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4 Octagon Business Park Hospital Road Little Plumstead Norwich NR13 5FH Tel: (01603) 558888 Fax: (01603) 558899 www.batemangroundworks.co.uk Job title: Receptionist/Administrator Main purpose of job: To undertake reception and general office administration duties Department: Finance Location/Branch: Head Office Position reports to: Finance Director Salary: £19,000 Per Annum Length of contract: Fixed Term 9 Months (Maternity Cover) Hours: Mon – Thu 8:30-17:00 Fri 8:30- 16:00 About Us Bateman Groundworks was founded by Managing Director Richard Bateman in Great Yarmouth, Norfolk in 1997. Now 20 years on Bateman Groundworks employs over 180 people. Bateman Groundworks is one of East Anglia’s leading suppliers of roads, sewers and groundworks to national and regional developers and contractors. Working on domestic and commercial projects throughout the East of England, our groundworks services include pitting, foundations, all forms of piling, masonry and finished floors. In February 2017, the company moved to Little Plumstead to be closer to Norwich to maximise opportunities on the new Norwich Northern Distributor Road and reach further into East Anglia. The Post We are looking to recruit a flexible and personable receptionist/administrator to work 41.5 hours per week on a fixed term contract to cover maternity leave. The post-holder is required to work independently to cover all reception duties and to assist and support various departments with a variety of administrative tasks. Main duties • Providing an efficient and effective reception service • Answering internal and external telephone calls and redirecting if required • Welcoming visitors and escorting them to their destination • Ensuring Company employees are notified of visitors • Issuing visitor passes and ensuring security authorisation is in place • Keeping reception area tidy • Ensuring Company car park rules are adhered to • Provide administrative support to management and office staff as required • Undertake other duties and responsibilities as the line manager may reasonably require • Dealing with incoming and outgoing post accordingly • Typing up letters, filing and other administrative jobs

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Page 1: Bateman Groundworks - 4 Octagon Business Park Hospital Road … · 2018-04-09 · Bateman Groundworks is one of East Anglia’s leading suppliers of roads, sewers and groundworks

4OctagonBusinessPark HospitalRoad LittlePlumstead Norwich NR135FH Tel:(01603)558888 Fax:(01603)558899

www.batemangroundworks.co.uk

Jobtitle:Receptionist/AdministratorMainpurposeofjob:ToundertakereceptionandgeneralofficeadministrationdutiesDepartment:Finance Location/Branch:HeadOfficePositionreportsto:FinanceDirector Salary:£19,000PerAnnumLengthofcontract:FixedTerm9Months(MaternityCover)

Hours:Mon–Thu8:30-17:00Fri8:30-16:00

AboutUs

BatemanGroundworkswasfoundedbyManagingDirectorRichardBatemaninGreatYarmouth,Norfolkin1997.Now20yearsonBatemanGroundworksemploysover180people.

BatemanGroundworksisoneofEastAnglia’sleadingsuppliersofroads,sewersandgroundworkstonationalandregionaldevelopersandcontractors.WorkingondomesticandcommercialprojectsthroughouttheEastofEngland,ourgroundworksservicesincludepitting,foundations,allformsofpiling,masonryandfinishedfloors.

InFebruary2017,thecompanymovedtoLittlePlumsteadtobeclosertoNorwichtomaximiseopportunitiesonthenewNorwichNorthernDistributorRoadandreachfurtherintoEastAnglia.

ThePost

Wearelookingtorecruitaflexibleandpersonablereceptionist/administratortowork41.5hoursperweekonafixedtermcontracttocovermaternityleave.

Thepost-holderisrequiredtoworkindependentlytocoverallreceptiondutiesandtoassistandsupportvariousdepartmentswithavarietyofadministrativetasks.

Mainduties

• Providinganefficientandeffectivereceptionservice• Answeringinternalandexternaltelephonecallsandredirectingifrequired• Welcomingvisitorsandescortingthemtotheirdestination• EnsuringCompanyemployeesarenotifiedofvisitors• Issuingvisitorpassesandensuringsecurityauthorisationisinplace• Keepingreceptionareatidy• EnsuringCompanycarparkrulesareadheredto• Provideadministrativesupporttomanagementandofficestaffasrequired• Undertakeotherdutiesandresponsibilitiesasthelinemanagermayreasonablyrequire• Dealingwithincomingandoutgoingpostaccordingly• Typingupletters,filingandotheradministrativejobs

Page 2: Bateman Groundworks - 4 Octagon Business Park Hospital Road … · 2018-04-09 · Bateman Groundworks is one of East Anglia’s leading suppliers of roads, sewers and groundworks

PersonSpecificationThepersonalcompetenciesare:

• Agoodlevelofliteracyandnumeracy• Theabilitytocommunicateclearlyandtactfullyusingappropriatemethodsandan

awarenessoftheimpactofyourowncommunicationonothers• Abletomaintainpositiverelationshipswithallandabletoworkasaneffectiveand

flexiblepartofateam;willingtochangemethodsofworkandroutinestobenefittheteam

• Willingnesstoacceptresponsibilityforyourownactions;theabilitytoprioritiseeffectively,meetdeadlinesandacceptchallenges

• Beadaptableandresilientinmanagingandexecutingdailyresponsibilities

Theprofessionalcompetenciesexpectedare:

• Organisationalskillsandabilitytomanage,planandcompletedailyandweeklytasksinabusyofficeenvironment

• Strongcommunicationskills,bothverbalandwritten,torespondtostaff,clients,customersandvisitors

• Experienceindealingwithconfidentialmaterialindiscreetandprofessionalmanner• FamiliaritywithrangeofInformationandCommunicationsTechnologyandthe

MicrosoftOfficepackage• Commitmenttoprovidingthebestpossibleservicetostaff,clients,customersand

visitors

EssentialCompetencies

• Previousreceptionandadministrativeexperience• Abilitytomultitask• Goodnumeracyandliteracyskills• ProficientuserMicrosoftWord&Excel• Excellentcommunicatoratalllevels• Professionaltelephonemanner• Practicalandorganised

Howtoapply:PleasesendacoverletterandCVtofrankie.yallop@batemangroundworks.co.ukClosingdatetoapplicants:Sunday29thApril


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