2019. Staff is seeking answers/actions to the following items in order to complete this department’s budget:

1) Approval of the Job Description for the Planning & Zoning Technician I & II. 2) Salaries for the Director, Planning & Zoning Technicians I & II, and full-time SHIP administrator

effective October 1,2019. 3) Last week, I reassigned the SHIP duties to Sara Little and Cheryl Rewis who have graciously agreed

to complete the SHIP work through October 2019. Does the Board want to fund a full-time Planning & Zoning Technician II during FY 18-19 (July-September) to assist the professional planners?

4) If yes to #3, at what salary? 5) If no to #3, should the current Code Enforcement/Planning & Zoning Assistant be assigned full-

time to assist the professional planners at her current salary or a different salary? 6) The full time SHIP salary includes benefits paid 100% from the SHIP Admin fee. Does the Board

want to raise the full-time SHIP salary and pay the benefits out of general fund? 7) If yes to #6, decide full-time SHIP salary. 8) Should SHIP be outsourced to a consultant for $35,000?

2

Baker County Board of Commissioners

Planning & Zoning Technician I

Planning & Zoning Technician II

JOB OVERVIEW Under general supervision of the Community Development Director, the Planning & Zoning Technician I and II perform a variety of paraprofessional tasks at the public counter and sometimes in the field, including basic intake and review of wide variety of land use and development proposals, basic file research and maintenance, and map reading; prepares simple technical reports; creates and maintains databases; assists the Director with research and planning studies. Perform related duties as required.

MINIMUM QUALIFICATIONS

Planning & Zoning Technician I – High school graduate with an interest in planning, architecture, drafting, engineering, geography, urban studies, public administration or related field. Ability to read and write reports in an office environment. Excellent customer service skills. No prior planning and zoning experience is required. Must possess a valid Florida Driver’s license.

Planning & Zoning Technician II - High school graduate or equivalent with two years’ experience in an office environment in planning, zoning, architecture, drafting, engineering, geography, or related field; OR an equivalent combination of education and experience with knowledge and abilities essential to the successful performance of the duties assigned to the position. Must possess a valid Florida driver’s license.

CORE COMPETENCIES

Planning & Zoning Technician I & II – Basic skills

Knowledge of office procedures and record keeping operations; general planning, mapping or construction technology.

Ability to maintain and research files and records. Ability to read and understand a variety of land use policies, ordinance, and technical

reports. Provide the public with information in a tactical, clear and understandable manner. Ability to complete detailed paperwork accurately. Basic computer skills such as internet research, email, and word processing. Basic writing skills including punctuation, grammar, organization and appropriate format. Performing skills of the Planning & Zoning Technician II as a trainee.

Planning & Zoning Technician II – Advanced skills

Ability to interpret County zoning, planning and building policy and regulations; Knowledge of techniques used in compiling and interpreting data Knowledge of instruments, methods, and symbols used in mapping and property

descriptions. Ability to research and investigate records utilizing approved techniques and procedures;

Advanced computer skills such as databases and spreadsheets; Understand, explain, and interpret planning, zoning and building policies and regulations

accurately and tactfully to the public; Analyze planning, zoning and building applications for compliance with procedural

requirements; Understand and interpret legal property descriptions, topographic drawings, maps, and

field notes; Ability to communicate and present information to County staff, officials and the general

public clearly, accurately and tactfully; Prepare well-written and well-organized reports, memorandums and correspondence; Prepare graphs, charts, exhibits, and illustrations for reports; prepare and distribute legal

notices; Take direction from multiple sources and complete tasks on a deadline; Seek direction and prioritize tasks; Assist staff in meetings, set up and the taking and typing of the meeting minutes; Provides advise and guidance to the Planning & Zoning Technician I, under supervision of

the Director.

REPRESENTATIVE DUTIES

Covers the planning and zoning counter, receives and determines completeness and acceptability of various types of land use applications including land use permits, subdivisions, conditional use permits, zone changes and clearance, variance, and other permits.

Reviews land use proposals for basic conformance with land use policies and procedures contained in Comprehensive Plan, Baker County Land Development Regulations, and other regulatory guidelines

Approves basic ministerial permits involving residential construction, grading, signs, change of use, parking and other similar permits

Performs staff review for final map clearance; advises applicants of required land use standards and application contents;

Refers discretionary land use applications to higher level staff; Provides a variety of procedural and recorded information to the public including case

file information, zoning, and land use requirements, and assessor's parcel number; Receives and records permit fees. Reconciles permit fees with documentation according to established accounting

procedures. Maintains records of all permits issued and applications in progress; logs information into

computer. Supervises and assists in departmental scanning of projects for long-term recordkeeping. Maintains database to track permit review, permit compliance, and progress towards

performance measures May make routine field investigations to assure compliance with conditions of approval

contained in approved land use permit, conditional use permit, and variance and development plan.

Assist the Director with research and planning studies by compiling data and preparing reports.

Assists in the coordination of regular departmental meetings Other tasks as assigned.

PHYSICAL DEMANDS

Must have the ability to work in a busy office environment with the ability to sit or stand for extended periods, walk up to one-quarter mile on terrain that may not always be level, kneel, stoop, squat, twist, and lift and carry up to 20 pounds. Acceptable eyesight and hearing (with or without correction) and ability to communicate both orally and in writing. Assignment of field inspections and tours will require outdoor work, sometimes in adverse weather conditions.

The majority of work is performed inside an office at a centrally located desk. Must be willing and available for night meetings, out-of-state travel, and overnight travel; must be available to work overtime as necessary.

Memorandum



Date: July 23, 2019

Re: Fire Assessment for FY19-20

BACKGROUND

The Board of County Commissioners made a commitment to improve the Fire Department by

recommending we transition from an “all volunteer” fire department to a combination volunteer and

full-time firefighter department to continue providing superior public safety fire and EMS services to

the unincorporated portions of Baker County and the Town of Glen St. Mary.

As such a transition takes multiple years due to the County’s funding limitations, the Board adopted a

Fire-EMS Vision Plan that described annual steps the Board should take to ensure the improvements

continue. The first step was to increase the old fire assessment for Fiscal Year 2018-19.

On August 7, 2018, the Board approved Resolution 2018-33 which stipulates in Section 4.(D):

“Except as provided in Section 3.10 hereof, for Fiscal Years commencing October 1, 2019 and

thereafter, the maximum rates which may be used for preparation of the [Fire]Assessment Roll

without further notice are:

Maximum Assessment Rates for Fiscal Year 2019-20 and Beyond

Property Use Category Assessment Unit Assessment per Unit

Residential Parcels Dwelling Unit $107.05

Non-Residential Parcels Square Foot $0.22

The Board approved the Annual Rate Resolution for Fiscal Year 2018-19 of $80.00 for residential

parcels, and $.017 per square foot for non-residential parcels; and collection of the assessments by

the Baker County Tax Collector pursuant to the tax bill collection method for such fiscal year and each

fiscal year thereafter.

On February 5, 2019, the Board adopted Resolution 2019-03 that further clarified the applicability of

the fire protection assessment.

It should be noted that the fire assessment provides funds for fire department-related services only and

doesn’t not fund EMS services which are funded through general funds (ad valorem taxes).

Fire Assessment for FY19-20 – July 23, 2019

DISCUSSION

The Fire Department is proud to have utilized FY18-19 funds wisely and accomplished the following

tasks:

1) Hired the first full-time firefighter.

2) Purchased two parcels of land for the new Sanderson and Glen St. Mary Fire Stations

3) Made the first of ten annual payments to purchase 3 new fire trucks and 1 new tanker. The tanker

should deliver within 90 days, and the trucks in one year.

4) Purchase one surplus ambulance and one surplus tanker from the City of Jacksonville to replace

some of our older vehicles.

5) Painted all the fire stations

6) Re-chassis one Attack truck

7) Purchased a skid unit to be mounted on our pickup truck. (Creating a small wildland fire truck)

RECOMMENDATION

It is recommended the Board approve the following fire assessment for Fiscal Year 2019-20 at the July

23, 2019 meeting, and approve the Annual Rate Resolution at the August 6, 2019 meeting to continue

the Fire-EMS vision for Baker County.

Fire Service Assessment Rates for Fiscal Year 2019-20 Option 1

Property Use

Category Assessment Unit Assessment per Unit

Residential Parcels Dwelling Unit $86.76 ($6.76 increase)

Non-Residential

Parcels Square Foot $0.17 ($0.00 increase)

Fire Service Assessment Rates for Fiscal Year 2019-20 Option 2

Property Use

Category

Last Year’s

Percentages Assessment Unit Assessment per Unit

Residential Parcels 72.4% Dwelling Unit $84.95 ($4.95 increase)

Non-Residential

Parcels

27.6%

Square Foot $0.18 ($0.01 increase)

Because the maximum fire assessment was approved in 2018, no public hearing or public noticing is

required to change the rates as long as they don’t exceed the maximum amounts. It is further

recommended that the proposed fire assessment be listed on the TRIM notices to citizens on behalf of

the County:

These are the items that the current and increased assessment would include:

At least one additional Daytime Firefighter (Unless we get SAFER, then 2 additional)

Recruitment and Retention of Current Volunteer Program

Continued Fire Engine Lease Purchase Payments

Fire Academy Tuition for Rescue Personnel to attend Fire School(would increase our staff with 6 FF)

Uniforms and Equipment for New FF

New Glen/Sanderson Station Needs

Remodel Cuyler Station Phase 1 of 2

Replace Attack 30

Personal Protective Equipment for EMS/Volunteers

Fire Equipment needs for new Engines/Tanker

Replace SCBA Bottles

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SUNGARD PENTAMATION PAGE NUMBER: 1DATE: 07/17/2019 BAKER CO BOARD OF COUNTY COMMISSIONERS ACCTPA21TIME: 20:26:58 CHECK REGISTER − BY FUND

SELECTION CRITERIA: transact.trans_date>’20190627 00:00:00.000’ACCOUNTING PERIOD: 10/19

FUND − 001 − GENERAL FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME DEPT/FUND ACCNT −−−−DESCRIPTION−−−− SALES TAX AMOUNT

104000 86154 06/28/19 687 TAMARA TILLMAN 11 55210 PLUMB ROOF REIMB6.0 0.00 100.00

104000 86156 07/02/19 758 AMY DUGGER, TAX COL 15 59180 TAX COLL−JULY19 0.00 14,697.00

104000 86157 07/02/19 50 BAKER COUNTY CHAMBE 350 53402 CHMBR.CNTY FUND JUL 0.00 1,375.00

104000 86159 07/02/19 47 BAKER COUNTY COUNCI 351 58104 COA MONTHLY JULY19 0.00 9,750.00

104000 86160 07/02/19 2351 BRADLEY, GARRISON, 16 53100 LEGAL SERV JUNE19 0.00 5,000.00

104000 86161 07/02/19 109 CITY OF MACCLENNY 33 54300 490 N BLVD W−RECR B 0.00 44.21104000 86161 07/02/19 109 CITY OF MACCLENNY 15 54302 TAXCOL/PA/SUPER WAT 0.00 148.04104000 86161 07/02/19 109 CITY OF MACCLENNY 21 54302 323 W OHIO − MAINT− 0.00 41.13104000 86161 07/02/19 109 CITY OF MACCLENNY 291 54302 1025 MACC AVE − AG 0.00 248.69104000 86161 07/02/19 109 CITY OF MACCLENNY 27 54302 1190 W MACC − EMS 0.00 131.87TOTAL CHECK 0.00 613.94

104000 86162 07/02/19 200 FPL 27 54301 EMERGENCY OP−1190 W 0.00 835.50104000 86162 07/02/19 200 FPL 291 54301 AG CENTER−US HWY 90 0.00 625.06104000 86162 07/02/19 200 FPL 291 54301 AG CENTER − FPL 0.00 21.37104000 86162 07/02/19 200 FPL 291 54301 AG CNTR/OUTDR LGHT 0.00 10.92104000 86162 07/02/19 200 FPL 27 54301 STORAGE BLDG/EOC 0.00 54.70TOTAL CHECK 0.00 1,547.55

104000 86163 07/02/19 533 HIGGINBOTHAM BROTHE 25 53100 HIGGINBOTHAM JUNE19 0.00 7,451.67104000 86163 07/02/19 533 HIGGINBOTHAM BROTHE 25 53100 HIGGINB INSPECT OVE 0.00 6,240.00TOTAL CHECK 0.00 13,691.67

104000 86164 07/02/19 984 JANI KING OF JACKSO 20 53400 CUSTODIAN CRTHS 7.1 0.00 2,500.00104000 86164 07/02/19 984 JANI KING OF JACKSO 158 53400 CUSTODIAN PUB DEF 7 0.00 300.00TOTAL CHECK 0.00 2,800.00

104000 86165 07/02/19 750 LAKE AND WETLAND MA 33 53400 LAKE30 VETERANS JUL 0.00 109.00

104000 86166 07/02/19 323 NITA D CRAWFORD 19 59180 SUPER ELECT JULY19 0.00 29,649.75

104000 86167 07/02/19 326 OKEFENOKE REMC 33 54300 RIDING ARENA LIGHTS 0.00 94.75104000 86167 07/02/19 326 OKEFENOKE REMC 27 54301 RESCUE TOWER −OREMC 0.00 191.10104000 86167 07/02/19 326 OKEFENOKE REMC 33 54300 ARENA CONCESSON FAI 0.00 63.99104000 86167 07/02/19 326 OKEFENOKE REMC 34 54300 DOG POUND 14564 SCR 0.00 233.62104000 86167 07/02/19 326 OKEFENOKE REMC 34 54300 NEW BLDG./ANIMAL CT 0.00 176.97104000 86167 07/02/19 326 OKEFENOKE REMC 33 54300 RECREATION DEPT −OR 0.00 52.98TOTAL CHECK 0.00 813.41

104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 33 54400 CUYLER PARK SITE 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 33 54400 OLUSTEE PARK 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 33 54400 KNABB SPORT CMPLX 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 33 54400 MARGARETTA PARK 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 33 54400 ST MARY RIVER/VETER 0.00 100.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 33 54400 JONESVILLE PARK 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 33 54400 VOLLEYBALL COURTS 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 33 54400 TAYLOR PARK 0.00 45.00





104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 33 54400 BOY SCOUT LANDING 0.00 90.00TOTAL CHECK 0.00 505.00

104000 86170 07/02/19 279 STACIE D. HARVEY, C 12 59180 CLERK DRAW−JULY19 0.00 23,196.42

104000 86172 07/02/19 771 TERMINIX COMMERCIAL 351 54610 HEALTH DEP 480 PEST 0.00 26.00104000 86172 07/02/19 771 TERMINIX COMMERCIAL 351 54608 TRANSPORT 5349 PEST 0.00 26.00104000 86172 07/02/19 771 TERMINIX COMMERCIAL 27 54600 EMS/RESCU 1190 PEST 0.00 26.00104000 86172 07/02/19 771 TERMINIX COMMERCIAL 33 54600 RECREATION 490 PEST 0.00 26.00104000 86172 07/02/19 771 TERMINIX COMMERCIAL 21 54600 MAINT. OFF 323 PEST 0.00 26.00104000 86172 07/02/19 771 TERMINIX COMMERCIAL 34 54600 ANML CTRL14564 PEST 0.00 26.00104000 86172 07/02/19 771 TERMINIX COMMERCIAL 29 54600 AG CENTER 1025 PEST 0.00 26.00104000 86172 07/02/19 771 TERMINIX COMMERCIAL 32 54600 LIBRARY 14W PEST J 0.00 26.00104000 86172 07/02/19 771 TERMINIX COMMERCIAL 331 54612 HISTORICAL 42 PEST 0.00 26.00104000 86172 07/02/19 771 TERMINIX COMMERCIAL 14 54600 PROP.AP/TC/SOE PEST 0.00 26.00TOTAL CHECK 0.00 260.00

104000 86173 07/02/19 408 TIM SWEAT, PROPERTY 14 59180 18−19GIS INT AGMNT 0.00 1,397.67104000 86173 07/02/19 408 TIM SWEAT, PROPERTY 14 59180 PROP−APP DRAW JUL−S 0.00 159,741.16TOTAL CHECK 0.00 161,138.83

104000 86174 07/02/19 2314 TRI COUNTY PROBATIO 20 54600 GBB JUNE2019 0.00 625.00

104000 86175 07/02/19 1710 VERIZON WIRELESS 34 54100 ANML CTRL VERIZON 6 0.00 104.60104000 86175 07/02/19 1710 VERIZON WIRELESS 221 54100 GAL VERIZON 6.19 0.00 52.30104000 86175 07/02/19 1710 VERIZON WIRELESS 158 54100 PUB DEF VERIZON 6.1 0.00 42.85104000 86175 07/02/19 1710 VERIZON WIRELESS 27 54100 EMS VERIZON 6.19 0.00 5.22104000 86175 07/02/19 1710 VERIZON WIRELESS 29 54100 EXTENSION VERIZON 6 0.00 36.48104000 86175 07/02/19 1710 VERIZON WIRELESS 21 54100 MAINTENANCE VERIZON 0.00 104.60104000 86175 07/02/19 1710 VERIZON WIRELESS 158 54100 PUB DEF VERIZON 5.1 0.00 36.54104000 86175 07/02/19 1710 VERIZON WIRELESS 27 54100 EMS VERIZON 5.19 0.00 136.54104000 86175 07/02/19 1710 VERIZON WIRELESS 29 54100 EXTENSION VERIZON 5 0.00 36.54104000 86175 07/02/19 1710 VERIZON WIRELESS 33 54100 RECREATION VERIZON 0.00 104.60104000 86175 07/02/19 1710 VERIZON WIRELESS 11 54100 EXTRA LINES X14 6.1 0.00 2.52104000 86175 07/02/19 1710 VERIZON WIRELESS 11 54100 ADMIN VERIZON 6.19 0.00 42.52104000 86175 07/02/19 1710 VERIZON WIRELESS 11 54100 EXTRA LINES X14 5.1 0.00 2.52104000 86175 07/02/19 1710 VERIZON WIRELESS 11 54100 ADMIN VERIZON 5.19 0.00 42.35104000 86175 07/02/19 1710 VERIZON WIRELESS 930 54100 JUDGE IPAD 5.19 0.00 36.07104000 86175 07/02/19 1710 VERIZON WIRELESS 34 54100 ANML CTRL VERIZON 5 0.00 104.60104000 86175 07/02/19 1710 VERIZON WIRELESS 221 54100 GAL VERIZON 5.19 0.00 52.30104000 86175 07/02/19 1710 VERIZON WIRELESS 930 54100 JDG WILLIAMS VERIZN 0.00 66.00104000 86175 07/02/19 1710 VERIZON WIRELESS 21 54100 MAINTENANCE VERIZON 0.00 104.60104000 86175 07/02/19 1710 VERIZON WIRELESS 33 54100 RECREATION VERIZON 0.00 104.60TOTAL CHECK 0.00 1,218.35

104000 86176 07/03/19 947 AG−PRO LLC 33 54600 SPRING/TIRE/VALVE−R 0.00 229.92104000 86176 07/03/19 947 AG−PRO LLC 33 54600 CHAIN LINK−REC 0.00 43.00TOTAL CHECK 0.00 272.92

104000 86177 07/03/19 552 BAKER DISTRIBUTING 158 54615 25LB FREON/BATTERY− 0.00 229.59

104000 86178 07/03/19 78 BSN SPORTS INC 33 54600 VOLLYBALL NEATS9X−R 0.00 861.03





104000 86179 07/03/19 963 GUMDROP BOOKS 32 56600 LIBRARY BOOKS 6.19 0.00 1,434.01

104000 86180 07/03/19 267 L V HIERS INC 33 55211 20GAL FUEL−REC 0.00 45.54104000 86180 07/03/19 267 L V HIERS INC 29 55211 11.30GAL FUEL−EXTN 0.00 25.73104000 86180 07/03/19 267 L V HIERS INC 31 55211 17GAL FUEL−V.S 0.00 38.70104000 86180 07/03/19 267 L V HIERS INC 21 55211 23.10GAL FUEL−MAINT 0.00 52.59104000 86180 07/03/19 267 L V HIERS INC 34 55211 24GAL FUEL−ANML 0.00 54.62104000 86180 07/03/19 267 L V HIERS INC 33 55211 35GAL FUEL−REC 0.00 79.69104000 86180 07/03/19 267 L V HIERS INC 29 55211 17.70GAL FUEL−EXTN 0.00 41.18104000 86180 07/03/19 267 L V HIERS INC 21 55211 23.60GAL FUEL−MAINT 0.00 53.50104000 86180 07/03/19 267 L V HIERS INC 34 55211 22GAL FUEL−ANML 0.00 49.87TOTAL CHECK 0.00 441.42

104000 86181 07/03/19 1334 MACCLENNY MOWER AND 33 54600 TENTIONER PULLEY−RE 0.00 22.97104000 86181 07/03/19 1334 MACCLENNY MOWER AND 33 54600 DECK DRIVE BELT−REC 0.00 84.54TOTAL CHECK 0.00 107.51

104000 86183 07/03/19 4 RICOH USA, INC 27 54400 MPC3003 7.19−EMS 0.00 122.03

104000 86185 07/03/19 279 STACIE D. HARVEY, C 11 54905 DEED RECORDING/FPL 0.00 44.00

104000 86186 07/03/19 2164 STAPLES ADVANTAGE 27 55210 CHAIR MAT−EMS 0.00 36.27104000 86186 07/03/19 2164 STAPLES ADVANTAGE 130 55100 SHREDDER RETURN−HR 0.00 −119.99104000 86186 07/03/19 2164 STAPLES ADVANTAGE 221 55210 PA TOWELS/TLT PAP−G 0.00 73.69104000 86186 07/03/19 2164 STAPLES ADVANTAGE 11 55100 POSTAGE LABELS 2X−A 0.00 50.36TOTAL CHECK 0.00 40.33

104000 86187 07/03/19 2027 TONY ESTERLING 31 54000 TRAVEL REIMB CVSOA1 0.00 373.77

104000 86189 07/08/19 1060 FLORIDA CARPENTERS 001 218500 ROAD UNION DUES 7/5 0.00 249.60

104000 86190 07/08/19 1089 MORAN INSULATION IN 11 56200 FOAM INSLTN CHAMBER 0.00 5,000.00

104000 86191 07/08/19 311 NATIONWIDE RETIREME 001 218700 PEBSCO/NATIONWIDE 7 0.00 228.82

104000 86193 07/08/19 445 NORTHEAST FLORIDA T 32 54100 LIBRARY − NEFCOM 0.00 310.40104000 86193 07/08/19 445 NORTHEAST FLORIDA T 157 54100 STATE ATTORNEY−NEFC 0.00 25.88104000 86193 07/08/19 445 NORTHEAST FLORIDA T 34 54100 ANIMAL CONTROL−NEFC 0.00 111.77104000 86193 07/08/19 445 NORTHEAST FLORIDA T 11 54100 ADMINISTRATION FAX− 0.00 37.54104000 86193 07/08/19 445 NORTHEAST FLORIDA T 27 54100 EMS−STA70 #63/FIRE− 0.00 82.49104000 86193 07/08/19 445 NORTHEAST FLORIDA T 29 54100 CO EXT SVC−DATA LIN 0.00 82.49104000 86193 07/08/19 445 NORTHEAST FLORIDA T 157 54100 STATE ATTORNEY−FAX− 0.00 21.08104000 86193 07/08/19 445 NORTHEAST FLORIDA T 21 54100 MAINTENANCE DEPT.−N 0.00 91.26104000 86193 07/08/19 445 NORTHEAST FLORIDA T 11 54100 BOCC LINES/$325 L.D 0.00 774.95104000 86193 07/08/19 445 NORTHEAST FLORIDA T 22 54100 CIR CT FAX/REC#328− 0.00 21.08104000 86193 07/08/19 445 NORTHEAST FLORIDA T 27 54100 RESCUE/HWY90−NEFCOM 0.00 91.99104000 86193 07/08/19 445 NORTHEAST FLORIDA T 158 54100 PUBLIC DEF − FAX−NE 0.00 21.08104000 86193 07/08/19 445 NORTHEAST FLORIDA T 20 54100 ELEVATOR−CRTHSE−JUD 0.00 21.08104000 86193 07/08/19 445 NORTHEAST FLORIDA T 20 54100 ELEVATOR/CRTHSE/JUD 0.00 21.08104000 86193 07/08/19 445 NORTHEAST FLORIDA T 11 54100 TDD PHONE/ADMINISTR 0.00 41.79104000 86193 07/08/19 445 NORTHEAST FLORIDA T 930 54100 COUNTY JUDGE’S FAX− 0.00 21.08





104000 86193 07/08/19 445 NORTHEAST FLORIDA T 32 54100 LIBRARY − FAX − NEF 0.00 39.98104000 86193 07/08/19 445 NORTHEAST FLORIDA T 29 54100 COUNTY EXTENSN SVC− 0.00 129.28104000 86193 07/08/19 445 NORTHEAST FLORIDA T 18 54100 CLERK’S OFFICE/FAX 0.00 21.08104000 86193 07/08/19 445 NORTHEAST FLORIDA T 25 54100 BLDG DEPT−INSPEC LI 0.00 62.11TOTAL CHECK 0.00 2,029.49

104000 86194 07/08/19 360 RELIASTAR LIFE INSU 001 218700 RELIA LIFE FLETCHER 0.00 26.76

104000 86195 07/08/19 1059 THE MACCLENNY ASSOC 001 218500 EMS UNION DUES 7/5 0.00 160.00

104000 86196 07/08/19 1031 U.S.DEPARTMENT OF E 001 218900 DEPT OF EDUCATION 7 0.00 64.33

104000 86197 07/08/19 419 VALIC 001 218700 AIG VALIC DEF COMP 0.00 100.00

104000 86199 07/08/19 2182 HIGGINBOTHAM & SON 15 54615 NEW 10 TON AC UNIT− 0.00 11,300.00

104000 86200 07/08/19 1089 MORAN INSULATION IN 11 56200 CELL FOAM INSULTN−A 0.00 6,183.00

104000 86201 07/10/19 1446 ALICIA LAMBORN 29 54000 GARDENER CONF19 REI 0.00 1,117.91

104000 86204 07/10/19 2125 BAKER’S COMMUNICATI 27 56400 #32 RPR ANTENNA−EMS 0.00 178.50

104000 86205 07/10/19 1657 BIO−CYCLE LLC 27 55210 MEDICAL WASTE 6/18 0.00 96.00104000 86205 07/10/19 1657 BIO−CYCLE LLC 27 55210 MEDICAL WASTE 6/18 0.00 96.00TOTAL CHECK 0.00 192.00

104000 86208 07/10/19 100 CDW GOVERNMENT INC 40 55210 CISCO LICENSES−IT 0.00 680.00

104000 86211 07/10/19 540 CRYSTAL SPRINGS 930 55210 5GAL WATER 6X−JUDGE 0.00 99.50104000 86211 07/10/19 540 CRYSTAL SPRINGS 930 55210 5GAL WATER 1X−JUDGE 0.00 24.50TOTAL CHECK 0.00 124.00

104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 36.93GAL FUEL−EMS 0.00 96.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 36.16GAL FUEL−EMS 0.00 94.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 27.70GAL FUEL−EMS 0.00 72.01104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 34.24GAL FUEL−EMS 0.00 89.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 33.90GAL FUEL−EMS 0.00 88.12104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 27.80GAL FUEL−EMS 0.00 72.25104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 23.75GAL FUEL−EMS 0.00 61.73104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 41.84GAL FUEL−EMS 0.00 108.76104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 32.32GAL FUEL−EMS 0.00 84.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 32.45GAL FUEL−EMS 0.00 84.35104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 30.39GAL FUEL−EMS 0.00 78.98104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 31.21GAL FUEL−EMS 0.00 78.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 40.52GAL FUEL−EMS 0.00 101.27104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 36.41GAL FUEL−EMS 0.00 91.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 36.19GAL FUEL−EMS 0.00 90.45104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 27 55211 35.85GAL FUEL−EMS 0.00 89.61TOTAL CHECK 0.00 1,379.53

104000 86216 07/10/19 221 HAGAN ACE HARDWARE 20 54600 BULBS/REGAL TOO−CRT 0.00 17.50104000 86216 07/10/19 221 HAGAN ACE HARDWARE 34 55210 DRUM FAN−AC 0.00 215.10





104000 86216 07/10/19 221 HAGAN ACE HARDWARE 21 55210 SUPER GLUE−MAINT 0.00 2.69104000 86216 07/10/19 221 HAGAN ACE HARDWARE 21 55210 GAS CAN/NOZZLE−MAIN 0.00 25.18104000 86216 07/10/19 221 HAGAN ACE HARDWARE 21 54600 ELBOW/ADPTR/CPL−MAI 0.00 6.72104000 86216 07/10/19 221 HAGAN ACE HARDWARE 21 55210 HIGH VELOCITY FAN−M 0.00 41.39104000 86216 07/10/19 221 HAGAN ACE HARDWARE 21 55210 HIGH VELOCITY FAN−M 0.00 64.78104000 86216 07/10/19 221 HAGAN ACE HARDWARE 21 55210 SECURITY BIT SET−MA 0.00 14.39104000 86216 07/10/19 221 HAGAN ACE HARDWARE 21 55210 FLAG TAPE/FOAM−MAIN 0.00 14.35104000 86216 07/10/19 221 HAGAN ACE HARDWARE 351 54610 NOZZLE 8X−HD 0.00 18.11104000 86216 07/10/19 221 HAGAN ACE HARDWARE 21 54600 COUPLE 10PK−MAINT 0.00 3.23104000 86216 07/10/19 221 HAGAN ACE HARDWARE 21 55210 SCREWDRIVR/KNIFE−MA 0.00 41.81TOTAL CHECK 0.00 465.25

104000 86219 07/10/19 1105 JIMMY’S AUTOMOTIVE 33 54602 F250 ALTERNATOR−REC 0.00 301.82

104000 86222 07/10/19 267 L V HIERS INC 34 55211 23.50GAL FUEL−ANML 0.00 56.09104000 86222 07/10/19 267 L V HIERS INC 21 55211 23.80GAL FUEL−MAINT 0.00 56.81104000 86222 07/10/19 267 L V HIERS INC 21 55211 5GAL FUEL−MAINT 0.00 11.33104000 86222 07/10/19 267 L V HIERS INC 21 55211 12.90GAL FUEL−MAINT 0.00 29.24104000 86222 07/10/19 267 L V HIERS INC 21 55211 5.70GAL FUEL−MAINT 0.00 12.92TOTAL CHECK 0.00 166.39

104000 86224 07/10/19 284 MACCLENNY MOTOR PAR 19 54600 V BELT/AC UNIT−SOE 0.00 14.49

104000 86227 07/10/19 296 MIRACLE AUTOMOTIVE 26 54602 32B AC COMPRESS−TRN 0.00 703.71

104000 86228 07/10/19 654 NEXAIR 27 55210 OXYGEN 1X−EMS 0.00 70.62

104000 86229 07/10/19 390 SPORTS SHAK 27 55210 NAME PLATE HOLDER−E 0.00 27.00

104000 86230 07/10/19 2164 STAPLES ADVANTAGE 33 55210 TLT PAPER/BLEACH−RE 0.00 193.20

104000 86233 07/10/19 1084 VANGUARD ID SYSTEMS 36 55210 LIBRARY CARDS−STATE 0.00 783.28

104000 86234 07/10/19 1710 VERIZON WIRELESS 27 54100 EMS WIRELESS 5.19 0.00 21.08104000 86234 07/10/19 1710 VERIZON WIRELESS 27 54100 CAD ACCESS 3X−EMS 0.00 110.10TOTAL CHECK 0.00 131.18

104000 86237 07/12/19 22 AMERICAN FIDELITY A 001 218006 AM FIDELITY JULY19 0.00 1,542.37

104000 86238 07/12/19 200 FPL 351 54307 TRANSP CENTER/WILLI 0.00 871.03104000 86238 07/12/19 200 FPL 32 54301 LIBRARY PARKING LOT 0.00 10.92104000 86238 07/12/19 200 FPL 331 54300 42 W MCIVER OLD JAI 0.00 10.92104000 86238 07/12/19 200 FPL 32 54301 LIBRARY/14 W MCIVER 0.00 937.75104000 86238 07/12/19 200 FPL 331 54300 42 W MCIVER OLD JAI 0.00 229.27104000 86238 07/12/19 200 FPL 33 54300 OLUST PK/2 SEC LIGH 0.00 60.63104000 86238 07/12/19 200 FPL 331 54300 SANDERSON COMM CTR/ 0.00 44.85104000 86238 07/12/19 200 FPL 27 54301 FIRE STA #70 − SAND 0.00 236.69TOTAL CHECK 0.00 2,402.06

104000 86242 07/12/19 56 BAKER COUNTY PRESS 25 54901 DAYCARE 23A−PZ 0.00 140.00

104000 86246 07/12/19 910 COMCAST/XFINITY 27 54100 EMS CABLE 6.19 0.00 39.65





104000 86247 07/12/19 1023 DELL FINANCIAL SERV 40 56400 COMPUTER LEASE 8.19 0.00 579.34

104000 86249 07/12/19 212 GLEN CASH STORE INC 27 55210 BROOM/TRASH CAN−EMS 0.00 119.77104000 86249 07/12/19 212 GLEN CASH STORE INC 27 54600 SAFETY HASP−EMS 0.00 2.79TOTAL CHECK 0.00 122.56

104000 86252 07/12/19 588 HENRY SCHEIN INC 27 55210 IV SET/SOLUMED−EMS 0.00 208.62104000 86252 07/12/19 588 HENRY SCHEIN INC 27 55210 ELECTRODE OMNITRA−E 0.00 120.99TOTAL CHECK 0.00 329.61

104000 86254 07/12/19 1105 JIMMY’S AUTOMOTIVE 27 54602 03EXPL WATER PMP−EM 0.00 1,115.06

104000 86256 07/12/19 267 L V HIERS INC 27 55211 231GAL DIESEL−EMS 0.00 597.36104000 86256 07/12/19 267 L V HIERS INC 34 55211 33.70GAL FUEL−ANML 0.00 76.39104000 86256 07/12/19 267 L V HIERS INC 27 55211 191GAL DIESEL−EMS 0.00 505.39TOTAL CHECK 0.00 1,179.14

104000 86260 07/12/19 988 MAX GRAPHIX, LLC 27 55210 2DOOR LOGO DECALS E 0.00 38.00

104000 86262 07/12/19 296 MIRACLE AUTOMOTIVE 27 54602 R30 IDLER PULLEY−EM 0.00 334.78104000 86262 07/12/19 296 MIRACLE AUTOMOTIVE 27 54602 04EXP FRT END RPR−E 0.00 1,448.23104000 86262 07/12/19 296 MIRACLE AUTOMOTIVE 27 54602 R33 OIL CHANGE−EMS 0.00 78.21104000 86262 07/12/19 296 MIRACLE AUTOMOTIVE 27 54602 04EXPL RACK/PINIO−E 0.00 389.24104000 86262 07/12/19 296 MIRACLE AUTOMOTIVE 27 54602 R32 OIL CHANGE−EMS 0.00 154.37TOTAL CHECK 0.00 2,404.83

104000 86263 07/12/19 2007 MIRACLE TOWING & RE 27 54602 R32PWR LOS/32B AC−E 0.00 150.00104000 86263 07/12/19 2007 MIRACLE TOWING & RE 27 54602 R30 BAPTIST/MACC−EM 0.00 195.00104000 86263 07/12/19 2007 MIRACLE TOWING & RE 27 54602 R31 CLN ENGIN CON−E 0.00 595.10TOTAL CHECK 0.00 940.10

104000 86266 07/12/19 1352 O’REILLY AUTOMOTIVE 27 54602 E50 SEALED BEAM−EMS 0.00 16.05104000 86266 07/12/19 1352 O’REILLY AUTOMOTIVE 27 54602 E10 MINI BULB−EMS 0.00 14.94TOTAL CHECK 0.00 30.99

104000 86268 07/12/19 347 QUADMED INC 27 55210 0 TWO E VENT CIRC−E 0.00 238.50

104000 86269 07/12/19 349 QUALITY INTERNET SE 40 54100 INTERNET SERVICE 7. 0.00 79.00

104000 86272 07/12/19 157 SISTER SUSIE DRESSE 27 55210 SHIRTS 44X−EMS 0.00 322.00

104000 86274 07/12/19 1079 TEN−8 FIRE EQUIPMEN 27 54602 E10/50 CMPSR/DRYR−E 0.00 4,404.13

104000 86277 07/12/19 1081 WINDMILL CONSULTING 25 53400 COMM DEV DIR JUNE1− 0.00 2,676.58

TOTAL CASH ACCOUNT 0.00 321,472.33

TOTAL FUND 0.00 321,472.33



FUND − 103 − ROAD & BRIDGE FUND


104000 86162 07/02/19 200 FPL 55 54301 ROAD DEPT/US90 CTY 0.00 1,119.02104000 86162 07/02/19 200 FPL 55 54301 SR228 #CITY SL’S 0.00 29.58TOTAL CHECK 0.00 1,148.60

104000 86167 07/02/19 326 OKEFENOKE REMC 55 54301 ST LIGHT @ 125 N/25 0.00 13.08104000 86167 07/02/19 326 OKEFENOKE REMC 55 54301 121 N CAUTION LGT−R 0.00 35.99104000 86167 07/02/19 326 OKEFENOKE REMC 55 54301 CAU LIGHT−BOB BURNS 0.00 37.26TOTAL CHECK 0.00 86.33

104000 86172 07/02/19 771 TERMINIX COMMERCIAL 55 54600 RD DEP 8156 PEST JU 0.00 26.00

104000 86175 07/02/19 1710 VERIZON WIRELESS 55 54100 ROAD VERIZON 6.19 0.00 104.60104000 86175 07/02/19 1710 VERIZON WIRELESS 55 54100 ROAD VERIZON 5.19 0.00 104.60TOTAL CHECK 0.00 209.20

104000 86186 07/03/19 2164 STAPLES ADVANTAGE 55 55100 COPY PAP/MSG BOARD− 0.00 279.17

104000 86193 07/08/19 445 NORTHEAST FLORIDA T 55 54100 ROAD DEPART− FAX−NE 0.00 82.49104000 86193 07/08/19 445 NORTHEAST FLORIDA T 55 54100 ROAD DEPARTMNT #49− 0.00 65.89104000 86193 07/08/19 445 NORTHEAST FLORIDA T 55 54100 ROAD DEPT−ROBERT LI 0.00 42.74TOTAL CHECK 0.00 191.12

104000 86238 07/12/19 200 FPL 55 54301 ROAD YARD−8156 CYPR 0.00 161.00104000 86238 07/12/19 200 FPL 55 54301 SIGN&TIRE SHOP−R&B/ 0.00 258.79104000 86238 07/12/19 200 FPL 55 54301 ROAD DEPART BARN AD 0.00 121.04TOTAL CHECK 0.00 540.83

104000 86239 07/12/19 951 ADVANCED AUTO PARTS 55 54602 #941 OIL/AIR FILTR− 0.00 24.98104000 86239 07/12/19 951 ADVANCED AUTO PARTS 55 54602 #125 HOSE CLAMP−RD 0.00 9.57104000 86239 07/12/19 951 ADVANCED AUTO PARTS 55 54602 #125 FILTER FUEL−RD 0.00 29.18TOTAL CHECK 0.00 63.73

104000 86240 07/12/19 1218 AIRGAS USA, LLC 55 55210 WELDING SUPPLIES−RD 0.00 229.95104000 86240 07/12/19 1218 AIRGAS USA, LLC 55 55210 ACETYLENE 1X−RD 0.00 76.00TOTAL CHECK 0.00 305.95

104000 86241 07/12/19 33 AUS CENTRAL LOCKBOX 55 55210 RD UNIFORMS CLND 6/ 0.00 173.15104000 86241 07/12/19 33 AUS CENTRAL LOCKBOX 55 55210 RD MATS CNLD 6/24 0.00 94.71104000 86241 07/12/19 33 AUS CENTRAL LOCKBOX 55 55210 RD UNIFORMS CLND 7/ 0.00 177.86104000 86241 07/12/19 33 AUS CENTRAL LOCKBOX 55 55210 RD MATS CLND 7/1 0.00 94.71TOTAL CHECK 0.00 540.43

104000 86244 07/12/19 2309 BEARD EQUIPMENT COM 55 54602 #957 ELBOW FITTING− 0.00 47.28

104000 86245 07/12/19 696 BOULEVARD TIRE CENT 55 54602 #321 ORING−RD 0.00 63.80

104000 86249 07/12/19 212 GLEN CASH STORE INC 55 55210 BALL VLV/CMNT/SHOP− 0.00 16.14

104000 86250 07/12/19 2021 GOODYEAR COMM. TIRE 55 54602 #385 TIRE−RD 0.00 626.00104000 86250 07/12/19 2021 GOODYEAR COMM. TIRE 55 54602 #385 TIRE−RD 0.00 626.00104000 86250 07/12/19 2021 GOODYEAR COMM. TIRE 55 54602 #385 TIRE−RD 0.00 626.00104000 86250 07/12/19 2021 GOODYEAR COMM. TIRE 55 54602 #384 TIRE−RD 0.00 626.00



FUND − 103 − ROAD & BRIDGE FUND


104000 86250 07/12/19 2021 GOODYEAR COMM. TIRE 55 54602 #384 TIRE−RD 0.00 626.00104000 86250 07/12/19 2021 GOODYEAR COMM. TIRE 55 54602 #385 TIRE−RD 0.00 626.00104000 86250 07/12/19 2021 GOODYEAR COMM. TIRE 55 54602 #384 TIRE−RD 0.00 626.00104000 86250 07/12/19 2021 GOODYEAR COMM. TIRE 55 54602 #385 TIRE−RD 0.00 626.00TOTAL CHECK 0.00 5,008.00

104000 86251 07/12/19 221 HAGAN ACE HARDWARE 55 55210 SILICONE SEALANT−RD 0.00 11.86104000 86251 07/12/19 221 HAGAN ACE HARDWARE 55 55210 HEX PLUG−RD 0.00 2.15104000 86251 07/12/19 221 HAGAN ACE HARDWARE 55 55210 HOSE FITTING−RD 0.00 1.79104000 86251 07/12/19 221 HAGAN ACE HARDWARE 55 55210 SAWZALL BLADE 2X−RD 0.00 26.98104000 86251 07/12/19 221 HAGAN ACE HARDWARE 55 55210 PVC COUPLING−RD 0.00 5.03104000 86251 07/12/19 221 HAGAN ACE HARDWARE 55 54602 WDTR PARTS/CHAIN−RD 0.00 67.47TOTAL CHECK 0.00 115.28

104000 86253 07/12/19 75 ICE CUBE EXPRESS 55 55210 88X 10LBS BAGS ICE− 0.00 88.00

104000 86255 07/12/19 879 JOHN M WARREN INC 55 55300 30GREEN SIGN POSTS− 0.00 868.21

104000 86256 07/12/19 267 L V HIERS INC 55 55211 105GAL REG GAS−RD 0.00 242.13104000 86256 07/12/19 267 L V HIERS INC 55 55211 139.60GAL REG GAS−R 0.00 331.69104000 86256 07/12/19 267 L V HIERS INC 55 55211 912GAL DYED DIESEL− 0.00 1,975.39TOTAL CHECK 0.00 2,549.21

104000 86257 07/12/19 284 MACCLENNY MOTOR PAR 55 54602 #125 FUEL FILTER−RD 0.00 57.90104000 86257 07/12/19 284 MACCLENNY MOTOR PAR 55 54602 #753 WIPER BLADE−RD 0.00 18.87TOTAL CHECK 0.00 76.77

104000 86259 07/12/19 289 MAUDLIN INTERNATION 55 54602 #76 CRANK SENSOR−RD 0.00 208.94

104000 86265 07/12/19 632 NORTH FLORDIA PROFE 55 53100 NRSRY BLVD BOX CULV 0.00 1,052.80

104000 86271 07/12/19 373 SAFETY−KLEEN SYSTEM 55 55210 USED OIL PICK UP−RD 0.00 448.00104000 86271 07/12/19 373 SAFETY−KLEEN SYSTEM 55 55210 WASHER SOLVENT−RD 0.00 106.91TOTAL CHECK 0.00 554.91

104000 86273 07/12/19 420 SPRAYER DEPOT 55 54602 #264 SOLENOID−RD 0.00 128.11

104000 86275 07/12/19 49 TRACTOR SUPPLY 55 55210 CASTER/WHEEL/SHOP−R 0.00 56.45


TOTAL FUND 0.00 14,225.26



FUND − 104 − FINE & FORFEITURE FUND


104000 86158 07/02/19 1008 BAKER COUNTY CORREC 71 58113 INMATE HOUSING JULY 0.00 233,333.00

104000 86169 07/02/19 757 SCOTTY RHODEN, SHER 73 59180 DISPATCH − JULY19 0.00 37,524.00104000 86169 07/02/19 757 SCOTTY RHODEN, SHER 90 59180 JUDICIAL SERV−JULY1 0.00 26,042.00104000 86169 07/02/19 757 SCOTTY RHODEN, SHER 69 59180 LAW ENFORCE−JUL19 0.00 295,210.00TOTAL CHECK 0.00 358,776.00

104000 86174 07/02/19 2314 TRI COUNTY PROBATIO 28 58111 DMAP VELKLY 6.19 0.00 660.00

104000 86193 07/08/19 445 NORTHEAST FLORIDA T 90 54100 HOLDING CELL−NEFCOM 0.00 22.18104000 86193 07/08/19 445 NORTHEAST FLORIDA T 90 54100 FAX − SECURITY−NEFC 0.00 21.88TOTAL CHECK 0.00 44.06

104000 86276 07/12/19 114 UNIVERSITY OF FL − 24 53110 ME MAY19 0.00 4,529.57


TOTAL FUND 0.00 597,342.63



FUND − 105 − FIRE DEPARTMENT FUND


104000 86116 V 06/26/19 847 AEGIS FIRE & INTEGR 54 56400 HYDROSTATIC TEST−FI 0.00 −760.00

104000 86167 07/02/19 326 OKEFENOKE REMC 54 54301 FIRE STA #30−CUYLER 0.00 74.52104000 86167 07/02/19 326 OKEFENOKE REMC 54 54301 FIRE STA #20−N MACC 0.00 152.02104000 86167 07/02/19 326 OKEFENOKE REMC 54 54301 BAXTER FIRE STA #60 0.00 51.54104000 86167 07/02/19 326 OKEFENOKE REMC 54 54301 FIRE STA #40−TAYLOR 0.00 72.83104000 86167 07/02/19 326 OKEFENOKE REMC 54 54301 FIRE STA 40−SEC LIG 0.00 45.38TOTAL CHECK 0.00 396.29

104000 86172 07/02/19 771 TERMINIX COMMERCIAL 54 54600 FIRE #20 14496 PEST 0.00 15.00

104000 86175 07/02/19 1710 VERIZON WIRELESS 54 54100 FIRE VERIZON 5.19 0.00 52.30104000 86175 07/02/19 1710 VERIZON WIRELESS 54 54100 FIRE VERIZON 6.19 0.00 52.30TOTAL CHECK 0.00 104.60

104000 86180 07/03/19 267 L V HIERS INC 54 55211 14.40GAL FUEL−FIRE 0.00 32.78

104000 86193 07/08/19 445 NORTHEAST FLORIDA T 54 54100 FIRE/HWY90−NEFCOM 0.00 25.08104000 86193 07/08/19 445 NORTHEAST FLORIDA T 54 54100 FIRE STATION 50 GLE 0.00 81.68TOTAL CHECK 0.00 106.76

104000 86198 07/08/19 63 BANK OF AMERICA 54 56401 FIRE TRCK LEASE PYM 0.00 118,115.23

104000 86202 07/10/19 713 ALLYSON HOWELL 54 51300 FIRE RUN 6.19 0.00 38.00

104000 86203 07/10/19 912 ASHLEY R THRIFT 54 51300 FIRE RUN 6.19 0.00 67.50

104000 86204 07/10/19 2125 BAKER’S COMMUNICATI 54 56400 #70 ANTENNA/VHF−FIR 0.00 189.50

104000 86206 07/10/19 698 BRAD THRIFT 54 51300 FIRE RUN 6.19 0.00 209.40

104000 86207 07/10/19 2235 BRADLEY J CLARK (SC 54 51300 FIRE RUN 6.19 0.00 62.00

104000 86209 07/10/19 99 CHRISTOPHER MIRACLE 54 51300 FIRE RUN 6.19 0.00 379.40

104000 86210 07/10/19 1037 COGGIN FORD 54 56401 F550 CAB/CHASSIS−FI 0.00 47,548.00

104000 86212 07/10/19 575 DANA SAFETY SUPPLY 54 54602 SWIVEL BAIL MOUNT−F 0.00 291.20104000 86212 07/10/19 575 DANA SAFETY SUPPLY 54 54602 LED/FLASHER/LENS−FI 0.00 464.00104000 86212 07/10/19 575 DANA SAFETY SUPPLY 54 54602 SPEAKER/ION LIGH−FI 0.00 1,058.75TOTAL CHECK 0.00 1,813.95

104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 13.90GAL FUEL−FIRE 0.00 36.15104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 21.26GAL DIESEL−FIR 0.00 63.78104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 13.67GAL DIESEL−FIR 0.00 41.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 18.46GAL FUEL−FIRE 0.00 48.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 2.24GAL FUEL−FIRE 0.00 5.85104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 39.56GAL DIESEL−FIR 0.00 118.64104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 21.29GAL DIESEL−FIR 0.00 63.01104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 19.60GAL DIESEL−FIR 0.00 58.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 27.71GAL DIESEL−FIR 0.00 82.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 23.02GAL DIESEL−FIR 0.00 68.14





104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 27.37GAL DIESEL−FIR 0.00 81.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 18.92GAL DIESEL−FI 0.00 56.01104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 20.95GAL DIESEL−FIR 0.00 62.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 22.46GAL DIESEL−FIR 0.00 66.47104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 17.69GAL FUEL−FIRE 0.00 46.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 26.87GAL LDIESEL−FI 0.00 79.51104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 21.43GAL DIESEL−FIR 0.00 63.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 13.92GAL DIESEL−FIR 0.00 40.37104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 19.20GAL FUEL−FIRE 0.00 48.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 26.22GAL DIESEL−FIR 0.00 76.03104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 28.62GAL DIESEL−FIR 0.00 83.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 19.47GAL DIESEL−FIR 0.00 56.45104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 17.20GAL FUEL−FIRE 0.00 43.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 22.42GAL DIESEL−FIR 0.00 65.00104000 86213 07/10/19 1886 DAVIS & DAVIS ENTER 54 55211 24.17GAL DIESEL−FIR 0.00 70.07TOTAL CHECK 0.00 1,520.48

104000 86214 07/10/19 954 DEVON J PARKER 54 51300 FIRE RUN 6.19 0.00 56.00

104000 86215 07/10/19 714 EMILY WALKER 54 51300 FIRE RUN 6.19 0.00 36.50

104000 86216 07/10/19 221 HAGAN ACE HARDWARE 54 54600 SWITCH/PRSR PUMP−FI 0.00 48.58104000 86216 07/10/19 221 HAGAN ACE HARDWARE 54 54600 GREASE/LUBRICANT−FI 0.00 32.17TOTAL CHECK 0.00 80.75

104000 86218 07/10/19 841 JAMES M CRIBBS 54 51300 FIRE RUN 6.19 0.00 111.40

104000 86220 07/10/19 797 JOHN T DYAL (NC) 54 51300 FIRE RUN 6.19 0.00 315.40

104000 86221 07/10/19 778 KELSEY ANDERSON 54 51300 FIRE RUN 6.19 0.00 38.00

104000 86223 07/10/19 1053 LINDA HEILMAN 54 51300 FIRE RUN 6.19 0.00 309.40

104000 86224 07/10/19 284 MACCLENNY MOTOR PAR 54 54602 #50 BATTER CABLE−FI 0.00 79.33

104000 86225 07/10/19 791 MARK RENNINGER (SC) 54 51300 FIRE RUN 6.19 0.00 72.40

104000 86226 07/10/19 430 MICHAEL DOWIE 54 51300 FIRE RUN 6.19 0.00 61.40

104000 86231 07/10/19 1992 TANYA ANDERSON−1099 54 51300 FIRE RUN 6.19 0.00 43.00

104000 86232 07/10/19 1054 TREVOR BEDELL 54 51300 FIRE RUN 6.19 0.00 367.40

104000 86234 07/10/19 1710 VERIZON WIRELESS 54 54100 CAD ACCESS 8X−FIRE 0.00 294.70

104000 86235 07/10/19 842 WILLIAM G DEMERS 54 51300 FIRE RUN 6.19 0.00 78.40

104000 86236 07/10/19 2181 WILLIAM PRIMO (SC) 54 51300 FIRE RUN 6.19 0.00 809.40

104000 86238 07/12/19 200 FPL 54 54301 FIRE STA#80 −OLUSTE 0.00 94.15

104000 86251 07/12/19 221 HAGAN ACE HARDWARE 54 54602 QR50 ROD/SCREWS−FIR 0.00 36.70





104000 86251 07/12/19 221 HAGAN ACE HARDWARE 54 54600 REHAB/CABLE TIES−FI 0.00 18.96104000 86251 07/12/19 221 HAGAN ACE HARDWARE 54 54600 SCREWS/BOLTS−FIRE 0.00 3.54TOTAL CHECK 0.00 59.20

104000 86257 07/12/19 284 MACCLENNY MOTOR PAR 54 54602 B20 WIPER BLADE−EMS 0.00 13.98

104000 86258 07/12/19 1334 MACCLENNY MOWER AND 54 54602 BR50CLN CARB TNK−FI 0.00 110.00

104000 86270 07/12/19 365 RING POWER CORPORAT 54 56400 GENERATOR/HDQTRS−FI 0.00 481.50104000 86270 07/12/19 365 RING POWER CORPORAT 54 56400 GENERATOR/FAIRGR−FI 0.00 481.50TOTAL CHECK 0.00 963.00

104000 86272 07/12/19 157 SISTER SUSIE DRESSE 54 55210 SHIRTS 54X−FIRE 0.00 375.00


TOTAL FUND 0.00 174,207.70



FUND − 1055 − NATIONAL FOREST/TITLE III


104000 86171 07/02/19 1992 TANYA ANDERSON−1099 52 55500 FIREWISE COORD/ANDE 0.00 2,000.00


TOTAL FUND 0.00 2,000.00



FUND − 116 − SOLID WASTE


104000 86167 07/02/19 326 OKEFENOKE REMC 65 54301 CUYLER RECY SITE 12 0.00 68.33104000 86167 07/02/19 326 OKEFENOKE REMC 65 54301 RECYC SITE−STEELBRI 0.00 90.24104000 86167 07/02/19 326 OKEFENOKE REMC 65 54301 125 N GLEN RECYC SI 0.00 124.84TOTAL CHECK 0.00 283.41

104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 65 54400 GLEN ST MARY DUMP S 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 65 54400 CUYLER DUMP SITE 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 65 54400 228 DUMP SITE 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 65 54400 SANDERSON DUMP SITE 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 65 54400 OLUSTEE DUMP SITE 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 65 54400 YARD,LIMBS SITE/DEB 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 65 54400 BAXTER DUMP SITE 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 65 54400 MUDLAKE DUMP SITE. 0.00 45.00104000 86168 07/02/19 1743 PITSTOP PORTABLE RE 65 54400 STEEL BRIDGE RD DUM 0.00 45.00TOTAL CHECK 0.00 405.00

104000 86188 07/08/19 1077 AT&T 65 54100 OLUSTEE RECY 6.19 0.00 98.99

104000 86193 07/08/19 445 NORTHEAST FLORIDA T 65 54100 MUDLAKE REC SITE−NE 0.00 37.54104000 86193 07/08/19 445 NORTHEAST FLORIDA T 65 54100 SANDERSON REC SITE− 0.00 37.54104000 86193 07/08/19 445 NORTHEAST FLORIDA T 65 54100 BAXTER RECYCLE SITE 0.00 38.31104000 86193 07/08/19 445 NORTHEAST FLORIDA T 65 54100 CUYLER RECYCLE SITE 0.00 37.54104000 86193 07/08/19 445 NORTHEAST FLORIDA T 65 54100 SR228 RECYCLE SITE− 0.00 39.98104000 86193 07/08/19 445 NORTHEAST FLORIDA T 65 54100 GLEN RECYCLE SITE−N 0.00 38.31104000 86193 07/08/19 445 NORTHEAST FLORIDA T 65 54100 121 N RECYCLE SITE− 0.00 37.54TOTAL CHECK 0.00 266.76

104000 86238 07/12/19 200 FPL 65 54301 JEFF STARLING−SOLID 0.00 98.93104000 86238 07/12/19 200 FPL 65 54301 HOSS KELLER−SOLID W 0.00 47.11104000 86238 07/12/19 200 FPL 65 54301 SR 228 − SOLID WAST 0.00 57.82104000 86238 07/12/19 200 FPL 65 54301 SEC LGT @ OLUSTEE R 0.00 10.57104000 86238 07/12/19 200 FPL 65 54301 OLUSTEE−SOLID WASTE 0.00 27.62TOTAL CHECK 0.00 242.05

104000 86243 07/12/19 1784 BALER SERVICES OF F 65 54600 125 COMPACTOR RPR−S 0.00 294.00

104000 86249 07/12/19 212 GLEN CASH STORE INC 65 55210 RAIN BOOTS−SW 0.00 16.99

104000 86251 07/12/19 221 HAGAN ACE HARDWARE 65 54600 AC LIMB DEBRIS BLD− 0.00 125.10

104000 86261 07/12/19 2279 METAL MASTERS OF FL 65 54600 METAL/REBLD CMPCTR− 0.00 346.50


TOTAL FUND 0.00 2,078.80



FUND − 119 − COURT FACILITY FUND


104000 86174 07/02/19 2314 TRI COUNTY PROBATIO 922 54618 GBB JUNE2019 0.00 625.00

104000 86182 07/03/19 557 MOHAWK CARPET DIST. 922 54600 FLOORING/SW CORNER− 0.00 2,824.75

104000 86264 07/12/19 557 MOHAWK CARPET DIST. 922 54600 CRT ADM FLOORING−CR 0.00 4,746.09

104000 86269 07/12/19 349 QUALITY INTERNET SE 922 54600 EAST LOT CAMERA−CRT 0.00 25.00


TOTAL FUND 0.00 8,220.84



FUND − 122 − SHIP FUND


104000 86248 07/12/19 722 DUGARD CONSTRUCTION 109.1 53400 SHIP CONS D GOFF 7. 0.00 13,250.00


TOTAL FUND 0.00 13,250.00



FUND − 123 − SHOALS PARK


104000 86167 07/02/19 326 OKEFENOKE REMC 392 54300 SHOALS PK BATHRMS # 0.00 83.25104000 86167 07/02/19 326 OKEFENOKE REMC 392 54300 SHOALS PARK BATHRMS 0.00 34.22104000 86167 07/02/19 326 OKEFENOKE REMC 392 54300 ODIS YARB RD/SHOALS 0.00 33.33TOTAL CHECK 0.00 150.80

104000 86184 07/03/19 757 SCOTTY RHODEN, SHER 392 53100 SHOALS RNGR 5/10−5/ 0.00 1,591.11104000 86184 07/03/19 757 SCOTTY RHODEN, SHER 392 53100 SHOALS RNGR 6/7−6/2 0.00 1,591.11TOTAL CHECK 0.00 3,182.22

104000 86230 07/10/19 2164 STAPLES ADVANTAGE 392 55210 2X PAPER TOWELS−SHO 0.00 45.46

104000 86267 07/12/19 1047 PARKEON 392 54600 KIOSK CHECK6.19−SHO 0.00 90.00

104000 86275 07/12/19 49 TRACTOR SUPPLY 392 54600 FRWHLR BATTERIE−SHO 0.00 87.19


TOTAL FUND 0.00 3,555.67



FUND − 139 − COURT INNOVATIONS TRUST


104000 86269 07/12/19 349 QUALITY INTERNET SE 939 54100 INTERNET SERVICE 7. 0.00 80.00

TOTAL CASH ACCOUNT 0.00 80.00

TOTAL FUND 0.00 80.00



FUND − 166 − 12.50 SC FUND


104000 86217 07/10/19 1734 HARRIS CORPORATION− 96 54600 SOF ACCESS 186X 6.1 0.00 2,604.00


TOTAL FUND 0.00 2,604.00

TOTAL REPORT 0.00 1,155,123.52

BAKER COUNTY

EXPENSES OVER $3,500 AS OF 7/17/2019

FUND

CHECK

NUMBE

R

CHECK

DATENAME DESCRIPTION AMOUNT

001 - GENERAL FUND 86156 07/02/19 AMY DUGGER, TAX COL TAX COLL-JULY19 14,697.00

001 - GENERAL FUND 86159 07/02/19 BAKER COUNTY COUNCI COA MONTHLY JULY19 9,750.00

001 - GENERAL FUND 86160 07/02/19 BRADLEY, GARRISON, LEGAL SERV JUNE19 5,000.00

001 - GENERAL FUND 86163 07/02/19 HIGGINBOTHAM BROTHE HIGGINBOTHAM JUNE19 7,451.67

001 - GENERAL FUND 86163 07/02/19 HIGGINBOTHAM BROTHE HIGGINB INSPECT OVE 6,240.00

001 - GENERAL FUND 86166 07/02/19 NITA D CRAWFORD SUPER ELECT JULY19 29,649.75

001 - GENERAL FUND 86170 07/02/19 STACIE D. HARVEY, C CLERK DRAW-JULY19 23,196.42

001 - GENERAL FUND 86173 07/02/19 TIM SWEAT, PROPERTY PROP-APP DRAW JUL-S 159,741.16

001 - GENERAL FUND 86190 07/08/19 MORAN INSULATION IN FOAM INSLTN CHAMBER 5,000.00

001 - GENERAL FUND 86199 07/08/19 HIGGINBOTHAM & SON NEW 10 TON AC UNIT- 11,300.00

001 - GENERAL FUND 86200 07/08/19 MORAN INSULATION IN CELL FOAM INSULTN-A 6,183.00

001 - GENERAL FUND 86274 07/12/19 TEN-8 FIRE EQUIPMEN E10/50 CMPSR/DRYR-E 4,404.13

104 - FINE & FORFEITURE FUND86158 07/02/19 BAKER COUNTY CORREC INMATE HOUSING JULY 233,333.00

104 - FINE & FORFEITURE FUND86169 07/02/19 SCOTTY RHODEN, SHER DISPATCH - JULY19 37,524.00

104 - FINE & FORFEITURE FUND86169 07/02/19 SCOTTY RHODEN, SHER JUDICIAL SERV-JULY1 26,042.00

104 - FINE & FORFEITURE FUND86169 07/02/19 SCOTTY RHODEN, SHER LAW ENFORCE-JUL19 295,210.00

104 - FINE & FORFEITURE FUND86276 07/12/19 UNIVERSITY OF FL - ME MAY19 4,529.57

105 - FIRE DEPARTMENT FUND86198 07/08/19 BANK OF AMERICA FIRE TRCK LEASE PYM 118,115.23

105 - FIRE DEPARTMENT FUND86210 07/10/19 COGGIN FORD F550 CAB/CHASSIS-FI 47,548.00

119 - COURT FACILITY FUND86264 07/12/19 MOHAWK CARPET DIST. CRT ADM FLOORING-CR 4,746.09

122 - SHIP FUND 86248 07/12/19 DUGARD CONSTRUCTION SHIP CONS D GOFF 7. 13,250.00

From: Jeffrey Hendry <[email protected]>Date: Tue, Jul 16, 2019 at 12:49 PMSubject: Official Request for NFEDP Board of Director Appointments for 2019-2021: Need No Later than September 6, 2019To: Darryl Register <[email protected]>

Darryl , per an earlier communication, this message is to formally request the Baker County Board of County Commissioners appoint their two representatives to serve on the North Florida Economic Development Partnership (NFEDP) Board of Directors for the 2019-2021 term. As a reminder, one of the representatives is expected to be a an elected official currently serving on the Board of County Commissioners and the other representative is expected to be a designated Economic Development Professional. The current representatives for Baker County are:

Commissioner James BennettDarryl Register

Please advise the appropriate staff at the County or their designee to communicate the appointments

for 2019-2021 no later than September 6, 2019. If you have questions or need additional information, please email or call me on my cell at (850) 443-7103.

With Gratitude,

Jeff HendryExecutive DirectorNFEDP

mailto:[email protected]


RESOLUTION 2019-18

A RESOLUTION OF THE BOARD OF

COUNTY COMMISSIONERS OF BAKER

COUNTY, FLORIDA AUTHORIZING THE

EXECUTION OF A PUBLIC TRANSPORTATION

SUPPLEMENTAL JOINT PARTICIPATION

AGREEMENT WITH FLORIDA DEPARTMENT OF

TRANSPORTATION FINANCIAL PROJECT #434563-

1-54-01.

WHEREAS, the Florida Department of Transportation desires the execution of a State Funded

Grant Supplemental Joint Participation Agreement for SCRAP funding for County Road 229.

Additional funding in the amount of $100,000 has been added to the project.

NOW, THEREFORE, BE IT RESOLVED this 23rd day of July, 2019 by the Board of County

Commissioners of Baker County, Florida, that the Chairman of the Board of County

Commissioners is hereby authorized to execute the Public Transportation Supplemental Joint

Participation Agreement between the Baker County Board of Commissioners and the Florida

Department of Transportation for Financial Project ID: 434563-1-54-01.

BOARD OF COUNTY COMMISSIONERS

OF BAKER COUNTY, FLORIDA

__________________________________________

Cathy Rhoden, Chairman

ATTEST:

_________________________________

Stacie D. Harvey, Clerk

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

STATE-FUNDED GRANTSUPPLEMENTAL AGREEMENT

525-010-60PROGRAM MANAGEMENT

12/18Page 1 of 1

SUPPLEMENTAL NO.1CONTRACT NO.G0J33FPN434563-1-54-01

Recipient: Baker CountyThis Supplemental Agreement (“Supplemental”), dated ________________ arises from the desire to supplement the State-Funded Grant Agreement (“Agreement”) entered into and executed on February 17, 2017 as identified above. All provisions in the Agreement and supplements, if any, remain in effect except as expressly modified by this Supplemental.

The parties agree that the Agreement is to be amended and supplemented as follows:

Add funds in the amount of $100,000 for FY 2020. In addition, contract time will be extended until 12/31/2020.

Reason for this Supplemental and supporting engineering and/or cost analysis:

Additional funds are needed based on Engineer's Estimate

IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year first above written.

RECIPIENT: Baker County

By:Name: Cathy RhodenTitle: Chair


By:Name: Title:

Legal Review:

_______________________________________________


STATE-FUNDED GRANT AGREEMENTEXHIBIT “B”

SCHEDULE OF FINANCIAL ASSISTANCE


09/17Page 1 of 2

RECIPIENT NAME & BILLING ADDRESS:The HonorableCathy Rhoden, ChairBaker County BOCC55 North 3rd StreetMcclenny, Florida 32063

FINANCIAL PROJECT NUMBER:434563-1-54-01

I. PHASE OF WORK by Fiscal Year: FY 2017 FY2020 FY TOTALDesign- Phase 34 $ 0.00 $ 0.00 $ 0.00 $0.00

Maximum Department Participation - (Insert Program Name) or$

%or$

%or$

% %or$ 0.00


%or$

%or$

% %or$ 0.00


%or$

%or$

% %or$ 0.00

Local Participation (Any applicable waiver noted in Exhibit “A”) % or$ 0.00

%or$ 0.00

%or$ 0.00

%or$0.00

In-Kind Contribution $ $ $ $ 0.00

Cash $ $ $ $ 0.00

Combination In-Kind/Cash $ $ $ $ 0.00

Right of Way- Phase 44 $ 0.00 $ 0.00 $ 0.00 $0.00


%or$

%or$

% %or$ 0.00


%or$

%or$

% %or$ 0.00


%or$

%or$

% %or$ 0.00


%or$ 0.00

%or$ 0.00

%or$0.00


Cash $ $ 0.00 $ $ 0.00


Construction/CEI - Phase 54 $ 0.00 $ 0.00 $ 0.00 $0.00

Maximum Department Participation - ( ) or$

%or$

%or$

% %or$ 0.00


%or$

%or$

% %or$ 0.00


%or$

%or$

% %or$ 0.00


%or$ 0.00

%or$ 0.00

%or$0.00


Cash $ $ $ $ 0.00



STATE-FUNDED GRANT AGREEMENTEXHIBIT “B”

SCHEDULE OF FINANCIAL ASSISTANCE


09/17Page 2 of 2

Design, Construction and CEI - Phase 54 $ 0.00 $ 0.00 $ 0.00 $415,000.00

Maximum Department Participation - (Small County Outreach Program)

100%or$ 315,000.00

100%or$ 100,000.00

or$

% %or$ 0.00


%or$

%or$

% %or$ 0.00


%or$

%or$

% %or$ 0.00


%or$ 0.00

%or$ 0.00

%or$0.00


Cash $ $ $ $ 0.00


II. TOTAL PROJECT COST: $315,000.00 $100,000.00 $0.00 $415,000.00

COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, F.S. Documentation is on file evidencing the methodology used and the conclusions reached.

Kim EvansDistrict Grant Manager Name

DateSignature

MemoTo: Kennie Downing, County Manager

From: Robert Fletcher

Date: July 16, 2019

Re: Turner Cemetery Engineering Fee

Background:

We have received funding for paving a portion of Turner Cemetery road which also will include

replacement of one bridge. The total funding amount is $2,750,000.00. North Florida Professional

Services was selected to do the design of this project. Their proposed fee for engineering / surveying/

permitting is $395,677.00 (see attached proposal for breakdown of fees along with estimated

construction cost and CEI services)

Recommended Action:

After our review staff recommends that the approval of design fee for $395,677.00 to North Florida

Professional Services.

CERTIFICATE OF PARTICIPATION

Edward Byrne MemorialJustice Assistance Grant (JAG) Program

Ms. Rona Kay CraditOffice of Criminal Justice GrantsFlorida Department of Law Enforcement2331 Phillips RoadTallahassee, Florida 32308

Dear Ms. Cradit:

This letter provides notification that the County Board of Commissioners__ _Accepts ___Declines to serve as the coordinating unit of government for the Florida Department ofLaw Enforcement's Edward Byrne Memorial Justice Assistance Grant (JAG) Countywide Program.

I understand, for the purposes of the JAG Countywide Program, the county can only request and approve applications for eligible subrecipients. In order to meet eligibility requirements, the county, and each organization or agency identified through the 51% planning process (as provided by Florida Administrative Code, Chapter 11D-9.002), must be able to document compliance with the following requirements prior to receiving a subaward:

• 2 C.F.R. Part 25—Universal Identifier and System for Award Management (SAM) Requirements• 8 U.S.C §1373 & 1644—Communication Between Governments and the Immigration and Naturalization

Service• 28 C.F.R. Part 42—Nondiscrimination; Equal Employment Opportunity; Policies and Procedures• 2 C.F.R. §200.318-326—Federal Procurement Standards• 2 C.F.R Part 200.300-309—Standards for Financial and Program Management

For purposes of coordinating the preparation of application(s) for grant funds with the Office of CriminalJustice Grants, the following individual is designated as County Coordinator for the county’s FY18 JAG Countywide subawards:

Name:

Title:

Agency:

Address:

Email:

Phone:

City:

Zip:

I acknowledge and understand the responsibility placed upon the county to ensure grant funds are used for improving criminal justice and subawards, as identified through the 51% process, are only approved to eligible subrecipients.

Sincerely,

Chair_____________ County Board of Commissioners

Rule Reference 11D-9.006 OCJG-024 (Rev. Aug 2017)

Federal Fiscal Year 2018Edward Byrne Memorial Justice Assistance Grant (JAG) Program

JAG-Countywide (JAGC) Solicitation

Revised June 4, 2019

The Florida Department of Law Enforcement (FDLE), Office of Criminal Justice Grants (OCJG) revised this subaward solicitation to include an updated timeline and extend the application deadline until Wednesday, July 31, 2019.

Please contact our office at (850) 617-1250, or [email protected], if you have any questions.

JAG Funding Assistance – Florida FY18 Program Information (revised 06/2019)

Page 1 of 16


Florida Department of Law EnforcementOffice of Criminal Justice GrantsPost Office Box 1489 Tallahassee, Florida 32302-1489 ( 850) 617-1250 [email protected]


JAG-Countywide (JAGC) Solicitation

The Florida Department of Law Enforcement (FDLE), Office of Criminal Justice Grants (OCJG) is seeking applications for the state’s Edward Byrne Memorial Justice Assistance Grant Countywide (JAGC) Program. This program focuses on helping state and local agencies improve the criminal justice system.

Eligibility

Eligible applicants are limited to units of local government. A unit of local government is defined as a city, county, town, township, borough, parish, village, or other general-purpose political subdivision of the state, including Native American Tribes who perform law enforcement functions as determined by the Secretary of the Interior.

Eligibility requires each unit of local government receiving funds from this award to complete and submit a properly executed “Certification of Compliance with 8 U.S.C. §§ 1373 & 1644” and a “Certification of Compliance with 8 U.S.C. §§ 1226(a) & (c), 1231(a)(4), 1324(a), 1357(a), & 1366(1) & (3)”.

The allocations by county for Florida’s FY 2018 JAGC program can be found in Appendix C.

Contact Information

The Office of Criminal Justice Grants (OCJG) main line is (850) 617-1250. For questions regarding this solicitation, ask to speak with the JAG Unit Supervisor, Cody Menacof or the grant manager for your jurisdiction. For technical assistance with the Subgrant Information Management Online (SIMON) systemor for issues creating and submitting an application in SIMON, ask for the SIMON Help Desk.


Page 2 of 16


http://www.fdle.state.fl.us/Grants/Documents/Misc-Website/2019-03-25-JAG-GM-GA-Assignments.aspx


Table of Contents

Program Description .................................................................................................................................. 4

Local Planning and Approval Process .................................................................................................... 4

Program Strategy and Purposes.............................................................................................................. 4

Priority Areas for Funding ......................................................................................................................... 5

Eligibility Requirements ............................................................................................................................. 6

Match............................................................................................................................................................ 7

Administrative Costs .................................................................................................................................. 7

Prohibited Uses & Expenditures .............................................................................................................. 8

Costs Requiring Pre-Approval.................................................................................................................. 8

JAG Program and Additional Requirements .......................................................................................... 9

State and Federal Transparency ...........................................................................................................11

Length of Award and Distribution of Funds ..........................................................................................12

Application Deadline ................................................................................................................................12

How to Apply .............................................................................................................................................12

Application Requirements .......................................................................................................................13

Standard Conditions ................................................................................................................................13

Appendix A ................................................................................................................................................14

Appendix B ................................................................................................................................................15

Appendix C ................................................................................................................................................16


Page 3 of 16

Program DescriptionThe State of Florida, Department of Law Enforcement (FDLE) has received an award from the United States Department of Justice (USDOJ) in the amount of $10,709,491 for the Edward Byrne Memorial Justice Assistance Grant (JAG). FDLE will distribute JAG-Countywide (JAGC) local share funds in accordance with the JAGC distribution provisions of Chapter 11D-9, Florida Administrative Code.

This Notice of Funding Opportunity seeks subrecipient applications for activities as they relate to criminal justice. Please note this program solicitation contains information provided by the USDOJ regarding specific areas of national focus and the priorities to help maximize the effectiveness of Byrne/JAG funding. Applicants are strongly encouraged to consider these federal priorities when developing their applications.

Local Planning and Approval ProcessFor JAG–Countywide each county is allocated a portion of the state’s federal award for use by local units of governments within the jurisdiction. FDLE determines each county’s allocation through a funding algorithm based on population and crime statistics. The county is then required to complete a local planning process to determine how the allocation will be distributed and used.

Chapter 11D-9, Florida Administrative Code, requires the unit of government in each county to reach consensus concerning the expenditure of JAG funds allocated to the jurisdiction. Consensus includes agreeing upon the projects to be implemented and the agency or agencies responsible for implementation through the 51% process. Each county must document the consensus by submitting letters from at least 51% of the units of government in the county, representing a minimum of 51% of the county’s population.

Coordination is vital to meeting this program requirement, and FDLE requests that the county board of commissioners serve as the coordinating unit for all local governments within the county. The Chairman of the Board of County Commissioners is requested to return a Certificate of Participation indicating the county’s willingness to serve, and designating a primary point of contact (e.g. County Coordinator) for coordination efforts. In the event the county declines to serve in this capacity, FDLE will request the governing body of each municipality within the county, in descending order of population, serve as the coordinating unit of government.

The JAG program requires applications and amendments to applications, be submitted for governing body review, or to an organization designated by the governing body. The program also stipulates theyare made available to citizens and neighborhood or community-based organizations for public comment. The local planning process used by each county (e.g. 51% process) should assure and document compliance with these requirements.

Program Strategy and PurposesJAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice in any one or more of the following purpose areas:

1. Law enforcement programs;2. Prosecution and court programs;3. Prevention and education programs;4. Corrections and community corrections programs;5. Drug treatment and enforcement programs;6. Planning, evaluation, and technology improvement programs;7. Crime victim and witness programs; and8. Mental health programs and related law enforcement and corrections programs, including


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https://www.flrules.org/gateway/ChapterHome.asp?Chapter=11D-9

http://www.fdle.state.fl.us/Grants/JAG/Local-Strategic-Planning

http://www.fdle.state.fl.us/Grants/JAG/Local-Strategic-Planning

behavioral programs and crisis intervention teams.

Any law enforcement or justice initiative previously eligible for funding under Byrne or LLEBG is eligible for JAG funding.

Priority Areas for Funding

BJA issues funding priorities in conjunction with JAG program guidance to ensure recipients and subrecipients are aware of areas of national focus and priority, and maximize the effective use of JAG funds. As a result, Florida passes-through these priority areas to subgrantees in the JAG-Countywide solicitation. The JAG funding priorities for FY18 awards and subawards are as follows:

Evidence-Based Programs or PracticesThe Office of Justice Programs (OJP) places a strong emphasis on the use of data and evidence in policy making and program development in criminal justice. Programs and practices are considered to be evidenced-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence will influence the degree to which OJP considers a program or practice to be evidence-based.

The following are resources available to JAG applicants on evidence based programs: • OJP’s CrimeSolutions.gov website offers applicants information about evidence-based programs

in criminal justice, juvenile justice, and crime victim services. • The Center for Evidence-Based Crime Policy at George Mason University provides information

about evidence-based policing programs.• The National Reentry Resource Center’s What Works in Reentry Clearinghouse provides a

summary of research-based reentry strategies.• The Bureau of Justice Assistance’s (BJA) Innovation Suite identifies a number of program models

to implement evidence-based strategies in policing, supervision, pre-trial, defense, prosecution, reentry and other fields.

Reducing Violent CrimeRecognizing that crime problems, including felonious possession and use of a firearm and/or gang violence, illegal drug sales and distribution, human trafficking, and other related violent crime, vary from community to community, BJA encourages units of government to tailor their programs to the local crime issues, and to be data-informed in their work. Subrecipients should consider investing JAG funds in programs to combat firearms violence, and to improve the process for ensuring that persons prohibited from purchasing firearms (see, e.g., 18 U.S.C. § 922(g)) are prevented from doing so, by utilizing technology such as eTrace and NIBIN to analyze evidence, as well as by enhancing complete, accurate, and timely reporting to the FBI’s NICS. Units of government are also encouraged to coordinate with the United States Attorneys and Project Safe Neighborhood (PSN) grantees in order to leverage funding for violence reduction projects, and to coordinate their law enforcement activities with those of federal law enforcement agencies such as the FBI, the Bureau of Alcohol, Tobacco, Firearms, and Explosives, the Drug Enforcement Administration, and the Department of Homeland Security.

Officer Safety and WellnessBJA recognizes the need to focus on officer performance and safety. This focus includes both tactical safety concerns and health and wellness initiatives, as both affect officer performance and safety. JAG funds may be used to address these needs by paying tuition and travel expenses to attend trainingsessions, such as the VALOR Initiative, and by funding health and wellness programs for law enforcement officers.

Border SecurityJAG funds may be used to reduce and prevent transnational drug-trafficking networks and combat human


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https://www.crimesolutions.gov/

http://cebcp.org/evidence-based-policing/the-matrix/matrix-demonstration-project/

https://whatworks.csgjusticecenter.org/

https://www.bja.gov/programs/crppe/innovationssuite.html

https://www.bja.gov/programs/valor.html

trafficking networks within the United States. State and local agencies are encouraged to use JAG funds to support law enforcement hiring, training, and technology enhancement in the area of border security.

Collaborative ProsecutionBJA strongly encourages state and local law enforcement to foster relationships with prosecutors to adopt new collaborative strategies aimed at combating increases in crime, particularly violent crime. BJA’s Innovative Prosecution Strategies is an effort by OJP aimed at promoting partnerships between prosecutors and researchers to develop and deliver effective, data-driven, evidence-based strategies to solve and fight chronic crime problems.

Eligibility RequirementsApplicants for JAG subawards must comply with all terms and conditions of the federal award and subaward, including those incorporated by reference. This section identifies specific program requirements that must be met as a condition of eligibility to receive federal funds under this program.

Each applicant must be able to document compliance with the following requirements:

8 U.S.C §1373 Communication Between Governments and the Immigration and Naturalization Service8 U.S.C §1644 Communication Between State and Local Government Agencies and Immigration and Naturalization Service2 C.F.R. §200.318-326 Federal Procurement Standards2 C.F.R Part 200.300-309 Standards for Financial and Program Management2 C.F.R. Part 25 Universal Identifier and System for Award Management (SAM) Requirements28 C.F.R. Part 42 Nondiscrimination; Equal Employment Opportunity; Policies and Procedures

SAM RegistrationTo apply for JAG funds in SIMON, an organization and its users must be registered in SIMON and have a Data Universal Numbering System (DUNS) number. The organization must also be registered with the U.S. Federal Government’s System for Award Management (SAM) (2 C.F.R. Part 25).

A DUNS number may be obtained by calling (866) 705-5711 or by visiting the Dun & Bradstreet website at: https://iupdate.dnb.com/iUpdate/viewiUpdateHome.htm. A DUNS number is usually received within one to two business days.

To create or update your annual SAM registration, go to SAM.gov. The process can take up to 10 business days.

Compliance with Applicable Federal LawsAt the time of application, potential subrecipients are required to certify compliance with all applicable federal laws. All applicants should understand that if the DOJ Office of Justice Programs receives information indicating an applicant may be in violation of any applicable federal law, the applicant may be referred to the DOJ Office of Inspector General (OIG) for investigation. If the applicant is found to be in violation of an applicable federal law by the OIG, the applicant may be subject to criminal and civil penalties, in addition to relevant OJP programmatic penalties, including suspension or termination of funds, inclusion on the high risk list, repayment of expended funds, and/or suspension and debarment.

Chief Legal Officer of the Applicant Government Certification of Compliance with Certain Federal Requirements The chief legal officer of the applicant government (i.e. City/County attorney, etc.) is to carefully review the “FY18 Certification of Compliance with 8 U.S.C. § 1373 & 1644” and the “FY18 Certification Relating to 8 U.S.C. §§ 1226(a) & (c), 1231(a)(4), 1324(a), 1357(a), & 1366(1) & (3)”. If the chief legal officer determines he or she may execute the certifications, the potential subrecipient is to submit the certifications as a part of the application. IMPORTANT: FDLE will be unable to approve a subaward for any applicant who fails to submit the certifications.


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https://www.bja.gov/ProgramDetails.aspx?Program_ID=121

https://www.bja.gov/funding/8uscsection1373.pdf

http://uscode.house.gov/view.xhtml?req=8+usc+1644&f=treesort&fq=true&num=6&hl=true&edition=prelim&granuleId=USC-prelim-title8-section1644

https://www.ecfr.gov/cgi-bin/text-idx?node=2:1.1.2.2.1.4.31&rgn=div7

https://www.ecfr.gov/cgi-bin/text-idx?SID=8a8572915d347e669da8ebcbdc0d8605&node=2:1.1.2.2.1.4.29&rgn=div7

https://www.ecfr.gov/cgi-bin/text-idx?SID=c5133b1cfd3e398cad7b5133c832801e&mc=true&node=pt2.1.25&rgn=div5

https://www.ecfr.gov/cgi-bin/text-idx?SID=6053ba186d6c37bb6d32d93fc588fb2e&mc=true&node=pt28.1.42&rgn=div5

https://iupdate.dnb.com/iUpdate/viewiUpdateHome.htm

https://ojp.gov/funding/Explore/SampleCertifications-8USC1373.htm


Civil Rights RequirementsFederal laws prohibit subrecipients of financial assistance from discriminating on the basis of race, color, national origin, religion, sex, disability, or age in funded programs or activities. All subrecipients, implementing agencies, and contractors must comply with any applicable statutorily-imposed nondiscrimination requirements, which are summarized below:

• Title VI of the Civil Rights Act of 1964: Applicants must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E that relate to an equal employment opportunity program. Applicants are advised to use the Office for Civil Rights EEO Reporting Tool at (https://ojp.gov/about/ocr/eeop.htm).

• Equal Employment Opportunity Certification (EEOC): Applicants must submit an EEO Certification annually within 120 days of the subaward.

• Limited English Proficiency (LEP): In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. Part 2000d, applicants in receipt of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP. FDLE strongly advises applicants to have a written LEP Language Access Plan. For more information visit https://www.lep.gov/.

• Equal Treatment for Faith Based Organizations: Applicants, must comply with all applicable requirements of 28 C.F.R. Part 38, ”Equal Treatment for Faith Based Organizations”, specifically including the provision for written notice to current or prospective program beneficiaries.

• Americans with Disabilities Act: Applicants must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination on the basis of disability including provision to provide reasonable accommodations.

Filing a Complaint - If the applicant or any of its employees, contractors, vendors, or program beneficiaries has a discrimination complaint, they may file a complaint with the applicant, with FDLE, or with the Office for Civil Rights.

Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489, Tallahassee, Florida 32302-1489, or online at [email protected]. Any discrimination complaints filed with FDLE will be reviewed by FDLE’s Inspector General and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the Equal Employment Opportunity Commission, based on the nature of the complaint.

Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 7th Street, Northwest, Washington, D.C. 20531, or by phone at (202) 307-0690.

Intergovernmental Review: The FY18 JAG program is subject to Executive Order 12372. As a result, FDLE may provide information regarding subrecipient applications to the state single point of contact to satisfy this requirement.

MatchMatch is not required for the JAG program. However, if a subrecipient identifies match on an application that is approved for award, the match portion will be required.

Administrative CostsAdministrative costs/fees are not eligible on JAG subawards.


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Prohibited Uses & ExpendituresJAG funds may not be used to supplant state or local funds. Funds must only be used to increase the amount of funds that would, in the absence of federal funds, be made available for the given activities. (See the JAG FAQs for examples of supplanting).

Additionally, there are other prohibited expenditures defined in JAG Program statute as set out in 34 U.S.C. § 10152, regulations or executive order.

If an agency wishes to use JAG funds for a prohibited item, the agency must request a waiver to obtain BJA certification prior to purchasing the item. For examples of allowable vehicles that do not require BJA certification, refer to the JAG FAQs.

Costs Requiring Pre-Approval

The following cost elements require prior approval from FDLE and/or BJA:

Methamphetamine Mitigation PlansAny program that funds any portion of methamphetamine laboratory operations or clean-up must complete a Meth Mitigation Plan that includes the nine protective measures or components required by BJA. If an agency’s application requests funding related to meth lab mitigation, review the BJA website related to NEPA compliance (including information regarding meth labs) and contact FDLE’s Office of Criminal Justice Grants for further assistance.

Publications and Other MediaAll media created, published, and/or altered using federal grant funds must be reviewed and approved by FDLE and/or BJA prior to release or distribution. This includes any curricula, training materials, brochures, or other written materials that will be published, including web-based materials and web site content, as well as all audio or video materials, including Public Service Announcements. Grantees must submit a draft of each proposed item to OCJG no later than thirty (30) days prior to the targeted dissemination date. For items containing videos, a transcript may be provided with screenshots or a description of the visual portion.

All materials publicizing or resulting from award activities shall contain the following statements:

“This project was supported by Award No. 2018-MU-BX-0292 awarded by the Bureau of Justice Assistance, Office of Justice programs. The opinions, findings, and conclusions or recommendations expressed in this publication/program/exhibition are those of the authors and do not necessarily reflect the views of the Department of Justice or grant-making component.”

This requirement does not apply to the purchase or reproduction of existing materials or items created by other agencies or vendors, for example, crime prevention brochures, unless the subrecipient alters the item in any way. Neither does this requirement apply to items serving only to advertise an event or the availability of services. Please contact FDLE’s grant’s office with questions or to clarify the applicability of pre-approval requirements.

NEPAAny improvement, building or construction project will require pre-approval to ensure compliance with the National Environmental Policy Act (NEPA). This may include relatively minor activities such as installing fence posts, security or surveillance cameras, or anchoring any item to the ground. If the grant will fund any activities that may fall under this requirement, review the subaward standard condition related to NEPA and the section of the BJA web site related to NEPA compliance and contact FDLE’s grant’s office for assistance.

Sole SourceIf any proposed costs will be procured by sole source to a single vendor, a sole source justification must be submitted to FDLE for approval. For a sole source procurement over the federal Standard Acquisition


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https://www.bja.gov/Funding/JAGFAQ.pdf


http://www.bja.gov/Funding/nepa.html


Threshold (SAT) of $150,000, written pre-approval must be obtained from both FDLE and DOJ. Subrecipients should submit the completed “Sole Source Justification” form with the application or as soon as the procurement method is known.

Sole source approval applies to the amount of the total procurement, regardless of the amount of federal investment in the purchase.

Before submitting a request for a sole source procurement, applicants should carefully review the conditions governing this type of procurement (see 2 C.F.R. § 200.320(f)).

Automated Data Processing (ADP) EquipmentAgencies requesting to purchase ADP equipment must submit an “ADP Equipment and SoftwareApproval” form to FDLE along with the subgrant application. Purchases over the federal Standard Acquisition Threshold of $150,000 must have written pre-approval from both FDLE and DOJ.

ADP equipment and software that will connect to or interface with state or national criminal justice systems will also be required to satisfy award conditions for State Information Technology (IT) Point of Contact (POC) requirements. OCJG will provide a copy of subgrant applications to the IT POC for review prior to award approval.

Conference/Meeting/Training CostsOJP policy and guidance encourages minimization of conference, meeting, and training costs; sets cost limits, which include a general prohibition of all food and beverage costs; and requires prior written approval of most conference, meeting, and training expenditures. Subawards requesting to use grant funds for meetings, trainings, or conferences may be required to complete and submit an OJP event submission form upon request from FDLE and/or OJP.

JAG Program and Additional RequirementsFor FY18, subrecipients will be required to complete the following documents at the time of application;failure to do so may result in the withholding of funds until items are received.

Subaward Management Capabilities and Compliance QuestionnaireAll applicants are required to complete the Subaward Management Capability form, and submit to OCJG with their application. FDLE will use this form to validate a subrecipient’s eligibility to apply, receive, and maintain a federal JAG subaward. Additionally, this validation will allow FDLE to expedite the monitoring process and ensure all subrecipients are in compliance with program requirements.

Certification Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug Free Workplace RequirementsSubrecipients are not permitted to use federal funds, directly or indirectly, in support of any lobbying activity. A subrecipient receiving or requesting an award exceeding $100,000 must certify compliance with this requirement.

Additionally, a person/agency that is debarred, suspended, declared ineligible or is voluntarily excluded is prohibited from receiving federal funds under this grant program. All subrecipients must certify the subgrantee organization, and any vendor or lower tiered subrecipient, is eligible to receive these funds.

In compliance with the Drug-Free Workplace Act of 1988, state agencies applying for federal grant funding under this program must certify compliance with establishing and maintaining a drug-free work environment.

Failure to submit the “Certification Regarding Debarment, Suspension, and Other Responsibility Matters” to FDLE with the application may result in a withholding of funds condition on the subaward until the requirement is satisfied.


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http://www.fdle.state.fl.us/Grants/Documents/Forms/OCJG-Subrecipient-Management-and-Compliance-Questionnaire-(SMQ)

Contractual Services Subrecipient vs. Contractor DeterminationSubrecipients utilizing funds in the Contractual Services budget category must adhere to the subcontracting requirements below. All subrecipients should review the “OJP Subaward vs. Procurement Toolkit” for information regarding the two types of subcontracting.

1. Any applicant using grant funds in the Contractual Services budget category must complete and submit the “OJP Checklist to Determine Subrecipient or Contractor Classification” for each contracted services item to FDLE with the application.

2. The application must contain detailed information regarding the type of subcontracting (subrecipient or contractor) and the method of procurement for the subcontract.

3. An applicant proposing to enter into a subrecipient contracting relationship must request approval to subaward in the grant application and be able to adhere to and document compliance with requirements and provisions for pass-through entities in 2 C.F.R. §200.331.

4. Applicants entering into a contractor relationship must adhere to the local unit of government’swritten procurement policies and procedures to the extent they are consistent with or more stringent than the procurement standards outlined in 2 C.F.R. § 200.318-326.

Body ArmorBody armor purchased with JAG funds may be purchased at any threat level, make or model from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice (NIJ) ballistic or stab standards and the body armor purchased must be made in the United States. The latest NIJ standards information can be found at: https://www.nij.gov/topics/technology/body-armor/Pages/standards.aspx.

Body armor or armor vests purchased with FY 2018 JAG funds must also be “uniquely fitted vests” (see 34 U.S.C. § 10202(c)(1)(A)) requiring that grantees using JAG funds to purchase armor vests or body armor comply with requirements established for Bulletproof Vest Program (BVP) grants. For these purposes, "uniquely fitted vests" means protective (ballistic or stab-resistant) armor vests that conform to the individual wearer to provide the best possible fit and coverage, through a combination of: (1) correctly sized panels and carrier, determined through appropriate measurement, and (2) properly adjusted straps, harnesses, fasteners, flaps, or other adjustable features. The requirement that body armor be "uniquely fitted" does not require body armor that is individually manufactured based on the measurements of an individual wearer. In support of OJP’s efforts to improve officer safety, the American Society for Testing and Materials (ASTM) International has made available the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor (Active Standard ASTM E3003) available at no cost.

Prior to the use of JAG funds for the purchase of body armor, the agency must certify a written mandatory wear policy is in effect, and applicable to all uniformed officers. Guidance and FAQs for the mandatory wear policy and certification can be found at: https://www.bja.gov/Funding/JAGFAQ.pdf.

Body Worn Camera (BWC) PurchasesJAG funds may be used to purchase equipment or to implement and/or enhance BWC programs. Subrecipients using JAG funds for BWC programs must certify the law enforcement agency receiving funds has policies and procedures in place relating to equipment use, data storage, privacy, victims, access, disclosure and training.

Any subrecipient intending to use grant funds for BWC-related expenses that does not have policies and procedures in place will have funds withheld until a certification is submitted by OCJG and DOJ Bureau of Justice Assistance. Information regarding BWC policies, resources and best practices can be found at:https://www.bja.gov/bwc.

Law Enforcement Agency Training InformationAny law enforcement agency receiving funds under a JAG subaward must submit performance accountability metrics data in SIMON related to training on: use of force, racial and ethnic bias, de-


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https://ojp.gov/training/pdfs/Subaward-Procure-Toolkit-D.pdf


https://ojp.gov/training/pdfs/Subrecipient-Procure-cklist-B.pdf

https://www.nij.gov/topics/technology/body-armor/Pages/standards.aspx

https://www.astm.org/NIJ/bodyArmorFit


https://www.bja.gov/bwc

escalation of conflict, and constructive engagement with the public. These metrics will be collected via questionnaire from FDLE’s grants office and reported to BJA’s Performance Management Tool (PMT).

DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a DatabaseIf JAG funds will be used for DNA testing of evidentiary materials, any resulting eligible profiles must be uploaded to the Combined DNA Index System (CODIS) by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other non-governmental DNA database without prior written approval from FDLE’s grants office and BJA.

Interoperable CommunicationsSubrecipients utilizing FY18 JAG funds to support emergency communications activities should review the most recent SAFECOM Guidance. This includes the purchase of interoperable communications equipment and technology such as voice-over-internet-protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) waiver order.

Additionally, to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, subrecipients are required to comply with DOJs Global Justice Information Sharing Initiative guidelines and recommendations. All subrecipients shall document planned approaches to information sharing and describe their compliance, or provide detailed justification for why an alternative approach is recommended.

Information regarding Communication with the Department of Homeland Security (DHS) and/or Immigration and Customs Enforcement (ICE)Each applicant must respond to the following questions within their application:

1) Does your jurisdiction have any laws, policies, or practices related to whether, when, or how employees may communicate with DHS or ICE?

2) Is your jurisdiction subject to any laws from a superior political entity (e.g. a state law that binds a city) that meet the description in question 1?

3) If yes to either:• Please provide a copy of each law or policy.• Please describe each practice.• Please explain how the law, policy, or practice complies with section 1373.

Note: Responses to these questions must be provided by the applicant as part of the JAG application. Further, the requirement to provide this information applies to all tiers of JAG funding and for all subawards made to state or local government entities, including public institutions of higher education. All subrecipient responses must be submitted to FDLE. Responses to these questions are not required from subrecipients that are a tribal government/organization, a nonprofit organization, or a private institution of higher education.

State and Federal TransparencySubaward agreements and information supplied to FDLE for grant management and payment purposes will be used to report to the following mandatory state and federal transparency systems.

Florida Accountability and Contract Tracking System (FACTS)This grant agreement, all corresponding information and a copy of the grant document, is provided to FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of Florida.

Exemption from FACTSThe SIMON grant management system allows for partial or complete contract exemption from FACTS for those agreements containing information exempt from public records. Please be aware, in the event that your agency’s submission contains confidential and/or exempt information prohibited from public dissemination under Florida’s Public Records Law, Chapter 119, Florida Statutes, the subrecipient


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https://www.dhs.gov/sites/default/files/publications/FY2018_SAFECOM_Guidance_FINAL_508C_060518.pdf

https://it.ojp.gov/global


agency bears the responsibility for applying proper redactions. Otherwise, any and all records submitted may be released without redactions.

Federal Funding Accountability and Transparency Act (FFATA)The Federal Funding Accountability and Transparency Act (FFATA) was signed on September 26, 2006, with the intent to empower every American with the ability to hold the government accountable for each spending decision. The end result is to reduce wasteful spending in the government. The FFATA legislation requires information on federal awards (federal financial assistance and expenditures) be made available to the public via a single, searchable website, which is USASpending.gov. FDLE is required to report subaward data to FFATA as well.

Length of Award and Distribution of FundsLength of the AwardJAG-Countywide awards will be approved for a six (6) to eighteen (18) month project period between October 1, 2018 and September 30, 2020.

Distribution of FundsGrant funds are distributed on a cost reimbursement basis, with the ability to advance, for satisfactory performance of eligible activities. Payment requests can be submitted on a monthly or quarterly basis and should include total expenditures for the reporting period. Reimbursements will be processed in conjunction with the receipt and review of programmatic performance reports to determine successful completion of minimum performance deliverables as specified in the agreement.

Application DeadlineApplications should be submitted via the FDLE Subgrant Information Management Online (SIMON) grant management system by July 31, 2019.

Please see Appendix A: Application Timeline for other important dates.

NOTE: Our application process has changed. Signature pages and mailed copies are NOT required at the time of application submission. The OCJG grant manager will request signature pages after a complete review of the application and prior to approval.

How to ApplyFailure to follow application instructions may result in the incursion of a special condition at the time of award.

Applications must be submitted via FDLE’s online grants management system, SIMON, which can be accessed at http://simon.fdle.state.fl.us.

Access codes are required to begin an application in SIMON. The SIMON announcement code for FY18 JAG subawards are provided to each County Coordinator designated and approved by the County to facilitate the application process for each jurisdiction. OCJG updates the contact information for designated county coordinators on the website. Applicants are encouraged to contact their County Coordinators to obtain the necessary information required to apply.

For a step-by-step guide on how to complete an application in SIMON, please review the SIMON User Manual.

In order to apply in the system, the organization and user(s) must be registered in SIMON. For questions or issues related to organization or user accounts, please contact the SIMON Help Desk at (850) 617-1250 or [email protected].


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https://simon.fdle.state.fl.us/simon/web/application/documents/SIMONUSERMANUAL.pdf



Application RequirementsApplications submitted under this solicitation must adhere to federal, state and program specific requirements. For more information related to properly developing and writing an application to meet many of the state and federal contract requirements, please review the OCJG Grant Writing Guide.

Problem IdentificationThis section contains a general summary of the criminal justice activity, problem or issue that will be addressed with grant funds. In addition, the Problem Identification should include data to support the problem description; and what has been done to date to address the specific problem.

Project Summary / Scope of WorkThe scope of work (SOW) should describe how the problem above will be addressed and how proposed activities relate to the grant program priorities. This section should identify each activity, objective, task, and/or responsibility that will be completed or provided. Additionally, it should identify who will provide/receive services, standards or levels of service to be delivered, anticipated project outcomes or impacts resulting from these activities, and any performance or documentation that will be produced or maintained in support of the project.

In addition, the SOW should provide a clear understanding of the project design and implementation plan, a general timeline for completion of project tasks/activities, the capabilities and competencies of the applicant, and the plan for collecting data for performance reporting.

Project Director AssignmentA Project Director must be assigned by selecting the “Assign Role” button on the Subgrantee Contacts menu.

The assigned Project Director should be a person who is aware of all facets of the program –programmatic and financial – or have the ability to easily communicate with individuals responsible for various project activities. The Office of Criminal Justice Grants will use the assigned Project Director as the primary Point-of-Contact for grant related correspondence.

PerformanceFDLE requires subrecipients to report performance either monthly or quarterly through the SIMON system. The objectives and measures will be based on federal JAG program requirements as identified by DOJ. Please note that performance reporting is a federal program requirement; failure to provide performance data in a timely manner may result in withholding of funds.

Financial / BudgetThe financial/budget section should provide a detailed computation for each cost element for which funding is requested. The budget should list each item with the total cost and show how it was calculated, be mathematically sound, and correspond with the information and figures provided. The budget narrative should thoroughly and clearly describe every category of expense. Proposed budgets should be complete, cost effective, and allowable. Applicants should demonstrate how costs will be maximized for effectiveness in relation to potential alternatives and the goals of the project.

If funds are requested for the contracted services budget category, applicants must indicate whether requested costs are for procurement contracts or subawards. Each cost element in the contracted services budget category will be required to have a completed “Checklist to Determine Subrecipient or Contractor Classification” form submitted in conjunction with the application.

Standard ConditionsThe standard conditions provide detailed compliance requirements for subrecipients upon signed acceptance of the subaward. It is imperative all persons involved with this subaward read the standard conditions. Failure to comply with the provisions outlined in the Standard Conditions may result in project costs being disallowed.


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http://www.fdle.state.fl.us/Grants/TTA/Grant-Writing-Guide-2019-(final)



Appendix AApplication Timeline

July 20, 2018 Florida received notice of final state JAG appropriation from U.S. Department of Justice.

August 22, 2018 FDLE Office of Criminal Justice Grants (OCJG) submitted the State of Florida application for FY18 Byrne JAG funding.

November 1, 2018 Florida accepted the state’s FY18 federal JAG award.

April 15, 2019 OCJG released JAGC subgrant solicitation on the department’s website; Notification emails sent to chief officials.

June 30, 2019 Deadline for BOCCs to respond to OCJG with Certification of Participation and designation ofCounty Coordinator.

OngoingUpon receipt of BOCC COP and County Coordinator designation; OCJG provides County Coordinator with application information and SIMON announcement code to distribute to allapplication managers in their respective counties.

July 31, 2019 Deadline for County Coordinators to submit required 51% letters to OCJG advising of applications that will be submitted from agencies within their respective counties.

July 31, 2019 Deadline to submit applications in FDLE’s electronic grants management system (SIMON).


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Appendix BApplication Checklist

What Each County Should Do - Pre-Application

Submit a signed Certificate of Participation designating a County Coordinator

Assure all 51% letters for the county have been completed and submitted to OCJG

What Each Applicant Should Do – Pre-Application

Acquire a DUNS Number

Acquire or renew registration with SAM.gov

For new users, request SIMON account

For existing users, verify SIMON username/password and contact information

Obtain a properly executed “FY18 Certification of Compliance with 8 U.S.C. § 1373 & 1644”

Obtain an EEO Certification via EEO Reporting Tool

Read the FDLE subaward Special Conditions and DOJ Grants Financial Guide

Additional Requirements

Complete the Subaward Management Capabilities and Compliance Questionnaire

Complete a Certification Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug Free Workplace Requirements (for state agencies and local units of government, if applicable)

Complete an OJP Checklist to Determine Subrecipient or Contractor Classification for each cost element requested in the Contracted Services budget category

Complete a Body Armor Mandatory Wear Policy Certification (if applicable)

Complete a Confidential Funds Certification (if applicable)

Complete an Automated Data Processing Certification (if applicable)

Complete a Sole Source Justification form (if applicable)


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Appendix CFY18 JAGC County Allocation

CountyCounty

Allocation CountyCounty

Allocation

$ 91,348 $ 35,759 $ 93,349 $ 50,503 $ 149,196 $ 412,043 $ 22,218 $ 70,215 $ 47,405 $ 55,574 $ 95,460 $ 47,299 $ 650,219 $ 39,448 $ 27,354 $ 259,132 $ 120,345 $ 38,991 $ 46,433 $ 31,520 $ 28,937 $ 13,014 $ 45,802 $ 52,194 $ 40,318 $ 75,408 $ 58,937 $ 61,757 $ 337,189 $ 24,127 $ 59,750 $ 30,288 $ 33,033 $ 15,305

$ 90,587 $ 188,768 $ 103,916 $ 33,190 $ 20,736 $ 53,606 $ 122,897 $ 99,212 $ 64,782 $ 72,694 $ 47,212 $ 73,558 $ 61,470 $ 324,879 $ 97,033 $ 322,532 $ 123,614 $ 276,412 $ 189,869 $ 63,242 $ 49,499 $ 108,616 $ 126,453 $ 61,164 $ 96,874 $ 45,461 $ 37,917 $ 38,572 $ 21,568 $ 150,129 $ 22,925 $ 34,715 $ 31,785

$ 6,515,757

LakeLeeLeonLevyLibertyMadisonManateeMarionMartinMonroeNassauOkaloosaOkeechobeeOrangeOsceolaPalm BeachPascoPinellasPolkPutnamSanta RosaSarasotaSeminoleSt. JohnsSt. LucieSumterSuwanneeTaylorUnionVolusiaWakullaWaltonWashington

AlachuaBakerBayBradfordBrevardBrowardCalhounCharlotteCitrusClayCollierColumbiaDadeDesotoDixieDuvalEscambiaFlaglerFranklinGadsdenGilchristGladesGulfHamiltonHardeeHendryHernandoHighlandsHillsboroughHolmesIndian RiverJacksonJeffersonLafayette


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JAG-Direct (JAGD) Solicitation

Revised June 4, 2019

The Florida Department of Law Enforcement (FDLE), Office of Criminal Justice Grants (OCJG) revised this subaward solicitation to include an updated timeline and extend the application deadline until Wednesday, July 31, 2019.

Please contact our office at (850) 617-1250, or [email protected], if you have any questions.


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Florida Department of Law EnforcementOffice of Criminal Justice GrantsPost Office Box 1489 Tallahassee, Florida 32302-1489 ( 850) 617-1250 [email protected]


JAG-Direct (JAGD) Solicitation

The Florida Department of Law Enforcement (FDLE), Office of Criminal Justice Grants (OCJG) is seeking applications for the state’s Edward Byrne Memorial Justice Assistance Grant Countywide (JAGD) Program. This program focuses on helping state and local agencies improve the criminal justice system.

Eligibility

Eligible applicants are limited to units of local government. A unit of local government is defined as a city, county, town, township, borough, parish, village, or other general-purpose political subdivision of the state, including Native American Tribes who perform law enforcement functions as determined by the Secretary of the Interior.

Eligibility requires each unit of local government receiving funds from this award to complete and submit a properly executed “Certification of Compliance with 8 U.S.C. §§ 1373 & 1644” and a “Certification of Compliance with 8 U.S.C. §§ 1226(a) & (c), 1231(a)(4), 1324(a), 1357(a), & 1366(1) & (3)”.

The allocations by county for Florida’s FY 2018 JAGD program can be found in Appendix C.

Contact Information

The Office of Criminal Justice Grants (OCJG) main line is (850) 617-1250. For questions regarding this solicitation, ask to speak with the JAG Unit Supervisor, Cody Menacof or the grant manager for your jurisdiction. For technical assistance with the Subgrant Information Management Online (SIMON) systemor for issues creating and submitting an application in SIMON, ask for the SIMON Help Desk.


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Table of Contents

Program Description .................................................................................................................................. 4

Program Strategy and Purposes.............................................................................................................. 4

Priority Areas for Funding ......................................................................................................................... 4

Eligibility Requirements ............................................................................................................................. 5

Match............................................................................................................................................................ 7

Administrative Costs .................................................................................................................................. 7

Prohibited Uses & Expenditures .............................................................................................................. 7

Costs Requiring Pre-Approval.................................................................................................................. 7

JAG Program and Additional Requirements .......................................................................................... 8

State and Federal Transparency ...........................................................................................................11

Length of Award and Distribution of Funds ..........................................................................................11

Application Deadline ................................................................................................................................11

How to Apply .............................................................................................................................................12

Application Requirements .......................................................................................................................12

Standard Conditions ................................................................................................................................13

Appendix A ................................................................................................................................................14

Appendix B ................................................................................................................................................15

Appendix C ................................................................................................................................................16


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Program DescriptionThe State of Florida, Department of Law Enforcement (FDLE) has received an award from the United States Department of Justice (USDOJ) in the amount of $10,709,491 for the Edward Byrne Memorial Justice Assistance Grant (JAG). FDLE will distribute JAG-Direct (JAGD) local share funds in accordance with the JAGD distribution provisions of Chapter 11D-9, Florida Administrative Code.

This Notice of Funding Opportunity seeks subrecipient applications for activities as they relate to criminal justice. Please note this program solicitation contains information provided by the USDOJ regarding specific areas of national focus and the priorities to help maximize the effectiveness of Byrne/JAG funding. Applicants are strongly encouraged to consider these federal priorities when developing their applications.

Program Strategy and PurposesJAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice in any one or more of the following purpose areas:

1. Law enforcement programs;2. Prosecution and court programs;3. Prevention and education programs;4. Corrections and community corrections programs;5. Drug treatment and enforcement programs;6. Planning, evaluation, and technology improvement programs;7. Crime victim and witness programs; and8. Mental health programs and related law enforcement and corrections programs, including

behavioral programs and crisis intervention teams.

Any law enforcement or justice initiative previously eligible for funding under Byrne or LLEBG is eligible for JAG funding.

Priority Areas for Funding

BJA issues funding priorities in conjunction with JAG program guidance to ensure recipients and subrecipients are aware of areas of national focus and priority, and maximize the effective use of JAG funds. As a result, Florida passes-through these priority areas to subgrantees in the JAG-Directsolicitation. The JAG funding priorities for FY18 awards and subawards are as follows:

Evidence-Based Programs or PracticesThe Office of Justice Programs (OJP) places a strong emphasis on the use of data and evidence in policy making and program development in criminal justice. Programs and practices are considered to be evidenced-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence will influence the degree to which OJP considers a program or practice to be evidence-based.

The following are resources available to JAG applicants on evidence based programs: • OJP’s CrimeSolutions.gov website offers applicants information about evidence-based programs

in criminal justice, juvenile justice, and crime victim services. • The Center for Evidence-Based Crime Policy at George Mason University provides information

about evidence-based policing programs.• The National Reentry Resource Center’s What Works in Reentry Clearinghouse provides a

summary of research-based reentry strategies.


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https://www.flrules.org/gateway/ChapterHome.asp?Chapter=11D-9

https://www.crimesolutions.gov/

http://cebcp.org/evidence-based-policing/the-matrix/matrix-demonstration-project/

https://whatworks.csgjusticecenter.org/

• The Bureau of Justice Assistance’s (BJA) Innovation Suite identifies a number of program models to implement evidence-based strategies in policing, supervision, pre-trial, defense, prosecution, reentry and other fields.

Reducing Violent CrimeRecognizing that crime problems, including felonious possession and use of a firearm and/or gang violence, illegal drug sales and distribution, human trafficking, and other related violent crime, vary from community to community, BJA encourages units of government to tailor their programs to the local crime issues, and to be data-informed in their work. Subrecipients should consider investing JAG funds in programs to combat firearms violence, and to improve the process for ensuring that persons prohibited from purchasing firearms (see, e.g., 18 U.S.C. § 922(g)) are prevented from doing so, by utilizing technology such as eTrace and NIBIN to analyze evidence, as well as by enhancing complete, accurate, and timely reporting to the FBI’s NICS. Units of government are also encouraged to coordinate with the United States Attorneys and Project Safe Neighborhood (PSN) grantees in order to leverage funding for violence reduction projects, and to coordinate their law enforcement activities with those of federal law enforcement agencies such as the FBI, the Bureau of Alcohol, Tobacco, Firearms, and Explosives, the Drug Enforcement Administration, and the Department of Homeland Security.

Officer Safety and WellnessBJA recognizes the need to focus on officer performance and safety. This focus includes both tactical safety concerns and health and wellness initiatives, as both affect officer performance and safety. JAG funds may be used to address these needs by paying tuition and travel expenses to attend trainingsessions, such as the VALOR Initiative, and by funding health and wellness programs for law enforcement officers.

Border SecurityJAG funds may be used to reduce and prevent transnational drug-trafficking networks and combat human trafficking networks within the United States. State and local agencies are encouraged to use JAG funds to support law enforcement hiring, training, and technology enhancement in the area of border security.

Collaborative ProsecutionBJA strongly encourages state and local law enforcement to foster relationships with prosecutors to adopt new collaborative strategies aimed at combating increases in crime, particularly violent crime. BJA’s Innovative Prosecution Strategies is an effort by OJP aimed at promoting partnerships between prosecutors and researchers to develop and deliver effective, data-driven, evidence-based strategies to solve and fight chronic crime problems.

Eligibility RequirementsApplicants for JAG subawards must comply with all terms and conditions of the federal award and subaward, including those incorporated by reference. This section identifies specific program requirements that must be met as a condition of eligibility to receive federal funds under this program.

Each applicant must be able to document compliance with the following requirements:

8 U.S.C §1373 Communication Between Governments and the Immigration and Naturalization Service8 U.S.C §1644 Communication Between State and Local Government Agencies and Immigration and Naturalization Service2 C.F.R. §200.318-326 Federal Procurement Standards2 C.F.R Part 200.300-309 Standards for Financial and Program Management2 C.F.R. Part 25 Universal Identifier and System for Award Management (SAM) Requirements28 C.F.R. Part 42 Nondiscrimination; Equal Employment Opportunity; Policies and Procedures

SAM RegistrationTo apply for JAG funds in SIMON, an organization and its users must be registered in SIMON and have a Data Universal Numbering System (DUNS) number. The organization must also be registered with the U.S. Federal Government’s System for Award Management (SAM) (2 C.F.R. Part 25).


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https://www.bja.gov/programs/crppe/innovationssuite.html

https://www.bja.gov/programs/valor.html

https://www.bja.gov/ProgramDetails.aspx?Program_ID=121

https://www.bja.gov/funding/8uscsection1373.pdf

http://uscode.house.gov/view.xhtml?req=8+usc+1644&f=treesort&fq=true&num=6&hl=true&edition=prelim&granuleId=USC-prelim-title8-section1644

https://www.ecfr.gov/cgi-bin/text-idx?node=2:1.1.2.2.1.4.31&rgn=div7

https://www.ecfr.gov/cgi-bin/text-idx?SID=8a8572915d347e669da8ebcbdc0d8605&node=2:1.1.2.2.1.4.29&rgn=div7

https://www.ecfr.gov/cgi-bin/text-idx?SID=c5133b1cfd3e398cad7b5133c832801e&mc=true&node=pt2.1.25&rgn=div5

https://www.ecfr.gov/cgi-bin/text-idx?SID=6053ba186d6c37bb6d32d93fc588fb2e&mc=true&node=pt28.1.42&rgn=div5

A DUNS number may be obtained by calling (866) 705-5711 or by visiting the Dun & Bradstreet website at: https://iupdate.dnb.com/iUpdate/viewiUpdateHome.htm. A DUNS number is usually received within one to two business days.

To create or update your annual SAM registration, go to SAM.gov. The process can take up to 10 business days.

Compliance with Applicable Federal LawsAt the time of application, potential subrecipients are required to certify compliance with all applicable federal laws. All applicants should understand that if the DOJ Office of Justice Programs receives information indicating an applicant may be in violation of any applicable federal law, the applicant may be referred to the DOJ Office of Inspector General (OIG) for investigation. If the applicant is found to be in violation of an applicable federal law by the OIG, the applicant may be subject to criminal and civil penalties, in addition to relevant OJP programmatic penalties, including suspension or termination of funds, inclusion on the high risk list, repayment of expended funds, and/or suspension and debarment.

Chief Legal Officer of the Applicant Government Certification of Compliance with Certain Federal Requirements The chief legal officer of the applicant government (i.e. City/County attorney, etc.) is to carefully review the “FY18 Certification of Compliance with 8 U.S.C. § 1373 & 1644” and the “FY18 Certification Relating to 8 U.S.C. §§ 1226(a) & (c), 1231(a)(4), 1324(a), 1357(a), & 1366(1) & (3)”. If the chief legal officer determines he or she may execute the certifications, the potential subrecipient is to submit the certifications as a part of the application. IMPORTANT: FDLE will be unable to approve a subaward for any applicant who fails to submit the certifications.

Civil Rights RequirementsFederal laws prohibit subrecipients of financial assistance from discriminating on the basis of race, color, national origin, religion, sex, disability, or age in funded programs or activities. All subrecipients, implementing agencies, and contractors must comply with any applicable statutorily-imposed nondiscrimination requirements, which are summarized below:

• Title VI of the Civil Rights Act of 1964: Applicants must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E that relate to an equal employment opportunity program. Applicants are advised to use the Office for Civil Rights EEO Reporting Tool at (https://ojp.gov/about/ocr/eeop.htm).

• Equal Employment Opportunity Certification (EEOC): Applicants must submit an EEO Certification annually within 120 days of the subaward.

• Limited English Proficiency (LEP): In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. Part 2000d, applicants in receipt of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP. FDLE strongly advises applicants to have a written LEP Language Access Plan. For more information visit https://www.lep.gov/.

• Equal Treatment for Faith Based Organizations: Applicants, must comply with all applicable requirements of 28 C.F.R. Part 38, ”Equal Treatment for Faith Based Organizations”, specifically including the provision for written notice to current or prospective program beneficiaries.

• Americans with Disabilities Act: Applicants must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination on the basis of disability including provision to provide reasonable accommodations.

Filing a Complaint - If the applicant or any of its employees, contractors, vendors, or program beneficiaries has a discrimination complaint, they may file a complaint with the applicant, with FDLE, or with the Office for Civil Rights.


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https://iupdate.dnb.com/iUpdate/viewiUpdateHome.htm



https://ojp.gov/about/ocr/eeop.htm

https://www.lep.gov/

Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489, Tallahassee, Florida 32302-1489, or online at [email protected]. Any discrimination complaints filed with FDLE will be reviewed by FDLE’s Inspector General and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the Equal Employment Opportunity Commission, based on the nature of the complaint.

Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 7th Street, Northwest, Washington, D.C. 20531, or by phone at (202) 307-0690.

Intergovernmental Review: The FY18 JAG program is subject to Executive Order 12372. As a result, FDLE may provide information regarding subrecipient applications to the state single point of contact to satisfy this requirement.

MatchMatch is not required for the JAG program. However, if a subrecipient identifies match on an application that is approved for award, the match portion will be required.

Administrative CostsAdministrative costs/fees are not allowable on JAG subawards.

Prohibited Uses & ExpendituresJAG funds may not be used to supplant state or local funds. Funds must only be used to increase the amount of funds that would, in the absence of federal funds, be made available for the given activities. (See the JAG FAQs for examples of supplanting).

Additionally, there are other prohibited expenditures defined in JAG Program statute as set out in 34 U.S.C. § 10152, regulations or executive order. If an agency wishes to use JAG funds for a prohibited item, the agency must request a waiver to obtain BJA certification prior to purchasing the item. For examples of allowable vehicles that do not require BJA certification, refer to the JAG FAQs.

Costs Requiring Pre-Approval

The following cost elements require prior approval from FDLE and/or BJA:

Methamphetamine Mitigation PlansAny program that funds any portion of methamphetamine laboratory operations or clean-up must complete a Meth Mitigation Plan that includes the nine protective measures or components required by BJA. If an agency’s application requests funding related to meth lab mitigation, review the BJA website related to NEPA compliance (including information regarding meth labs) and contact FDLE’s Office of Criminal Justice Grants for further assistance.

Publications and Other MediaAll media created, published, and/or altered using federal grant funds must be reviewed and approved by FDLE and/or BJA before release or distribution. This includes any curricula, training materials, brochures, or other written materials that will be published, including web-based materials and web site content, and all audio or video materials, including Public Service Announcements. Grantees must submit a draft of each proposed item to OCJG no later than thirty (30) days prior to the targeted dissemination date. For items containing videos, a transcript may be provided with screenshots or a description of the visual portion.


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All materials publicizing or resulting from award activities shall contain the following statements:

“This project was supported by Award No. 2018-MU-BX-0292 awarded by the Bureau of Justice Assistance, Office of Justice programs. The opinions, findings, and conclusions or recommendations expressed in this publication/program/exhibition are those of the authors and do not necessarily reflect the views of the Department of Justice or grant-making component.”

This requirement does not apply to the purchase or reproduction of existing materials or items created by other agencies or vendors, for example, crime prevention brochures, unless the subrecipient alters the item in any way. Neither does this requirement apply to items serving only to advertise an event or the availability of services. Please contact FDLE’s grant’s office with questions or to clarify the applicability of pre-approval requirements.

NEPAAny improvement, building or construction project will require pre-approval to ensure compliance with the National Environmental Policy Act (NEPA). This may include relatively minor activities such as installing fence posts, security or surveillance cameras, or anchoring any item to the ground. If the grant will fund any activities that may fall under this requirement, review the subaward standard condition related to NEPA and the section of the BJA web site related to NEPA compliance and contact FDLE’s grant’s office for assistance.

Sole SourceIf any proposed costs will be procured by sole source to a single vendor, a sole source justification must be submitted to FDLE for approval. For a sole source procurement over the federal Standard Acquisition Threshold (SAT) of $150,000, written pre-approval must be obtained from both FDLE and DOJ. Subrecipients should submit the completed “Sole Source Justification” form with the application or as soon as the procurement method is known.

Sole source approval applies to the amount of the total procurement, regardless of the amount of federal investment in the purchase.

Before submitting a request for a sole source procurement, applicants should carefully review the conditions governing this type of procurement (see 2 C.F.R. §200.320(f)).

Automated Data Processing (ADP) EquipmentAgencies requesting to purchase ADP equipment must submit an “ADP Equipment and SoftwareApproval” form to FDLE along with the subgrant application. Purchases over the federal Standard Acquisition Threshold of $150,000 must have written pre-approval from both FDLE and DOJ.

ADP equipment and software that will connect to or interface with state or national criminal justice systems will also be required to satisfy award conditions for State Information Technology (IT) Point of Contact (POC) requirements. OCJG will provide a copy of subgrant applications to the IT POC for review prior to award approval.

Conference/Meeting/Training CostsOJP policy and guidance encourages minimization of conference, meeting, and training costs; sets cost limits, which include a general prohibition of all food and beverage costs; and requires prior written approval of most conference, meeting, and training expenditures. Subawards requesting to use grant funds for meetings, trainings, or conferences may be required to complete and submit an OJP event submission form upon request from FDLE and/or OJP.

JAG Program and Additional RequirementsFor FY18, subrecipients will be required to complete the following documents at the time of application;failure to do so may result in the withholding of funds until items are received.

Subaward Management Capabilities and Compliance QuestionnaireAll applicants are required to complete the Subaward Management Capability form, and submit to OCJG


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https://simon.fdle.state.fl.us/simon/subgrant/trackingScreen.do?origin=adminFinView&appID=2018-JAGE-20https://www.ecfr.gov/cgi-bin/text-idx?node=se2.1.200_1320&rgn=div8

http://www.fdle.state.fl.us/Grants/Documents/Forms/OCJG-Subrecipient-Management-and-Compliance-Questionnaire-(SMQ)

with their application. FDLE will use this form to validate a subrecipient’s eligibility to apply, receive, and maintain a federal JAG subaward. Additionally, this validation will allow FDLE to expedite the monitoring process and ensure all subrecipients are in compliance with program requirements.

Certification Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug Free Workplace RequirementsSubrecipients are not permitted to use federal funds, directly or indirectly, in support of any lobbying activity. A subrecipient receiving or requesting an award exceeding $100,000 must certify compliance with this requirement.

Additionally, a person/agency that is debarred, suspended, declared ineligible or is voluntarily excluded is prohibited from receiving federal funds under this grant program. All subrecipients must certify the subgrantee organization, and any vendor or lower tiered subrecipient, is eligible to receive these funds.

In compliance with the Drug-Free Workplace Act of 1988, state agencies applying for federal grant funding under this program must certify compliance with establishing and maintaining a drug-free work environment.

Failure to submit the “Certification Regarding Debarment, Suspension, and Other Responsibility Matters” to FDLE with the application may result in a withholding of funds condition on the subaward until the requirement is satisfied.

Contractual Services Subrecipient vs. Contractor DeterminationSubrecipients utilizing funds in the Contractual Services budget category must adhere to the subcontracting requirements below. All subrecipients should review the “OJP Subaward vs. Procurement Toolkit” for information regarding the two types of subcontracting.

1. Any applicant using grant funds in the Contractual Services budget category must complete and submit the “OJP Checklist to Determine Subrecipient or Contractor Classification” for each contracted services item to FDLE with the application.

2. The application must contain detailed information regarding the type of subcontracting (subrecipient or contractor) and the method of procurement for the subcontract.

3. An applicant proposing to enter into a subrecipient contracting relationship must request approval to subaward in the grant application and be able to adhere to and document compliance with requirements and provisions for pass-through entities in 2 C.F.R. §200.331.

4. Applicants entering into a contractor relationship must adhere to the local unit of government’swritten procurement policies and procedures to the extent they are consistent with or more stringent than the procurement standards outlined in 2 C.F.R. § 200.318-326.

Body ArmorBody armor purchased with JAG funds may be purchased at any threat level, make or model from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice (NIJ) ballistic or stab standards and the body armor purchased must be made in the United States. The latest NIJ standards information can be found at: https://www.nij.gov/topics/technology/body-armor/Pages/standards.aspx.

Body armor or armor vests purchased with FY 2018 JAG funds must also be “uniquely fitted vests” (see 34 U.S.C. § 10202(c)(1)(A)) requiring that grantees using JAG funds to purchase armor vests or body armor comply with requirements established for Bulletproof Vest Program (BVP) grants. For these purposes, "uniquely fitted vests" means protective (ballistic or stab-resistant) armor vests that conform to the individual wearer to provide the best possible fit and coverage, through a combination of: (1) correctly sized panels and carrier, determined through appropriate measurement, and (2) properly adjusted straps, harnesses, fasteners, flaps, or other adjustable features. The requirement that body armor be "uniquely fitted" does not require body armor that is individually manufactured based on the measurements of an individual wearer. In support of OJP’s efforts to improve officer safety, the American Society for Testing


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https://www.nij.gov/topics/technology/body-armor/Pages/standards.aspx

and Materials (ASTM) International has made available the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor (Active Standard ASTM E3003) available at no cost.

Prior to the use of JAG funds for the purchase of body armor, the agency must certify a written mandatory wear policy is in effect, and applicable to all uniformed officers. Guidance and FAQs for the mandatory wear policy and certification can be found at: https://www.bja.gov/Funding/JAGFAQ.pdf.

Body Worn Camera (BWC) PurchasesJAG funds may be used to purchase equipment or to implement and/or enhance BWC programs. Subrecipients using JAG funds for BWC programs must certify the law enforcement agency receiving funds has policies and procedures in place relating to equipment use, data storage, privacy, victims, access, disclosure and training.

Any subrecipient intending to use grant funds for BWC-related expenses that does not have policies and procedures in place will have funds withheld until a certification is submitted by OCJG and DOJ Bureau of Justice Assistance. Information regarding BWC policies, resources and best practices can be found at: https://www.bja.gov/bwc.

Law Enforcement Agency Training InformationAny law enforcement agency receiving funds under a JAG subaward must submit performance accountability metrics data in SIMON related to training on: use of force, racial and ethnic bias, de-escalation of conflict, and constructive engagement with the public. These metrics will be collected via questionnaire from FDLE’s grants office and reported to BJA’s Performance Management Tool (PMT).

DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a DatabaseIf JAG funds will be used for DNA testing of evidentiary materials, any resulting eligible profiles must be uploaded to the Combined DNA Index System (CODIS) by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other non-governmental DNA database without prior written approval from FDLE’s grants office and BJA.

Interoperable CommunicationsSubrecipients utilizing FY18 JAG funds to support emergency communications activities should review the most recent SAFECOM Guidance. This includes the purchase of interoperable communications equipment and technology such as voice-over-internet-protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) waiver order.

Additionally, to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, subrecipients are required to comply with DOJs Global Justice Information Sharing Initiative guidelines and recommendations. All subrecipients shall document planned approaches to information sharing and describe their compliance, or provide detailed justification for why an alternative approach is recommended.

Information regarding Communication with the Department of Homeland Security (DHS) and/or Immigration and Customs Enforcement (ICE)Each applicant must respond to the following questions within their application:

1) Does your jurisdiction have any laws, policies, or practices related to whether, when, or how employees may communicate with DHS or ICE?

2) Is your jurisdiction subject to any laws from a superior political entity (e.g. a state law that binds a city) that meet the description in question 1?

3) If yes to either:• Please provide a copy of each law or policy.• Please describe each practice.• Please explain how the law, policy, or practice complies with section 1373.


Page 10 of 18

https://www.astm.org/NIJ/bodyArmorFit


https://www.bja.gov/bwc

https://www.dhs.gov/sites/default/files/publications/FY2018_SAFECOM_Guidance_FINAL_508C_060518.pdf



Note: Responses to these questions must be provided by the applicant as part of the JAG application. Further, the requirement to provide this information applies to all tiers of JAG funding and for all subawards made to state or local government entities, including public institutions of higher education. All subrecipient responses must be submitted to FDLE. Responses to these questions are not required from subrecipients that are a tribal government/organization, a nonprofit organization, or a private institution of higher education.

State and Federal TransparencySubaward agreements and information supplied to FDLE for grant management and payment purposes will be used to report to the following mandatory state and federal transparency systems.

Florida Accountability and Contract Tracking System (FACTS)This grant agreement, all corresponding information and a copy of the grant document, is provided to FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of Florida.

Exemption from FACTSThe SIMON grant management system allows for partial or complete contract exemption from FACTS for those agreements containing information exempt from public records. Please be aware, in the event that your agency’s submission contains confidential and/or exempt information prohibited from public dissemination under Florida’s Public Records Law, Chapter 119, Florida Statutes, the subrecipient agency bears the responsibility for applying proper redactions. Otherwise, any and all records submitted may be released without redactions.

Federal Funding Accountability and Transparency Act (FFATA)The Federal Funding Accountability and Transparency Act (FFATA) was signed on September 26, 2006, with the intent to empower every American with the ability to hold the government accountable for each spending decision. The end result is to reduce wasteful spending in the government. The FFATA legislation requires information on federal awards (federal financial assistance and expenditures) be made available to the public via a single, searchable website, which is USASpending.gov. FDLE is required to report subaward data to FFATA as well.

Length of Award and Distribution of FundsLength of the AwardJAG-Direct awards will be approved for a six (6) to eighteen (18) month project period between October 1, 2018 and September 30, 2020.

Distribution of FundsGrant funds are distributed on a cost reimbursement basis, with the ability to advance, for satisfactory performance of eligible activities. Payment requests can be submitted on a monthly or quarterly basis and should include total expenditures for the reporting period. Reimbursements will be processed in conjunction with the receipt and review of programmatic performance reports to determine successful completion of minimum performance deliverables as specified in the agreement.

Application DeadlineApplications should be submitted via the FDLE Subgrant Information Management Online (SIMON) grant management system by July 31, 2019.

Please see Appendix A: Application Timeline for other important dates.

NOTE: Our application process has changed. Signature pages and mailed copies are NOT required at the time of application submission. The OCJG grant manager will request signature pages after a complete review of the application and prior to approval.


Page 11 of 18

https://www.usaspending.gov/%23/

https://simon.fdle.state.fl.us/simon/

How to ApplyFailure to follow application instructions may result in the incursion of a special condition at the time of award.

Applications must be submitted via FDLE’s online grants management system, SIMON, which can be accessed at http://simon.fdle.state.fl.us.

Access codes are required to begin an application in SIMON. Applicants must use JAGD2018 for this solicitation.

For a step-by-step guide on how to complete an application in SIMON, please review the SIMON User Manual.

In order to apply in the system, the organization and user(s) must be registered in SIMON. For questions or issues related to organization or user accounts, please contact the SIMON Help Desk at (850) 617-1250 or [email protected].

Application RequirementsApplications submitted under this solicitation must adhere to federal, state and program specific requirements. For more information related to properly developing and writing an application to meet many of the state and federal contract requirements, please review the OCJG Grant Writing Guide.

Problem IdentificationThis section contains a general summary of the criminal justice activity, problem or issue that will be addressed with grant funds. In addition, the Problem Identification should include data to support the problem description; and what has been done to date to address the specific problem.

Project Summary / Scope of WorkThe scope of work (SOW) should describe how the problem above will be addressed and how proposed activities relate to the grant program priorities. This section should identify each activity, objective, task, and/or responsibility that will be completed or provided. Additionally, it should identify who will provide/receive services, standards or levels of service to be delivered, anticipated project outcomes or impacts resulting from these activities, and any performance or documentation that will be produced or maintained in support of the project.

In addition, the SOW should provide a clear understanding of the project design and implementation plan, a general timeline for completion of project tasks/activities, the capabilities and competencies of the applicant, and the plan for collecting data for performance reporting.

OCJG may add additional verbiage to satisfy State of Florida grant/contract requirements in F.S. 215.971 “Agreements funded with federal or state assistance.”

Project Director AssignmentA Project Director must be assigned by selecting the “Assign Role” button on the Subgrantee Contacts menu.

The assigned Project Director should be a person who is aware of all facets of the program –programmatic and financial – or have the ability to easily communicate with individuals responsible for various project activities. The Office of Criminal Justice Grants will use the assigned Project Director as the primary Point-of-Contact for grant related correspondence.

PerformanceFDLE requires subrecipients to report performance either monthly or quarterly through the SIMON system. The objectives and measures will be based on federal JAG program requirements as identified by DOJ. Please note that performance reporting is a federal program requirement; failure to provide


Page 12 of 18

http://simon.fdle.state.fl.us/




http://www.fdle.state.fl.us/Grants/Documents/TTA/Grant-Writing-Guide-2019-(final)

performance data in a timely manner may result in withholding of funds.

Financial / BudgetThe financial/budget section should provide a detailed computation for each cost element for which funding is requested. The budget should list each item with the total cost and show how it was calculated, be mathematically sound, and correspond with the information and figures provided. The budget narrative should thoroughly and clearly describe every category of expense. Proposed budgets should be complete, cost effective, and allowable. Applicants should demonstrate how costs will be maximized for effectiveness in relation to potential alternatives and the goals of the project.

If funds are requested for the contracted services budget category, applicants must indicate whether requested costs are for procurement contracts or subawards. Each cost element in the contracted services budget category will be required to have a completed “Checklist to Determine Subrecipient or Contractor Classification” form submitted in conjunction with the application.

Standard ConditionsThe standard conditions provide detailed compliance requirements for subrecipients upon signed acceptance of the subaward. It is imperative all persons involved with this subaward read the standard conditions. Failure to comply with the provisions outlined in the Standard Conditions may result in project costs being disallowed.


Page 13 of 18



Appendix AApplication Timeline

July 20, 2018 Florida received notice of final state JAG appropriation from U.S. Department of Justice.

August 22, 2018 FDLE Office of Criminal Justice Grants (OCJG) submitted the State of Florida application for FY18 Byrne JAG funding.

November 1, 2018 Florida accepted the state’s FY18 federal JAG award.

April 15, 2019 OCJG released JAGD subgrant solicitation on the department’s website; Notification emails sent to chief officials.

July 31, 2019 Deadline to submit applications in FDLE’s electronic grants management system (SIMON).


Page 14 of 18

Appendix BApplication Checklist

What Each Applicant Should Do – Pre-Application

Acquire a DUNS Number

Acquire or renew registration with SAM.gov

For new users, request SIMON account

For existing users, verify SIMON username/password and contact information

Obtain a properly executed “FY18 Certification of Compliance with 8 U.S.C. § 1373 & 1644”

Obtain an EEO Certification via EEO Reporting Tool

Read the FDLE subaward Special Conditions and DOJ Grants Financial Guide

Additional Requirements

Complete the Subaward Management Capabilities and Compliance Questionnaire

Complete a Certification Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug Free Workplace Requirements (for state agencies and local units of government, if applicable)

Complete an OJP Checklist to Determine Subrecipient or Contractor Classification for each cost element requested in the Contracted Services budget category

Complete a Body Armor Mandatory Wear Policy Certification (if applicable)

Complete a Confidential Funds Certification (if applicable)

Complete an Automated Data Processing Certification (if applicable)

Complete a Sole Source Justification form (if applicable)


Page 15 of 18

Appendix CFY18 JAGD County AllocationAllocation County MunicipalityCounty Municipality Allocation

ALACHUA Alachua City $2,353 LEE Sanibel $1,000

LEVY

LIBERTY

MADISON

MANATEE

MARION

MARTIN

MONROE

NASSAU

OKALOOSA

OKEECHOBEE

ORANGE

OSCEOLA

PALM BEACH

High Springs

Baker County

Lynn Haven

Mexico Beach

Panama City Beach

Parker

Springfield

Bradford County

Lawtey

Starke

Cocoa Beach

Indialantic

Indian Harbor Beach

Melbourne Beach

Melbourne Village

Rockledge

Satellite Beach

West Melbourne

Coconut Creek

Cooper City

Hillsboro Beach

Lauderdale-By-The-SeaLighthouse Point

Margate

Parkland

Pembroke Park

Sea Ranch Lakes

Seminole Tribe

Southwest Ranches

Weston

West Park

Wilton Manors

Calhoun County

Blountstown

Punta Gorda

Green Cove Springs

Orange Park

Marco Island

Naples

Aventura

Chiefland

Williston

Liberty County

Madison-County

Madison-City

Bradenton Beach

Holmes Beach

Longboat Key

Palmetto

Belleview

Dunnellon

Jupiter Island

Sewall's Point

Stuart

Key Colony Beach

Fernandina Beach

Nassau County

Fort Walton Beach

Niceville

Valparaiso

Okeechobee-County

Okeechobee- City

Belle Isle

Eatonville

Edgewood

Maitland

Oakland

Windermere

Winter Park

St. Cloud

Atlantis

Gulf Stream

Highland Beach

Hypoluxo

Juno Beach

Jupiter

Jupiter Inlet Colony

Lake Clarke Shores

Lake Park

Lantana

$1,000

$2,934

$3,327

$1,000

$8,344

$1,190

$2,177

$1,934

$1,000

$1,210

$5,267

$1,000

$1,000

$1,000

$1,000

$4,023

$1,000

$4,097

$8,939

$3,198

$1,000

$1,000

$1,386

$7,410

$1,271

$2,475

$1,000

$4,868

$1,034

$2,563

$4,158

$3,780

$1,000

$1,000

$1,515

$1,542

$1,528

$1,000

$2,887

$10,000

$1,582

$1,000

$1,000

$2,475

$1,528

$1,000

$1,000

$1,000

$3,421

$1,602

$1,000

$1,000

$1,000

$4,273

$1,000

$1,873

$7,390

$4,584

$1,880

$1,000

$7,336

$2,299

$1,000

$1,000

$1,000

$3,408

$1,000

$1,000

$7,674

$5,957

$1,000

$1,000

$1,000

$1,000

$1,000

$9,520

$1,000

$1,000

$6,362

$4,199

BAKER

BAY

BRADFORD

BREVARD

BROWARD

CALHOUN

CHARLOTTE

CLAY

COLLIER

MIAMI-DADE


Page 16 of 18

Manalapan

Mangonia Park

North Palm Beach

Ocean Ridge

Pahokee

Palm Beach

Palm Beach Gardens

Palm Beach Shores

Palm Springs

Royal Palm Beach

South Bay

South Palm Beach

Tequesta Village

Wellington Village

Dade City

New Port Richey

Port Richey

Zephyrhills

Belleair

Belleair Beach

Belleair Bluffs

Dunedin

Gulfport

Indian Rocks Beach

Indian Shores

Kenneth City

Madeira Beach

North Redington BeachOldsmar

Redington Beaches

Safety Harbor

St. Pete Beach

Seminole

South Pasadena

Tarpon Springs

Treasure Island

Auburndale

Bartow

Davenport

Haines City

Lake Alfred

Lake Hamilton

Lake Wales

Crescent City

$1,000

$1,751

$1,237

$1,000

$2,055

$1,000

$10,000

$1,000

$7,938

$6,187

$1,278

$1,000

$1,000

$7,654

$2,360

$5,112

$1,190

$6,288

$1,000

$1,000

$1,000

$5,064

$3,354

$1,000

$1,000

$1,075

$1,251

$1,000

$2,948

$1,000

$1,785

$2,847

$3,840

$1,000

$4,706

$1,934

$4,077

$6,694

$1,000

$3,347

$1,000

$1,000

$3,807

$1,000

Page 17 of 18

MIAMI-DADE(continued)

PALM BEACH (continued)

PASCO

PINELLAS

POLK

PUTNAM

Bal Harbour

Bay Harbor Islands

Biscayne Park

Coral Gables

Doral

Cutler Bay

El Portal

Golden Beach

Hialeah Gardens

Indian Creek Village

Key Biscayne

Medley

Miami Lakes

Miami Shores

Miami Springs

Miccosukee Tribe

North Bay Village

Palmetto Bay

Pinecrest Village

South Miami

Sunny Isles Beach

Surfside

Sweetwater

Virginia Gardens

West Miami

DeSoto County

Arcadia

Dixie County

Atlantic Beach

Jacksonville Beach

Neptune Beach

Bunnell

Flagler Beach

Franklin County

Apalachicola

Carrabelle

Gadsden County

Chattahoochee

Gretna

Havana

Midway

Trenton

Glades County

Gulf County

$1,000

$1,000

$1,000

$10,000

$10,000

$10,000

$1,000

$1,000

$4,192

$1,000

$1,062

$1,704

$4,206

$3,955

$3,347

$1,000

$1,041

$5,389

$4,030

$4,037

$2,529

$1,231

$5,213

$1,000

$1,000

$4,875

$1,711

$2,765

$2,644

$9,101

$1,291

$1,000

$1,000

$1,000

$1,000

$1,000

$3,029

$1,000

$1,000

$1,000

$1,000

$1,000

$1,062

$1,352

DESOTO

DIXIE

DUVAL

FLAGLER

FRANKLIN

GADSDEN

GILCHRIST

GLADES

GULF


GULF (continued)

HAMILTON

HARDEE

HENDRY

HERNANDO

HIGHLANDS

HILLSBOROUGH

HOLMES

INDIAN RIVER

JACKSON

JEFFERSON

LAFAYETTE

LAKE

PUTNAM (continued)

ST. JOHNS

SANTA ROSA

SARASOTA

SEMINOLE

SUMTER

SUWANNEE

TAYLOR

UNION

VOLUSIA

WAKULLA

WALTON

WASHINGTON

Port St. Joe

Hamilton County

Jasper

Jennings

White Springs

Hardee County

Bowling Green

Wauchula

Clewiston

Brooksville

Lake Placid

Sebring

Temple Terrace

Holmes County

Fellsmere

Indian River Shores

Sebastian

Vero Beach

Jackson County

Graceville

Marianna

Jefferson County

Monticello

Lafayette County

Clermont

Eustis

Fruitland Park

Howey-in-the-Hills

Lady Lake

Mascotte

Minneola

Mount Dora

Tavares

Umatilla

$1,000

$1,318

$1,000

$1,000

$1,000

$2,590

$1,000

$1,000

$1,866

$2,461

$1,000

$3,678

$5,781

$2,062

$1,000

$1,000

$3,442

$3,347

$5,240

$1,000

$1,521

$1,616

$1,000

$1,000

$5,227

$4,848

$1,000

$1,000

$1,657

$1,000

$1,237

$2,711

$2,529

$1,000

$1,000

$4,517

$1,000

$5,125

$1,000

$1,000

$1,981

$6,423

$2,691

$2,299

$3,489

$2,968

$3,340

$1,000

$1,690

$3,780

$2,258

$3,036

$1,805

$1,000

$1,494

$1,819

$5,199

$1,000

$6,376

$5,477

$1,000

$10,000

$3,009

$3,759

$1,000

$1,332

$1,240

Interlachen

Palatka

Welaka

St. Augustine

St. Augustine Beach

Gulf Breeze

Milton

North Port

Venice

Lake Mary

Longwood

Oviedo

Winter Springs

Center Hill

Wildwood

Suwannee County

Live Oak

Taylor County

Perry

Union County

Daytona Beach ShoresEdgewater

Holly Hill

Lake Helen

New Smyrna Beach

Orange City

Ponce Inlet

Port Orange

South Daytona

Wakulla County

Defuniak Springs

Washington County

Chipley

Total JAGD Allocations $609,556


Page 18 of 18

INTERLOCAL AGREEMENT

BETWEEN

THE CITY OF JACKSONVILLE

AND

BAKER COUNTY, FLORIDA

FOR

AUTOMATIC AND MUTUAL AID AND SALE OF SURPLUS EQUIPMENT

THIS INTERLOCAL AGREEMENT (the “Agreement”) by and between the

CITY OF JACKSONVILLE, acting through its Jacksonville Fire and Rescue

Department (hereinafter “Jacksonville”) and BAKER COUNTY, FLORIDA, acting

through its Baker County Fire Rescue Department (hereinafter “Baker”), for the

provision of automatic aid and mutual aid in certain emergency situations and for the sale

to Baker of surplus fire equipment is entered into this _____ day of ___________, 2019.

WITNESSETH:

WHEREAS, Section 163.01, Florida Statutes, authorizes the joint exercise

through interlocal agreement by two or more public agencies of any power, privilege, or

authority common to them and which each might exercise separately; and

WHEREAS, Section 122.813(a) of the Ordinance Code of the City of

Jacksonville (hereinafter “Ordinance Code”) authorizes its Chief of Procurement to

dispose of surplus fire and rescue vehicles and equipment that are in operable or

repairable condition but are no longer needed by Jacksonville; and

WHEREAS, pursuant to Section 122.813(a)(2), Ordinance Code, Jacksonville’s

Chief of Procurement notified various fire protection and emergency medical services

agencies in surrounding counties that Jacksonville was offering for sale a surplus Horton

4300 Maxxforce Rescue and a Pierce Tanker CAT 3126 6CY Fire Truck(collectively, the

“Vehicles”); and

WHEREAS, Baker made an offer to Jacksonville for the Vehicles that was

consistent with the advertised price of $10,000.00 each, for a total of $20,000.00; and

WHEREAS, on June 6, 2019, Jacksonville’s General Government Awards

Committee recommended acceptance of Baker’s offer for purchase of the Vehicles; and

Page 1 of 9

WHEREAS, Section 122.813(b), Ordinance Code, requires that in the event of a

sale of surplus fire equipment, Jacksonville and the purchaser of the surplus fire

equipment enter into an interlocal agreement for mutual aid and assistance; and

WHEREAS, the parties hereto wish to coordinate the joint and mutual use of fire

and emergency medical facilities and equipment in the event of emergencies; and

WHEREAS, the parties wish to enter into this Agreement for the provision of

automatic and mutual aid and for the sale of the Vehicles; and

WHEREAS, the parties recognize the mutual benefits that may be afforded by

implementing this Agreement for automatic and mutual aid and for the sale of the

Vehicles; now therefore

IN CONSIDERATION of the above and for other good and valuable

consideration, the legal sufficiency of which is admitted by the parties, the parties agree

as follows:

1. Recitals. The recitals set forth herein are accurate, correct, and true and

incorporated herein by this reference.

2. Definitions. As used in this Agreement, the words defined immediately

below shall have the meaning stated next to same. Words imparting the singular number

include the plural number and vice versa, and the male gender shall include the female

gender and vice versa unless the context clearly requires otherwise.

(a) “Aiding Fire Rescue Department” means the fire rescue

department providing Automatic or Mutual Aid to the Alarm Fire Rescue Department.

(b) “Alarm Fire Rescue Department” means the fire rescue department

in whose jurisdiction the emergency occurs.

(c) “Automatic Aid” means the automatic response of a fire rescue

engine company on a first alarm assignment of a fire rescue emergency in a designated

response area.

(d) “Mutual Aid” means a request for assistance and response by

another jurisdiction for apparatus, equipment and/or personnel. Mutual Aid provides for

the shared use of resources to properly manage large or multiple incidents. The requested

responding units will be specified and a decision made by the Aiding Fire Rescue

Department if resources are available to respond.

Page 2 of 9

(e) “Vehicles” means the Horton 4300 Maxxforce Rescue [Serial

Number/VIN 3HAMNAAL8BL433875, Property Number 4917-20], and a Pierce Tanker CAT

3126 6CY Fire Truck [Serial Number/VIN 1FVHBXAK62HK02159, Property Number 8290-

10].

3. Purpose and Intent.

(a) The purpose and intent of this Agreement are to enhance the

existing life and property-saving services provided to the residents of Jacksonville and

Baker through the provision by both parties of fire suppression, rescue, hazardous

material containment, emergency medical and other similar emergency services, and to

allow for the sale of the Vehicles to Baker pursuant to and in compliance with the

requirements of Section 122.813, Ordinance Code.

(b) This Agreement is not intended, and shall not be construed, to

deprive a party in any way of its jurisdictional powers, nor is it the intent of the parties to

combine their individual and separate agencies into a single agency or district to effect

the transaction contemplated by this Agreement.

4. Dispatch and Communications.

(a) Automatic Aid

(i)

reports of:

Automatic Aid will be requested for all of the following

a. Fire or explosions in a building or structure.

b. Vehicle fires in garages, carports, or enclosed

structures.

c. Collapsed buildings and other confined-space

emergencies.

d. Motor vehicle accidents involving extrication

and/or victim entrapment.

(ii) The Alarm Fire Rescue Department dispatch will request

the response of the Aiding Fire Rescue Department by telephone

automatically and immediately after alerting the Alarm Fire Rescue

Department of the emergency and shall relay any pertinent information,

including the type of call, location, and the operating radio frequency.

Page 3 of 9

(iii) The Aiding Fire Rescue Department will report, responding

by radio to the dispatchers of both jurisdictions. All subsequent radio

communications will be on the Alarm Fire Rescue Department’s radio

frequency.

(iv) Each dispatch center will be identified by its department or

county designation; each unit should preface radio communications with

its department or county designation and then its apparatus number (e.g.;

JFRD E-154 to Baker; Baker E-6 to JFRD).

(b) Mutual Aid can be requested whenever the incident is beyond the

capabilities of the on-duty resources and is requested by the Incident Command or Shift

Commander.

(i) Incidents for which Mutual Aid can be requested include:

a. Motor vehicle accidents;

b. Medical emergencies;

c. Fires requiring multiple hose lines;

d. Persons trapped;

e. Large scale evacuations; and

f. Hazardous materials or special technical operations.

(ii) The Alarm Fire Rescue Department dispatch will request

the response of the Aiding Fire Rescue Department by telephone upon

receiving a request for Mutual Aid from an on-scene Incident Command

and/or Shift Commander.

(iii) The Aiding Fire Rescue Department’s Shift Commander

will assess its resources and determine its ability to aid the Alarm Fire

Rescue Department.

(iv) The Aiding Fire Rescue Department will respond by radio

to the dispatchers of both jurisdictions. All subsequent radio

communications will be on the Alarm Fire Rescue Department’s radio

frequency.

Page 4 of 9

5. Automatic/Mutual Aid Operations.

(a) Each Aiding Fire Rescue Department will develop and review

operational guidelines within affected response areas and units prior to commencement of

this Agreement.

(b) Pursuant to the alarm-assignment-dispatch guidelines for

Automatic Aid, each respective Aiding Fire Rescue Department will respond with the

closest available single engine unit and personnel to the Alarm Fire Rescue Department’s

structural fire or other emergency situation.

(c) The Fire Chief or Incident Commander on scene will be

responsible for and assume full charge of the operation in his respective jurisdiction. The

first fire unit that arrives at the incident will establish an incident command system and

manage the incident until relieved by an officer of the jurisdiction in which the incident

occurs or until the time at which the Incident Commander determines that the incident no

longer requires the assistance of the responding entity. In all cases, the jurisdiction in

which the incident occurs shall send appropriate response units to the incident unless

none are available due to unforeseen circumstances.

(d) Automatic or Mutual Aid structural fire fighting apparatus shall be

staffed with a minimum of three (3) State of Florida-compliant certified fire fighters.

(e) Each Aiding Fire Rescue Department shall provide the other with

current maps of the response areas and joint operating guidelines.

(f) All apparatus responding pursuant to this Agreement will be fully

serviceable and meet the standards detailed in NFPA 1901.

(g) All operations will be conducted based on adopted fire/rescue

standards and NFPA 1500 safety standards.

(h) The Fire Chief of each fire rescue department shall have the

responsibility to coordinate alarm assignments to ensure the company distribution in the

jurisdiction that provides aid to the other party under this Agreement remains reasonable

to meet any additional requests for service.

(i) This Agreement is intended to cover day-to-day Automatic or

Mutual Aid operations only, but may be considered to be in effect during natural or

manmade disasters upon the mutual agreement of the parties.

Page 5 of 9

(j) This Agreement does not relieve either party from the necessity

and obligation to provide adequate emergency medical services, structural fire

suppressions, or other emergency response capability within its own jurisdiction.

(k) Each party agrees that it shall, for the purposes of medical calls,

respond with a minimum of state-certified Emergency Medical Technicians (EMT) and

use reasonable diligence to keep emergency medical equipment in its possession as

required by the State of Florida Department of Health for cities and counties of

comparable size during the period this Agreement is in effect.

(l) It is understood and agreed that no obligation exists to provide

Automatic or Mutual Aid if doing so may seriously jeopardize the Aiding Fire Rescue

Department’s fire protection or emergency medical service status.

6. Indemnification and Liability. Each party acknowledges and accepts its

responsibility under Section 768.28, Florida Statutes, for damages caused by the acts of

its employees acting within the scope of their employment in the performance of this

Agreement. Jacksonville shall not be liable for any injury, damage, or loss suffered by

Baker which is not caused by the negligence or intentional acts of Jacksonville or its

employees, and Baker shall not be liable for any injury, damage, or loss suffered by

Jacksonville which is not caused by the negligence or intentional acts of Baker or its

employees.

7. Compensation for Services.

(a) Neither party to this Agreement shall be required to pay

compensation to the other party for services rendered hereunder so long as the total

number of apparatus responses shared between the two jurisdictions remains acceptable

to the respective parties.

(b) In the event a party finds the number of requested apparatus

responses unacceptable, such party shall inform the other party in writing of its concerns

and the parties shall meet within ten (10) days of receipt of the written notice to discuss

the issue and seek a remedy for its resolution.

8. Termination. Notwithstanding any contrary provision of this Agreement,

either party shall have the absolute right to terminate this Agreement at any time by

providing at least thirty (30) days’ written notice of such termination to the other party.

Page 6 of 9

9. Training.

(a) Both Aiding Fire Rescue Departments shall participate in semi-

annual joint training exercises with responding units.

(b) The Fire Chief of each Aiding Fire Rescue Department agrees to

seek opportunities to share training with the other fire rescue department, respectively,

with the goal of achieving better cooperation and operational effectiveness.

10. Sale of Vehicle. Pursuant to this Agreement, Jacksonville agrees to sell

and Baker agrees to buy the Vehicles for the total amount of $20,000.00. Jacksonville

warrants that it has title to the Vehicles and that the Vehicles are free and clear of all

liens, claims, security interests, and encumbrances. Baker understands and agrees that it

is purchasing the Vehicles in “as is” condition.

11. Amendments. This Agreement may be amended only by written

instrument specifically referring to this Agreement and executed with the same

formalities as this Agreement. The parties agree to renegotiate this Agreement if

applicable federal, state, or local laws or revisions of said laws make changes in the

Agreement necessary or desirable, or if either party to this Agreement determines that the

number of responses rendered to the other party is unacceptable.

12. Severability of Invalid Provision. If any one or more of the agreements,

provisions, covenants, conditions, and terms of this Agreement shall be contrary to any

express provision of law or contrary to the policy of express law, though not expressly

prohibited, or against public policy, or shall for any reason whatsoever be held invalid,

then such agreements, provisions, covenants, conditions, or terms shall be null and void

with no further force or effect and shall be deemed separable from the remaining

agreements, provisions, covenants, conditions, and terms of the Agreement and shall in

no way affect the validity of any of the other provisions hereof.

13. Precedence of Statewide Mutual Aid Agreement. This Agreement shall

not take precedence over the State of Florida’s Statewide Mutual Aid Agreement, a

purpose of which is to provide aid and assistance in the event of major or catastrophic

disaster.

14. Notice. Whenever either party desires to give notice to the other, such

notice must be in writing, sent by certified United States Mail, postage prepaid, return

Page 7 of 9

receipt requested, or by hand-delivery with a request for a written receipt of

acknowledgment of delivery, addressed to the party for whom it is intended at the place

last specified. The place for giving notice shall remain the same as set forth herein until

changed in writing in the manner provided in this section. For the present, the parties

designate the following:

If to Jacksonville: Keith Powers

Acting Director

Jacksonville Fire and Rescue Department

515 Julia Street North, Suite 314

Jacksonville, Florida 32202

If to Baker: Trevor Nelson

Fire and Rescue Chief

Baker County Fire Rescue Department

County of Baker

1190 West Macclenny Avenue

Macclenny, Florida 32063

14. Entire Agreement. This Agreement contains the entire agreement between

the respective parties hereto and supersedes any and all prior agreements and

understandings between the respective parties hereto relating to the subject matter hereof.

No statement or representation of the respective parties hereto, their agents or employees,

made outside of this Agreement and not contained herein, shall form any part hereof or

bind any respective party hereto. This Agreement shall not be supplemented, amended,

or modified except by written instrument signed by the respective parties hereto.

[Remainder of page left blank intentionally. Signature page follows immediately.]

Page 8 of 9

IN WITNESS WHEREOF, the parties, by and through their lawfully authorized

representatives, have executed this Agreement on the day and year first above written.

ATTEST: CITY OF JACKSONVILLE

By:___________________________

James R. McCain, Jr.

Corporation Secretary

By:______________________________

Lenny Curry, Mayor

WITNESS: COUNTY OF BAKER

By:_________________________

Title: _______________________

____________________________

_______________, Florida 32____

By:______________________________

Title: ____________________________

GC-#1290535-v1-Interlocal_SaleofSurplus_BakerCounty_062619.doc

Page 9 of 9

Memorandum


From: Trevor Nelson, Fire Rescue Chief

Date: 7/18/2019

Re: Fire Inspector’s Contracts

The Fire Rescue Department is requesting that the Board approve a contract with Scott

Crews and Bret Higginbotham to provide Fire Related Building Inspections in the

unincorporated areas of the County. Currently we have no State Certified Inspector on

staff and have plans that need immediate Inspection(RV park, Glen Baptist Hood).

We do have two individuals within the department that will soon be seeking their

Inspectors Certificate, but this is a timely process. Once this occurs, we can be released

from the need to contract outside our department.



CONSULTANT CONTRACT FOR

FIRE SAFETY INSPECTOR

This agreement is made between the Baker County Board of County Commissioners, County

Government, 55 North 3rd Street, Macclenny, Florida 32063, hereinafter referred to as

“County”, and Scott Crews, 898 Jacqueline Cir, Macclenny, Florida 32063, hereinafter

referred to as “Fire Safety Inspector”.

1. The County is a governmental entity which has adopted the Florida Fire Prevention

Code and National Fire Protection Associations’ codes.

2. The County requires the services of a duly qualified Fire Safety Inspector in order to

fully implement the provisions’ of these codes.

3. Scott Crews has been found to be duly qualified by the County and he has been

selected to serve as the County’s Fire Safety Inspector under the terms of this

agreement.

4. In consideration of the mutual promise set forth below it is agreed by and between

the County and Fire Safety Inspector as follows:

Section I. Scope of Services

The Fire Safety Inspector shall perform all inspections required under the Florida Fire

Prevention Code and The National Fire Protection Association (NFPA) 101, Life Safety

Code, And the Florida State Fire Marshall’s Uniform Fire Safety Rules & standards, as

updated and modified form time to time by the governing body of rules incorporated by

reference into any of the codes, rules, or standards listed above, including without limitation,

the following:

1. Site plan reviews

2. Construction plan reviews

3. Fire protection systems reviews

4. Flammable liquid and L. P. installations inspections

5. Re-inspections

6. Annual life Safety 100 inspections

7. Other requested inspections or consultations

In addition, the Fire Safety Inspector shall prepare and maintain complete reports of all

inspections as public records in the Fire Safety Inspector office.

Section II Place of Work

The Fire Safety Inspector’s Services shall be performed within the limits of Baker County,

Florida.

Section III Time Devoted to Work

The County shall pay the Fire Safety Inspector for all inspections conducted each month

under the following terms:

A. The Fire Safety Inspector shall inspect one-twelfth of the eligible sites each calendar

month. The Fire Safety Inspector shall coordinate with the County Building Official

on the selection of the sites to be inspected each month. All eligible sites shall be

inspected once annually.

B. As soon as possible after the end of each calendar month, the Fire Safety Inspector

shall present to the County a monthly report setting forth the services performed and

the hours worked.

C. The County shall pay an hourly rate of $20.00 per hour for the services of the Fire

Safety Inspector, upon acceptance of the report by the County Manager. It is the

intent of the parties that the report submitted for consideration by the County

Manager in the succeeding month and that the monies due to be paid for the Fire

Safety Inspector by the tenth (10th) day of the month following the end of each

month.

Section V Duration

The parties contemplate that this agreement shall be subject to extension and renewal on a bi-

annual basis. This agreement shall cover the rights and obligations of the parties from July

23,2019 until January 31, 2020, and any extension approved by both parties.

Section VI Consultant

This agreement call for the performance of the services of the consultant as an independent

contractor and consultant will not be considered an employee of the County for any purpose.

Section VII Special Provisions

A. The Fire Safety Inspector Shall notifies the County within ten (10) business days of

any re-inspections performed. The County shall be responsible for collecting all re-

inspections fees.

B. All commercial building applications, along with plans and specifications shall be

submitted to the Fire Safety Inspector for approval prior to the issuance of a building

permit by the County. No commercial building permit shall be issued by the County

unless the plans and specifications have been found to meet all applicable laws and

regulations by the Fire Safety Inspector.

The Safety Inspector shall promptly review all such application, Plans and

specifications, but he shall have no less than five (5) business days to review such

documents.

C. The Fire Safety Inspector shall inspect within two (2) working days after notification

any new location for an existing business prior to changing the location of the

business occupational license on the County’s records or providing water and sewer

services to the new location.

D. The County shall provide clerical services as needed to the Fire Safety Inspector, not

to include report preparation, filing, and record maintenance.

E. The County shall provide office space to be used for official business of Fire Safety

Inspector.

F. The County shall provide a vehicle for official business. This vehicle will remain at

the EMS building when not in use.

G. The County shall provide a badge and identification to the Fire Safety Inspector per

year.

H. In the event that the Fire Safety Inspector acting in his official capacity is required to

initiate or defend ligation, The County shall provide qualified legal counsel for the

Fire Safety Inspector at the County’s sole expense.

In witness, the parties have executed this agreement at Baker County Board of County

Commissioners, This 23rd day of July, 2019

Baker County Board Of Commissioners

__________________________________

Scott Crews

Fire Safety Inspector

__________________________________

Cathy Rhoden

Chairman



CONSULTANT CONTRACT FOR

FIRE SAFETY INSPECTOR

This agreement is made between the Baker County Board of County Commissioners, County

Government, 55 North 3rd Street, Macclenny, Florida 32063, hereinafter referred to as

“County”, and Bret Higginbotham, 5965 Sands Pointe Drive, Macclenny, Florida 32063,

hereinafter referred to as “Fire Safety Inspector”.

1. The County is a governmental entity which has adopted the Florida Fire Prevention

Code and National Fire Protection Associations’ codes.

2. The County requires the services of a duly qualified Fire Safety Inspector in order to

fully implement the provisions’ of these codes.

3. Bret Higginbotham has been found to be duly qualified by the County and he has been

selected to serve as the County’s Fire Safety Inspector under the terms of this

agreement.

4. In consideration of the mutual promise set forth below it is agreed by and between

the County and Fire Safety Inspector as follows:

Section I. Scope of Services

The Fire Safety Inspector shall perform all inspections required under the Florida Fire

Prevention Code and The National Fire Protection Association (NFPA) 101, Life Safety

Code, And the Florida State Fire Marshall’s Uniform Fire Safety Rules & standards, as

updated and modified form time to time by the governing body of rules incorporated by

reference into any of the codes, rules, or standards listed above, including without limitation,

the following:

1. Site plan reviews

2. Construction plan reviews

3. Fire protection systems reviews

4. Flammable liquid and L. P. installations inspections

5. Re-inspections

6. Annual life Safety 100 inspections

7. Other requested inspections or consultations

In addition, the Fire Safety Inspector shall prepare and maintain complete reports of all

inspections as public records in the Fire Safety Inspector office.

Section II Place of Work

The Fire Safety Inspector’s Services shall be performed within the limits of Baker County,

Florida.

Section III Time Devoted to Work

The County shall pay the Fire Safety Inspector for all inspections conducted each month

under the following terms:

A. The Fire Safety Inspector shall inspect one-twelfth of the eligible sites each calendar

month. The Fire Safety Inspector shall coordinate with the County Building Official

on the selection of the sites to be inspected each month. All eligible sites shall be

inspected once annually.

B. As soon as possible after the end of each calendar month, the Fire Safety Inspector

shall present to the County a monthly report setting forth the services performed and

the hours worked.

C. The County shall pay an hourly rate of $20.00 per hour for the services of the Fire

Safety Inspector, upon acceptance of the report by the County Manager. It is the

intent of the parties that the report submitted for consideration by the County

Manager in the succeeding month and that the monies due to be paid for the Fire

Safety Inspector by the tenth (10th) day of the month following the end of each

month.

Section V Duration

The parties contemplate that this agreement shall be subject to extension and renewal on a bi-

annual basis. This agreement shall cover the rights and obligations of the parties from July

23,2019 until January 31, 2020, and any extension approved by both parties.

Section VI Consultant

This agreement call for the performance of the services of the consultant as an independent

contractor and consultant will not be considered an employee of the County for any purpose.

Section VII Special Provisions

A. The Fire Safety Inspector Shall notifies the County within ten (10) business days of

any re-inspections performed. The County shall be responsible for collecting all re-

inspections fees.

B. All commercial building applications, along with plans and specifications shall be

submitted to the Fire Safety Inspector for approval prior to the issuance of a building

permit by the County. No commercial building permit shall be issued by the County

unless the plans and specifications have been found to meet all applicable laws and

regulations by the Fire Safety Inspector.

The Safety Inspector shall promptly review all such application, Plans and

specifications, but he shall have no less than five (5) business days to review such

documents.

C. The Fire Safety Inspector shall inspect within two (2) working days after notification

any new location for an existing business prior to changing the location of the

business occupational license on the County’s records or providing water and sewer

services to the new location.

D. The County shall provide clerical services as needed to the Fire Safety Inspector, not

to include report preparation, filing, and record maintenance.

E. The County shall provide office space to be used for official business of Fire Safety

Inspector.

F. The County shall provide a vehicle for official business. This vehicle will remain at

the EMS building when not in use.

G. The County shall provide a badge and identification to the Fire Safety Inspector per

year.

H. In the event that the Fire Safety Inspector acting in his official capacity is required to

initiate or defend ligation, The County shall provide qualified legal counsel for the

Fire Safety Inspector at the County’s sole expense.

In witness, the parties have executed this agreement at Baker County Board of County

Commissioners, This 23rd day of July, 2019

Baker County Board Of Commissioners

__________________________________

Scott Crews

Fire Safety Inspector

__________________________________

Cathy Rhoden

Chairman

Memorandum



Date: July 23, 2019

Re: BID 2019-07 Ag Center Repair/Remodel

Staff issued BID 2019-07 requesting bids for the repair and remodel of the Ag Center

Auditorium. The scope of work included repairing all trusses, spray foam insulation, conversion

to LED lighting, installation of additional electrical outlets, replace all HVAC ductwork, etc.,

according to specifications provided.

A mandatory pre-bid meeting was held on June 13, 2019. This meeting was attended by six

vendors.

Bids were due on Thursday, July 11, 2019 at 3:00 p.m. At that time four proposals were

received. They have been reviewed by County staff and are prepared for your review in the

attached spreadsheet.

Staff recommends award to Thompson Enterprises, the apparent low bidder in the amount of

$158,848.

RESOLUTION 2019-19

A RESOLUTION OF THE BOARD OF COUNTY

COMMISSIONERS OF BAKER COUNTY,

FLORIDA, ADOPTING AN AMENDMENT OF THE

BUDGET FOR FISCAL YEAR 2018-2019;

PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the Board of County Commissioners of Baker County, Florida, set forth

the appropriations and revenue estimate for the budget amendment for Fiscal Year 2018-2019

from $39,215,184 to $39,315,184 for DOT Engineer Services on CR229,

NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of

Baker County, Florida, that:

1. The Fiscal Year 2018-2019 Budget Amendment be adopted.

2. This resolution shall take effect immediately upon its adoption.

Approved and resolved on the 23rd day of July 2019 by the Baker County Board of

County Commissioners.

BOARD OF COUNTY COMMISSIONERS OF


___________________________________


Attest:

_____________________________

Stacie D. Harvey, Clerk to the Board

RESOLUTION 2019-20

A RESOLUTION OF THE BOARD OF COUNTY

COMMISSIONERS OF BAKER COUNTY,

FLORIDA, ADOPTING AN AMENDMENT OF THE

BUDGET FOR FISCAL YEAR 2018-2019;

PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the Board of County Commissioners of Baker County, Florida, set forth

the appropriations and revenue estimate for the budget amendment for Fiscal Year 2018-2019

from $39,315,184 to $40,127,133 for Acceptance of Central County Fire Station Grant.

NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of

Baker County, Florida, that:

1. The Fiscal Year 2018-2019 Budget Amendment be adopted.

2. This resolution shall take effect immediately upon its adoption.

Approved and resolved on the 23rd day of July 2019 by the Baker County Board of

County Commissioners.

BOARD OF COUNTY COMMISSIONERS OF


___________________________________


Attest:

_____________________________

Stacie D. Harvey, Clerk to the Board

Pending BusinessPENDING BUSINESS ITEM PRIORITY STATUS START DATE % COMPLETE COMMENTS

LDR Revisions High In Progress 05/06/2014 75% Working on updates to Comp Plan.

Bee Keeping at Shoals Park Low In Progress 07/05/2016 75%

Staff is drafting policies in companion with draft beekeeping

contract.

Jiles Hall Park (Olustee)- electricity, parks equipment Normal In Progress 09/23/2016 50%

RAB approved a social media fundraiser to earn funds for new

park equipment. Social media policy on 1/15/19 agenda.

Community Development Block Grant Application Normal In Progress 02/21/2017 75% Staff meeting w/ NFPS to fire station design

Infrastructure funding for County Roads Normal New 07/18/2017 50% Funding options are discussed at 1/16/18 meeting.

Donation Policy -Copy of financials for agencies that

receive County funding Normal In Progress 10/17/2017 0%

Staff will prepare a draft policy for the Board to review in

upcoming weeks.

Reid Stafford Road Normal New 03/07/2017 75%

Trying to obtain Right of Way from all property owners.

Commissioner Bennett is meeting with Property Owners to

Courthouse Heating Issue Normal New 06/05/2018 75%

Trane proposal for this project was presented 2/5/2019. Project

is currently underway

Ag Center Ceiling High New 12/18/2018 25% Bids were presented to BOCC for award on 7/23/19