board of contract and supply

Board of Contract and Supply

Regular Meeting

~ Meeting Minutes ~

Monday, February 8, 2016 2:00 PM City Council Chambers (3rd Floor)

PRESENT: Councilman Michael J. Correia for Councilman Bryan Principe,

Chairman, City Property Committee; Councilman Kevin Jackson for Councilman

John J. Igliozzi, Chairman, Committee of Finance; Lawrence Mancini, Finance

Director; Michael O’Toole for Commissioner Steven Pare, Department of Public

Safety; James J. Lombardi, III, City Treasurer and Alan Sepe, Director of

Operations– 6.

ABSENT: Mayor Jorge O. Elorza; Council President Luis A. Aponte;

Xaykham “Xay” Khamsyvoravong, Chairman of the Water Supply Board; Russell

Knight, Director, Department of Public Works; Michael D’Antuono, City

Controller and Nicholas Hemond, School Board President – 6.

Also present are Brian Hull, Director, Division of Community Development,

Department of Planning and Development; Lori L. Hagen, City Clerk and Donna

M. Peligian, Assistant Clerk.

(Subsequently, Mr. Simon joins the meeting.)

Motion to Elect Alan Sepe as Chairman

RESULT: PASSED [UNANIMOUS]

MOVER: Mr. Mancini

SECONDER: Mr. Lombardi

AYES: Mr. Simon for Mayor Elorza, Councilman Correia, Councilman Jackson,

Mr. Mancini, Mr. O’Toole for Commissioner Pare, Mr. Lombardi and Mr.

Sepe - 7.

ABSENT: Council President Aponte, Mr. Khamsyvoravong, Mr. Knight, Mr.

D’Antuono and Mr. Hemond - 5.

Motion to go to Section B - Opening of Bids


MOVER: Mr. O’Toole for Commissioner Pare

SECONDER: Councilman Jackson



Sepe - 7.



Board of Contract and Supply 2/8/2016

B. OPENING OF BIDS

1. Department of Inspection and Standards:

DEMOLITION OF 47 MAPLE STREET, A THREE STORY WOOD

STRUCTURE DAMAGED BY FIRE.

A.A. Wrecking Co., Inc.

R-1307 Hartford Avenue

Johnston, RI 02919 $12,200.00

---------------------------------------------

R&P Construction

54 Star Street

Johnston, RI 02919 $21,950.00

----------------------------------------------

Mancini Demolition, Inc.

1020 Chopmist Hill Road

Scituate, RI 02857 $27,000.00

----------------------------------------------

ABM Enterprise, LLC

38 East Street

West Warwick, RI 02893 $12,500.00

Bid Bond - The Ohio Casualty Insurance Company - 5% of Bid.

2. Department of Inspection and Standards:

DEMOLITION OF 167 OXFORD STREET, A TWO STORY WOOD

STRUCTURE.


R-1307 Hartford Avenue

Johnston, RI 02919 $12,200.00

---------------------------------------------

R&P Construction

54 Star Street

Johnston, RI 02919 $13,695.00

----------------------------------------------

Mancini Demolition, Inc.

1020 Chopmist Hill Road

Scituate, RI 02857 $14,900.00

----------------------------------------------

ABM Enterprise, LLC

38 East Street

West Warwick, RI 02893 $9,500.00

Bid Bond - The Ohio Casualty Insurance Company - 5% of Bid.

3. Department of Planning and Development:

INSTALLATION NEW ROOF AT 35 SWISS STREET, PROVIDENCE.

No Bids - Re-Advertise.


4. Department of Public Property:

REPAIR DAMAGED GYM FLOOR AT ROLLINS RECREATION

CENTER.

O'Sullivan Flooring Co., Inc.

139A Sagamore Street

North Quincy, MA 02171 $19,950.00

5. Department of Public Property:

GYM FLOORING-SANDING AND REFINISHING JOSLIN

RECREATION CENTER.

O'Sullivan Flooring Co., Inc.

139A Sagamore Street

North Quincy, MA 02171 $9,200.00

6. Water Supply Board:

PROVIDE PARTS & SERVICES TO CHLORINE FEED EQUIPMENT

AT PJ HOLTON PURIFICATION PLANT.

AMH Enterprises, Inc. dba BAU/Hopkins

310 South Street

Plainville, MA 02762 Unit Price

--------------------------------------------

Environmental Instrument Services Inc.

98 Washington Street

Groveland, MA 01834

Estimated 40 hours of labor at $100x40 = $4,000.00

plus the parts as outlined below

7. Water Supply Board:

CONSTRUCTION MANAGEMENT AT-RISK SERVICES FOR THE

PROVIDENCE WATER CENTRAL OPERATIONS FACILITY.

E. Turgeon Construction Corporation

One Harry Street

Cranston, RI 02907 Unit Price

----------------------------------------------

E.W. Burman, Inc.

33 Vermont Avenue

Warwick, RI 02888 Unit Price

-----------------------------------------------

Bond Brothers, Inc. (BOND)

145 Spring Street

Everett, MA 02149

Unit Price

------------------------------------------------


Gilbane Building Company

7 Jackson Walkway

Providence, RI 02903 Unit Price

--------------------------------------------------

A. Autiello Construction

125 Carlsbad Street


---------------------------------------------------

Dimeo Construction Co.

75 Chapman Street


8. School Department:

RFP FOR SECURITY CAMERAS FOR WEST BROADWAY &

GILBERT STUART MIDDLE SCHOOLS/PLANT MAINTENANCE &

OPERATIONS/LOCAL.

AFA Protective Systems, Inc.

240 Chestnut Street

Warwick, RI 02888 $42,000.00

-----------------------------------------------

American Tele-Connect Services Inc.

64 Pettaconsett Avenue

Cranston, RI 02920 $61,825.00

------------------------------------------------

Sonitrol Security Systems of Hartford, Inc. dba

Sonitrol of New England

26 Hemingway Drive

Riverside, RI 02915-2224 $46,211.00

-------------------------------------------------

Shanix Technology

40 Worthington Road

Cranston, RI 02920 $75,841.22

-------------------------------------------------

ATG Group, Inc.

95 Hathaway Street, Suite 28

Providence, RI 02907 $75,845.00


PRINTING OF GRADUATION PROGRAMS-1 YEAR WITH TWO 1

YEAR OPTIONS/LOCAL.

RPI Printing

135 Waldron Road

Fall River, MA 02720 Unit Price

---------------------------------------------

Sir Speedy

969 Park Avenue


---------------------------------------------


Regine Printing

208 Laurel Hill Avenue


---------------------------------------------

K.B. Offset Printing Inc.

3500 E. College Avenue

State College, PA 16801 Unit Price

----------------------------------------------

Staple Advantage Inc.

1901 Summit Tower Blvd.

Orlando, FL 32810 Unit Price

----------------------------------------------

Graphic Image Inc.

561 Old Boston Post Road

Milford, CT 06460 Unit Price


RFP FOR TITLE II CONSULTANT SERVICES TO ELIGIBLE

PRIVATE SCHOOL PERSONNEL AT SAINT PATRICK

ACADEMY/FEDERAL PROGRAMS-TITLE II.

Maurice E. Guernon

4 Hillview Drive

North Scituate, RI 02857 $8,750.00


RFP FOR CONTRACT SERVICES FOR PROFESSIONAL

DEVELOPMENT AND EDUCATOR TRAINING ON STUDENT

ENGAGEMENT, DE-ESCALATION AND REDIRECTION

STRATEGIES TO SUPPORT LEARNING AND STUDENT CULTURE

AT DEL SESTO, ROGER WILLIAMS AND GILBERT STUART

MIDDLE SCHOOLS/FEDERAL PROGRAMS-TITLE 1 AND SCHOOL

IMPROVEMENT GRANTS.

No Bids

12. Department of Public Works:

INTERESTED SUPPLIERS OF SNOW/ICE CONTROL SERVICES.

No Bids


RESULT: REFERRED BIDS TO CITY CLERK [UNANIMOUS]


SECONDER: Councilman Jackson



Sepe - 7.



Motion to go to Section C - Advertisements


MOVER: Mr. Lombardi

SECONDER: Mr. Mancini



Sepe - 7.



C. ADVERTISEMENTS

TO BE OPENED ON MONDAY, FEBRUARY 22, 2016:

HEALTHY COMMUNITIES OFFICE

CITIES CONNECTING CHILDREN TO NATURE ASSESSMENT

CONSULTANT.

NATURE ASSESSMENT CONSULTANT.

WATER SUPPLY BOARD

REQUEST FOR PROPOSALS FOR SYSTEM FURNITURE FOR

PROVIDENCE WATER'S CENTRAL OPERATIONS FACILITY.

TO BE OPENED ON MONDAY, MARCH 7, 2016

DEPARTMENT OF PARKS

BUILDING LEASE OF THE SNACK BAR LOCATED AT THE ALEX

AND ANI CITY CENTER.

ROGER WILLIAMS PARK STORMWATER RETROFIT SITE12.

WATER SERVICE INSTALLATIONS FOR VARIOUS CITY PARKS.


DEPARTMENT OF PLANNING AND DEVELOPMENT

PLEASANT VIEW ELEMENTARY SCHOOL PLAY AREAS

PROJECT.

VEAZIE STREET ELEMENTARY SCHOOL PLAY AREAS PROJECT.

TO BE OPENED ON MONDAY, APRIL 4, 2016

WATER SUPPLY BOARD

PROVIDENCE WATER'S ASSET MANAGEMENT SYSTEM

(MANDATORY PRE-PROPOSAL MEETING. MUST CALL TO

SCHEDULE AN APPOINTMENT BETWEEN FEBRUARY 16 -

MARCH 30, 2016).

RESULT: APPROVED FOR ADVERTISING [UNANIMOUS] and also to

advertise for Providence Water's Asset Management System and Re-

Advertise items 3 and 11 in Opening of Bids.


SECONDER: Councilman Correia



Sepe - 7.



Motion to go to Section A for Review



SECONDER: Mr. Mancini



Sepe - 7.




A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY,

DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING

WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES

OF RESPECTIVE DEPARTMENTS.

1. From Alan Sepe, Director of Operations, Department of Public

Property:

Dated January 29, 2016, recommending Northeast Sanitation, Inc., low

bidder, for Portable Restroom Rental (Blanket Contract 2015-2017), for a

total amount not to exceed $50,000.00. (Minority Participation is 0%)

(VARIOUS DEPARTMENTS)

2. From Steven Pare, Commissioner, Providence Fire Department:

Dated January 22, 2016, recommending Greenwood Emergency, second

low bidder, for Aerial Ladder Testing, while not the apparent low bidder,

the low bidder requires that the department supply a driver/operator to

work with their inspector, this presents an additional expense of $400.00

per day for that operator, additionally, if a deficiency is uncovered it is

then repaired by personnel at the repair facility, then requires a re-

inspection of that unit, Greenwood does not charge for that, in a total

amount not to exceed $7,605.00. (Minority Participation is 0%) (101-302-

54700)

3. Dated January 27, 2016, recommending Rhode Island Uniform and

Supply, Inc., fourth lowest bidder, while not the apparent lowest bidder,

they are the only company that can provide 5.11 product shirts and pants,

for Station Uniforms-Fire Department, in a total amount not to exceed

$60,000.00. (Minority Participation is 0%) (101-303-54810)

COUNCILMAN JACKSON: Mr. Chairman, can I ask some other

questions?

CHAIRMAN SEPE: Yes.

COUNCILMAN JACKSON: In regard to agenda item number 3.

We’re going to the fourth lowest bidder. I guess my question would be I

read how it says they’re the only company that can provide 5.11 product

shirts. Do we have to have to have 5.11 product shirts? Is that something

that we must have, I’m asking?

CHAIRMAN SEPE: I’m sorry, what’s the question?

COUNCILMAN JACKSON: Yes, I’ll repeat it. On number 3,

we’re going to the fourth lowest bidder apparently because they can


provide 5.11 product shirts. My question is, is there a requirement that

would provide 5.11product shirts?

CHAIRMAN SEPE: Michael, do you know the answer?

MR. O’TOOLE: At this time, I do not. I can certainly research that.

My suspicion is it must be an FPA, most likely. But, I can get a definitive

answer on this.

CHAIRMAN SEPE: We can continue it then.

4. From Leah Bamberger, Director of Sustainability, Office of

Sustainability:

Dated February 8, 2016, recommending SolarCity Corporation, low

bidder, for Consultant to Commission Solar Energy on City Property, the

department is agreeing to explore financing options to commission solar

energy, any further work is dependent on both parties agreeing to the terms

of a power purchase agreement, there is no money to be paid based on this

selection. (Minority Participation is 0%)

COUNCILMAN JACKSON: Thank you, Mr. Chairman. In regard

to number 4, I just want to understand the language. I know this is costing

us nothing at this point, but when they’re saying that in the end where

they’re saying both parties agree to the terms, which I would assume, is

that our Office of Sustainability and SolarCity Corporation, would they not

have to come back to bid if they decided to purchase something from

them?

CHAIRMAN SEPE: We would have to come back to the Board of

Contract. Once there’s an agreement made where there is a project on the

table, and it’s a cost mutual project, it will come back to the Board with

that project as soon as the contractor is ready. What we’re doing is we’re

picking the company to help us with this project.

COUNCILMAN JACKSON: Okay. Thank you.


5. From Ricky Caruolo, General Manager, Water Supply Board:

Dated January 28, 2016, recommending Dejana Truck Equipment, sole

bidder, for Retrofit Existing Providence Water Utility Vehicle, in a total

amount not to exceed $14,735.00. (Minority Participation is 0%) (875-

875-52870)

6. Dated January 28, 2016, recommending the following bidders, for Invasive

Plant Control Services (Blanket 2015-2019) and Various Departments, in a

total amount not to exceed $120,000.00 over 4 years. (Minority

Participation is 0%) (843-843-53401)

Stanley Tree Service North-Eastern Tree Service

Vegetation Control Out In Front Hort.

Aquatic Control Tech New England Environmental

COMMUNICATIONS

7. From Lori Hagen, City Clerk, Department of City Clerk:

City Clerk Hagen, under date of February 4, 2016, requesting approval for

the Division of Archives to purchase a ScanPro 2000 machine, from

Konica Minolta (sole vendor for New England for this product,) to

preserve and view microfilm, this machine has the ability to view various

sizes and types of microfilm, can digitize microfilm by section or by reel,

files can be scanned into PDFs and are searchable, it has magnification

capabilities to read small print and images can be printed with watermark

and copyright warnings, the ScanPro2000 Digital microfilm scanner is

$6,523.00 and the 7x to 54x zoom lens is $1,015.00, in a total amount not

to exceed $7,538.00. (883-883)

8. From Stephanie Fortunato, Interim Director, Department of Art,

Culture & Tourism:

Interim Director Fortunato, under date of January 28, 2016, requesting

approval to pay Edward Brady, for the First Annual One Providence New

Year’s Eve Ball at the Rhode Island Convention Center on December 31,

2015, who served as co-host and covered all event expenses related to the

event in lieu of the Department receiving the award check, in a total

amount not to exceed $20,000.00. (246-00005-16)

COUNCILMAN JACKSON: In regard to number 8, can someone

explain to me the $20,000.00 expense?

CHAIRMAN SEPE: This person helped coordinate the New Year’s

Eve Ball for the Department of Arts and Tourism and this is the


reimbursed cost for that event.

COUNCILMAN JACKSON: I’m assuming, it says here, he covered

all the event expenses himself out of pocket?

CHAIRMAN SEPE: He did all the leg work on the event for the

products for the event, so we’re just reimbursing him.

COUNCILMAN JACKSON: So, he did all the promotional work?

CHAIRMAN SEPE: Yes, correct.

COUNCILMAN JACKSON: I guess my question would be was this

sent out to bid prior, because it’s over the $5,000.00 limit?

CHAIRMAN SEPE: I believe so.

9. From Wendy Nilsson, Superintendent, Department of Parks:

Superintendent of Parks Nilsson, under date of February 1, 2016,

requesting approval to move an unused portion of the Bradford Associates

award of March 9, 2015, to Gardner and Gerrish, whose design concepts

are more in line with the Parks Department's vision for playground and

parks, for Landscape Architectural Services, in a total amount not to

exceed $40,265.00. (658-658-53401)

COUNCILMAN JACKSON: In regard to number 9, where we’re

transferring $40,265.00 from, I’m assuming, one architectural design

group to another. Did Gardner and Gerrish bid originally?

CHAIRMAN SEPE: These were original bidders for the Parks

Department. We’re just changing the dollar amount that the Board of

Contract & Supply –

COUNCILMAN JACKSON: So they did, because I know they

usually award more than one.

CHAIRMAN SEPE: Exactly. Correct. The Board had awarded

certain dollar amounts for each one. They’re just switching it around.

COUNCILMAN JACKSON: I’m fine with that one.


10. Superintendent of Parks Nilsson, under date of February 1, 2016,

requesting approval to purchase a Handicap Accessible 16 Person

Passenger Van, to be used by the Recreation Department, the van supplied

by RIPTA costs $88,145.63, the department has received a grant toward

80% of the purchase price, for a total amount not to exceed $17,629.13.

(MASTER LEASE)

COUNCILMAN JACKSON: I think my last question is in regard to

number 10. Is this in the previous Master Lease or Master Lease that

we’re hoping will be approved moving forward?

CHAIRMAN SEPE: This is a current Master Lease where we had

savings from vehicles that these departments originally bid out and there

were savings from them, so we’re using this to buy the senior van.

COUNCILMAN JACKSON: So, did we revise that Master List

with the City Council, that Master Lease, excuse me?

CHAIRMAN SEPE: We’re not going back to revising the lease.

No, these are just savings from –

COUNCILMAN JACKSON: Shouldn’t we do that, though, before?

CHAIRMAN SEPE: I can speak to the Finance Department about

that.

COUNCILMAN JACKSON: Okay and I guess my question would

be, again, it’s a complaint as you know with City Council, how come the

Parks Department is bidding out for the Recreation Department?

CHAIRMAN SEPE: This wasn’t bid out. This was a grant from

RIPTA.

MR. SIMON: I can speak to this more directly, too. So, there was a

pot of Federal dollars that was available to pay for this. The Federal

dollars covered 80% of the total cost of the bus, which is, have you talked

to Recreation Department, the senior services, this is something that the

City is in need of and rather than having to pay for it down the line and


pay for the cost whoever took advantage of the Federal grant, which paid

for 80% of it. We’ll never have an opportunity like that to get the bus in

this caliber within the cities that – so these ranks without getting it out at

this point. We have to take advantage of the grant.

COUNCILMAN JACKSON: No, I understand that and I see that in

regards to we’re only paying $17,629.13. My questions still go back to we

have to amend the Master Lease and the second part of that would be if it’s

going to be used by Recreation why is it not Recreation is coming through

Parks.

CHAIRMAN SEPE: It’s just a technicality. It’s coming through the

Parks because it’s also going to be used by the Senior Services division

also. That’s all. It was just a vehicle to use just to get the vehicle –

COUNCILMAN JACKSON: I understand all that, but, again,

should the Master Lease be amended to reflect that?

CHAIRMAN SEPE: We can go back to the City Council for that,

sure.

COUNCILMAN JACKSON: Thank you. Those are my questions.

CHAIRMAN SEPE: Councilman Jackson, you’re okay with number

9? Am I correct?

COUNCILMAN JACKSON: I’m okay with number 9, yes.

Number 9 I’m fine with because they awarded the original bid, they are

just transferring the money from one architectural group to another.

CHAIRMAN SEPE: Thank you.

11. Superintendent of Parks Nilsson, under date of February 1, 2016,

requesting approval to pay Aero Mechanical, for emergency repair work,

the furnace in the Botanical Center was not working due to corroded

heating tubes and a controller that needed to be replaced, the heat

exchanger was also found to have holes in it causing carbon monoxide to

leak through the heating ducts, in a total amount not to exceed $10,195.51.

(685-685-52940)


12. From Russell Knight, Director, Department of Public Works:

Director of Public Works Knight, under date of January 15, 2016,

requesting approval of Change Order No. 2, with Xerox Environmental

Ticketing Devices, in the amount of $42,000.00, to provide 5 new hand-

held Motorola 9500 ticketing devices to the Environmental Inspectors,

integration with the City's property ownership data base (Govern), mail

house automation of the tickets through eTIMS, and help streamline the

department's violation process for issuing tickets, for a revised total

amount not to exceed $282,000.00. (621-621-53500)

13. From Colonel Hugh T. Clements Jr., Chief of Police, Providence

Police Department:

Chief of Police Clements, under date of January 25, 2016, requesting

approval to piggyback the State of Rhode Island Contract Price Agreement

2013-ET-007, for Technical Consultant Services, with Ledge Light

Technologies, to build a computerized system that can generate electronic

traffic citations for the Providence Police Department (PPD), the cost will

include the system design, build, testing, and training of end users, in a

total amount not to exceed $101,141.76. (1-250-302-52850, 250-8000-16)

14. Chief of Police Clements, under date of January 25, 2016, requesting

approval to pay Leadership Rhode Island, to cover the tuition cost for the

Class of 2016, the MU II Class, in which Lt. Patrick Reddy of the Police

Department was selected and attended, in a total amount not to exceed

$5,300.00. (840-840-52250/840-1000-16)


General Manager of Water Supply Board Caruolo, under date of January

29, 2016, requesting approval of a contract, with Marcum Accountants &

Advisors, for Audit Services, for annual fiscal year audits, the Public

Utilities Commission (PUC) issued an order in the last general rate filing

that requires Providence Water to have an independent consultant to verify

the accuracy of plant accounts, Marcum will be able to perform the work

in the timeliest fashion and at a minimal cost for such professional services

by a CPA firm, in a total amount not to exceed $30,000.00. (601-130-

53227)


16. From Judith Petrarca, Purchasing Administrator, School

Department:

Purchasing Administrator Petrarca, under date of January 28, 2016,

requesting approval of Budgetary Change Order #1, with Simplex

Grinnell, LP, in the amount of $2,500.00, for Sprinkler Systems, Fire

Extinguishers, Fire Alarms, Kitchen Suppression Systems and Emergency

Repairs/Plant Maintenance/Local, to cover emergencies not covered under

the contract, for a revised total not to exceed $190,000.00 for the option

year contract, and $17,500.00 to cover emergencies not covered under the

contract, for an adjusted total amount not to exceed $207,500.00 for the

2015/2016 school year. (Minority Participation is 0%) (LOCAL)

17. Purchasing Administrator Petrarca, under date of January 20, 2016,

requesting approval to amend the award of December 14, 2015, with

Budgetary Change Order #4, for the School Department/Plant Operations

and Maintenance, with Sonitrol Security Systems of Rhode Island, in the

amount of $6,384.66, to add cameras for safety and security purposes at

Delsesto and Roger Williams Middle Schools, to replace a camera at

Leviton Complex and for additional emergencies not covered under the

current contract for 2015/2016, for a revised total amount not to exceed

$28,887.66. (Minority Participation is 0%) (LOCAL)


requesting approval to pay the Achievement Network, for 8 people to

attend the Winter Standards Institute being held at the Westin Boston

Waterfront in Boston, MA from February 17, 2016 to February 20, 2016,

the Institute will provide an intensive and transformative learning

experience designed to improve, develop and sustain instructional

excellence, the fee includes registration, lunch/snack daily and materials,

in a total amount not to exceed $12,800.00. (Minority Participation is 0%)

(TITLE II)


requesting approval to extend the award of June 29, 2015, for the School

Department, Public Property and Various City Departments, with WB

Mason Co., Inc., for General Office Supplies, School Supplies, Standard

Paper and Toner as needed in unit pricing awarded by the State of Rhode

Island, MPA-105, through March 31, 2016, while the State issues and

awards a new bid. (Minority Participation is 0%) (VARIOUS CODES-

SCHOOL DEPARTMENT AND VARIOUS CITY CODES)



General Manager of Water Supply Board Caruolo, under date of February

2, 2016, requesting approval to Reject All Bids Received for Request for

Proposals for System Furniture for Providence Water’s Central Operations

Facility, it is in the best interest of the City of Providence and Providence

Water, the department will rebid this service.

CONTINUED MATTERS

21. From Brian Hull, Director, Division of Community Development,

Department of Planning and Development:

Dated January 6, 2016, recommending M. Weisman Roofing, Inc., low

bidder, for RFP for Installation of a New Roof at Center for Southeast

Asians, in a total amount not to exceed $97,750.00. (Minority Participation

is 0%) (FEDERAL FUNDS WILL BE REIMBURSED BY HUD)

22. Dated January 6, 2016, recommending Arden Engineering Constructors,

LLC, low bidder, for RFP for Installation of a New HVAC System at the

Center for Southeast Asians, in a total amount not to exceed $46,647.00.

(Minority Participation is %) (FEDERAL FUNDS WILL BE

REIMBURSED BY HUD)

CHAIRMAN SEPE: Any questions? At the last meeting, there was

a question on Items number 21 and 22. Brian is here to answer those

questions. I believe the questions were “Does the City own the building”,

and what was the other question?

MR. HULL: I think “Why we are bidding that out?” So, first it is

the organization bidding that out.

COUNCILMAN JACKSON: Correct. I got a letter. Brian did send

a letter, I believe, too.

MR. HULL: Yes, I received that letter. I responded with a letter in

kind.

CHAIRMAN SEPE: Okay.

COUNCILMAN JACKSON: So, my question, Brian, is, I guess is

this something new that the City is doing in this particular case for non-


profit?

MR. HULL: Correct. Yes.

COUNCILMAN JACKSON: Okay and is – when we’re talking

about they don’t have the capacity as the letter said, to be able to do this.

Can you elaborate on that for me?

MR. HULL: Yes. So, this is, these are two different allocations.

One of them is from the 2014 budget. This is like well over a year and

half old. We’ve been trying to work with the organization to actually get

contractors through the facility to do estimates and put together a bid in

order to put that out and advertise for it in the paper. They have – we’ve

been working with them probably close to a year to try to get that done

without success. So, then we just had a conversation with them to suggest

that we put both of these together and we’d bid them out just to assist with

that and to get the money spent. We are really trying to close a lot of the

URRP projects that we have in the division. We’re trying to get the

money spent by May 1st to meet our time limits – the requirement for the

Federal Government. This was a way for us to assist the organization. All

of the bids for both of the bids for these two projects came within the

CDBG allocation for each of them. They were going to be exclusively

funded with those CDBG allocations. There is absolutely no budgetary

impact to the City at all.

COUNCILMAN JACKSON: I understand that, Brian. If I can

continue, Mr. Chairman. Is this non-profit going to be sustainable after we

invest this money if this is not our building? We don’t own this building.

Is this non-profit going to be sustainable on its own if you’re having so

much trouble getting them to put a bid out after a year?

MR. HULL: Yes. I think it has less to do with the organizational


capacity in and of itself and more to do with the clarity about the bidding

rules, the bidding process and the construction management process. So

that’s all we wanted to assist them with.

CHAIRMAN SEPE: I think the question is what happens if the

building is sold a year from now? Are we on the hook for the money?

MR. HULL: That would be the case either way. So, if they bid it

out themselves or if we bid it out, there is a five year continuity

requirement for any CDBG allocation whether or not we do it or they do it.

MR. LOMBARDI: What happens if they don’t follow through on

that? So, what happens if they sell the building next week to a for-profit

corporation? Is there an audit, is there a lien on the property or does that

money just go south?

MR. HULL: There is no lien on the property. It’s just like any

allocation to any organization. If they sell the property, we don’t put a lien

on the property at all. Maybe we should, but that’s something that we’ve

never even considered.

COUNCILMAN JACKSON: Again, I guess knowing the problems

that this organization has had, knowing there is a potential loss or

reimbursement to the state for funds that were mismanaged. I just have

great concerns that we’re investing money in an organization that

potentially may close its doors because of that potential liability they have

to the State.

MR. HULL: Understood. That’s not a concern that I have.

COUNCILMAN JACKSON: So, you would then think it would be

fair to say that you think they could come up with half a million dollars

today if the State said we want half a million?


MR. HULL: No, I don’t think that they have a half million dollars in

their pocket that they could give to the State.

COUNCILMAN JACKSON: That’s what the potential exposure is.

Okay, thank you Brian. You were very thorough with everything, but I

just have concerns with that. That’s just a huge concern that we are

investing this type of money with something that might close its doors

simply because of how there was a mismanagement of the State grant.

MR. HULL: Yes, and my conversations with the director give me

no concern about them closing their doors any time soon.

MR. SIMON: Brian, is there any avenues at all for us to put any

kind of lien on the property with CDBG budget dollars? Is that not an

option?

MR. HULL: We can put a City lien on the property if we want.

CHAIRMAN SEPE: Okay, thank you.

RESULT: APPROVED [UNANIMOUS] A-1 through A-22 with Item 3 continued

for two weeks.

MOVER: Mr. Mancini

SECONDER: Councilman Correia



Sepe - 7.



Councilman Correia, Councilman Jackson and Mr. Lombardi request

to be recorded at voting “No” on Items 8, 10, 21 and 22.


Motion to Adjourn at 2:49 o'clock P.M.



SECONDER: Mr. Lombardi



Sepe - 7.



City Clerk

Assistant Clerk

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16.a

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16.a

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17.a

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9991

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17.a

Packet Pg. 87

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18.a

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18.a

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19.a

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19.a

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19.a

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20.a

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21.a

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B.1.c

Packet Pg. 104

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B.1.c

Packet Pg. 105

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City of Providence

Rhode Island

Department of City Clerk

MEMORANDUM

DATE: February 8, 2016

TO: Acting Purchasing Director

SUBJECT: DEMOLITION OF 47 MAPLE STREET, A THREE STORY

WOOD STRUCTURE DAMAGED BY FIRE -

DEPARTMENT OF INSPECTION AND STANDARDS

CONSIDERED BY: Board of Contract and Supply

DISPOSITION: VOTED: that all bids be referred to the Acting Purchasing

Director for tabulation.

Bids from:


R&P Construction

Mancini Demolition Inc.

ABM Enterprises LLC

cc: Pur.Dir.

File

City Clerk

B.1.e

Packet Pg. 106

Att

ach

men

t: 2

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2-8-

1 D

EM

O O

F 4

7 M

AP

LE

ST

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ET

(98

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olit

ion

of

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aple

Str

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by

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City of Providence

Rhode Island


MEMORANDUM



SUBJECT: DEMOLITION OF 167 OXFORD STREET, A TWO STORY

WOOD STRUCTURE – DEPARTMENT OF INSPECTION

AND STANDARDS.




Bids from:


R&P Construction

Mancini Demolition Inc.

ABM Enterprises LLC

cc: Pur.Dir.

File

City Clerk

B.2.e

Packet Pg. 107

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ach

men

t: 2

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2 D

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)

City of Providence

Rhode Island


MEMORANDUM



SUBJECT: INSTALLATION NEW ROOF AT 35 SWISS STREET,

PROVIDENCE – DEPARTMENT OF PLANNING AND

DEVELOPMENT.




Bids from:

No Bids – Re-Advertise.

cc: Pur.Dir.

File

City Clerk

B.3.a

Packet Pg. 108

Att

ach

men

t: 2

016-

2-8-

3 N

EW

RO

OF

AT

35

SW

ISS

ST

RE

ET

(97

52 :

Inst

alla

tio

n N

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oo

f at

35

Sw

iss

Str

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Pro

vid

ence

)

City of Providence

Rhode Island


MEMORANDUM



SUBJECT: REPAIR DAMAGED GYM FLOOR AT ROLLINS

RECREATION CENTER – DEPARTMENT OF PUBLIC

PROPERTY.




Bids from:

O’Sullivan Flooring Co., Inc.

cc: Pur.Dir.

File

City Clerk

B.4.b

Packet Pg. 109

Att

ach

men

t: 2

016-

2-8-

4 R

EP

AIR

DA

MA

GE

D G

YM

FL

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9866

: R

epai

r D

amag

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ym F

loo

r at

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s R

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atio

n

City of Providence

Rhode Island


MEMORANDUM



SUBJECT: GYM FLOORING-SANDING AND REFINISHING JOSLIN

RECREATION CENTER – DEPARTMENT OF PUBLIC

PROPERTY.




Bids from:

O’Sullivan Flooring Co., Inc.

cc: Pur.Dir.

File

City Clerk

B.5.b

Packet Pg. 110

Att

ach

men

t: 2

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2-8-

5 G

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: G

ym F

loo

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and

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an

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efin

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Jo

slin

City of Providence

Rhode Island


MEMORANDUM



SUBJECT: PROVIDE PARTS & SERVICES TO CHLORINE FEED

EQUIPMENT AT PJ HOLTON PURIFICATION PLANT –

WATER SUPPLY BOARD.




Bids from:

AMH Enterprise, Inc. dba BAU/Hopkins

Environmental Instrument Services Inc.

cc: Pur.Dir.

File

City Clerk

B.6.c

Packet Pg. 111

Att

ach

men

t: 2

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2-8-

6 P

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& S

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VIC

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TO

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: P

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& S

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City of Providence

Rhode Island


MEMORANDUM



SUBJECT: CONSTRUCTION MANAGEMENT AT-RISK SERVICES

FOR THE PROVIDENCE WATER CENTRAL

OPERATIONS FACILITY – WATER SUPPLY BOARD.




Bids from:

Bond Brothers, Inc.

Turgeon

E.W. Burman

Gilbane

Dimeo

A. Autiello Construction

cc: Pur.Dir.

File

City Clerk

B.7.g

Packet Pg. 112

Att

ach

men

t: 2

016-

2-8-

7 C

ON

ST

RU

CT

ION

MA

NA

GE

ME

NT

AT

-RIS

K S

ER

VIC

ES

(96

28 :

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TR

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SE

RV

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S)

City of Providence

Rhode Island


MEMORANDUM



SUBJECT: RFP FOR SECURITY CAMERAS FOR WEST BROADWAY

& GILBERT STUART MIDDLE SCHOOLS/PLANT

MAINTENANCE & OPERATIONS/LOCAL – SCHOOL

DEPARTMENT.




Bids from:

Sonitrol Security Systems of Hartford Inc. dba Sonitrol of New England

Shanix Technology

ATG group, Inc.

AFA Protective Systems, Inc.

American Tele-Connect

cc: Pur.Dir.

File

City Clerk

B.8.f

Packet Pg. 113

Att

ach

men

t: 2

016-

2-8-

8 S

EC

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ITY

CA

ME

RA

S F

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BR

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& G

ILB

ER

T S

TU

AR

T (

9773

: R

FP

fo

r S

ecu

rity

Cam

eras

fo

r W

est

City of Providence

Rhode Island


MEMORANDUM



SUBJECT: PRINTING OF GRADUATION PROGRAMS-1 YEAR WITH

TWO 1 YEAR OPTIONS/LOCAL – SCHOOL

DEPARTMENT.




Bids from:

RPI Printing (2)

Sir Speedy

RP Regine Printing Co.

K.B. Offset Printing Inc.

Staples Advantage

Graphic Image

cc: Pur.Dir.

File

City Clerk

B.9.g

Packet Pg. 114

Att

ach

men

t: 2

016-

2-8-

9 P

RIN

TIN

G O

F G

RA

DU

AT

ION

PR

OG

RA

MS

(98

67 :

Pri

nti

ng

of

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du

atio

n P

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ram

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r

City of Providence

Rhode Island


MEMORANDUM



SUBJECT: RFP FOR TITLE II CONSULTANT SERVICES TO

ELIGIBLE PRIVATE SCHOOL PERSONNEL AT SAINT

PATRICK ACADEMY/FEDERAL PROGRAMS-TITLE II –

SCHOOL DEPARTMENT.




Bids from:

Maurice E. Guernon

cc: Pur.Dir.

File

City Clerk

B.10.b

Packet Pg. 115

Att

ach

men

t: 2

016-

2-8-

10 T

ITL

E II

CO

NS

UL

TA

NT

SE

RV

ICE

S (

9879

: R

FP

fo

r T

itle

II C

on

sult

ant

Ser

vice

s to

Elig

ible

Pri

vate

Sch

oo

l Per

son

nel

at

City of Providence

Rhode Island


MEMORANDUM



SUBJECT: RFP FOR CONTRACT SERVICES FOR PROFESSIONAL

DEVELOPMENT AND EDUCATOR TRAINING ON STUDENT

ENGAGEMENT, DE-ESCALATION AND REDIRECTION

STRATEGIES TO SUPPORT LEARNING AND STUDENT

CULTURE AT DEL SESTO, ROGER WILLIAMS AND GILBERT

STUART MIDDLE SCHOOLS/FEDERAL PROGRAMS-TITLE 1

AND SCHOOL IMPROVEMENT GRANTS – SCHOOL

DEPARTMENT.




Bids from:

No Bids

cc: Pur.Dir.

File

City Clerk

B.11.a

Packet Pg. 116

Att

ach

men

t: 2

016-

2-8-

11 P

RO

FE

SS

ION

AL

DE

VE

LO

PM

EN

T A

ND

ED

UC

AT

OR

TR

AIN

ING

1 (

9682

: R

FP

FO

R C

ON

TR

AC

T S

ER

VIC

ES

FO

R

City of Providence

Rhode Island


MEMORANDUM



SUBJECT: INTERESTED SUPPLIERS OF SNOW/ICE CONTROL

SERVICES – DEPARTMENT OF PUBLIC WORKS.




Bids from:

No Bids

cc: Pur.Dir.

File

City Clerk

B.12.a

Packet Pg. 117

Att

ach

men

t: 2

016-

2-8-

12 S

NO

W-I

CE

CO

NT

RO

L S

ER

VIC

ES

(99

43 :

Inte

rest

ed S

up

plie

rs o

f S

no

w/Ic

e C

on

tro

l Ser

vice

s)

board of contract and supply

Documents