board of commissioners meeting - brainerd...

Brainerd HRA

BOARD OF COMMISSIONERS MEETINGWednesday, June 26, 2019 @ 1:00 p.m.

Brainerd Housing & Redevelopment Authority (HRA) Administrative Offi ce324 East River Road | Brainerd, Minnesota

AGENDA

1. Call to Order

2. Roll Call

3. Reading and Approval of Minutes (Attachment 1)

4. Unfi nished Business

5. New Businessa. Adopt Resolution 2019-05, Contract for Services between the Brainerd Lakes Chamber and the

Brainerd HRA (Attachment 2)b. Amend Bylaws (Attachment 3)

6. Bills and Communications a. Financial Report (Attachment 4)b. HCV/Section 8 Report (Attachment 5)c. Public Housing Report (Attachment 6)d. Executive Director (Attachment 7)e. Rehab Update (Attachment 8)

7. Commissioner Comments

8. AdjournNext Meeting: Wednesday, July 24, 2019

“Our mission is to provide aff ordable housing and redevelopment opportunities to strengthen our neighborhoods and community.”

This page has been intentionally left blank.

Brainerd HRA Board Packet ▪ JUNE 2019

Brainerd HRA3

ATTA

CHM

ENT 1

Brainerd Housing and Redevelopment AuthorityBOARD MEETING MINUTESWednesday, May 29, 2019

A regular meeting of the Board of Commissioners of the Housing and Redevelopment Authority (HRA) in and for the City of Brainerd, Minnesota, was held at 1:00 p.m., Wednesday, May 29th, 2019, at the Brainerd HRA Administrative Offi ce, 324 East River Road, in Brainerd, Minnesota.

1. CALL TO ORDER: Chair Marlee Larson called the meeting to order at 12:59 p.m.

2. ROLL CALL:

Board members present: Chair Marlee Larson, Commissioners Patrick Wussow, Eric Charpentier, Gabe Johnson, Rebekah Kent, and Ashley Storm. Others present: Executive Director Jennifer Bergman, Finance Director Karen Young, Housing Manager Shannon Fortune, Rental Assistance Manager Tania Eller, and Executive Assistant LeAnn Goltz. Absent: Krista Brodal.

3. READING AND APPROVAL OF MINUTES:

Commissioner Wussow made a motion to approve the minutes from the April 24th, 2019, board meeting. Commissioner Johnson seconded the motion. All commissioners voted in favor of the motion and none were opposed. The minutes were approved.

4. UNFINISHED BUSINESS:

a. Discussion on HCV Utilization: There was a gap between the HAP disbursement received and the HAP due for April, because HUD had not yet released our 2019 budget authority. We temporarily used a portion of our admin fee reserves to cover April’s HAP shortage. We received our budget authority in May and are now able to front load; however, projecting a 98% UML utilization, we do not have enough funds to sustain at 98%. HUD is projecting we do not have a shortfall, because they are projecting us to end the year at 96% UML.

We can continue to front load, but leasing at 98% will leave us approximately $25,000 short in December. We currently have approximately $140,000 in admin fee reserves and using $25,000 would bring the remaining balance down to about eight months of reserves.

If we lose vouchers, we will not gain them back unless Congress increases appropriations. HUD does have set-aside funds for agencies in shortfall; however, since we have never been in shortfall, we are uncertain about our chances to receive this funding.

The Board had a discussion about their options.

Commissioner Kent made a motion to use admin fee reserves to maintain 98% UML utilization. Commissioner Wussow seconded the motion. All commissioners voted in favor of the motion and none were opposed. The motion was approved.

4


Brainerd HRA

5. NEW BUSINESS:

a. Authorization to Administer the Bridges Program: The Announcement of Funding came out for the MHFA Bridges Rental Assistance Program. The Brainerd HRA was awarded $137,237 for a two-year grant period of July 2019 through June 2021.

Our request was for $260,800 for 18 vouchers per month. We were awarded less because of what we spent during the last grant cycle. There is a webinar to review the overview of the application and scoring process that is scheduled for May 30th and a follow-up conference call on June 4th. Staff will keep the Board informed with what they learn during those calls.

Staff requested the Board’s authorization to administer the Bridges Program for grant period July 1st, 2019 through June 30th, 2021, by approving Resolution No. 2019-04.

Commissioner Johnson moved to approve Resolution No. 2019-04, Authorization to Administer the Bridges Program, for grant period July 1st, 2019 through June 30th, 2021. Commissioner Storm seconded the motion. By roll call vote, all commissioners were in favor of the motion and none were opposed. The motion was approved.

6. BILLS AND COMMUNICATIONS

a. Financial Report: Young reported on the following:

2009 FSS Grant FundsIn 2009, the Brainerd HRA was over funded for the FSS grant by $14,068. We have retained these funds since then and recorded them as deferred revenue for Housing Choice Voucher. We fi nally received approval from HUD to use these funds to cover prior years in which we were under funded for the FSS grant. This revenue has now gone into Admin Fee Reserves and can be used for any HCV expenses, including HAP.

2019 Capital Fund Program Grant (CFP)We received our 2019 CFP obligation from HUD. The award of $353,628 is approximately $13,750 more than the 2018 grant and signifi cantly higher than the prior 20 years with an average of $231,320.

2019 Operating Subsidy GrantWe received our 2019 preliminary Operating Subsidy Grant eligibility from HUD. The eligibility amount is $268,196 and is subject to proration. This award is approximately $7,750 higher than the 2018 grant eligibility and signifi cantly lower than the past 10-year average of $320,470.

Commissioner Johnson made a motion to approve the payments as presented. Commissioner Kent seconded the motion. All commissioners voted in favor of the motion and none were opposed. The motion passed.

b. HCV/Section 8: Eller reported that HAP utilization through April was 99% and Unit Months Leased was 35%. Danny Banks, construction analyst with HUD, came on April 30th to train/re-train our department on the updated UPCS-V inspection protocol. Ryan is using this inspection protocol.

On May 1st, we received notice that our SEMAP score for fi scal year 2018 is 100%.


Brainerd HRA5

c. Public Housing Report: Fortune provided Vacancy and Property Performance Reports to the Board. She also reported that Erik Warner was hired as the ROSS Service Coordinator. His fi rst day was May 6th. Erik will be starting off by getting our program tracking and reporting set up in Grant Solutions/inForm, the HUD-approved platform. He will also be looking into options for attending an in-depth ROSS program training, hopefully sometime in this fi rst year.

d. Executive Director Report:

Update to City CouncilOn Monday, May 20th, Bergman gave an update to the City Council and provided the Board with her presentation.

NP CenterBergman met with Sharon Higgins and Derek Owen from the NP Center to discuss redevelopment opportunities at the NP Center. They have plans for several different projects on the property and were asking what the HRA could do to provide assistance. With all the moving parts, she suggested they may want to consider a master plan, which would help them plan for their proposed uses.

Workforce Housing StudyAt the May CWC HRA Board meeting, the Board recommended hiring Redevelopment Resources, pending a reference check, to conduct the workforce housing and needs analysis. The study will evaluate all of the 18 incorporated cities in Crow Wing County, including the City of Brainerd. They anticipate having the fi rst meeting with the consultant the fi rst week of June. Bergman explained that the fi rst task they will be doing is putting together a task force that will include many representatives from the community.

Downtown Brainerd CoalitionSeveral business owners in downtown Brainerd have met to create a Downtown Brainerd Coalition. They have created a mission and vision statement and now would like to form a 501(c)(3). Brainerd Restoration met with the downtown business owners to see if there were opportunities to join forces; however, it was decided that at this time they would continue to communicate but that the business owners would like to move their organization forward. The downtown business owners would like to create subcommittees that focus on different aspects. The two they have identifi ed are organization and marketing/events. They asked if Bergman would participate in the organization committee.

NAHRO ConferenceSeveral staff and board members attended the Minnesota NAHRO conference May 22–24. Board members discussed some of what they learned. The Board suggested having the HRA mission statement on the agenda from now on. Also, due to the absense of the current resident commissioner for the past year, they recommended having a new one be appointed. They also asked staff to research the possibility of amending the bylaws to address meeting attendance.

There are a few staff members who attended the Repositioning Public Housing track. Bergman summarized what they learned about conversion options and the Board had a discussion. Staff will provide more in depth information as they learn more in the coming meetings. Bergman also shared that she met with the director of the Pequot Lakes HRA and discussed the possibility of the Brainerd HRA administering the Section 8 program for them if they were to convert their public housing.

6


Brainerd HRA

NAHRO will be having more educational sessions at the fall conference in Duluth.

e. Rehab Update: Schommer provided an update on the rehab programs.

7. Commissioner Comments: Commissioner Johnson shared that there is a BUF meeting on Friday about a couple potential projects. Also, there is a workshop scheduled for the City of Brainerd and River to Rail on June 10th. Commissioner Larson inquired about having a performance evaluation for the executive director and the Board decided on doing it June. The Crossing Arts is having a Prince-themed quilt display. Bergman also added that the bakery will be leasing at Rumbly Hall.

8. Adjournment:

Commissioner Johnson made a motion to adjourn the June 10th city council workshop, 501 Laurel Street, Brainerd, MN, at 5:30 p.m. Commissioner Charpentier seconded the motion. All commissioners voted in favor of the motion and none were opposed. The motion was approved and meeting was adjourned at 2:30 p.m.

Brainerd HRA

7

As a public agency, we are not allowed to pay dues to the Chamber of Commerce. However, the municipalities have been able to enter into a Contract for Services for services rendered through their local Chambers.

The Brainerd Lakes Chamber of Commerce has spent a consider amount on revitalization efforts in downtown Brainerd including Destination Downtown and the Small Business Revolution. Since one of the Brainerd HRA’s goals is to revitalize downtown Brainerd, I would recommend entering into a Contract for Services with the Brainerd Lakes Chamber to support their efforts.

Attachment 2a is the request and invoice from the Chamber with an Annual Membership Investment and a Suggested Voluntary Contribution for Facilities and Technology. Staff would recommend a $240 Membership Investment.

Action Requested: Adopt Resolution No. 2019-05 authorizing the Contract for Services between the Brainerd Lakes Chamber of Commerce.

To: Brainerd HRA Board MembersFrom: Jennifer Bergman, Executive Director Date: June 19, 2019Re: Adopt Resolution 2019-05, Contract for Services between the Brainerd Lakes Chamber and the Brainerd HRA

ATTA

CHM

ENT 2


Brainerd HRA9

ATTA

CHM

ENT 2a


Brainerd HRA10


Brainerd HRA11


Brainerd HRA12

Brainerd HRA

13

The Board requested that staff include language in the By Laws regarding attendance requirements. Attachment 3a is the amended bylaws with the attendance language in Section 3.9.

Action Requested: Adopt the amended Brainerd HRA Bylaws.

To: Brainerd HRA Board MembersFrom: Jennifer Bergman, Executive DirectorDate: June 19, 2019Re: Consider Amendment to the Brainerd HRA Bylaws

ATTA

CHM

ENT 3


Brainerd HRA15

ATTA

CHM

ENT 3a

16


Brainerd HRA


Brainerd HRA17

Brainerd HRA

19

Please fi nd attached the fi nancial information for May 2019.

Bremer BankingWe have been working with Bremer Bank to start the transition process to switch our banking services from Wells Fargo. The transition process is anticipated to take approximately two months. We will be implementing the Virtual Vault service in which an armored truck will pick up our deposits twice a month and we will not have to physically take the cash to the bank. We will also be implementing Remote Deposit to scan in our checks for deposit without physically taking them to the bank. Staff is excited for the new processes.

Action Requested: Motion for approval of payments as presented.

To: Brainerd HRA Board MembersFrom: Karen Young, Finance DirectorDate: June 19, 2019Re: June Financial Report

ATTA

CHM

ENT 4


Brainerd HRA21

Brainerd Housing & Redevelopment Authority2019 Ratios (and December, 2018)

FASS Ratios Max Pts Scoring Jan Feb Mar Apr MayQuick Ratio 12 QR <1 =-0-, QR >2 =12 12.00 12.00 12.00 12.00 12.00 12.00

Months Expended 11 MENA <1.0= 0, ME >4 =11 11.00 11.00 11.00 11.00 11.00 11.00

Net Assets

Debt Svc Coverage 2 DSC < 1 = 0, DSC >1.25 =2 2.00 2.00 2.00 2.00 2.00 2.00

Total Points 25 25.00 25.00 25.00 25.00 25.00 25.00

MASS Ratios Max Pts ScoringOccupancy 16 O <90% =0, O >98% =16 16.00 12.00 12.00 16.00 16.00 16.00

Tenant Accounts 5 TAR <1.5%=5 , TAR >2.5% =0 5.00 0.00 0.00 0.00 0.00 0.00

Receivable

Accounts Payable 4 AP < .75 = 4, AP >1.5 =0 4.00 4.00 4.00 4.00 4.00 4.00

Total Points 25 25.00 16.00 16.00 20.00 20.00 20.00

Total of Above Ratios 50 50 41 41 45 45 45

MASS Ratios Max Pts ScoringTimeliness of 5 >90% at OED = 5 5.00 5.00 5.00 5.00 5.00 5.00

Obligation <90% at OED = 0

Occupancy Rate 5 OR <93% = 0, OR >96% =5 5.00 5.00 5.00 5.00 5.00 5.00

Must have 5 points or

Total Points 10 Capital Fund Troubled 10.0 10.0 10.0 10.0 10.0 10.0

Dec 2018 After YE JE,

B4 audit

22


Brainerd HRA

Property/Program May 2018 April 2019 May 2019General Fund $240,067.85 $224,703.28 $219,266.73Brainerd Revolving Loan Program $0.00 $99,077.00 $99,077.00SSRP $15,696.99 $12,010.80 $12,010.80Housing Rehab Program $21,868.49 $12,087.69 $9,153.07Bridges $10,068.75 $12,553.69 $13,401.37Crow Wing County HRA $683,719.02 $521,225.74 $516,858.98Public Housing $610,586.72 $638,695.50 $626,943.89Brainerd South $22,871.64 $23,692.82 $22,542.99Housing Choice Voucher $40,082.56 $11,166.69 $37,233.40Total $1,644,962.02 $1,555,213.21 $1,556,488.23

May 2019 Operating Account Balances


23

May Proration

Administrative Salaries

Legal

Staff Training

Travel

Audit Fees

Sundry-Other Admin

Other General Expense

Maintenance Salaries

Contracts

Insurance

TIF Expense

Employee Benefits

May 2019 YTD General Fund Expense/Annual Budget Comparison

May Proration


Legal

Staff Training

Travel

Audit Fees

Sundry-Other Admin

Contracts

Insurance

Employee Benefits

Other General Expense

HAP Payments Occupied

HAP Payments Home

FSS Escrow Voucher

HAP Payments Portable

May 2019 YTD Housing Choice Voucher Expense/Annual Budget Comparison

24


Brainerd HRA

0% 10% 20% 30% 40% 50% 60% 70% 80% 90%

May Proration


Legal

Staff Training

Travel

Audit Fees

Sundry-Other Admin

Tenant Services

Water/Sewer

Electricity

Gas/Fuel

Maintenance Salaries

Materials

Contracts

Insurance

Payment in Lieu of Tax

Employee Benefits

Collection Losses

May 2019 YTD Public Housing Expense/Annual Budget Comparison

0% 20% 40% 60% 80% 100% 120%

May Proration

Legal

Audit Fees

Sundry-Other Admin

Water/Sewer

Electricity

Gas/Fuel

Caretaker

Materials

Contracts

Insurance

Payment in Lieu of Tax

Employee Benefits

May 2019 YTD Brainerd South Expense/Annual Budget Comparison


Brainerd HRA25

26


Brainerd HRA


Brainerd HRA27

28


Brainerd HRA


Brainerd HRA29

May 2019Prior Year Comparative Statements


Brainerd HRA31

32


Brainerd HRA


Brainerd HRA33

34


Brainerd HRA


Brainerd HRA35

PaymentDate

PaymentNumber

Remit to Vendor Total Check Amt

5/10/2019 619 Carrie Burrell $77.725/10/2019 620 Dudley Gangestad $70.765/10/2019 621 Jennifer Bergman $341.395/10/2019 622 John Schommer $525.755/10/2019 623 Keri Woitalla $36.545/10/2019 624 Nancy Thull $1.165/10/2019 625 Roberta Piekarski $13.925/10/2019 626 Ryan Barnett $375.265/23/2019 627 Ryan Barnett $472.055/9/2019 1474 Minnesota State Retirement System $775.005/9/2019 1475 Electronic Federal Tax Payment System $7,061.755/9/2019 1476 MN Dept of Revenue $1,245.155/9/2019 1477 Health Savings Accounts $1,022.805/9/2019 1478 Security Benefit $3,795.045/7/2019 1479 EBSO $20,808.15

5/23/2019 1480 Minnesota State Retirement System $775.005/23/2019 1481 Electronic Federal Tax Payment System $7,560.255/23/2019 1482 MN Dept of Revenue $1,330.585/23/2019 1483 Health Savings Accounts $1,022.805/23/2019 1484 Security Benefit $3,855.695/9/2019 22438 Ace Hardware $49.635/9/2019 22439 Adam's Pest Control, Inc. $90.005/9/2019 22440 AmeriPride Linen & Apparel Svcs $377.365/9/2019 22441 Borden Steinbauer Krueger & Knudson, PA $1,241.005/9/2019 22442 Brainerd Glass Company $5.065/9/2019 22443 Brainerd Public Utilities $12,572.155/9/2019 22444 CTCIT $642.505/9/2019 22445 Capital One Commercial $148.315/9/2019 22446 Catherine Disterhaupt $180.005/9/2019 22447 CenterPoint Energy $42.095/9/2019 22448 City of Brainerd $1,920.005/9/2019 22449 CliftonLarsonAllen LLP $3,500.005/9/2019 22450 College Drive Townhouses $116.005/9/2019 22451 Crow Wing County Treasurer $17,443.595/9/2019 22452 Culligan $99.505/9/2019 22453 Dacotah Paper Co $580.465/9/2019 22454 Ferguson Enterprises LLC $203.255/9/2019 22455 HDS LLC $4,983.295/9/2019 22456 Holden Electric Company Inc $203.405/9/2019 22457 Home Depot Credit Services $19.305/9/2019 22458 Home Depot Supply $406.565/9/2019 22459 Kennedy & Graven, Chartered $885.255/9/2019 22460 Lakes Printing Inc. $241.955/9/2019 22461 MN Elevator, Inc. $728.005/9/2019 22462 Midwest Machinery Co $25.395/9/2019 22463 Mike Jones $57.42

36


Brainerd HRA

PaymentDate

PaymentNumber

Remit to Vendor Total Check Amt

5/9/2019 22464 Mike's Tree Company LLC $501.485/9/2019 22465 Nisswa Sanitation $2,430.955/9/2019 22466 Office Shop $325.325/9/2019 22467 PDQ Supply Inc. $165.005/9/2019 22468 PFS Design $350.005/9/2019 22469 Roto-Rooter Sewer & Drain Service $328.005/9/2019 22470 State of Minnesota $25.005/9/2019 22471 State of Minnesota $25.005/9/2019 22472 Strike Painting & Finishing $500.005/9/2019 22473 Terry Quick $30.165/9/2019 22474 Verizon Wireless $311.815/9/2019 22475 Viking Electric Supply, Inc $93.80

5/23/2019 22476 Void $0.005/23/2019 22477 Brainerd Public Utilities $642.975/23/2019 22478 CTC $2,481.925/23/2019 22479 Crow Wing County Land Services Dept $20.005/23/2019 22480 Crow Wing County Landfill $108.005/23/2019 22481 Dearborn National $216.125/23/2019 22482 Ehlers & Associates, Inc. $200.005/23/2019 22483 HealthPartners $864.535/23/2019 22484 Hillyard / Hutchinson $128.135/23/2019 22485 Home Depot Supply $6,288.585/23/2019 22486 Jobs HQ $394.005/23/2019 22487 Life Insurance Company of North America $86.695/23/2019 22488 MN Chapter NAHRO $495.005/23/2019 22489 MN Dept of Labor and Industry $20.005/23/2019 22490 Mahoney Ulbrich Christiansen Russ $525.005/23/2019 22491 Mattson Lumber Company $615.005/23/2019 22492 Nan McKay & Associates Inc $398.005/23/2019 22493 Nisswa Sanitation $566.005/23/2019 22494 Park Supply, Inc. $102.095/23/2019 22495 Roto-Rooter Sewer & Drain Service $188.005/23/2019 22496 Sun Life Financial $293.865/23/2019 22497 Wells Fargo - CC $430.765/23/2019 22498 Wells Fargo - CC $148.275/23/2019 22499 Wells Fargo - CC $211.625/23/2019 22500 Wells Fargo - CC $988.375/23/2019 22501 Void $0.005/23/2019 22502 Tenant Refund $299.42

Report Total $119,727.07

Brainerd HRA

37

HCV Report Please see Attachment 5a. For May, our Unit Months Leased (UML) is 99% and HAP utilization is 44%.

We will be closing our waiting list on Monday, July 15th at 4:30 p.m.

Bridges ReportPlease see Attachment 5b.

Family Self-Suffi ciency (FSS) ReportPlease see Attachment 5c.

No Action Requested; Discussion Items

To: Brainerd HRA Board MembersFrom: Tania Eller, Rental Assistance ManagerDate: June 19, 2019Re: HCV Programs Report

ATTA

CHM

ENT 5


Brainerd HRA39

May Housing Choice Voucher Programs (HCV)

Voucher Allocation 320May Move-ins 6May Move-outs 8May Vouchers - looking for housing 19May Vouchers - first day of month 321Average Vouchers to date 319Unit Months Leased 99%HAP Utilization through 5/31/19 44%

Reasons For Leaving Program

Voluntarily Left 4Terminated 4

Payments

Housing Assistance Payment (HAP) $120,790May HUD Administrative Fee $15,230

Port Out Vouchers 6St. Cloud (1), Cass (1), Clay (1) Florida (1) Wadena (1) NW MN (1) $3,631

Homeownership 10Homeownership HAP $3,787

Annual Average Income $13,985

Length of Time on Program

< 1 year 21%< 2 years 17%< 3 years 9%< 4 years 8%< 5 years 5%> 5 years 40%

Demographics

Elderly Households 73Disabled/Handicapped Households 149Families with Children 143

Waiting List Total 253Crow Wing County Preference 131Non Preference 125

ATTA

CHM

ENT 5a


Brainerd HRA41

ATTA

CHM

ENT 5b

Bridges Reportfor May 2019

Currently » Waiting list: 0 » Tenants leased up in units: 15 » Tenants in Shop Mode: 0 » Participants issued a voucher & searching for a unit: 6 » Notifi ed: 14 » Participants receiving HCV voucher: 1 » Participants giving up Bridges voucher: 0

Tenants’ Residing Counties » Cass County: 0 » Morrison: 2 » Aitkin: 1 » Crow Wing: 12 » Todd: 0 » Wadena: 0

Total HAP payment: $5,529.00

Bridges Application Review Grant Term: 2019-2021I had a phone meeting with Ellie Miller from Bridges explaining the recent application submitted. She went through each scoring category of our application and explained the process. Ellie reported that we were also scored on not reaching our 18 vouchers and the unspent dollars left over at the end of the grant cycle. The maximum score was 65 points; we received 31.

Ellie did state that we did well in getting Bridges participants onto Section 8 and our terminations rate was low, which is positive. My monthly submissions were always on time with very few errors. They could see we were trying to get individuals onto the program, but we should have worked on increasing our partnerships, doing more outreach and supportive services with applicants.

Scoring categories and some of MHFA comments are listed below:

1. Priority Population: Application lacked detail on how to promote equality. They know we are doing the work, but we failed to show it in the application. We had no specifi c plan on how to outreach the Bridges program to the fi ve counties and two tribal nations.

2. Program Design and Implementation: No tribal engagement and no efforts shown from social services. They were looking for the link on how I set up participants with appropriate providers in the fi ve counties.

3. Diversity and Inclusion: We are not reaching out to or being proactive with our tribal nations. As a provider, we need to be up-to-date on newest techniques or social media in order to reach populations. We need to be reaching out more and asking ourselves how we partner more.

42


Brainerd HRA

4. Foundational Service Practices: Our plan to improve our Bridges Program was lacking. What is our own internal process of increasing program participation? We should create a checklist and not rely on external practices.

5. Services: They would have like to hear more what the Region V+ counties services models are and how they implement them. We needed more description and there was a limited number of strategies. Ellie reported she understood I would not have known the county strategies but would have like to see more detail.

Changes for the Next BienniumIn the next grant cycle, we are going to be accepting completed referral applications from counties and from the Coordinated Entry Priority List. We will not have a waiting list. Whenever I have an open voucher, I will send a mass email to a list of identifi ed providers. When I receive a referral application, I will process it and if they meet the eligibility criteria and waiting list preference, I will then issue a voucher. My goal with this process is that applicants will have a support worker in place that can assist with the housing search process and support the participant in maintaining their housing. Hopefully this will reduce the 4–5 month time period it takes participants to fi nd and secure housing.

I will share MHFA comments regarding our application score with Region V+ providers and we will begin looking at how to increase outreach to the tribal nations and the other areas MHFA felt we were lacking.


Brainerd HRA43

Family Self-Suffi ciency Reportfor May 2019

Currently: » Active FSS participants: 25 » Tenants going OFF for month: 0 » Tenants going ON for month: 2 » Tenants start ESCROWING: 2 » Total number of FSS participants escrowing monthly: 9 » Total amount of escrow: $1,714.00 » Total escrow: $25,434.85

Summary: Nothing to report for May.

ATTA

CHM

ENT 5c

Brainerd HRA

45

Vacancy Report for May 2019Please see Attachment 6a.

Monthly Property Performance Report for May 2019Please see Attachment 6b.

Brainerd SouthTwo volunteers are being recruited to serve as acting resident members of the Brainerd South Board of Directors until the spots can be formally fi lled through the election process at the annual meeting in August. The directors are hoping to have a meeting in advance of the annual meeting to review upcoming site improvement projects and a recommendation for an Operating Cost Adjustment Factor (OCAF)-based rent increase. Currently rents at Brainerd South are $364–$415 (1BR), $388–$443 (2BR) and $402–$459 (2BR-Large) and would not increase more than 3% with as a result of this process.

ROSS Program Update » Since starting in May, Erik has enrolled four new ROSS Program participants and worked with

three previously enrolled individuals to take additional steps toward their self-suffi ciency goals. New outreach contacts include the Tobacco Coalition, Salem West, the Babinksi Foundation. He is working with the University of MN Extension Offi ce to bring a series of health and wellness seminars to the North Star residents. These seminars will cover diabetes, heart health, smoking cessation, and targeted nutrition.

» He has recently connected with the other greater MN ROSS service coordinators as part of their ongoing best practice/resource sharing meetings and hopes to incorporate some of their resident engagement strategies.

» Erik assisted the North Star Resident Council with their annual election process and will be hosting a training workshop for newly elected executive committee members.

» Erik will be travelling to New Orleans for a two-day Nan McKay training on the ROSS Program in August. We have received the approval from HUD to access our training budget for this expense. This will be helpful as he has just recently gained access to the online HUD data collection and reporting system that we are expected to use starting with this grant cycle.

No Action Requested; Discussion Items

To: Brainerd HRA Board MembersFrom: Shannon Fortune, Housing ManagerDate: June 19, 2019Re: Public Housing Report

ATTA

CHM

ENT 6


Brainerd HRA47

Brainerd HRA 2019 Vacancy ReportSection 236

North Star Scattered Sites

Valley Trail

Total PH Vac/%

Brainerd South

College Drive

Trail Ridge

Valley View

# units 162 16 25 203 60 24 18 20Jan 31 5 0 0 5 1 1 1 1

Jan % 3.09% 0.00% 0.00% 2.46% 1.67% 4.17% 5.56% 5.00%Feb 28 3 0 1 4 1 1 1 1

Feb % 1.85% 0.00% 4.00% 1.97% 1.67% 4.17% 5.56% 5.00%

March 31 1 0 1 2 1 2 0 1March % 0.62% 0.00% 4.00% 0.99% 1.67% 8.33% 0.00% 5.00%April 30 1 0 2 3 1 0 0 1

April % 0.62% 0.00% 8.00% 1.48% 1.67% 0.00% 0.00% 5.00%May 31 1 0 1 2 0 0 0 0

May % 0.62% 0.00% 4.00% 0.99% 0.00% 0.00% 0.00% 0.00%

June 30 0June % 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

July 31 0July % 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Aug 31 0Aug % 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Sept 30 0Sept % 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Oct 31 0Oct % 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Nov 30 0Nov % 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Dec 31 0Dec % 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%Total 11 0 5 16 4 4 2 4

% 1.36% 0.00% 4.00% 1.58% 1.33% 3.33% 2.22% 4.00%

Public Housing Tax Credit - DW Jones

0123456

June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May

Public Housing Vacancy Report

North Star Scattered Sites Valley Trail

0

1

2

3

4

June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May

Managed Properties Vacancy Report

Brainerd South College Drive Trail Ridge Valley View

ATTA

CHM

ENT 6a

48


Brainerd HRA

ATTA

CHM

ENT 6b


Brainerd HRA49

50


Brainerd HRA

Brainerd HRA

51

Destination DowntownThe Launch Party for the third and fi nal Destination Downtown competition will be held on Thursday, June 20th from 4:00–5:30 at The Lofts (formerly the Downtown Mall) – see Attachment 7a. We have posted this in case we have a quorum.

The Lofts Ribbon Cutting EventThe Brainerd Lakes Chamber of Commerce will be having a ribbon cutting event at The Lofts on June 20th at 3:30 p.m. Chair Larson will be in attendance to represent the Brainerd HRA and our contribution to the rehabilitation through the Downtown Rehab Program.

Workforce Housing StudyRedevelopment Resources had their fi rst on-site visit on June 13th and 14th. We had the opportunity to have a kick-off meeting with them as well as our fi rst task force meeting. On Friday, June 14th, the consultant and I toured Crow Wing County which started in downtown Brainerd, to Brainerd Oaks, Crosby, Ironton, Crosslake, Breezy Point, Pequot Lakes, Nisswa, and Baxter. The consultant is starting to collect data for the study and we anticipate having bi-monthly calls with them and monthly task force meetings.

Performance EvaluationChair Larson and I met to discuss my upcoming performance evaluation. Chair Larson would like to discuss this at the board meeting. A completed evaluation form will be sent out in an email to board members.

Brainerd Riverfront Committee UpdateI attended the Brainerd Riverfront Committee meeting on June 6th. At the meeting, they had representatives from the Rivers, Trails & Conservations Assistance Program who presented some concepts for a Trailhead at the parking lot across from the football fi eld (see Attachment 7b).

No Action Requested; Discussion Item

To: Brainerd HRA Board MembersFrom: Jennifer Bergman, Executive DirectorDate: June 19, 2019Re: Executive Director Report

ATTA

CHM

ENT 7


Brainerd HRA53

ATTA

CHM

ENT 7a

54


Brainerd HRA


Brainerd HRA55

56


Brainerd HRA


Brainerd HRA57

58


Brainerd HRA


Brainerd HRA59


Brainerd HRA61

ATTA

CHM

ENT 7b

62


Brainerd HRA


Brainerd HRA63

64


Brainerd HRA

Brainerd HRA

65

DOWNTOWN BRAINERD SCDP

Address Business CommercialRental Units Status

214 & 216 S. 8th St. Last Turn 1 11 Complete216 S. 7th St. Bridge of Harmony 1 Complete217 S. 7th St. Downtown Mall 1 14 Complete602 Laurel St. Olde Open Window 1 6 Complete605 Laurel St. Northwind Grill 1 11 Complete606 Laurel St. Sage on Laurel 1 2 Complete711–717 Laurel St. LAMF, Cross Arts Alliance, Vaenn Har 1 Complete719 Laurel St. Purple Fern 1 Complete

704 Front St. Iron Hill’s Gun, Pawn & Antiques 1In Construction

724 Laurel St. Bob & Fran’s Factory Direct 1 BiddingTotal 10 44

NE Brainerd SCDP

» 1 Commercial project is in work write-up » 9 Mixed-use units are in work write-up » 1 Owner-occupied project is bidding

Emily SCDP » 2 owner-occupied projects is work write up » 1 owner-occupied application processing

Brainerd Revolving Loan ProgramWe are waiting on one interested property owner.

MHFA » 2 projects are in construction » 1 application processing

To: Brainerd HRA Board MembersFrom: John Schommer, Rehab CoordinatorDate: June 17, 2019Re: Rehab Programs Report

ATTA

CHM

ENT 8

(Continues on opposite side)


BRAINERD OAKS/SERENE PINES

Development Total# Sold to Developer

# Sold to End Buyer For Sale

In Construction

Brainerd Oaks 81* 32 24 1 3Serene Pines 23 11 8 0 0Dalmar Estates 0 0 0 0 0

*Originally 83 lots, two have been merged/combined into a single parcel.

board of commissioners meeting - brainerd...

Documents